SR-410-001-04 (4)
RMD: MR AJ: F\RESOURCE\SHARE\STAFFREPORTS\PPS FIRST MODIFICATION.DOC
Council Meeting: October 14, 2003
Santa Monica, California
To: Mayor and City Council
From: City Staff
Subject: Recommendation to Approve a Modification to the Professional
Services Agreement with Project for Public Spaces, Inc.
Introduction
This report recommends that the City Council approve a modification to the
professional services agreement between the City of Santa Monica and Project
for Public Spaces (PPS).
Background
The City Council formed the Promenade Uses Task Force and directed it to hold
a series of meetings and workshops during late 2002 and early 2003 and review
issues and strategies related to maintaining and enhancing the character of the
Third Street Promenade and Bayside District. In September 2002 the City
entered a professional services agreement with PPS to provide technical
expertise and assistance to the Task Force and City staff.
The scope of services contained in the professional services agreement provided
for PPS to attend five meetings and workshops, conduct place performance
evaluations of public sites and pedestrian circulation patterns affecting Third
Street Promenade and the Bayside District, and to make recommendations on an
overall direction and strategy to enhance the District. The agreement provided
compensation in an amount not to exceed $54,500.
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The Promenade Uses Task Force completed its work in March 2003, and
recommendations inclusive of strategies proposed by PPS were received by City
Council on June 10, 2003. Council provided staff with further direction for
implementation of the Task Force recommendations at its meeting held
September 9, 2003.
Discussion
The inquiries and considerations of the Promenade Uses Task Force extended
over a broader area and greater period of time than initially envisioned. As a
result, participation and technical assistance by PPS was required by the Task
Force and staff at more than the five meetings and workshops scheduled in the
scope of work of the agreement. This necessitates a modification of the
agreement to provide for attendance at the additional meetings and for an
increase in the total compensation payable to PPS in the amount of $3,900 to a
new total amount of $58,400.
PPS has concluded its work on behalf of the Promenade Uses Task Force and
has provided staff with its report summarizing issues, opportunities and
recommendations for enhancement of Bayside District based upon comments
received at the community workshops and meetings and its professional
expertise. These recommendations have been incorporated in the staff reports
and implementation plans subsequently proposed to City Council.
Budget/Financial Impact
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Funds for the modification to the agreement with PPS in the amount of $3,900
are available in Account 01274.555060.
Recommendation
Staff recommends that City Council approve the proposed Modification to the
Professional Services Agreement with PPS.
Prepared by: Jeff Mathieu, Director of Resource Management
Mark Richter, Economic Development Manager
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