SR-112707-1E~~~
~;tYO, City Council Report
Santa Monica
City Council Meeting: November 27, 2007
Agenda Item: ~-~
To: Mayor and City Council
From: Barbara Stinchfield, Director of Community and Cultural Services
Subject: Modification to Contract with Chris Fonner for Technical Services in
Support of the Santa Monica Homeless Services Network
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute aone-year extension to Professional Services Agreement 8407 (CCs) with
Chris Fonner for technical services in support of the Santa Monica Homeless Services
Network in an amount not to exceed $64,800.
Executive Summary
In 2003, Mr. Fonner was selected through a competitive process to provide technical
computer support services for the City's computerized homeless case management and
data management system, Client Track. Since that time, his contract has been
extended through October 31, 2007. Mr. Fonner's familiarity with the Santa Monica
network and the unique customizations to the software program, make extension of his
contract desirable through October 31, 2008. It is anticipated that Chris Fonner's
services will not be required beyond October 31, 2008 because of the selection and
implementation of anew Homeless Management Information System (HMIs).
Background
The City of Santa Monica installed a computerized network in 1995 for homeless
services agencies to track clients, their demographics and outcomes. The network,
which links 19 programs and 85 workstations in 7 agencies, is supported by a technical
computer support services consultant, Chris Fonner. Mr. Fonner was selected in 2003
through a competitive process. Council approved aone-year contract for technical
support services with Chris Fonner on November 9, 2004 in the amount of $66,000
(subsequently amended to $57,200), which expired on October 31, 2004. A two-year
extension and modification to the contract in the amount of $105,600 was approved by
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the City Council on November 5, 2005, which expired on October 31, 2007. The
extension requested at this time is in an amount not to exceed $64,800 for the period of
November 1, 2007 through October 31, 2008.
Discussion
The extension requested at this time is in an amount not to exceed $64,800 for the
period of November 1, 2007 through October 31, 2008. The proposed rate for the
computer support services to be delivered under the requested contract modification
and extension is $67.50 per hour for a maximum of 960 hours, an amount not to exceed
$64,800.
It is anticipated that Chris Fonner's services will not be required beyond the one-year
extension currently requested because of the selection and implementation of a new
Homeless Management Information System (HMIs), funding for which was approved by
the City Council in the FY2007-08 budget. Mr. Fonner's services will be needed in the
upcoming year to keep the current system operational, and include system
administration, report programming, technical support to agency staff, and training to
agencies. In addition, Mr. Fonner will be provide assistance with data migration and
other issues related to the transition from the current system, Client Track, to the new
HMIs.
The City has been awarded a renewable grant that includes support for a computerized
case management system from the U. S. Department of Housing and Urban
Development (HUD), through the Los Angeles Homeless Services Authority for the
period of November 1, 2007 through October 31, 2008.
Previous Council Actions
Council approved aone-year contract for technical support services with Chris Fonner
on November 9, 2004 in the amount of $66,000 (subsequently amended to $57,200),
which expired on October 31, 2005. A two-year extension and modification to the
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contract in the amount of $105,600 was approved by the City Council on November 5,
2005, which expired on October 31, 2007.
Contractor Selection
Mr. Fonner was selected in 2003 through a competitive process. Mr. Fonner's
familiarity with the Santa Monica network and the unique customizations to the software
program, make extension of his contract desirable.
Financial Impacts & Budget Actions
The contract amount to be awarded to Chris Fonner is $64,800. Funds are included in
the FY2007-08 budget at account number 012628.544390 75211 W.
Prepared by: Stacy Rowe, Human Services Administrator
Approved: Forw d to Council:
Barbara Stinchfield nt Ewell
Director, Community & Cultural Services City Manager
F:\HumanServices\Share\CD PROGRAM-PROGRAM AREAS\Homeless Programs\Staff Reports\Comp Tech Support 07-OS.doc
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Reference
Amended Contract
No. 8407 (CCS)