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SR-111307-1F~_ atYo, City Council Report Santa Moniea City Council Meeting: November 13, 2007 Agenda Item: ~~ To: Mayor and City Council From: Craig Perkins, Director -Environmental and Public Works Management Subject: Construction Contract for the East Colorado Avenue Improvement Project Recommended Action Staff recommends that the City Council: 1. award a construction contract to Genesis Development, Inc., the best bidder, in the amount of $941,360 plus a 10% contingency for a total amount not to exceed $1,035,496; and 2. authorize the City Engineer to issue any necessary change orders to complete additional work within budget authority. Executive Summary The East Colorado Avenue Improvement Project consists of pedestrian and neighborhood traffic improvements on Colorado Avenue between 20~h Street and Centinela Avenue. Improvements on Colorado Avenue will include mid-block crosswalks with in-pavement flashers, crosswalk enhancements, raised landscaped median islands and curb extensions, new streetlights, traffic signal modifications, and striping and signage improvements at various locations. The project was developed 1 through an extensive design and public outreach process between January 2001 and June 2005. The project was approved by City Council on June 28, 2005. Construction costs for the project are expected not to exceed $1,035,496. This project is funded with General and Special Revenue Source funds. Discussion On June 28, 2005, City Council approved the project for pedestrian and neighborhood traffic improvements on Colorado Avenue between 20th Street and Centinela Avenue. Pedestrian and neighborhood traffic improvements on Colorado Avenue will include: mid-block crosswalks with in-pavement flashers between 20th and 26th Street; crosswalk enhancements at all intersections east of 26th Street; raised landscaped median islands and curb extensions at various locations; five new streetlights and other lighting enhancements; traffic signal modifications at Stewart Street; and striping and signage improvements at various locations. The recommendations were developed through an extensive design and public outreach process. The process included a systematic evaluation of pedestrian crossing locations, as part of Phase III of the Crosswalk Improvement Program to facilitate a safe, active pedestrian environment, as well as implementation of the final phase of the Mid City Traffic Plan. Illustrations of the approved enhancements were included with the June 28, 2005 staff report. The development process for Colorado Avenue improvements included outreach to obtain suggestions and observations from the community. A workshop was held in April 2002, and a written questionnaire was distributed at this meeting. The consultant team gathered 2 pedestrian counts, traffic data, reviewed accident reports, and made field observations about pedestrian/land use patterns and physical characteristics of the streets. A street capacity runoff study was necessary to review the impact of the proposed improvements on existing drainage patterns and street capacity. The proposed improvements were revised in response to the findings of this study. A follow-up community workshop was held in December 2004 to review preliminary recommendations. The workshop comments and other subsequent feedback were considered as recommendations were finalized. Previous Council Actions On September 12, 2000, City Council approved an agreement with DMR Team, Inc., for project and construction management services for. the construction of crosswalk enhancements and neighborhood traffic improvements for 4th Street and Colorado Avenue. On January 23, 2001, City Council approved an agreement with Kabbara Engineering to provide project design services for the 4th Street Traffic Plan .between Pico Boulevard and the south City Limits, and the Colorado Boulevard Median (Mid City Traffic Plan). On June 28, 2005, City Council approved the proposed crosswalk enhancements and neighborhood traffic improvements for Colorado Avenue between 20tt' Street -and Centinela Avenue, authorized amendments to contracts with Kabbara Engineering for design engineering services and DMR Team, Inc., for project management, construction management and inspection services, and authorized staff to prepare construction 3 drawings and .specifications for the crosswalk enhancements on Colorado Avenue between 20th Street and Centinela Avenue. Contractor Selection A Notice Inviting Bids was published in the Santa Monica Daily Press on July 31, 