SR-112707-1O~r
~;tYof City Council Report
Santa Monica
City Council Meeting: November 27, 2007
Agenda Item: ~ _ ~
To: Mayor and City Council
From: Gordon R. Anderson, Assistant City Manager
Subject: Modification to Agreement 8524 (CCS) with Gershman, Brickner and
Bratton, Inc. for Operations, Financial and Rate Review of Solid Waste
Services to Assist in Negotiations and Advising on Developing a
Public/Private Partnership for Solid Waste Transfer Services
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a Sixth Modification to Agreement 8524 (CCS) with Gershman, Brickner and
Bratton, Inc. (GBB) in the amount not to exceed $50,000, for a total agreement amount
of $553,000.
Executive Summary
On October 10, 2007, Council discussed in study session. the results of a RFP process
that was intended to provide Council with information on how the market would respond
to providing commercial waste collection and transfer services in the city, Council
considered recommendations from the Evaluation Committee directing staff to return
with additional information related to commercial collection and to begin negotiations to
create apublic/private partnerships for the provision of transfer services.
Staff indicated that it would identify negotiation points within ninety (90) days and
provide Council with an update in forty five (45) days. In order to complete this work,
staff is proposing an additional modification to this agreement to continue to engage
GBB during the negotiations for the Transfer Services. With this modification, the multi-
yeartotal for GBB's agreement will not exceed $553,000. GBB, having worked with the
City since 2005 is very familiar with the evolution of Council direction and the local solid
waste market.
To assist with the negations, staff will also commence an appraisal of the property that
one of the private companies suggested could be considered as a swap with current
City property in the area the current solid waste facility and City yards. The cost of such
an appraisal will not .require Council action. The appraisal can be authorized within
staffs contracting authority.
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Discussion
GBB has been engaged with the City since October 2005 for amulti-phased review of
solid waste operations; including operations and financial analysis, identification of
potential efficiency and the development of Request for Proposals (RFPs) for alternative
service delivery options.
To date, GBB has completed Phase. I of their engagement, which included the
development of a comprehensive report on the operational and financial review which
was presented to Council at the March 14 Study Session: The study session resulted in
GBB presenting a variety of recommendations to improve operational efficiencies and a
detailed financial analysis. At that time, GBB recommended implementation a plan to
build an operating reserve. Phase I involved additional analysis, conference calls and
in-person meetings than originally anticipated in the 2005 proposal. GBB has also
provided assistance and analysis related to the review of the Request for Proposals
(RFP) responses to test alternative service delivery methods of commercial and transfer
operations. -
GBB's proposed additional scope includes funds in the amount of $50,000 to assist with
identifying public/private partnership opportunities for Transfer Services, assist with
analyzing land swap opportunities and to participate in negotiations with the City,
Southern California Disposal, Athens Services and Allan Company.
Financial Impacts and Budget Actions
Funds in the amount of $50,000 are available in account 01202.555060 for additional
services related to the development and analysis of the RFPs. With this modification,
the total agreement with not exceed $553,000 for all work performed since contract
inception in 2005.
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Prepared by:
Donald P Patterson, Assistant to the City Manager, Management Services
Forwarded to Council:
. Anderson
City Manager
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Reference
Amended Contract
Nos. 8524 (CCS)