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SR-413-000 ~anta MonIca, California, ~ember 18, 19B1 RA -j "'--- . . FI :NR:KW: JW Agency Mtg: 11/24/81 ,/13 ~'7tJCJtJ NOV 2 4 1981 TO: The Santa Monica Redevelopment Agency FRO~: Agency Staff SUBJECT: Amendment of Agency Bylaws Introduction ThIS report transmits a resolutIon amending the Bylaws of the Redevelopment Agency of the City of Santa Monica. DIScussion On ~arch 24, 1981, the City Council adopted Ordinance Number 1202. This Ordinance provided that the CIty Clerk shall be the Sec reta ry and the City Treasurer sha 11 be TreClsure r of the Agency. On September 8, 1981, the City Council adopted Oroinance Number 1222. Ordinance NUMber 1722 amends Ordinance Number 1202 to provIde that the Director of FInance shall be the Treasurer of the Agency. OrdInance Number 1222 further provIdes that the Director of Finance, as Agency Treasurer, may appoint a Deputy Tre2lsurer. The attached resolutIon, if adopted, WIll brIng the Agency's Bylaws in conformance wIth Ordinance Number 1202 as amended. In addition, the attachec resolutIon changes the Bylaws to elIminate sexually biased officer designatIons and pronouns, establishes a 7:00 p.m. meeting time, and makes other changes to conform the Agency's Bylaws to existInq Agency practices. fA-J f.l;r,~ 2 " '~lql i3l.~_~ - ,~ .. . To: RedevelopmejllAgenCy - ? - ~ember Ie, 1981 Recommendation It IS recommended that the Agency adopt the attached resolution. prepared By: NiCk Rives Kay Watanabe J FI :NR: KW: JW 111281 :'.'- Agen":~tg: 11/24/81 RESOLUTION NO. 370 (Redevelopment Agency Series) A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA ~ONICA ESTABLISHLING THE BYLAWS OF THE AGENCY THE P.E~:VELOPMENT AGENCY OF THE CITY OF SANTA I MONICA RESOLVES AS fJLLOWS: SECTION 1. The Bylaws of the Redevelopment Agency of the City of Santa Monica are set forth in the attached Exhibit A and are made a part hereof by reference and incorporated herein as if fully set forth herein. SECTION 2. Resolution Number 13 (RAS), and any other Resolutlon adopting, amending or relating to the Bylaws of the Redevelopment Agency, are hereby repealed ln thelr entirety. SECTION 3. The Secretary of the Agency shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect. APPROVED AS TO FORM: ~\-...'~ ROBERT M. MYERS '\J City Attorney -----""I J'f' ;JI -"".., ~) , -/ '\ / .- e . ,!: i / - : I ! -c. Exhibit A F I : N R : KW : j W 102981 BYLAWS OF THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA MONICA ARTICLE I - THE AGENCY SECTION 1. Name of Agency. In accordance with Ci ty Council Resolution Number 1778 (CCS), the name of the Agency shall be the "Redevelopment Agency of the City of Santa Monica". SECTION 2. Seal of Agency. The seal of the Agency shall be In the form of a circle and shall bear the name of the Agency and the year of its organization. SECTION 3. Office of Agency. The office of the Agency shall be at such place in the ci ty of Santa "'onica, CalIfornia, as the Agency may from time to time designate by resolution. SECTION 4. fv'lembersh i p of Agency. Pursuant to the provisions of Section 33200 of the California Health & Safety Code, and in accordance wi th City Counc 11 0 rd i nance Numb e r 1202 (CCS), the City Council of the City of Santa Monica, the legislative body of said City, shall be the Redevelopment Agency of the City of Santa Monica. ARTICLE IT - OFFICERS SECTION 1. Officers. In accordance with City Council Ordinance Number 1202 (CCS), the officers of the Agency shall be a Chairperson, a Chairperson Pro-Tern, an Executive DIrector, a Secretary, and a Treasurer. SECTION 2. Cha i rperson . The Cha i rpe r so n sha 11 preside at all meetings of the Agency. Except as otherwise authorized by resolution of the Agency, the ChaIrperson shall sign all contracts, deeds, and other instruments made by the A.gency. At each meeting, the Chairperson shall submIt such recommendations and information as he or she may consider proper concerning the business, affairs, and policies of the Agency. ~ e ~ . SECTION 3. Chairperson Pro-Tern. The Chairperson