SR-111307-1G~_~
City Council Report
cty or
Santa Monica"
City Council Meeting: November 13, 2007
Agenda Item: t
To: Mayor and City Council
From: Craig Perkins, Director- Environmental and Public Works Management
Subject: Award of Professional Services Agreement with Roesling Nakamura
Terada Architects for Design of the Beach Public Restroom Facility
Replacement Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a professional services agreement with Roesling Nakamura Terada Architects
for design services for the development of beach restroom facilities in the amount of
$263,196 plus a 10% contingency for a total amount not to exceed $289,516.
Executive Summary
In accordance with a California Department of Parks and Recreation (State Parks)
Consent Decree, the City of Santa Monica has committed to upgrading and bringing
Santa .Monica State Beach public restroom facilities into compliance with the Americans
with Disabilities Act (ADA) by June of 2010. In order to comply with ADA, the
construction of new beach restroom facilities is recommended. The City plans to
replace eight non-compliant facilities utilizing design concepts that consider successful
recent park restroom prototypes that have been constructed by the City, durability,
accessibility, sustainability and ease of maintenance. In order to minimize impacts on
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the public, staff proposes atwo-phase construction schedule with four facilities under
construction during the non-peak use period from October 2008 to April 2009 and the
last four constructed during October 2009 to April 2010. The total budget impact for this
agreement is $289,516. This project will be funded by Community Development Block
Grant and City Beach funds
Discussion
Background
In December 2005, the City received notification from the California Department of
Parks and Recreation (State Parks) that it had been defending a class action lawsuit
filed under ADA by plaintiffs representing- park users with mobility, vision and hearing
disabilities. The claims in the lawsuit were that the State Parks, including those park
units operated by local agencies such as the City of Santa Monica, did not provide
legally sufficient access for persons with disabilities. The parties to this litigation
reached a comprehensive class-wide settlement. State Parks determined that the
Consent Decree was in the best interest of the State as it provided an orderly,
deliberate process for ensuring programmatic access for park users with disabilities. It
also provided a release and protection against future litigation for the term of the
Consent Decree (which lasts until at least 2016).
On March 23. 2006, City Council members received an Information Item providing
background on the City's participation in a Consent Decree. Based on review of the
Consent Decree and an assessment of the costs and benefits, the City Attorney
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recommended that the City participate in the Decree. Subsequently, the City Manager
signed and forwarded a letter to State Parks acknowledging that the City would
participate in the Decree. The City considered the option of participating in the Consent
Decree or opting out. Since the City has along-standing commitment to accessibility,
the City chose to participate in the Consent Decree and the City will also receive the
protection against future litigation.
Based on the accessibility assessment of Santa Monica State Beach facilities and
discussions with the State's Accessibility Program staff, the City identified eight beach
restroom buildings that require replacement in order to comply with the Consent Decree
(see attached map). The restroom facilities are located at:
• 810 Palisades Beach Road
^ 1100 Palisades Beach Road
1200 Palisades Beach Road
2000 Ocean Front Walk
2400 Ocean Front Walk
^ 2500 Ocean Front Walk
• 2600 Ocean Front Walk
• 2800 Ocean Front Walk
Funding for design is currently appropriated in the Capital Improvement Program (CIP)
budget. Funding for construction is programmed in the FY2009-2010 CIP Budget.
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In order to complete construction within the timeline set forth in the consent decree and
also minimize impacts on the public due to the loss of restrooms during construction, a
two phase construction process is recommended where only four restroom locations are
under construction at any given time (during the non-peak beach season of October
through April in the coming two years). This requires a streamlined design and review
process during the coming months in order to be ready for the first phase construction
period beginning in October 2008..
Consultant Selection
A Request for Proposals was issued for design services for the development of a beach
restroom facilities and a feasibility study on expanded beach lifeguard facilities. The
feasibility study was removed from the scope of work due to lack of funding to fully
implement lifeguard facility improvements. The Request for Proposals was sent to 25
firms and was advertised on the Civil Engineering and Architecture Division's website.
Five proposals were received. A selection committee comprised of representatives
from Environmental and Public Works Management- Architectural Services, Community
and Cultural Services, and Community Maintenance reviewed the five proposals.
Selection criteria included direct experience on similar projects, staffing efficiency, cost
of services, technical competence, understanding of the project's scope, approach to
the work, qualification of proposed staff, and the ability to meet required time frames.
Interviews were conducted followed by a site visit to the built work of the recommended
consultant.
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Roesling Nakamura Terada Architects has extensive experience in the development of
public restrooms. Relevant project experience includes: development of restrooms,
lifeguard station, and the community building at Bolsa Chica State Beach Park for the
State of California; La Jolla Shore Lifeguard Facility for the City of San Diego; Palm
Canyon Comfort Stations for the State of California; and the Los Caballos Campground
Comfort Station for the State of California. Roesling Nakamura Terada Architects'
proposal was competitive with other proposers. References were contacted and all
respondents reported the firm's work was completed in a timely and professional
manner while maintaining consistent high quality. In addition, the proposed project
personnel are experienced in projects of similar scope.
Public Outreach
The public outreach and project review schedule has been developed in consideration
of two significant factors: (1) the need to be in compliance with the consent decree in
2010, and (2) the need to minimize the impact on the beach-going public during the
peak season of May through September: In light of these factors, staff recommends the
following process for public and Council review of the design direction for the project.
Following finalization of negotiations and execution of the contract, the design team will
dedicate approximately one month developing several conceptual approaches to the
project based on successful prototypes for public restrooms that have been constructed
at various park sites in recent years (i.e., Douglas, Palisades and Virginia Avenue
Parks) as well as consideration of any site-specific requirements. A public open house
will provide an opportunity for community members to comment on initial concepts,
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followed by review and formulation of comments by the Recreation and Parks
Commission. After this input, the design team will refine the design approach for City
Council review as Client. Discretionary reviews by the Architectural Review Board and
Coastal Commission will follow the schematic design review by the City Council as
Client..
Budget/Financial Impact
Funds in the amount of $289,516 are available in the following accounts:
0110369.589000 Beach Accessible Walkways $ 8,300
0190840.589000 Beach Restroom Access Reconstr 281 216
Total: $ 289,516
Prepared by: Voneelya Simmons, Associate Project Manager
Approved:
Craig Perjcins
Director Environmental and Public
Works Management Department
Forwarded to Council:
P. a ont Ewell
Manager
Attachment: Map
Reviewed By: Karen Ginsberg, CCS
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LEGEND:
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Beach Restroom _
Attachment 1: Map of Beach Restrooms ary or w
Santa Monica
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Reference Contract
No. 8856 (CCS)