SR-111307-8C~®
~;tYOf City Council Report
Santa Monica
City Council Meeting: November 13, 2007
Agenda Item: ~ ""G
To: Mayor and City Council
Chairperson and Redevelopment Agency Members
From: Carol Swindell, Director of Finance
Subject: Adoption of FY2007-08 Budget and Personnel Changes and Resolution
Establishing Various New Classifications and Salary Rates
Recommended Action
Staff recommends that City Council and the Redevelopment Agency:
1. approve FY2007-08 budget changes as shown in Attachment A
Staff recommends that City Council:
1. approve personnel changes as shown in Attachment B, and;
2. adopt a resolution revising salaries for various positions.
3. authorize the City Manager to enter into a grant agreement with and accept funds
from the Los Angeles Homeless Services Authority (LAHSA).
Executive Summary
Since the adoption of the FY2007-08 Budget in June, some budget changes related to
grants and special revenue funding are necessary. Included in these budget changes
are actions to reflect grants from Los Angeles County Metropolitan Transportation
Authority (MTA), Department of Justice, Air Quality Management District and
Community Development Block Grants plus adjustments for additional Gas Tax,
1
TORCA and Redevelopment funds. Other budget appropriations include: re-
appropriation of Council Contingency funds carried over from last year and PCD project
funds scheduled for completion in FY2007-08. Total net appropriations equal $5.8
million with General Fund appropriations of $38,863
This report also requests approval of personnel salary revisions based on classification
and compensation studies and authorization to enter into a grant agreement with the
LAHSA in the amount of $381,941 in Housing and Urban Development Supportive
Housing Program funds for Coordinated Case Management.
Discussion
Background
On June 23, 2007, the City Council adopted the FY2007-08 budget. Subsequent to that
time, additional information has become available that requires adjustments to the
adopted budget.
Revenue Increases: $3,590,493
Adjustments are made to the Redevelopment Funds (Low/ Moderate Income Housing,
Earthquake Recovery and Ocean Park) totaling $3,049,000 to reflect the latest
assessed property value information from Los Angeles County. Adjustments due to
grant receipts include:
Justice Assistance Grant: $58,993 for DNA forensic testing
• MTA Grant: $202,500 for Dial-A-Ride vehicle replacement
2
• AQMD Grant $140,000 for low emission vehicles (reflected in both the SCAOMD
AB 2766 Fund and in the Vehicle Management Fund.
Expenditure Increases: $5,875,143
Grant Expenditures: The following grants require adjustments to the adopted FY2007-
08 budget are to properly reflect additional grant projects or grant adjustments:
• Department Of Justice -Justice Assistance (DNA Testing): $58,993
• MTA - Prop A Local Return (Various Projects) $610,200
• MTA - Prop C Local Return (Various Projects) $470,500
• MTA - Prop A Incentive (Dial-A-Ride Vehicles): $202,500
• Air Quality Management District -Low-Emission Vehicles: $140,000
• Community Development Block Grant -Adjustment to FY2007-08: ($555,320)
Special Restricted Funds: Based on ending fund balances at the end of FY2006-07,
additional appropriations can be made to projects in FY2007-08:
• TORCA-Additional available housing funds: $1,084,852
• Low/Moderate Income Housing -Additional redevelopment funds: $2,045,411
• Earthquake Recovery Redevelopment -Additional funds: $1,052,000
• Gas Tax -Additional available street resurfacing funds: $665,165
FY2006-07 Re-Appropriations and Other Adjustments: Projects not complete at the end
of the year and carryover Council Contingency funds require appropriations from
available fund balance at the end of FY2006-07.