Pro-Tern shall perform the duties of the Cha1rperson in the absence or incapacity of the Chairperson; and in case of the res1gnation or death of the Chairperson, the Chairperson Pro-Tern shall perform such duties as are imposed on the Chairperson until such time as the new Chairperson is designated. SECTION 4. Executive Director. The Executive Director shall have general supervision over the adm1nistration of its business and affairs, subject to the direct10n of the Agency. The Executive Director shall receive compensation as established by the Agency by resolution. SECTION 5. Secretary and Treasurer. The Secretary shall keep the records of the Agency, shall act as Secretary of the meetings of the Agency and record all votes, and shall keep a record of the proceedings of the Agency in a journal of proceedings to be kept for such purpose, and shall perform all duties incident to this office. He or she shall keep in safe custody the seal of the Agency and shall have power to affix such seal to all contracts and instruments authorized to be executed by the Agency. The Treasurer shall have the care and custody 0 f all funds of the Agency and shall deposit the same 1n the name of the Agency in such bank or banks as as is authorized for deposi t by the Ci ty of Santa Monica All checks and orders of the Agency for payment of money, and all paying out and disbursement of such money shall be subj ect to signing and countersigning as established by the Agency by resolution. He or she shall keep regular books of accounts. He or she shall give such bond for the faithful perfor~ance of the duties as the Agency may determine. The Agency Treasurer, may appoint a Deputy Treasurer who shall receive additional compensation for such duties. SECTION 6. Additional Duties. The officers of the Agency shall perform such other duties and functions as may from time to time be required by the Agency or the bylaws or rules and regulations of the Agency. 2 ~ . . SECTION 7. Election or Appointment. City of Santa Monica Ordinance No. 1222 (CCS) reads as follows: "The Mayor of the City of Santa Monica shall be the Chairperson of said successor Redevelopment Agency, the Mayor Pro-Tern the Chairperson Pro-Tern of said agency, the City Manager the Executive Director of saId agency, the City Clerk the Secretary of said agency, and the Director of Finance the Treasurer of said agency." The Secretary and Treasurer shall be appointed by the Agency. Any person appointed to fill the office of Secretary or Treasurer, or any vacancy therein" shall have such term as the Agency affixes, but no member of the Agency shall be eligible to this office except as a temporary appointee. SECTION 8. Vacanc i es. Should the of f ice 0 f the Secretary or Treasurer become vacant, the Agency shall appoint a successor as provided in Section 7 of this ArtIcle. SECTION 9. Add i tional Personnel. The Agency may from time to time employ such personnel as It deems necessary to exerc ise its powers, du ties, and functions as prescr i bed by the Community Redevelopment Law, as amended, of California and all other laws of the State of California applicable thereto. The selection and compensation of such personnel (including the Executive Director) shall be determIned by the Agency subject to the laws of the State of California. ARTICLE III - MEETING SECTION 1. Annual Meeting. The regular meetIng In May shall be known as the annual neeting, and shall be for the purpose of receIVIng reports of officers and committees, and for any other business that may arise. SECTION 2. Regular ~eetin9s. The regular meetings of the Agency shall be held without official notice on the fa urth Tuesday of each month at 7: 0 0 p.m. in the Counc i I Chamber of the Ci ty of Santa Monica. In the event a day of regular meeting shall be a legal holiday, said meeting shall be held on the next regularly scheduled meeting day. 3 "V . . SECTION 3. Spec i al Meetings. The Cha 1 rperson of the Agency may, when he or she deems it expedient, and shall, upon the written request of two members of the Agency, call a special