SR-05271986-6I (2)GS:SES:JAS
Council Meeting: May 27, 1986
T0: Mayor and City Council
FROM: City Staff
MAY 2 7 ~~a6
Santa Monica, California
SUBJECT: Recommendation to Award Contract for Traffic Signal
Modernization and Installation at Various Locations and
the Construction of a Concrete Barrier at Barnard Way
Introduction
This report requests that the City Council award a contract for
traffic signal modernization and installation at various
locations and the construction of a concrete barrier on Barnard
Way to C. T. & F., Inc., the lowest responsible bidder, in the
amount of $205,750.
Background
Funds received from a Federal Hazard Elimination grant in the
amount of $240,300 and the City's match of $26,700 were
appropriated for FY1984-85 to upgrade traffic signals at the
following locations:
4th, 5th and 6th Streets and Santa Monica Boulevard
4th Street and Colorado
Colorado and Broadway at 11th Street
Ocean Park Boulevard and Neilson Way
Improvements consist of installing new signal heads, solid state
controllers and installation of improved curb ramps and other
sidewalk repair which will increase vehicle and pedestrian safety
and enhance traffic control at the above intersections.
In FY 1983-84 the City Council approved the construction of a
concrete barrier at the curve on the south end of Barnard Way to
protect pedestrians from vehicular traffic. The project was
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MpY ~ 7 138i
delayed from 1983 until now so as to be compatible with the Ocean
Beach Improvements construction project. In an effort to save
administrative costs and avoid further delays, staff combined
this project with the traffic signal installation project.
A Notice Inviting Bids was published on March 17 and 18, 1986, in
the Evening Outlook and in five construction journals. The
notice was also sent to four minority business associations.
Plans and specifications were issued to eight contractors. Bids
were opened and read publicly on April 21, 1986, by the Deputy
City Clerk.
Three bids were received as follows:
Traffic
Signals Barrier Total
C. T. & F., Inc. $159,550 $ 46,200 $205,750
Steiny & Company 186,970 40,130 227,100
Paul Gardner Corporation 193,990 55,800 249,790
Engineer's Estimate: $200,000
No minority or women owned firm submitted a bid for this project.
C. T. & F., Inc. has successfully completed various traffic
signal projects for the City.
Budget/Financial Impact
Funds Reauired
Traffic
Signal Barrier Total
Contract $159,550 $46,200 $205,750
Contingencies 23,930 3,300 27,300
$183,480 $49,500 $233,050
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Appropriation authority for the traffic signal project is
available in:
01-770-416-000-913 $ 26,543
20-770-416-000-913 217L100
Total funds available for traffic signals $243,643
Appropriation authority for the concrete barrier is available in:
20-770-416-000-908 $ 49,500
Recommendation
It is recommended that the City Council:
1. Award a contract for traffic signal installation and
modernization at various locations and construction of
concrete 'oarrier on Barnard Way to C. T. & F., Inc., the
lowest responsible bidder, in the amount of $205,750; and
2. Authorize the City Engineer to issue any change orders
necessary to complete additional work to the extent of funds
available in accordance with the Administrative Instruction
on Change Orders.
Prepared by: Stan Scholl, Director of General Services
Jean Stanley, Administrative Analyst
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Reference Contract
No. 4687 (CCS).