SR-410-020
PCD:SF:JT:AS:BL:f:/ppd/share/ccreport/eip.amend1.doc Santa Monica, California
COUNCIL MEETING: February 22, 2000
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Authorize the City Manager to Approve an Amendment
to Contract #6997 (w/o CCS) with EIP Associates for an Additional
$32,694.60 Resulting in a New Total Amount Not to Exceed $52,586.60 for
Additional Environmental Analysis to be Funded by the Private Development
Project Applicant at 1751 Appian Way
Introduction
This staff report recommends that the City Council authorize the City Manager to approve
an amendment to a contract with EIP Associations for an additional $32,694.60 resulting in
a new total amount not to exceed $52,586.60 to provide additional professional services
for the City Planning Division. The contract amendment will authorize EIP Associates to
provide the environmental analysis necessary to allow the Planning Commission to
evaluate additional potential impacts that were not identified prior to a public hearing to
approve a Development Review Permit, Conditional Use Permit and Vesting Tract Map for
an 11-unit condominium project at 1751 Appian Way.
Background
Pursuant to the City’s professional services bid procedures, EIP Associates submitted the
successful proposal of $19,892 to prepare an Initial Study and a Mitigated Negative
Declaration (IS/MND) for a proposed 11-unit condominium project at 1751 Appian Way.
The consultant completed the Draft IS/MND pursuant to the contract. However, during a
public hearing on the IS/MND, the Planning Commission determined that additional
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environmental analysis was necessary to determine if the condominium project would
significantly impact adjacent public parking resources or the ability to designate the
Seaview and Vicente Terrace area a Local Historic District.
Discussion
The original contract was approved administratively pursuant to City policy for professional
service contract under $50,000. The proposed contract amendment will fund the additional
scope of work that was deemed necessary by the Planning Commission. Because the total
fee for the original and additional work exceeds $50,000 ($52,586.60), the contract
amendment requires the approval of the City Council. As discussed above, the additional
scope of work is necessary to process the development application. The contractor is well
qualified to perform the work and amending the original contract is the most efficient
method to proceed with the project. In addition, the project applicant agrees to reimburse
the City for the additional work and has deposited the additional $32,694.60 with the City.
Budget/Financial Impact
Funds for the additional services have been deposited by the project applicant and are
available in account 80.201172.
Recommendation
It is recommended that the City Council authorize the City Manager to approve an
amendment to contract #6997 with EIP Associates for a total amount not to exceed
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$52,586.60 to provide the additional environmental analysis necessary to allow the
Planning Commission to evaluate potential impacts of an 11-unit condominium project at
1751 Appian Way.
Prepared by: Suzanne Frick, Director of PCD
Jay M. Trevino, AICP, Planning Manager
Bruce Leach, Associate Planner
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