3
• Council Contingency - $55,060
• Community & Cultural Services CIP appropriation from Balance Sheet
Designation for Access Center expenses - $139,259
• Planning & Community Development -Building & Safety Process Review:
$41,000
• Human Resources -Training expenses from FY2006-07: $67,223
Personnel Changes
Included as Attachment B is a resolution revising and establishing salaries for various
positions. These salary changes are based on salary surveys of similar positions in
comparable factors, taking into account internal alignment factors and maintaining at
least a 10% differential between a management or supervisory position and the salary
of the highest paid subordinate position. Included as Attachment C is a listing of
position and classification changes which have been reviewed and approved by the City
Manager, Human Resources Director and Personnel Board.
Actions which result in increases to individual General Fund department budgets
totaling $280,500 will be transferred from funds already appropriated in the FY2007-08
Non-Departmental budget. Increases in other funds budget will be absorbed at this time
and re-evaluated at mid-year for additional funding, if needed.
4
Contract with LAHSA
The City of Santa Monica has been receiving Supportive Housing Program funds from
the Department of Housing and Urban Development (HUD) through the Los Angeles
Homeless Services Authority (LAHSA) for coordinated case management since 1996.
The current grant amount to the City is $381,941 for the program year beginning
November 1, 2007 and ending October 31, 2008. The City passes $296,029 on to five
non-profit service providers through subcontracts to support case management
activities within Santa Monica's continuum of care. The authorization to enter into these
subcontracts was approved by Council on June 12, 2007 as part of the 2007-2010
Community Development Program. In addition to the pass-through funds, the City of
Santa Monica annually receives $18,188 to cover administrative costs incurred by the
City and $67,724 to support the continuums' data management system. At this time,
staff is requesting authorization to enter into a grant agreement with the LAHSA for the
SHP grant of $381,941. No budget actions are required.
Budget/Financial Impact
The requested FY2007-08 budget actions will amend the adopted budget for various
City funds as shown below:
5
Revenues
Redevelopment (All) $ 60,516,649 $ 3,049,000 $ 63,565,649
Misc. Grants (20) 9,209,128 58,993 9,268,121
Big Blue Bus (41) 64,206,437 202,500 64,408,937
SCAQMD AB2766 (44) 122,000 140,000 262,000
Vehicle Management (54) 11,181,010 140,000 11,321,010
All Other Funds 389,023,554 - 389,023,554
Total Revenues $ 534,258,778 $ 3,590,493 $ 537,849,271
Expenditures
General and Capital Projects $ 246,412,588 $ 99,086 $ 246,511,674
TORCA 519,259 1,084,852 1,604,111
Redevelopment (All) 59,657,949 3,097,411 62,755,360
CDBG 4,364,793 (555,320) 3,809,473
Misc. Grants 5,976,475 1,139,693 7,116,168
Civic Auditorium 3,490,556 134,456 3,625,012
Big Blue Bus 65,633,200 69,800 65,703,000
Gas Tax 1,689,700 665,165 2,354,865
SCAQMD AB2766 2,300 140,000 142,300
All Other Funds 117,115,936 - 117,115,936
Total Appropriations $ 504,862,756 $ 5,875,143 $ 510,737,899
Prepared by: Janet Shelton, Budget Manager
Attachments:
A: Proposed FY2007-08 Revenue, Appropriations and Balance Sheet Changes
B: Resolution Revising and Establishing Salaries for Various Positions
C: Position and Classification Changes
Approved:
Forwarded to Council:
-,
Carol Swindell "
Director, Finance
~amont Ewel
City Manager
6
PROPOSED FY2007-08
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
I. REVENUE ADJUSTMENTS
Fund
Low/ Moderate Income
Housing
Redevelopment (15)
DeoartmenUDivision/Project Amount
Resource Management/ Housing
Earthquake Recovery Resource ManagemenU
Project Area (17) Administration and Redevelopment
Ocean Park Project Resource Management/
Area (18) Administration and Redevelopment
Miscellaneous Grants Police/ Office of Administrative
(20) Services
Big Blue Bus (41) Big Blue Bus/ Transit Programs
SCAOMD AB 2766 (44) Community Maintenance! AOMD
Mobile Source Review Committee
Grant
Vehicle Management Community Maintenance/ Vehicle
(54) Management -Purchases
ATTACHMENT A
Reason
609.800 To reflect increased tax increment
payments from the Earthquake Recovery
(+$571,800) and Ocean Park (+$38,000)
project areas. Adjustments based on
latest assessed value information from
Los Angeles County.
