SR-092507-1E~~+
c;cYo+ City Council Report
Santa Monica
City Council Meeting: September 25, 2007
Agenda Item: ~ -~
To: Mayor and City Council
From: Craig Perkins, Director -Environmental and Public Works Management
Subject: Award of Contracts for the Annual Street and Park Lighting Project
Recommended Action
Staff recommends that the City Council:
1. award a construction contract to KDC, Inc., dba Dynalectric, the best bidder,
in the amount of $3,894,900 plus a 10% contingency, for a total amount not to
exceed $4,284,390; and
2. authorize the City Engineer to issue any necessary change orders to the
construction contract to complete additional work within budget authority; and
3. authorize the City Manager to negotiate and execute a professional services
agreement with TCM Group for construction inspection services in the
amount of $266,420 plus a 10% contingency, for a total amount not to exceed
$293,062.
Executive Summary
As part of the Capital Improvement Program Budget process, City Council approved
funds for the Annual Street and Park Lighting Project. This project will include
replacement of existing series lighting circuits on various City streets and parks with
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multiple lighting circuits and installation of new lighting fixtures. It will also include
replacement of cracked lighting poles, installation of energy efficient light fixtures and
installation of new street lights on the beach bike path from Bay Street to the southern
City limits. KDC, Inc., dba Dynalectric is recommended for award of a construction
contract and TCM Group is recommended for award of the construction inspection
services contract.
Discussion
City Council appropriates funds each fiscal year to upgrade the streetlight infrastructure
by replacing the series circuits on various City streets and parks with multiple circuits
and new lighting fixtures. The following locations have been identified as the highest
priority and will be upgraded:
• Santa Monica Blvd - 12t" St. to 16t" Ct.
• Santa Monica Blvd. - 17t" Ct to 26th St.
• Santa Monica Blvd. - 26~" St. to Centinela Ave.
• Main St. -Pico Blvd. to Stand St.
• Main St. -Strand St. to Norman St.
• Main St. -Norman St. to SE City Limits
• 4t" Street -Colorado Blvd. to Pico Blvd.
• Ocean Ave. - Bicknel Ave to Hollister Ave.
• Barnard Way -Hollister Ave to Ashland Ave. and Ocean Park Blvd. -
Barnard Way to Nielson Way
• Barnard Way -Ashland Ave to Neilson Way
• Neilson Way -Marine St. to Ocean Park Blvd.
• Beach Bike Path and Parking
• Lincoln Boulevard -San Vicente Boulevard to Alta Avenue
• Lincoln Boulevard -Wilshire Boulevard to Santa Monica Boulevard
• Ocean Park Boulevard -Neilson Way to 7t" Court
• Neilson Way- Pico Boulevard to Ocean Park Boulevard
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Contractor Selection
Notice Inviting Bids were published in the Santa Monica Daily Press on June 23 and 25,
2007, and the bid package was sent to nine public plan rooms. The Notice Inviting Bids
was also posted on the Civil Engineering and Architecture Division's webpage.
Nineteen contractors requested bid packages, and six sealed bids were received by the
City Clerk's office and publicly opened on July 23, 2007, by the Deputy City Clerk. The
bid results were as follows:
Company Bid Amount
CSI Electrical Contractors, Inc. $3,562,515
KDC, Inc. dba Dynalectric $3,894,900
Steiny and Company, Inc. $4,053,510
Terno, Inc. $5,012,738
Golden State Utility Co. $5,028,211
Comet Electric, Inc. $6,902,762
City Engineer's Estimate: $4,000,000
All bids were evaluated by Civil Engineering and Architecture staff. Bids were evaluated
on understanding of the project's scope, direct experience on similar projects, approach
to the work, technical competence, qualifications of the proposed staff and the ability to
meet the required time frames. Other criteria considered for contractor selection
included consistent accuracy in bidding, volume of projects that involve street light
improvements, and exceptionally positive reference responses.
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After the bid opening, the City received a letter from CSI Electrical Contractors, Inc.
requesting to be released from their obligation to construct this project due to
mathematical error in their bid. A review of the request determined that an error was
made; therefore, CSI Electrical Contractors, Inc., was eliminated from the selection
process.
Staff recommends KDC, Inc., dba Dynalectric as the best bidder based on the quality of
services offered and experience with similar projects. KDC, Inc., dba Dynalectric
provided a price that is within the Engineer's estimate and supplied the City with the
names of previous similar projects. These projects include installation of traffic signals
for the City of Burbank, the San Fernando Corridor for the City of Glendale, the
Sepulveda Corridor for the City of Los Angeles, and the Madison Streetlight
Improvement Project for the City of Los Alamitos.
The reference agencies were contacted and all respondents reported that KDC, Inc.,
dba Dynalectric work was completed in a timely and cost-efficient manner while
maintaining consistent quality. City staff contacted the Center for Contract Compliance
and found that KDC Inc. dba Dynalectric is in good standing and capable of handling
labor compliance issues. City staff also verified with the State Contractors' License
Board that the contractor's license is current, active, and in good standing.
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Construction Inspection Services
In July 2006, the City requested Statements of Qualifications for construction
management and inspection services for upcoming construction projects throughout the
City. The request for Statements of Qualifications was advertised on the Civil
Engineering and Architecture Division's website. Ten firms submitted statements of
qualifications. City staff reviewed the proposals and selected the top three firms.
Representatives from the Civil Engineering and Architecture Division interviewed the
three firms in August 2007. Staff recommends construction inspection services be
provided by TCM Group. Their services will include inspection of the contractor's work
during construction of streetlights and conduits, reporting field changes and unforeseen
conditions to construction manager, attending contractor's safety meetings, attending
periodic progress meetings, and maintaining all necessary inspection documentation
relevant to the work conducted during construction.
TCM Group has provided similar services for the City of Fontana, Caltrans, and the City
of Victorville. City staff contacted the references and all respondents reported that the
firm provided exceptional inspection services.
Budget/Financial Impact
Funds are available in the following accounts:
Account Number Source of Funding Amount
0010724.589000 Street & Park Light Retro $ 4,472,452
0010832.589000 Main Street Lighting Renovation $105,000
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Prepared by: Eugenia Chusid, Civil Engineering Associate
Approved:
Forwarded to Council:
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Craig Perkins P. ont E
Director- Environmental and Public Manager
Works Management Department
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Reference Contract
Nos. 8826 (CCS) &
8827 (CCS).