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SR-012886-11B//-8 JA N ~ R 1986 y~, _:~ CfED:EDD:PC:EF:CSR Council Meeting: January 28, 1986 Santa Monica, California T0: The Mayor and City Council FROM: City Staff SUBJECT: Update on Civic Center Improvement Program and Authorization to Negotiate and Execute a Contract with Consultants INTRODUCTION This report provides the City Council with information on the status of the Civic Center Improvement Program and requests that the City Council authorize the City Manager to negotiate and execute a contract with the selected consulting firm. BACKGROUND In its FY 1985-$6 Budget, the City Council approved an objective for the Economic Development Division of the Community and Economic Development Department to work with the City Planning Division to implement a work program for the redevelopment of the 10.9 acre area occupied by the Civic Auditorium and adjacent parking lot. As the first step in accomplishing this budget objective, City staff prepared a Request for Consultant Proposal (RFP) for preparation of the Civic Center Improvement Program which detailed the scope of services to be performed. The availability of the RFP was advertised in the Evening Outlook and Los Angeles Times and was mailed to approximately 90 individuals and firms /~~ , - 1 - rN~~ _ .__ who had experience in market and fiscal analyses, architecture, and/or planning projects. The City received eleven responses to the RFP which were evaluated by a review committee comprised of City staff from the Community and Economic Development, General Services, and Auditorium Departments. The Committee interviewed in depth five firms whose proposals most closely responded to the scope of services and found that the proposal from Barton Myers Associates best satisfied the objectives for the project. Barton Myers Associates (project management and schematic site planning) will be assisted by Harrison Price Company (market analyses), Edgardo Contini and Harold Marks (parking and traffic circulation analyses), Theater Projects (technical feasibility of Auditorium reuse), and Campbell and Campbell (schematic site plans and landscaping). The consultant team members have completed similar civic center related projects for, among others, the City of Portland (Performing Arts Center), the County of Los Angeles (Music Center expansion), State of California (Multi-Cultural Center in Exposition Park), the City of Los Angeles (Central Library restoration/expansion), and, most recently, the Municipal Government Center for the City of Phoenix. SCOPE OF SERVICES The Civic Center Improvement Program will be prepared in two major parts. Part 1 will consist of the preparation and review of the Background and Technical Information Report and part 2 - 2 - will consist of the preparation, review, and adoption of the Civic Center Improvement Program report. The Background and Technical Information Report will contain five sections with information necessary to develop and evaluate various improvement and market options for the project area. Section 1 of the report will include a summary of the consultant's review of existing planning studies and market analyses that may be relevant to the Civic Center project. This section will also discuss existing traffic, parking, mass transit, surrounding land uses, and other conditions in the area and the potential constraints these conditions may impose on the Civic Center Improvement program. Section 2 of the report will provide information about the market analysis for cultural and civic facilities analysis. This section will: o analyze the ex isting and anticipated future market demand for various civic and cultural uses such as theaters, exhibition, conference, public meeting facilities, and other cultural/civic facilities. o determine the type, size, location, and acreage (including support parking) for cultural and civic facilities that will best serve the existing and anticipated future demand. o determine the cost effectiveness and financial feasibility of .either adapting the existing Civic Auditorium building to these uses or constructing new facilities. To minimize the public investment necessary to improve the existing or construct new cultural or civic facilities, private development that will generate land lease and other revenue may be required to be developed in the Civic Center area. To - 3 - identify the most feasible and compatible new development, Section 3 of the Background and Technical Information report will contain a land use analysis that will: o analyze the future market demand for various compatible land uses that could be developed in the Civic Center area. o determine the appropriate amount of floor space each type of use for which there is a market demand, the appropriate location for these uses, and the acreage required to accommodate these uses including support parking. o estimate the potential net public revenue from ground leases and other tax revenue that could be used to offset expenditures for Civic Center improvements and/or new construction. These analyses will present various options for the City's review and will include recommendations by the consultants based on the market demand, cost effectiveness, and environmental constraints of the site such as traffic and parking demands. Section 4 of the Background and Technical Report will include a preliminary schematic site plan for the recommended facilities and uses. Section 5 will contain an evaluation of various mechanisms that could be used to help fund improvements in the area. The material and consultant recommendations contained in the Background and Technical Information Report will be presented at a series of public workshops, study sessions, and public hearings in April/May 1986 before the Planning Commission and City Council prior to the City Council providing City staff and the consultant team with directions on preparing the draft Civic Center Improvement Program. - 4 - Part 2 of the Program will consist of the preparation, review, and adoption of the Draft and Final Civic Center Improvement Program based on City Council direction. The Program will contain: o the plan for developing cultural, civic uses, and private development in the Civic Center area, o a conceptual land use and schematic site plan for the area, and o a financing and implementation plan. PROJECT SCHEDULE The project is ex pected to be completed in six months. The Background and Technical Information Report is anticipated to be available for public review in April 1986 and the final Civic Center Improvement Program should be available for public review in mid-July 1986. It is anticipated that the City Council will be able to approve the Improvement Program in late July or early August 1986. Depending on its recommendations, the Improvement Program, once adopted, will serve as the guidelines for preparing the necessary Requests for Proposal for private sector development and/or capital improvement funding for public improvements. Detailed environmental analyses will be prepared once a specific development and/or improvement project is identified but prior to final approval of that project. BUDGET/FISCAL IMPACTS The total project cost will be $75,000 for which funds have already been approved by the City Council. Funds have been - 5 - appropriated for this project in account numbers O1-720-266-000-902 ($45,000) and 15-200-263-724-506 ($30,000). RECOMMENDATIONS It is recommended that the City Council authorize the City Manager to negotiate and execute a contract with Barton Myers Associates not to exceed $75,000. Prepared by: Peggy Curran, Acting Director Community & Economic Development Department Ernesto R. Flores, Manager Christopher S. Rudd, Sr. Administrative Analyst Economic Development Division Community and Economic Development Department cvctocc - 6 - Reference Contract No. 4640 (CCS).