$2.287.200 To reflect increased tax increment
receipts based on latest assessed value
information from Los Angeles County.
~ To reflect increased tax increment
receipts based on latest assessed value
information from Los Angeles County.
$58,993 To reflect Justice Assistance grant from
the Department of Justice for DNA
forensic testing
2 2 To reflect an MTA grant award for Dial-A-
Ride vehicle replacement
140 To reflect an AOMD grant award for low
emission vehicles
140 000 To reflect contributions of AOMD Mobile
Source Air Pollution Reduction funds for
purchases of low emission vehicles
PROPOSED FY2007-08
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
I. REVENUE ADJUSTMENTS
Fund DepartmenUDivision/Project Amount
Low/ Moderate Income Resource ManagemenU Housing
Housing
Redevelopment (15)
Earthquake Recovery Resource ManagemenU
Project Area (17) Administration and Redevelopment
Ocean Park Project Resource ManagemenU
Area (18) Administration and Redevelopment
Miscellaneous Grants Police/ Office of Administrative
(20) Services
Big Blue Bus (41) Big Blue Bus/ Transit Programs
SCAQMD AB 2766 (44) Community Maintenance/ AOMD
Mobile Source Review Committee
Grant
Vehicle Management Community Maintenance/ Vehicle
(54) Management -Purchases
ATTACHMENT A
Reason
00 To reflect increased tax increment
payments from the Earthquake Recovery
(+$571,800) and Ocean Park (+$38,000)
project areas. Adjustments based on
latest assessed value information from
Los Angeles County.
52.287.200 To reflect increased tax increment
receipts based on latest assessed value
information from Los Angeles County.
2 00 To reflect increased tax increment
receipts based on latest assessed value
information from Los Angeles County.
$58,993 To reflect Justice Assistance grant from
the Department of Justice for DNA
forensic testing
$307,~OQ To reflect an MTA grant award for Dial-A-
Ride vehicle replacement
14 0 0 To reflect an AOMD grant award for low
emission vehicles
140 000 To reflect contributions of AOMD Mobile
Source Air Pollution Reduction funds for
purchases of low emission vehicles
PROPOSED FY2007-08
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
ATTACHMENT A
Fund Department/Division/Project Amount Reason
II. APPROPRIATION ADJUSTMENTS
General (01) City Council $55,060 To reflect an reappropriation of unspent
contingency funds.
General (01) Finance/Administration and Budget $25,036 To reflect costs associated with deleting
1.0 FTE Budget Manager and adding 1.0
FTE Assistant Director of Finance
positions.
General (01) Attorney $91,885 To reflect equity adjustments for
Receptionist, Office Administrator and
City Attorney positions and costs
associated with deleting 1.0 FTE Legal
Secretary and adding 1.0 FTE
Investigator positions.
General (01) Human Resources/ Administrative $59,133 To reflect an reappropriation for
Services/Employee Relations outstanding commitments accrued in
FY2006-07 ($67,223) and salary
adjustments (-$8,090).
General (01) Information Systems/ Software $31,411 Costs associated with deleting a 1.0 FTE
Systems permanent Computer Systems Specialist
position and adding a 1.0 FTE
permanent Systems Analyst-Library
Systems position.
General (01) Planning and Community $41,000 To reflect a reappropriation of
DevelopmenU Administration professional services funding for a
project that was not completed in FY2006
07.
General (01) Planning and Community $19,922 Costs associated with deleting a 1.0 FTE
DevelopmenU Building and Safety permanent Plans Examiner I/II/III
position and adding a 1.0 FTE
permanent Mechanical/Plumbing Plans
Examiner position.