meeting of the Agency for the purpose of transactIng any business designated in the call. The call for a special meetIng shall be delivered by mail or personally to the residence or bUSIness of each member of the Agency at least 24 hours prior to the date of such special meeting. At such special meeting no business shall be considered, other than as designated in the call, except that to the extent permitted by law, any business may be effectively considered at a specIal meeting if waivers of notIce are obtained from all members not attending such a meetIng. SECTION 4. Quorum. The powers of the Agency shall be vested in the members thereof in office from time to time. Four (4) members shall constItute a quorum for the purpose of conducting lts bUSIness and exercising its powers; however, resolutions and orders for the payment of money require the affirmative vote of at least four (4) members of the Agency for passage. A smaller number may recess or adj 0 u rn from time to time until a quorum is obtained. Action may be taken by the Agency upon a favorable vote of a majority of the full membership of the Agency. S E C T ION 5. 0 r d era f 8 u S 1 n e s s . At the reg u 1 a r meetings of the Agency the following shall be the order of business: 1. Roll Call 2. Approval of the Minutes of Previous Meetings 3. Unfinished Business 4. New BUSIness 5. Adjournment All resolutions shall be in writing and shall be copied in the Agency's journal of proceedings. SECTION 6. Manner of Voting. The voting on all questions coming before the Agency shall be by roll call, and the yeas and nays shall be entered upon the minutes of such meeting: or by voice vote at the discretion of the Chairperson, unless a yea or nay vote is requested by anyone (1) member of the Agency. SECTION 7. Roberts Rules. All rules of order not herein provided for shall be determined In accordance wi th "Roberts Rules of Order". 4 .. .' . . ARTICLE IV - AMENDMENTS Amendments to Bylaws. The bylaws of the Agency shall be amended only with the approval of at least four (4) of the member.s of the Agency at a regular or a speclal meeting. Adopted: Revised: Revised: June 11, 1968 May 12, 1981 November 24, 1981 5 FI:NR:KW:jw 111281 e LjI5,-tJOO Agen' r-1tg: 11/24/81 ~ RESOLUTION NO. 370 (Redevelopment Agency Series) A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA MONICA ESTABLISHLING THE BYLAWS OF THE AGENCY THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA MONICA RESOLVES AS FOLLOWS: SECTION 1. The Bylaws of the Redevelopment Agency of the Clty of Santa Monica are. set forth in the attached Exhibit A and are made a part hereof by reference and incorporated herein as if fully set forth herein. SECTION 2. Resolution Number 13 (RAS), and any other Resolution adopting, amending or relating to the Bylaws of the Redevelopment Agency, are hereby repealed in their entirety. SECTION 3. The Secretary of the Agency shall certify to the adoptIon of this Resolution, and thenceforth and thereafter the same shall be in full force and effect. APPROVED AS TO FORM: ~I.-... "~ ROBERT M. MYERS ;, \ City Attorney \J --""'l .. It . ADOPTED AND APPROVED THIS 24th DAY OF ~ovember , 1981. "'- - ~ I HEREBY CERTIFY THAT THE FOREGOI~G RESOLUTION NO. 370 (RAS) WAS DULY ADOPTED BY THE REDEVELOPMEln AGE N C Y 0 F THE C I T Y 0 F SAN T A ~-1 0 iH C A A TAR E G U LA R nEE TIN G THEREOF HELD ON AGENCY VOTE: ~vember 24 , 1981 BY THE FOLL01JIrlG AYES: AGENCY r1EMBERS: Conn, Edwards, Jennmgs, Press, Zane Yannatta Goldway UOES: AGG4CY r4Et1BERS: None ABSENT: AGE N C Y t~ En B E R S : Reed ABSTAIN: AGE t J C Y ~! n1 B E R S : :.sane ATTEST: ~ 7---- ~, / ~ '/" ~ I , / ^ .. BY C~~1. /'c#d-.~.