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SR-052786-6JG -T NAy 2 7 ~ ~ ~ ~ ~.~ GS:SES:II:ak Santa Monica, California Council Meeting: May 27, 1986 T0: Mayor and City Council FROM: City Staff SUBJECT: Request to Appropriate $50,000.00 to Resurface Colorado Avenue, Appropriate $25,355 for Memorial Park Paving, and to Approve a Change Order to Sully Miller Co. Contract #4669 (CCS) Deleting $24,645. Introduction This report requests Council to appropriate $50,000 to resurface Colorado Avenue, appropriate $25,355 for Memorial Park paving, and approve a Change Order to the Sully Miller Co. deleting $24,645 in accordance with the City's Administrative Instruction on Change Orders. Background The developers of 2600 Colorado Avenue agreed to pay the City as part of a development agreement for portions of Colorado Avenue that require reconstruction and resurfacing continguous to the new development. A check for $151,512 was remitted to the City and placed in an Escrow Account. The development is being completed in three phases. Phase I is now complete and Staff wishes to proceed with repairs to a portion of Colorado Avenue and Twenty-sixth Street at this time. This work can be completed as part of the 1985-86 Street Resurfacing Project. Staff proposes that a Change Order to be issued to Sully-Miller to complete the additional resurfacing and reconstruction on Colorado Avenue. The work includes removing and reconstructing the southeasterly one half of Colorado Avenue _ 1 _ NM 2 7 1916 at Twenty-sixth Street, installing new concrete gutters and asphalt concrete pavement, and applying slurry seal on Twenty-Sixth Street from the property line of Colorado to a point 145 feet southeasterly. A median originally proposed as a traffic mitigation measure has been deleted at the request of the neighbors north of Colorado Avenue. The 1985-$6 Street Resurfacing Project included paving of Beach parking lots. This work in the amount of $100,000 is now being deleted due to budgetary constraints. Staff wishes to substitute the work on Colorado Avenue and some minor resurfacing work to the Memorial Park walkways as part of the current Resurfacing Project. Funds are available for the Memorial Park walkway work from surplus funds from a prior year project for park paving (account number 01-800-511-000-931 in the amount of $25,355). The net effect of the three changes would be to reduce the contract by $24,645. Reasons For the change order There are three reasons why Staff is proposing this change order: 1. Completing the work now in conjunction with the 1985-86 Street Resurfacing will allow the City to capture additional economies-of-scale by doing all resurfacing work within one contract. 2. The first phase of the 2600 Colorado development is complete and Staff wishes to keep the street work at the same pace as the development. - 2 - 3. The ($24,645) Change Order is in conformance with Section 3.2.1 of the Standard Specifications for Public Works Construction and the City's Administrative Instructions on Change Orders. Budget/Financial Impact The Engineer's estimate of the work to completed at this time on Colorado Avenue is $39,400. Staff requests appropriation of up to $50,000 for this phase of the work to allow for contingencies and final determination of contractor's price. Therefore, to award the contract and to proceed with this work, it is necessary to appropriate $50,000 at account number 01-770-421-000-937. Funds to cover the first phase of this project will be financed by the administrative transfer to the General Fund of $50,000 from the $151,512 currently held in trust at account number 80-g75-180-000-000. The paving at Memorial Park can be financed from previous appropriations for park paving. Effect of Change Order Deletion from Sully-Miller Contract ($100,000) Addition to Sully-Miller Contract 75,355 net effect ($ 24,645) Recommendations It is recommended that the City Council: 1. Appropriate $50,000.00 at account number 01-770-421-000-937. to resurface portions of Colorado Avenue. - 3 - 2. Appropriate $25,355 from park paving account 01-800-511-000-931 to Memorial Park Walkway paving in account 01-770-421-000-937. 3. Approve Change Order No. 1 deleting $100,000 from Sully Miller Contract No. 4669 (CCS) and adding $75,355 to resurface Colorado Avenue and the Memorial Park Walkway. Prepared by: Stan Scholl, Director of General Services Iris Ingram, Senior Administrative Analyst - 4 - Reference Contract No. 4669 (CCS).