General (01) Planning and Community $53,947 To reflect an equity adjustment for the
DevelopmenU Transportation Transportation Planning Manager
Management position ($17,998) and costs associated
with deleting a 2.0 FTE permanent
Transportation Engineer positions and
adding a 1.0 FTE permanent City/Traffic
Engineer position and a 1.0 FTE limited-
term Transportation Engineer position
($35,949).
PROPOSED FY2007-08
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
ATTACHMENT A
Fund DepartmenUDivisionlProiect Amount Reason
General (01) Community and Cultural Services/ $10,546 To reflect an equity adjustment for the
Community Programs Community Programs Manager position.
General (01) Community and Cultural Services/ $10,546 To reflect an equity adjustment for the
Cultural Affairs Cultural Affairs Manager position.
General (01) Environmental and Public Works $10,991 To reflect an equity adjustment for the
ManagemenU Administrtaive Assistant Director position
Services
General (01) Environmental and Public Works $7,186 To reflect an equity adjustment for
ManagemenU Civil Engineering various positions.
and Architecture
General (01) Community Maintenance/ Public $248,500 To reflect an increase in funding for one-
and Community Forest Operations time tree related projects.
General (01) Community Maintenance/ Facilities $21,802 To reflect an equity adjustment for
Management various positions.
General (01) Community Maintenance/ Internal $5,621 To reflect an equity adjustment for
Facilities Operations various positions.
General (01) Non-Departmental/ All Other ($280,803) To reflect the transfer of funds to other
Transactions departments for equity adjustments.
General (01) Non-Departmental/ Interfund ($442,956) Prop C funds from the Miscellaneous
Transactions Grants fund to reimburse administration
of the Prop C program (-$60,000), a
reduction in the General Fund subsidy to
the Civic Fund (-$134,456), and a
decrease in contributions to the Capital
Projects Fund (-$248,500).
General (01) Community and Economic $130,259 To appropriate additional funds for the
Development Capital ImprovemenU construction of the facility to be used for
BBB OPCC Access Center the homeless food program at the OPCC
Access Center.
General (01)
Total General (01 ): $99,086
Capital Projects (02) Non-Departmental/ Interfund $248,500 To reduce contribution from the General
Transactions Fund due to a decrease in capital
improvement projects.
PROPOSED FY2007-08
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
Fund DepartmenUDivision/Project
Capital Projects (02) Streets, Traffic Control & Parking
Capital ImprovemenU Street &
Parking Lot Resurtacing/Sidewalk
Repair
Total Capital Projects (02)
TORCA (14) Community and Economic
Development Capital ImprovemenU
TORCA Affordable Housing Trust
Fund
Low/Moderate Income Community and Economic
Housing Redevelopment Development Capital ImprovemenU
(15) Low/Mod Income Housing
Earthquake Recovery Non Departmental/ All Other
Redevelopment (17) Transactions
Total Redevelopment Funds (15-18):
Community Recreation and Cultural Capital
Development Block ImprovemenU Community Services
Grant (19) Facilities
Miscellaneous Grants Police/ Criminal Investigations
(20)
Miscellaneous Grants Big Blue Bus/ Transit Customer
(20) Relations
Miscellaneous Grants Non-Departmental/ Interfund
(20) Transactions
Miscellaneous Grants Big Blue Bus Capital ImprovemenU
(20) Dial-A-Ride Vehicle Replacement
Miscellaneous Grants Big Blue Bus Capital ImprovemenU
(20) Security Equipment and Vehicle
Amount
($248,500)
$0
ATTACHMENT A
Reason
To reflect a decrease in street
resurfacing funding. Decrease is offset
by increases in other grant funds.
51.084.852 To appropriate available TORCA funds
for affordable housing projects.