___f AIm H. SHORE - SECRETARY- It . Exhibit A FI :NR:KW: JW 102981 BYLAWS OF THE REDEVELOPMENT AGENCY OF THE CITY OF SANTA MONICA ARTICLE I - THE AGENCY SECTION 1. Name of Agency. In accordance with City Council ResolutIon Number 1778 (CCS), the name of the Agency shall be the "Redevelopment Agency of the City of Santa fo'Ionica". SECTION 2. Seal of ^gency. The seal of the Agency shall be in the form of a circle and shall bear the name of the Agency and the year of its organization. SECTION 3. Office of Agency. The office of the Agency shall be at such place in the City of Santa Monica, California, as the Agency may from time to time designate by resolution. SECTION 4. Membership of Agency. Pursuant to the provisions of Section 33200 of the California Health & Safety Code, and in accordance with CIty CouncIl Ordinance Number 1202 (CCS), the City Council of the City of Santa Monica, the leg islative body of sa id City, shall be the Redevelopment Agency of the City of Santa Monica. ARTICLE II - OFFICERS SECT I ON l. 0 f f ice r s . I n a c cor d a n c e wit h C 1 t Y Council Ordinance Number 1202 (CCS), the officers of the .agency shall be a Chairperson, a Chairperson Pro-Tern, an Executive DIrector, a Secretary, and a Treasurer. SECTION 2. Cha i rperson. The Cha i rpe r son sha 11 preside at all meetings of the Agency. Except as otherwise authorized by resolution of the Agency, the ChaIrperson shall sign all contracts, deeds, and other instruments made by the Agency. At each meeting, the Chairperson shall submIt such recommendations and informat ion as he 0 r she I'lay cons i der proper concerning the business, affairs, and policies of the Agency. e . SECTION 3. eha i rI?erson Pro-Tern. The eha i rperson Pro-Tern shall perform the duties of the Chairperson In the absence or incapacity of the Chairperson; and in case of the resignation or death of the Chairperson, the Chairperson Pro-Tern shall perform such duties as are imposed on the Chairperson until such time as the new ChaIrperson IS designated. SECTION 4. Executive Director. The Executive Director shall have general supervisIon over the admInistration of its busIness and affairs, subject to the direction of the Agency. The Executive Director shall receive compensation as established by the Agency by resolution. SECTION 5. Secretary and Tre~su~er. The Secretary shall keep the records of the Agency, shall act as Secretary of the meetings of the Agency and record all votes, and shall keep a record of the proceedings of the Agency in a journal of proceedings to be kept for such purpose, and shall perform all duties incident to this office. He or she shall keep in safe custody the seal of the Agency and shall have power to affix such seal to all contracts and instruments authorized to be executed by the Agency. The Treasurer shall have the care and custody of all funds of the Agency and shall deposit the same in the name of the Agency in such bank or banks as as is authorized for deposit by the City of Santa Monica All checks and orders of the Agency for payment of money, and all paying out and disbursement of such money shall be subject to signing and countersigning as established by the Agency by resolution. He or she shall keep regular books of accounts. He or she shall give such bond for the faIthful performance of the duties as the Agency may determIne. The Agency Treasurer, may appoint a Deputy Treasurer who shall receive additional compensation for such duties. SECTION 6. ~dditional Duties. The officers of the Agency shall perform such other duties and functions as may from time to time be required by the Agency or the bylaws or rules and regulations of the Agency. 2 e . SECTION 7. Election or Appointment. City of Santa Monica Ordinance No. 1222 (CCS) reads as follows: "The Mayor of the City of Santa Monica shall be the Chairperson of said successor Redevelopment Agency, the Mayor Pro-Tern the Chairperson Pro-Tern of said agency, the City Manager the Executive Director of said agency, the City Clerk the Secretary of said agency, and the Director of Finance the Treasurer of said agency." The Secretary and Treasurer shall be appointed by the Agency. Any person appointed to fill the office of Secretary or Treasurer, or any vacancy thereIn" shall have such term as the Agency affixes, but no member of the Agency shall be eligible to this office except as a temporary appointee. SECTION 8. Vacancies. Should the office of the Secretary or Treasurer become vacant, the Agency shall appoint