SR-031186-11A//-/1
MAR i 1 1986
CS:SES:JAS:ak MAR 2~ 1986
Council Meeting: March 11, 1986 Santa idonica, California ~,~~,;
To: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award Contract for the Construction
of the Fourth Street Median
Introduction
This report requests that the City Council award a contract for
the construction of the Fourth Street median to Terrain, Inc.,
the lowest responsible bidder, in the amount of $163,308.
Background
In response to residents' concerns about traffic speed on Fourth
Street and lack of parking in the area, the City Council
instructed staff to reconfigure Fourth Street between Pico
Boulevard and Hill Street. It was proposed that Fourth Street be
changed from two lanes in each direction to one lane in each
direction with a painted, center median strip for parking. Funds
were appropriated in FY 1983-84 and carried over until the
project was approved by the Coastal Commission. After a one-year
experimental period, the Coastal Commission approved the
per-nanent construction of a raised, landscaped median island on
April 10, 1985.
The project was advertised on June 24 and 25, 1985, and sixteen
contractors picked up plans and specifications. One bid was
received on July 22, 1985, in the amount of $200,000 which was
$29,000 over the amount budgeted for the project. Staff
recommended that the City Council reject the bid and authorize
II
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MAR 11 1986
staff to readvertise the project after making minor modifications
to the plans.
t A portion of the landscaped island in the most congested area was
removed (from a point 300' north of Ocean Park Boulevard to a
point 160 feet south of Hollister Avenue.) 'this portion will
continue to have a striped median. Also, the median curb for the
south bound driving lane was widened six inches, leaving a
landscaped width of two feet.
The improvements implemented along Fourth Street between Ocean
Park Boulevard and Hill Street have reduced the number of
vehicles exceeding the posted speed limit by 49 percent and have
reduced traffic accidents by 35 percent. The. Coastal Commission
staff has given verbal authorization to proceed with the project
as modified. The proposed changes were not considered
substantive enough to require amended applications.
A new Notice Inviting Bids was published on December 11 and 12,
1985, in the Evening Outlook and in five construction journals.
The notice was also sent to four minority business associations.
Plans and specifications were issued to thirty-two contractors.
Bids were opened and read publicly on February 24, 1986, by the
Deputy City Clerk.
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Six bids were received as follows:
Terrain, Inc. $163,308
Artistic Landscape and Engineering Inc. 189,000
Madison Engineering, Inc. 218,300*
Damon Construction Co. 268,347*
Aka-Tani Landscapace Inc. 34b,500*
Ryco Construction, Inc. 357,752
Engineer's Estimate: $1b8,500
Terrain, Inc., is currently under contract with the City for the
construction of Ocean View Park.
Budget/Financial Impact
Funds Required
Contract $163,308
Contingencies 7,592
Total $170,900
Appropriation authority is available in Account No.
O1-770-416-000-916 in the amount of $170,969.18.
Recommendation
It is recommended that the City Council:
1. Award a contract for the construction of the Fourth Street
median to Terrain, Inc., the lowest responsible bidder, in
the amount of $163,308; and
*women/minority owned firm
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2. Authorise the City Engineer to issue any change orders
necessary to complete additicnal work to the extent of funds
available in accordance with the Administrative Instruction
on Change Orders.
Prepared by: Stan Scholl, Director of General Services
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Reference Contract
No. 4657 (CCS).