$2,045,411 To appropriate available FY06-07
($1,435,611)and FY07-08($609,800)
funds for low and moderate income
housing projects.
$1,052,000 To increase pass-through payments to
other agencies due to additional Tax
Increment revenues.
$3,097,411
L$555.3201 To reduce the appropriation in facility
projects to reflect the CDBG spending
plan.
$58,993 To appropriate Justice ofASSistance
grant funds for DNA forensic work
$5,000 To appropriate Prop A funds for holiday
shoppers' shuttle
$192,700 Prop A funds to reimburse the Big Blue
.Bus fund for administering Prop A
programs (+$50,000), bus stop and
shelter maintenance (+$60,000) and the
WISE paratransit (+$22,700). Prop C
funds to reimburse the General Fund for
administering Prop C programs
(+$60,000).
$67,500 To appropriate Prop A funds for Dial-A-
Ride vehicle replacement.
$35,000 To appropriate Prop A funds for vehicles
and equipment to be used for security
purposes.
PROPOSED FY2007-08
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
Fund
Miscellaneous Grants
(20)
Miscellaneous Grants
(20)
Miscellaneous Grants
(20)
Miscellaneous Grants
(20)
DeoartmenUDivision/Project Amount
Big Blue Bus Capital ImprovemenU
Transit Kiosks Replacement
Big Blue Bus Capital Improvement/
Lincoln Boulevard Bus Only Lane
Big Blue Bus Capital ImprovemenU
Lincoln Boulevard Bus Only Lane
Streets, Traffic Control & Parking
Capital ImprovemenU Concrete
Bus Pads
Miscellaneous Grants Streets, Traffic Control & Parking
(20) Capital ImprovemenU Street &
Parking Lot Resurtacing/Sidewalk
Repair
Total Miscellaneous Grants (20):
Civic Auditorium Fund Civic Auditorium/ Intertund
(32) Transactions
Big Blue Bus (41) Non-departmental/ Intertund
Transactions
ATTACHMENT A
Reason
$85,000 To appropriate Prop A ($80,000) and
Prop C ($5,000)fundsforthe
replacement of transit information kiosks.
$170,500 To appropriate Prop C funds for the
configuration of the Lincoln Boulevard
bus only lane.
$10,000 To appropriate Prop C funds for Mini
Blue bus stop signs and benches.
$290,000 To reflect approved Prop A project for
concrete bus pads on transit routes.
$225,000 To reflect an increase in approved Prop
C project for street resurfacing on transit
routes.
$1,139,693
1 4 4 A reduction in the budgeted General
Fund subsidy to the Civic Fund
(+$134,458)
($132,700) Prop A funds from the Miscellaneous
Grants fund to reimburse administration
of the Prop A programs (-$50,000), bus
stop and shelter maintenance (-$60,000)
and WISE paratransit services (-
$22,700)
Big Blue Bus (41) Big Blue Bus Capital ImprovemenU
Dial-A-Ride Vehicle Replacement
Total Big Blue Bus (41) Fund:
Gas Tax (43) Streets, Traffic Control & Parking
Capital ImprovemenU Traffic
Congestion Relief
SCAQMD AB 2766 (44) General Government Capital
ImprovemenU Vehicle
Replacement Program
$202,500 To appropriate MTA grant funds for Dial-
A-Ride vehicle replacement.
$~1_ Reflects Proposition 42 funds for street
resurfacing projects.
14 Contribution of AQMD Mobile Source Air
Pollution Reduction grant funds to the
Vehicle Management fund for purchases
of low emission vehicles
Total Funds: $5,875,143
PROPOSED FY2007-08
REVENUE, APPROPRIATIONS AND BALANCE SHEET CHANGES
Fund
De oa rtme nUDivis i on/Proi ect
III. BALANCE SHEET CHANGES
General(01) Balance Sheet Transfer-in
Amount
ATTACHMENT A
Reason
$130,259 To release the designation of
Homelessness Capital Project for the
construction of the facility to be used for
the homeless food program at the OPCC
Access Center.