a successor as provided in Section 7 of this Article. SECTION 9. Addi tlonal Personnel. The Agency may from time to time employ such personnel as it deems necessary to exerc ise its powers, du ti es, and functIons as preser i bed by the Community Redevelopment Law, as amended, of California and all other laws of the State of California applicable thereto. The selection and compensation of such personnel (including the Executive Director) shall be determined by the Agency subject to the laws of the State of California. ARTICLE III - MEETING SECTION 1. Annual Meeting. The regular meetIng in May shall be known as the annual meeting, and shall be for the purpose of receiving reports of officers and committees, and for any other business that may arise. SECTION 2. Regular Meetin9s. The regular meetings of the Agency shall be held without official notice on the fourth Tuesday of each month at 7:00 p.m. in the Council Chamber of the City of Santa Monica. In the event a day of regular meetIng shall be a legal holIday, saId meeting shall be held on the next regularly scheduled meeting day. 3 e . SECTION 3. S:pec ial Meet in9s. The Cha i rperson of the Agency may, when he or she deems it expedlent, and shall, upon the written request of two members of the Agency, call a special meeting of the Agency for the purpose of transacting any business designated in the call. The call for a special meeting shall be de.livered by mail or personally to the residence or business of each member of the Agency at least 24 hours prior to the date of such special meeting. At such special meeting no cusiness shall be considered, other than as designated in the call, except that to the extent permitted by law, any business may be effectively considered at a special meeting if waivers of notice are obtained from all members not attending such a meeting. SECTION 4. Quorum. The powers of the Agency shall be vested in the members thereof in office from time to time. Four (4) members shall constitute a quorum for the purpose of conducting its business and exercising its powers; however, resolutions and orders for the payment of money require the affirmative vote of at least four (4) members of the Agency for passage. A smaller number may recess or adjourn from time to time until a quorum is obtained. Action may be taken by the Agency upon a favorable vote of a majority of the full membership of the Agency. SECTION 5. Order of BUSIness. At the regular meetings of the Agency the following shall be the order of business: 1. Roll Call 2. Approval of the Minutes of Previous Meetings 3. Unfinished Business 4. New Business 5. AdJournment All resolutions shall be in writing and shall be copied in the Agency's journal of proceedings. SECTION fl. Manner of Votlng. The voting on all questions coming before the Agency shall be by roll call, and the yeas and nays shall be entered upon the minutes of such meeting; or by voice vote at the discretion of the Chairperson, unless a yea or nay vote is requested by anyone (1) member of the Agency. SECTION 7. Roberts Rules. All rules of order not herein provided for shall be determined in accordance wlth "Roberts Rules of Orderu. 4 e . ARTICLE IV - AMENDMENTS Amendments to Bylaws. The bylaws of the Agency shall be amended only with the approval of at least four (4) of the membe~s of the Agency at a regular or a special meeting. Adopted: Revised: Revised: June 11, 1968 May 12, 1981 November 24, 1981 5 "- . . 1//3-dJtJ ADOPTED AND APPROVED T~IS 24th DAY OF November ~ 1981. - ~) B,~ /-td . . - ~ T H YlHI!! Pf!. T}J, GO unl A r C\!) R1Wf1AN I HEREBY CERTIFY THAT THE FOREGOING RESOLUTION NO. 370 CMS) WAS DULY ADOPTED BY THE RE~EVELOPMEHT AGENCY OF THE CITY OF SANTA MONICA AT A REGULAR MEETING THEREOF HELD ON AGENCY VOTE: November 24 , 1981 BY THE FOLLOWING AYES: AGENCY tlEMBERS: Corm, Edwards, Jennings, Press, Zane Yannatta Goldway UOES: AGE:~CY MEI1BERS: :--Jane ABSENT: AGENCY t.1Er1BERS: Reed A B S TAl i~ : AGEtlCY ~1Er1BERS: None ATTEST: ~ ( 'I. /~ / /" 7)'7 \.Y'/ BY C.L--;L/Z/l " ~~-f A H N ~~. S H 0 R E - SEe R E T f\ R Y .Ilk