2007 and August 2, 2007, and the bid document was sent to nine public plan rooms. The Notice Inviting Bids was also posted on the Civil Engineering and Architecture Division's webpage. Seventeen contractors requested bid documents and seven sealed bids were received by the City Clerk's office. The bids were publicly opened and read aloud on August 30,.2007 by the Deputy City Clerk. The bid results were as follows: Genesis Development, Inc. G Coast Construction, Ina Sully-Miller Contracting Company, Inc. PCN3, Inc. PALP, Inc. (dba Excel Paving Company) Shawnan, Ina Griffith Company, Ina City Engineer's Estimate Range $ 941,360 $ 944,286 $1,038,660 $1,182,790 $1,189,192 $1,368,103 $1, 379, 078 $ 950,000 to $1,000,000 Bids were evaluated based on understanding of the project's scope, direct experience on similar projects, approach to the work, technical competence, qualifications of the proposed staff, and the ability to meet the desired time frames. 4 Genesis Development, Inc., is recommended as the best bidder based on the quality of services offered and their experience with similar projects including the Pacific Palms Resort Paving & Landscaping Project for the City of Industry, Big League Dreams Baseball Park Project for the City of Riverside, and a landscaping and irrigation project in Ojai for Caltrans. City staff contacted references and all respondents reported the contractor's work was completed in a timely and cost-efficient manner while maintaining consistent quality. The Center for Contract Compliance found Genesis Development, Inc., to be ih good standing and capable of handling labor compliance issues. The State Contractors' License Board also verified that the company's license is current, active, and in good standing. Construction Management DMR Team, Inc., was originally authorized by City Council on September 12, 2000, under Contract No. 7788 (CCS) for project and construction management services for .the construction of crosswalk enhancements and neighborhood traffic improvements for Colorado Avenue and 4th Street (South of Pico Boulevard). Subsequently, the projects were separated and only the 4th Street portion of the project was constructed. DMR Team, Inc., is currently under contract to provide project and construction management services for the Colorado portion of the project, Funds are available in their remaining contract. Public Outreach Public relations during construction of this project will be provided by DMR Team, Inc., as a part of the construction management effort. The outreach process will. consist of 5 public notifications on the scope of the project, potential impacts, schedule, and periodic project updates. Budget/Financial Impact Funds in the amount of $1,035,496 for construction are available in the following accounts: 0010841.589001 Implement Neigh Traffic Measur $ 386,207 0040456.589000 Crosswalk Improvements $ 362,323 0040474.589000 Colorado Neighborhood Traffic $ 286,966 Total Funds Available $ 1,035,496 The total estimated maintenance cost for landscape, water and trees will be $7,100 per year, and the total-estimated maintenance cost for street lighting will be $1,500 per year. Prepared by: Allan Sheth, Civil Engineering Associate Approved: ~. Craig Perkids Director- Environmental and Public Works Management Department Forwarded to Council. Ewell 6 ~® Supplemental Santa Monica City Council Report City Council Meeting: November 13, 2007 Agenda Item: ~~' To: Mayor and City Council From: Craig Perkins, Director -Environmental and Public Works Management Subject: Construction Contract for the East Colorado Avenue Improvement Project - Approved Conceptual Drawings Executive Summary The East Colorado Avenue Improvement Project consists of pedestrian and neighborhood traffic improvements on Colorado Avenue between 20th Street and Centinela Avenue. The previously approved conceptual drawings of the proposed pedestrian and traffic improvements are attached to this supplemental report for informational purposes. Discussion On June 28 2005, City Council unanimously approved the crosswalk enhancements and neighborhood traffic improvements for Colorado Avenue between 20th Street and Centinela Avenue and authorized staff to prepared construction drawings and specifications. The City Council is considering awarding a construction contract to construct the proposed improvements that were developed from the conceptual drawings. The previously approved conceptual drawings are attached to this supplemental staff report to provide additional information on the project that is being