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SR-07081986-6LTD:J~H:RLA:jw Council Meeting: July 8, 1986 TO: Mayor and City Council FROM: City Staff Santa Monica, California ~~ ,t~ d ul ~ trr ~?"~?f SUBJECT: AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT WITH UCLA FOR THE REMODELING OF THE UCLA BUS TERMINAL Introduction This report requests that the City Council authorize the City Manager to negotiate and execute a contract, in the maximum amount of $86,000, for the remodeling of the UCLA bus terminal, located near the intersection of Hilgard Ave, and Strathmore Dr. in Westwood. Background Currently five Big Blue Bus routes operate from the Santa Monica/West Los Angeles area to the UCLA bus terminal, located near the intersection of Hilgard Ave, and Strathmore Dr. in Westwood. The bus terminal was originally built in the early 1930's, shortly after the opening of UCLA. Although use of the bus terminal has grown substantially over the years, the passenger amenities remain similar to those first conceived at the time of the facility's construction. The portion of the terminal housing the drivers' restroom was closed several years ago, causing bus drivers to make a longer trip to the restrooms in the UCLA Administration Building. ~~ ,deli. 8 1~ - 1 - TD:JrH:RLA:jw Santa Monica, California Council Meeting: July 8, 1986 Surveys conducted by UCLA indicate that almost two-thirds of the students that travel to UCLA by bus, or about 12 percent of the student body, ride Big Blue Buses to campus. Since UCLA students and workers represent a significant segment of SMMBL's patronage, City staff requested and received approval for $100,000 in Transportation Development Act (TDA) funds from the Los Angeles County Transportation Commission to remodel and upgrade the bus terminal. It should be noted that TDA funds are allocated to the Municipal Bus Lines based on its service area, including UCLA. This project was also approved by the City Council as part of the Municipal Bus Lines FY 1986 budget. During the past fiscal year, City staff has had numerous discussions with UCLA staff concerning improvements to the terminal and the Municipal Bus Lines' role in helping finance such a project. It was agreed that the City would contract with UCLA for the remodeling. Based on discussions with UCLA staff, it is expected that the contract will include the building of a new drivers' restroom, installation of modernized passenger seating, improvement of terminal lighting and the inclusion of bus information for prospective passengers. In order to develop the architectural and engineering drawings which will provide the basis for the contract and the remodeling, the City has issued a purchase order in the amount of $14,000. This leaves a maximum of $86,000 to be expended on the rest of the project. In addition to referencing agreed upon architectural and engineering plans, the contract will also specify that in no event will the City's contribution to the remodeling project - 2 - TD:JFH:RLA:jw Santa Monica, California Council Meeting: July 8, 1986 exceed $86,000. In return, UCLA will agree to maintain the facility without charge to the Municipal Bus Lines and will agree to keep the facility open for at least 10 years or return to the City a proportional share of the project cost. Financial Impact The City Council authorized $100,000 in the FY 1985-86 Capital Improvement Budget for this project (Account #41-750-658-000-919}. City staff has already authorized $14,000 to be spent for planning and the development of architectural/engineering drawings by UCLA staff to be incorporated into the contract, leaving a maximum of $86,000 to be expended on the project. Although part of the FY 1986 budget, these funds have been carried over to FY 1987. Recommendation City staff recommends that the City Council authorize the City Manager to negotiate and execute a contract with UCLA in the maximum amount of $86,000 for the remodeling of the UCLA bus terminal. Prepared by: J. F. Hutchison, Director of Transportation R. L. Ayer, Assistant Director of Transportation - 3 - Reference Contract No. 4744 (CCS).