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SR-032586-6XGS:SS:EL:JH:a ~ ~~ Council Meeting: March 25, 1986 Santa Monica, California MAR25198~ a% ~ , To: Mayor and City Council From: City Staff Subject: Award of Contract for Wastewater Facilities Replacement INTRODUCTION This report requests the City Council to award a contract for Wastewater Facilities Replacement: Fiscal Year 1985-86 Projects to George Jugovic Construction Company, the low bidder in the amount of $377,525.00. BACKGROUND During the 1985-86 budget process the City Council appropriated funds in the amount of $250,000 (Project No. 661-914) for Wastewater Main Replacement and $480,000 (Project No. 661-919) for 26th Street Storm Drain Improvements. In addition, funds in the amount of $67,573 (Project No. 661-911) for Wastewater Main Replacement were carried over from FY84-85. Facilities designated for replacement are: Sewer Main in San Vicente Place North from 1st Court to 7th Street Sewer Main in Georgina Place North from 1st Court to 4th Street Sewer manholes at various locations Storm drain catch basins at various locations Storm drain line beneath the pier. The sewer mains are all over 70 years old and are undersized for the current level of development as indicated in the City Master Plan. A complete sewer system master plan including replacement r MAR 2 5 1986 - 1 - criteria will be prepared during the 1986/87 budget year as proposed in 86/87 budget submittals. This project is categorically exempt from CEQA. The sewer manholes chosen are deteriorated and present possible subsidence problems. The catch basins were constructed in the 1920's and do not have access for cleaning. The new basins will have access openings and will be constructed to current standards. The storm drain beneath the pier will connect a sixty year old outlet beneath the pier, which contributes to flooding of the bike path, with the major storm drain outlet at the south side of the pier. A Notice Inviting Bids was published on February 18, 19, and 20, 1986. Plans and specifications were issued to 7 contractors and 9 construction advertising services including 6 which advertise mainly to minority contractors. Four bids were received and read publicly by the Deputy City Clerk on March 11, 1986. Bids received were: 1. George Jugovic Const. Co. $377,525.00 2. Peter C. David Co. $421,750.00 3. Vicco Construction $422,765.00 4. John T. Malloy $472,850.00 The low bidder has worked previously for the City of Los Angeles and has performed satisfactorily according to the Los Angeles City project manager. None of the bidders are minority contractors. The 26th Street Storm Drain project has been delayed indefinitely due to the inadequate capacity of the Kenter Canyon drain into which it discharges. The staff is currently working with the Los Angeles County Public Works Department Flood Control Section on - 2 - ways to increase the drainage capacity of the Santa Monica Storm drains to satisfactorily handle 10 year storms. Staff is proposing utilizing a portion of the funds from Project No. 661-919 to replace the indicated storm drain facilities. These facilities have a higher urgency for replacement in terms of drainage system maintenance. The ultimate construction of the 26th Street project will depend upon the success of the City and County to increase the City's storm drain capacity, but in any event will not occur for approximately ten years. FUNDS REQUIRED The funds required for this project are: Contract $377,525.00 15% Contingency $ 56,625.00 TOTAL $434,150.00 BUDGET/FINANCIAL ANALYSIS Funds are available for this project in the following accounts: Account No. Amount 31-760-661-000-914 $250,000. 31-760-661-000-911 $ 67,573. 31-760-661-000-919 $116,577. Total $434,150.00 RECOMMENDATIONS Staff recommends that the City Council: 1. Award the contract for Wastewater Facilities Replacement at: Sewer Main in San Vicente Place North from 1st Court to 7th Street; Sewer Main in Georgina Place North from 1st Court to 4th Street.; - 3 - Sewer manholes at various locations; Storm drain catch basins at various locations; and the Storm drain line beneath the pier to George Jugovic Construction Company in the amount of $377,525.00. 2. Authorize the City Engineer to issue any change orders necessary to complete additional work as required in an amount not to exceed the funds available in conformance with the Administrative Instruction on Change Orders. Prepared by: Stan Scholl, Director of General Services Ed Lash, Utilities Manager Jack Hoagland, Administrative Water Engineer - 4 - Reference Contract No. 4655 (CCS).