SR-410-007
ITEM 1-C Santa Monica, California
Council Meeting: February 27, 2001
To: Mayor and City Council
From: City Staff
Subject: Recommendation to Authorize the City Manager to Negotiate and Execute
an Amendment to Contract #7744 with EIP Associates Resulting in a New
Total of $122,110.45 Including a 15% Contingency ($15,927.45) for
Additional Environmental Analysis for the Preparation of an
Environmental Impact Report for the Development of Two-Mixed Use
Buildings at 2012-24 Main Street and 2021-29 Main Street.
INTRODUCTION
This staff report recommends that the City Council authorize the City Manager to
negotiate and execute an amendment to Contract #7744 with EIP Associates resulting
in a new total of $122,110.45 ($106,183 plus a 15% contingency of $15,927.45) to
conduct new analysis necessary to prepare an Environmental Impact Report (EIR) for
the proposed construction of two mixed-use buildings, one to be located at 2012-24
Main Street and the other to be located at 2021-29 Main Street.
BACKGROUND
Pursuant to the City’s professional services selection procedures, EIP Associates
submitted the successful proposal to prepare an environmental impact report (EIR) for
two proposed mixed-use projects. During the course of the preparation of the EIR it
was determined that additional environmental analysis would be required. This
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additional analysis was not accounted for in the original scope of work and is
necessary to process the development application and to finalize the EIR.
The original contract was approved by the City Council on July 11, 2000 for an amount
not to exceed $97,750 including a 15% contingency. The additional cost for historical
and geo-technical analysis conducted by sub-consultants in those areas of expertise
results in a total amount that exceeds the original contract amount including the 15%
contingency. For this reason, the contract amendment requires the approval of the City
Council.
BUDGET/FINANCIAL IMPACT
Since the California Environmental Quality Act (CEQA) work is being performed for the
benefit of the private development applicant, the project applicant will deposit funds to
cover the estimated $106,183 cost with the City. Funds from the applicant will be
deposited into Account Number 80.201172. Additional contingency funds (up to a
maximum of 15% or $15,927.45 of the amended contract amount) will be deposited by
the project applicant to this same account if it is determined by the Director of Planning
& Community Development to be necessary. Expenditures to cover the cost of this
additional analysis will be charged to this account without any financial impact to the
City.
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RECOMMENDATION
It is recommended that the City Council authorize the City Manager to negotiate and
execute an amendment to Contract #7744 with EIP Associates for a new total of
$122,110.45, including a 15% contingency ($15,927.45), to prepare an Environmental
Impact Report for the proposed construction of two mixed-use buildings, one to be
located at 2012-24 Main Street and the other to be located at 2021-29 Main Street.
Prepared by: Suzanne Frick, Director of Planning and Community Development
Jay M. Trevino, AICP, Planning Manager
Bradley J. Misner, Associate Planner
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