ATTACHMENT C
Department
City Manager
City Attorney
Finance
Finance
Human Resources
Information
Systems
Information
Systems
Community
Maintenance
Community
Maintenance
Community
Maintenance
POSITION AND CLASSIFICATION CHANGES
Division Delete Add
Community and
Government
Relations
1.0 FTE permanent
Publications Manager
1.0 FTE permanent
Publications Coordinator
City Attorney
Administration
and Budget
Financial
Operations
Administrative
Services/
Employee
Relations
Systems and
Networks
Software Systems
Facilities
Management
Facilities
Management
Fleet
Management
1.0 FTE permanent
Legal Secretary
1.0 FTE permanent
Budget Manager
1.0 FTE permanent
Accountant-Transit
1.0 FTE permanent
Administrative Staff
Assistant -Human
Resources
1.0 FTE permanent
Computer Systems
Specialist
1.0 FTE permanent
Construction Specialist
1.0 FTE permanent
Facilities Project
Supervisor
16.0 FTE permanent
Mechanic
Community Community 1.0 FTE permanent
Maintenance Facilities Facilities Operations
Operations Superintendent
1.0 FTE permanent
Investigator-City
Attorney's Office
1.0 FTE permanent
Assistant Director of
Finance
1.0 FTE permanent
Accountant
1.0 FTE permanent Staff
Assistant III
1.0 FTE permanent
Systems Analyst -
Library Systems
1.0 FTE Construction
Project Specialist
1.0 FTE permanent Civil
Engineering Associate
16.0 FTE permanent
Mechanic I/II
1.0 FTE permanent
Custodial Services
Superintendent
ATTACHMENT C
POSITION AND CLASSIFICATION CHANGES
Department
Community
Maintenance
Community
Maintenance
Planning and
Community
Development
Planning and
Community
Development
Planning and
Community
Development
Planning and
Community
Development
Police
Big Blue Bus
Big Blue Bus
Big Blue Bus
Big Blue Bus
Division Delete Add
Community 1.0 FTE permanent 1.0 FTE permanent
Facilities Principal Custodial Custodial Contracts
Operations Supervisor Supervisor
Internal Facilities
Operations
2.0 FTE permanent
Custodial Crew Leader
2.0 FTE permanent
Custodian II
Building and
Safety
Building and
Safety
Transportation
Management
Transportation
Management
Administrative
Services
Transit
Maintenance
Transit
Maintenance
Transit
Maintenance
Transit Services
1.0 FTE permanent
Plans Examiner I/II/III
2.0 FTE permanent
Transportation Engineer
1.0 FTE permanent
Transcriber Typist
1.0 FTE permanent Plans
Examiner I/II/III -
Electrical
1.0 FTE permanent Plans
Examiner I/II/III -
Mechanical/Plumbing
1.0 FTE limited-term
Transportation Engineer
(expires 6/30/2012)
1.0 FTE permanent City
Traffic/Tra n sportation
Engineer
1.0 FTE permanent Staff
Assistant III
2.0 FTE permanent Bus
Yard Coordinator Limited-
Term (expires 6/30!2010)
1.0 FTE Limited-Term
Transportation Mechanic
(expires 6/30/2010)
3.0 FTE Limited -Term
Motor Coach Cleaner
(expires 6/30!2010)
6.0 FTE permanent Motor
Coach Operator
Big Blue Bus Transit Services 1.0 FTE permanent Motor
Coach Supervisor
ATTACHMENT C
POSITION AND CLASSIFICATION CHANGES
Department
Environmental
and Public Works
Management
Division
Civil Engineering
and Architecture
Delete
1.0 FTE permanent Civil
Engineering Associate
Add
1.0 FTE permanent
Associate Project
Manager
Reference
Resolution No.
10258 (CCS) and
Contract No. 8857
~ccs~