SR-410-001 (36)
f) .-
~CitYOf
Santa Monica"'
City Council Report
City Council Meeting: November 28, 2006
Agenda Item:--.1.fr
To:
Mayor and City Council
From:
Craig Perkins, Director - Environmental and Public Works Management
Subject:
Appropriate Funds for Costs Associated with the Premier Promenade
Restroom Pilot Project; Approve a Purchase Order Increase with Chrysalis
for Additional Temporary Personnel Used During the Project; and
Appropriate Funds to Continue the Premier Promenade Restroom Pilot
Project through June 30, 2007.
Recommended Action
Staff recommends that the City Council:
1. authorize budget changes outlined in the Budget/Financial Impact section to
cover costs associated with the Premier Promenade Restroom Pilot Project
(PPRPP) from July 1 through October 9, 2006;
2. approve a purchase order to Chrysalis in the amount of $25,642 for
supplemental personnel services provided to Solid Waste operations during
the summer season; and
3. approve continuation of the PPRPP through June 30, 2007 and appropriate
$179,000 in funds as outlined in the Budget/Financial Impact section.
1
Executive Summary
Staff from the Bayside District Corporation and several City Departments joined
together to implement a Premier Promenade Restroom Pilot Project during the three
month summer season. The project provided attendants for the women's restroom in
Parking Structure 4 and for the men's restroom in Parking Structure 3. The overall
program received positive responses during the duration of the pilot project. In order to
expedite implementation of the project, as-needed staff as well as additional contract
employees through Chrysalis were utilized. The total cost of the pilot project for the
three month period between July 1 and October 9,2006, was $317,461 (October 9 was
the actual final date of the project).
Discussion
Premier Promenade Restroom Pilot Proiect
The purpose of this project was to obtain information and experience that would be
useful in the planning and design of future public restroom facilities. During the spring
of 2007, the City will begin construction on a $5 million retrofit for Parking Structure 4
which will include a new central bathroom facility with a total of 26 men's and women's
bathroom stalls. In order to ascertain the needs of the public who utilize these facilities
in the Third Street Promenade area, the three-month Premier Promenade Restroom
Pilot Project was implemented. The planning and implementation of this project
included the Bayside District staff and City staff from Resource Management, Open
Space Management, Transportation Management, Facilities Management, and Solid
Waste Management.
2
In an effort to promote efficiency and improve customer service, restrooms in Parking
Structure 4 were designated for women and restrooms in Parking Structure 3 were
designated for men. Both restrooms and parking structure facilities were attended 17
hours a day, 7 days a week, with female and male attendants and maintenance support
personnel. Daily surveys were conducted to ascertain the number of patrons that
utilized the facilities and to survey public opinion on cleanliness, lighting, location,
attendants, safety, comparison to other public restrooms, and location of men's and
women's facilities. During the 3-month period from July 1 to September 30, 2006,
62,711 men, women, and children patronized the restroom project. During this period,
11,629 public opinion surveys were received. Surveys revealed that approximately 97%
of the respondents indicated that the restrooms exceeded or met expectations, with
restroom attendants and safety responses exceeding all other categories.
The creation of a high quality project required personnel, start-up, capital improvement
and maintenance expenditures associated with the refurbishing of restrooms and
increased maintenance of parking structures, refuse bin areas, and alleyways. The total
cost of the effort was $317,461 which was comprised of $76,405 for physical restroom
refurbishment and maintenance, $14,931 for materials and supplies, and $226,125 for
as-needed City employee salaries and Chrysalis contract employee costs. Of this
amount, $145,831 was paid from the General and Parking Authority Funds and
$171,630 from the Solid Waste Management Fund.
3
Staff has explored less expensive options with the Bayside District Corporation and has
determined that attended restroomsfor both men and women could be provided in both
Parking Structure 3 and 4 at slightly reduced hours of operation through June 30, 2007
(seven months) for approximately $179,000 in additional funds. The proposed hours of
operation are 7 a.m. to 10 p.m. Sunday through Thursday, and 7 a.m. to 12 a.m. Friday
and Saturday. Staff recommends this attendant restroom approach for the remaining
part of the fiscal year. Staff will return to Council with a recommended approach for
next fiscal year as a part of the FY 2007-2008 budget adoption.
Chrysalis Contract
In addition to the restroom pilot project, a trash collection beachfront pilot project was
implemented simultaneously. The beachfront area is highly populated during the 3-
month summer season. As such, complaints are received about the quantity of trash
discarded by patrons along the beach. Although the trash receptacles are 65 feet apart
from each other, beach patrons often leave trash on the sand in the beachfront area.
As an approach to reducing beach trash, the trash valet pilot project was implemented.
Attendants provided by Chrysalis (trash valets) collected waste materials from each
beach patron in order to reduce trash discarded on the sand. The beachfront and
marine environment was significantly cleaner as a result of this effort.
Additional temporary personnel were required to cover the two pilot projects and other
seasonal programs and operations at the Pier, Promenade, and beach locations.
Although every attempt was made to obtain as-needed City personnel, contractual
4
personnel were required from Chrysalis. Expenditures exceeded the $100,000 limit for
contractual services by $25,642 because of the enhanced level of effort needed for the
restroom pilot project and the beachfront pilot project. The most effective approach to
obtaining these additional labor services was through Chrysalis.
Budaet/Financiallmpact
In order to make the Solid Waste Management Fund whole for expenses incurred to
date, the following budget actions are needed:
1. appropriate from the Solid Waste Management fund balance $171,630 to the
various Solid Waste Management salary & wages and supplies & expenses
expenditure account numbers for expenses already incurred;
2. appropriate from the Parking Authority fund balance $171,630 to Parking
Authority expenditure account number 77610.554010 (Promenade Restroom
Project) for expenses already incurred; and
3. increase the Solid Waste Management revenue account number 27442.408000
(Interfund Services) by $171,630.
If City Council authorizes the continuation of the PPRPP program through June 30,
2007, the following budget actions will be needed:
1. appropriate from the Solid Waste Management fund balance $179,000 to the
various Solid Waste Management salary & wages and supplies & expenses
expenditure account numbers;
5
2. appropriate from the Parking Authority fund balance $179,000 to Parking
Authority expenditure account number 77610.554010 (Promenade Restroom
Project); and
3. increase Solid Waste Management revenue account number 27442.408000
(Interfund Services) by $179,000.
Prepared by: Celeste Peele, Solid Waste Operations Manager
Approved:
Forwarded to Council:
PL
1-
Craig Perkins
Director - E ironmental and Public
Works Management Department
P. L ont Ewell
Cit Manager
6