SR-021208-8C~~~
City Council Report
City of
Santa Monica
City Council Meeting: February 12, 2008
Agenda Item: ~ J ~
To: Mayor and City Council
From: Craig Perkins, Director -Environmental and Public Works Management
Subject: Placement of Elevator, Restrooms, and Electrical Room Improvements in
Conjunction with the City Hall Seismic Retrofit Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to proceed with
implementation of a new elevator and restrooms inside the old jail and a new electrical
room at the exterior of City Hall at the southeast corner.
Executive Summary
The City Hall Seismic Retrofit project includes the conversion of the former jail space to
office space necessitating the need for an elevator to provide access to the space.
Additionally, the power supply to City Hall is inefficient in size to handle new electrical
demands, requiring the construction of a new electrical room. An additional
improvement to City Hall is the installation of a new restroom in the old jail. Staff has
further evaluated the locations of the elevator and electrical room based on Council's
direction received on December 11. Based on this direction and additional analysis, the
electrical room on the southeast exterior of City Hall and the interior elevator are the
options recommended for approval. This project is funded by the Federal Emergency
Management Agency (FEMA) and has a funding deadline of January 30, 2009.
Discussion
During preliminary design of the City Hall Seismic Retrofit Project, City staff anticipated
renovating all three floors of the vacant City Hall jail area into temporary office space for
staff. This temporary office space was to be utilized by City Hall staff, while their offices
were undergoing seismic retrofit work. Any renovation, temporary or permanent, of the
space on the second orthird floor requires the addition of a new elevator and restrooms
to meet current codes. The addition of any new elevator requires increased electrical
service. The existing electric room in City Hall is not large enough for the additional
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equipment required for the increased service. Construction of a new electrical room is
required to upgrade City Hall to provide the increased electrical service.
Elevator
On November 13, 2007, staff presented a report to Council recommending approval of
an exterior elevator to serve the access needs of renovated office space in the former
jail and to serve any possible future building behind City Hall. At that time, Council
directed staff to consider alternative locations and maximize American with Disabilities
Act (ADA) access to the entire north wing of City Hall. On December 11, Staff presented
a report that presented various locations with pros and cons of each location. Based on
direction received at that meeting, staff has further evaluated the interior placement of
an elevator in the former jail space. The proposed improvements will respond to ADA
access in the north wing of City Hall and add additional restrooms. The estimated cost
for this elevator placement is $900,000.
Attachment 1 shows the interior location of the elevator in the same location of the
existing elevator. This location requires some structural modifications to the building, in
order to place a larger ADA accessible elevator in the existing elevator shaft. Access to
the existing office space in the north wing is unchanged.
Based on Council's selection of the electric room location and comments on the
elevator location, staff will proceed with creation of design development documents.
Electrical Room
At it's December 11 meeting, staff presented Council with various design options for the
placement of a new electrical room to serve City Hall. Council directed staff to further
analyze two locations: an exterior location on the southeast portion of City Hall and a
detached location north of the North City Hall.
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Recommend Location
This plan proposes the addition of a one-story electric room to the southeast corner of
City Hall. This location does not impact possible future building locations identified in the
February 1 Space Planning Information Item. The construction cost estimate for this
option is $1,147,680.
Alternate Location
Council also directed staff to explore locating the electrical room between the north City
Hall parking lot and the freeway. This location is allowable under the electrical code.
The principal concern with this location is that it could impact or minimize the area
identified in the Civic Center Master Plan for construction of a new Municipal Services
Building.
Commission Action
Any exterior additions would be presented to Landmarks Commission for their approval.
Financial Impacts & Budget Actions
The elevator, restrooms and electrical room additions are part of the City Hall Seismic
Retrofit Project. The Federal Emergency Management Agency (FEMA) has approved
utilizing grant funds for the design and construction of the elevator addition and Jail
Area Tenant Improvement Project. The current total estimated construction cost for the
City Hall Seismic Retrofit Project is approximately $10.5 million. Funds have been
approved by FEMA for the additional design work by Black and Veatch and seismic
retrofit, with the exception of funds for construction of the electrical room, which is
ineligible under federal guidelines. The electrical room will be funded by designated
General Funds.
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Prepared by: Alex Parry, Architect
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Craig P rkins
Director -Environmental and Public
Works Management Department
Hager
Attachment 1: Elevator and restroom locations
Attachment 2: Electric Room Addition locations
Forwarded to Council:
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ATTACHMENT1
ELEVATORlTOILETLQCATION -SCHEME 1
ATTACHMENT2
PROPOSED NEW
(OPTION 2)
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MAIN STREET
PROPOSED NEW ELECTRICAL ROOM -OPTION 1 & 2
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