SR-052786-6JG -T
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GS:SES:II:ak Santa Monica, California
Council Meeting: May 27, 1986
T0: Mayor and City Council
FROM: City Staff
SUBJECT: Request to Appropriate $50,000.00 to Resurface
Colorado Avenue, Appropriate $25,355 for Memorial Park
Paving, and to Approve a Change Order to Sully Miller
Co. Contract #4669 (CCS) Deleting $24,645.
Introduction
This report requests Council to appropriate $50,000 to resurface
Colorado Avenue, appropriate $25,355 for Memorial Park paving,
and approve a Change Order to the Sully Miller Co. deleting
$24,645 in accordance with the City's Administrative Instruction
on Change Orders.
Background
The developers of 2600 Colorado Avenue agreed to pay the City as
part of a development agreement for portions of Colorado Avenue
that require reconstruction and resurfacing continguous to the
new development. A check for $151,512 was remitted to the City
and placed in an Escrow Account. The development is being
completed in three phases. Phase I is now complete and Staff
wishes to proceed with repairs to a portion of Colorado Avenue
and Twenty-sixth Street at this time.
This work can be completed as part of the 1985-86 Street
Resurfacing Project. Staff proposes that a Change Order to be
issued to Sully-Miller to complete the additional resurfacing and
reconstruction on Colorado Avenue. The work includes removing
and reconstructing the southeasterly one half of Colorado Avenue
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at Twenty-sixth Street, installing new concrete gutters and
asphalt concrete pavement, and applying slurry seal on
Twenty-Sixth Street from the property line of Colorado to a point
145 feet southeasterly. A median originally proposed as a
traffic mitigation measure has been deleted at the request of the
neighbors north of Colorado Avenue.
The 1985-$6 Street Resurfacing Project included paving of Beach
parking lots. This work in the amount of $100,000 is now being
deleted due to budgetary constraints. Staff wishes to substitute
the work on Colorado Avenue and some minor resurfacing work to
the Memorial Park walkways as part of the current Resurfacing
Project. Funds are available for the Memorial Park walkway work
from surplus funds from a prior year project for park paving
(account number 01-800-511-000-931 in the amount of $25,355).
The net effect of the three changes would be to reduce the
contract by $24,645.
Reasons For the change order
There are three reasons why Staff is proposing this change order:
1. Completing the work now in conjunction with the 1985-86 Street
Resurfacing will allow the City to capture additional
economies-of-scale by doing all resurfacing work within one
contract.
2. The first phase of the 2600 Colorado development is complete
and Staff wishes to keep the street work at the same pace as
the development.
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3. The ($24,645) Change Order is in conformance with Section
3.2.1 of the Standard Specifications for Public Works
Construction and the City's Administrative Instructions on
Change Orders.
Budget/Financial Impact
The Engineer's estimate of the work to completed at this time on
Colorado Avenue is $39,400. Staff requests appropriation of up
to $50,000 for this phase of the work to allow for contingencies
and final determination of contractor's price.
Therefore, to award the contract and to proceed with this work,
it is necessary to appropriate $50,000 at account number
01-770-421-000-937. Funds to cover the first phase of this
project will be financed by the administrative transfer to the
General Fund of $50,000 from the $151,512 currently held in trust
at account number 80-g75-180-000-000.
The paving at Memorial Park can be financed from previous
appropriations for park paving.
Effect of Change Order
Deletion from Sully-Miller Contract ($100,000)
Addition to Sully-Miller Contract 75,355
net effect ($ 24,645)
Recommendations
It is recommended that the City Council:
1. Appropriate $50,000.00 at account number 01-770-421-000-937.
to resurface portions of Colorado Avenue.
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2. Appropriate $25,355 from park paving account
01-800-511-000-931 to Memorial Park Walkway paving in account
01-770-421-000-937.
3. Approve Change Order No. 1 deleting $100,000 from Sully
Miller Contract No. 4669 (CCS) and adding $75,355 to resurface
Colorado Avenue and the Memorial Park Walkway.
Prepared by: Stan Scholl, Director of General Services
Iris Ingram, Senior Administrative Analyst
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Reference Contract
No. 4669 (CCS).