considered in Item 1-F. 1 Prepared by: Mark Cuneo, Principal Civil Engineer Approved: ~~~ 6 C ig Perkins Director- Environmental and Public Forwarded to Council: _~___ r - __ P. Lamont Ewell j City Manager Works Management Department Attachments: Attachment 1: Map of Recommended Colorado (20th Street/Cloverfield) Enhancements Attachment 2: Map of Recommended Colorado (Cloverfield/26th Street) Enhancements Attachment 3: Map of Recommended Colorado (26th Street/Yale) Enhancements Attachment 4: Map of Recommended Colorado (Stanford/Centinela) Enhancements 2 ATTACHMENT1 East Colorado Area (Mid-City Area) o' so' ioa tso~ Kev Nla~ Jotes° New mid-block crosswalk opposite Starbucksl Quiznos in line w!(e)stair, with manually-activated, solar powered, in-pavement flashers at crosswalk. Gain 1-2 spaces Lose 3 spaces ATTACHMENT 2 l o 1ii~lt City of S~Il$~ ®I11C~ Kev. signalized intersection stop sign bus stop Katz Okitzu & Associates 17852 E. 17th Street, Sutte 707 ~ curbcut Tustin, California 92780 street light T~ pedestrian roaming sign proposed arrow URBAN STUDIO 3921 Wilshire BNd. Sutte 420 ~ existing arrow Po remain Los Angeles, California 90070 8 (Fj ~ existing arrow to be removed 273.383.79 DATE: 04.08.05 a in-pavement flashers FlLE NAME: 0203A develop brd_1-4 u, STOP proposed in pavementstop sign ~T'~P in pavemenP stop sign to be removed ® proposed striping - existing striping Po remain existing striping to be removed proposed landscape median Proposed striping at curb ~`:,~'~ proposed raised curb extension I I III II proposed zebra striping 1~~~~~a yellowzebrastripingatschoot ~' Crosswalk warning sign iCey Nla~ N®teS° ® New mid-block crosswalk with manually-activated, solar powered, in-pavement flashers at crosswalk. ® Extend curb as required at new crossswalk and shift location of four mailboxes by several feet as required. ® Lose 1 loading zone parking space. ® Convert one eastbound through lane to right turn only ATTACHMENT 3 East Colorado Area (Mid-City Area} DRa~-r ®nceptual evelopment and e~in of Impr®vements and Street M®dificatia~n~ City ®f Si311t~ ®imlC~ ~~~. ~~°~ signalized intersection stop sign bus stop Katz Okitzu & Associates 17852 E. 17th Slreet, Sui[e 107 ~ curbcut Tustin, Cal'rfarnia 92780 ~' street light pedestrian warning sign proposed arrow URBAN STUDIO ~ existing arrow to remain 3sz1 wishire Siva. swte ago Los Angeles, Cal'rfornia 90010 213.363.7880 (T) ~ existing arrow to be removed 213.383.7981 (P) k in-pavement flashers DATE: 04.08.05 ~, PILE NAME: 0203A develop brd_7-4 STOP proposed in pavement stop sign =T~~ in pavement stop sign to be removed ® proposed striping - existing striping fo remain - existing striping Po be removed proposed landscape median Proposed striping at curb ~; proposed raised curb extension i'iiiii proposed zebra striping '. `?' `j;-"~ yellow zebra striping at school Crosswalk warning sign I 0' S0' 700' t50' Ke~~ N®tes• ® Stripe pavement at street corner to maintain traffic channeling. ® Gain 7 parking spaces. ® Gain 5 parking spaces.. ® Lose 3 parking spaces. ® Lose 1 parking space. © Tree to be removed/ relocated at crosswalk. 70 Lose one parking space. Move streetlight as required. ® Gain 2-3 parking spaces. ~9 Stripe east leg and add signal head. 10 2 parking spaces previously added. ATTACHMENT 4 ® I East Colorodo Area (Mid City Area} ®RaF~ Conceptual ®evelopment and esign of o, 50~ 7~~ ,50 irnprovements and Street Modifications City ®f ~11~~ ®illC~ Kev° ~~"~ signalized intersection stop sign bus stop Katz Okitzu & Associates 77852 E. 77th Street, Suite 707 ~ Ct/rbC(It Tustin, California 82780 street light pedestrian warning sign proposed arrow URBAN SYUDI® 3927 Wilshire Blvd. Suite 420 ~ existing arrow to remain Los Angeles, Calhornia 90010 213.383.7880 (n ~~~ existing arrow to be removed 273.383.7981 (~ DATE: o4.oe.os ;= in-pavement flashers FlLE NAME: 0203A develop brd_7-4 '° STOP proposed in pavement stop sign G T ^F in pavement stop sign to be removed ® proposed striping existing striping to remain - existing striping to be removed proposed landscape median Proposed striping at curb ~°` ~ proposed raised curb extension Illifil proposed zebra striping G `~ ~+ yellow zebra striping at school Crosswalk warning sign ICey Nla~ i u - r ~------~r~~l~l-Ir Ire Notes° 1^ Gain 3 parking spaces by removing redcurb. ® Lose 2 parking spaces. ® Lose 3 parking spaces. ® Lose 3 parking. spaces. Maintain 4ree as feasiblel replace tree as required. © Lose 1 parking space. ®Maximize length of median island and minimize conflicts with existing driveways. Reference Contract No. 8855 (CCS)