SR-092507-1BCity Council Meeting: September 25, 2007
Agenda Item: j ~B
To: Mayor and City Council
From: Barbara Stinchfield
Subject: Resolution Authorizing Contract Amendment for Senior Nutrition Program
Recommended Action
It is recommended that the City Council:
1. adopt the attached resolution authorizing the submittal of amendment documents
to the County of Los Angeles Department of Community and Senior Services for
funding for FY 2007-08; and
2. authorize the City Manager to negotiate and execute a contract amendment. with
the County for provision of services to the elderly through the City's Senior
Nutrition Program.
Executive Summary
On June 26, 2007, the Los Angeles County Board of Supervisors approved FY 2007-08
funding allocations for Older Americans Act (OAA) programs. These funds will be
awarded through an amendment, which extends the period of performance for the
12-month term commencing July 1, 2007 through June 30, 2008. Programs funded
through Los Angeles County are the Congregate Meals Program, Home Delivered
Meals Program and Telephone Reassurance Program. Revenue for the City's
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programs comes from this Los Angeles County grant, the Nutritional Services Incentive
Program (N.S.I.P.), participant donations, Meals on Wheels West and the City's General
Fund. The total budget for the programs is approximately $420,000. The City is
required to provide a minimum 15% local match for each program, which comes from
participant donations, Meals on Wheels West and the City's General Fund.
Discussion
Background
The City of Santa Monica has sponsored the Senior Nutrition Program for the past 29
years. Every four years, the County conducts an open competitive bid process for
program service, with renewal applications submitted in following years. Fiscal Year
2007-08 was expected to be an open competitive year, however, the County postponed
the Request for Proposal process until Fiscal Year 2008-09. Therefore, the County is
extending all current contracts from July 1, 2007 to June 30, 2008.
During FY 2006-07, the Congregate Meals Program was funded to serve meals each
weekday at four sites: Reed Park, Ken Edwards Center, the Senior Recreation Center
and WISE Day Care Center, plus Saturday service at the Senior Recreation Center.
When the park re-opened in January 2006, congregate meal service resumed at
Virginia Avenue Park one day per week. The actual service level is approximately
2,497 meals per month.
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Since 1994, the City has subcontracted the Home Delivered Meals Program to Meals
on Wheels West. This arrangement is a cost effective and productive method of
providing this service, given the organization's experience and broader program in
delivering meals to homebound seniors. During FY 2006-07, the Home Delivered
Meals Program operated seven days a week and was contracted to provide
approximately 1,350 meals per month for homebound seniors in Santa Monica. During
FY 2007-08, the Home Delivered Meals Program is proposed to serve an average of
1,350 meals per month.
The Telephone Reassurance Program for Home Delivered Meals Program clients is
also subcontracted to Meals on Wheels West. Clients are contacted to check for any
questions or concerns regarding the meal program. During FY 2006-07, approximately
150 calls per month were made to clients receiving frozen meal delivery. The City
expects 102 different clients to be served through this program with a reimbursement
rate of $0.50 per call
In February 2007, the City released a Request for Proposal for the FY 2007-10
Community Development (CD) Program grant funding cycle. The Request for Proposal
called for the transition of the County Congregate Meals Program, currently operated by
as-needed City staff, to an agency with a broad service base to consolidate service
delivery and more effectively integrate social services and enrichment activities into the
meal program at the City's four meal sites. In June 2007, the Council awarded-the grant
to WISE Senior Services, a current City-funded nonprofit Santa Monica organization
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serving senior citizens throughout Los Angeles County. City staff is currently working
with County staff to transfer its contractual responsibilities to WISE Senior Services in
FY 2007-08. City staff will assist WISE Senior Services in responding to the County
Request for Proposal for the Congregate Meals and Home Delivered Meals programs
for FY 2008-09.
Previous Council Actions
On June 27, 2006, the City Council adopted Resolution #10148 (CCS) and approved
Contract No. 8608 (CCS) authorizing the submittal of a grant application to the County
of Los Angeles Department of Community and Senior Services and authorized the City
Manager to negotiate and execute a contract with the County for provision of services to
the elderly through the City's Senior Nutrition Program.
On June 12, 2007, the City Council approved the Final Proposed FY 2007-10
Community Development Plan, which included a grant to WISE Senior Services to
operate the Congregate Meals Program.
Public Outreach
The Senior Nutrition Program is announced in Seascape and is detailed in the Senior
Shorelines Newsletter that is prepared and mailed to Senior Recreation Center
members. The Senior Shorelines Newsletter is also distributed throughout the City
including the local senior service agencies and senior living facilities.
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Budget/Financial Impact
Anticipated grant receipts and the program costs are included in the FY 2007-08
Budget.
Prepared by:
Susan Lai. Human Services Administrator
Approved:
Forwarded to Council:
i
Barbara Stinchfield .Lamont EN
Director, Community & Cultural Services City Manager
Attachment: Resolution
F:\HumanServices\Share\DIRECT SERVICE PROGRAMS\Nutrition Program\Staff Report for County Senior Nutrition
Program.doc
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Reference
Amendment to
Contract No. 8608
(CCS) and
Resolution No.
10247 (CCS).