SR-410-001 (12)~~~ r~~ ~ ~, ~~
MAY 1 4 1985
C/ED: EDt3: EF: NG:mb
Council Meetzng 5/14/85 Santa Manica, California
T0: Mayor and City Cvuncil
FROM: City Staff
SUB,3ECT: Recon~mendat~.on to Grant Adni~nistrative Authority to City
Staff for the Granting of Outdoor Dining License Agre~-
ments for the Third Street Mal~.
I [~TRODt7CT I ON
This report sets operationaZ standards for the granting of out-
door dining J.zcense agree~~ents on the Third 5treet Mall and
recommends that City Council authorize the Director of Co~ri~t-unity
and ~cor~omic Developnient to ad:~i~nister these standards anu the
City Manager to negotiate and execu~e t~e Zi cense agree~~ents.
Both the operatzonal. standards anc~ the ?icense agreerr~ent are at-
tachec~ for Cou~cil approval.
BACKGROUND
Outdoor din~ng lic~nse agree~~ents on the Thxrd Str~et Ma11 a~z
currently brought before City Cauncfl on an individual basis.
Th1s process has worked in the past d~e to the infrequency of
requ~sts to provade outdoor din~ng. With the revitalizat~.on of
the Thzrd Street Mall, reques~s for outdoor cafes are anticipated
to ~ncrease. Ther2fore, in ord~r to standardize the approvai
process, staff has prepared operational standards for Council
appraval which would enab~e staf~ ~o adm~nister and expc~te the
agreements. These standards were d~veloped with input fro~ri the
~
MIIY 14~
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General Serv~ces ~epart~ient, Fare Depart~ient, and the staff of
the Third Street Deveiopntent Carparation.
~ISCUS5I0~
The outdoor dining sta~dards presented in Attachnaent 1 describe
Eizgibl~ uses, sites and layouts, design and operational stan-
da~ds and the applicatian procedu~e. Ifis purpase is ~o standa~d-
iz~ the approval process and ensure the approprzat~ness and at-
tractiveness of outdaor d~ning on ~he Ma~l in conformance with
th~ recently adopte~ Ma11 Design Guidelanes. Outdoor dining is
an encouraged use for th~ revitalization of the Mali. The stan-
dards are sub~ect to r~v~sion upon adaption o~ the Mall Specific
Plan. They are presented ~n adeance of the Plan's adoptlon to
enable staff to r~sponc~ to se~Teral currer~t merchant requests for
outdoor dining faezl~ties. Also, because the Plan may take
s~veral years to ~ully implement, this action w~ll create a basis
for incremen~al in~provements on the Ma11 during this period,
Upon adoption of these standards by Cauncil, the Con~munity and
Econom~c Develop~t~~nt D~par~ment will refer thert~ to ~he Architec-
tural Review Board and Planning Co~t~mission foz clesign review.
Dnce the design component is a~apro~ed by those bodies, the I7e-
partment of Con~~unity & Economic Developmen~. will begin ad~«nis-
tez~ng the prograrn and will request com~tients on ind~.vidua~ proposals_ _
from the Third Street Deve~opn~~nt Cozparation kn an advisory
rale.
Each application wal}. be review~d by the Comn~unity and Econo~u c
Development Departrr~ent, ~'ir~ )]epartment and other departnzents as
_ ~ _
necessary. Upon approval of these parties, a~icens~ agree~cent
wi11 be pxepared, approved by the City Attorney, and Qxecuted by
the C~ty Manager. The lieense agreeRient currently in use will
ren~ain the contractual instrument {Attachment 2). The agreemen~
requires ~iab~lity insurance ~n the amoun~ a~ $1,~~~J,0~1~; sets a
n~onthly license fee of $1.p~0~ to $1.25 per squar~ foot; es-
tablishes a contract terr~i of two years wzth an optxon to renew up
to an additional three years upon satisfactory performance; and
provides additional contractual requ~remen~s.
FISCAL ZMPACT
Tt~ere is no itti~t~ediate ~iscal impact with the adaption of outdoor
dir~ing standards for ~he Thard S~reet Mall.
RECOMMENDATION
I~ is respec~fully reconuziended tY~at C~~y Counc~l:
l. appxove th~ attached License AgrEe~t~ent;
2. dir2ct staff to forward ~he Outdoor Dining Standards to
Archit2ctural Review Board and Planning Comn~ission for
design approval wxthin the next szx~y (6~J) days;
3. authorize the Con~iun~ty and Econon~xc ~e~elop~~ent Depart-
m~n~ to admin~ster the Outdaor Dining Standards; and
4. authoriz~ the Ci~y Manager to negotiate and execute
license agreements for autdoor dining in conformance
with sa~d pzocedures.
Prenarzd by: Ernesto R. Elares, Manager
Nancy Gutierrez, Project ~'~anager
Econo~ttic ~evelopment Unit
Com~tiunity and Economic Development DEpaztment
outdrsr
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~ttachm~nt 1
TH~I2D STRE~'P i~iALL
OIIT~O~R DIi~]I~V~ ST~~IDAttDS
PURPQSE
ih~ pur~osz of this docum~ne as to establ~sh s~andards for out-
door dining on the T:~ird Street riall to accommod~te pedestrian
circulatzon and me°t ap~licable co~e r~quir2m~nts as well as cre-
ate well-aeszgn~d and attractive outdoor dining areas.
ELI~;Ii3LE USES
1. ~stablisnments locat~d on the Idall wh~ch provid4 take out
food s~roice, specialty food s~rvXC~ (2.g., cookies, ic°
crMam} an~ fu11 mena foad services arz elig~ble.
2. EsLablishments tnat serv° alcoholic bev2rag°s Ln thezr ou~-
door dinzng arz re~u~red ta meet the ad3itional specifzc
standar~s outlined. in ~YltS do~ument far alcohal s~rvic2 as
wel~ as ail ather a~piicaole stat2 an~ Iocal requir2ments.
3. Tzmparary, ~nab~.l~ or freesta~~ding food servace providers ars
not el~gYble under this contract.
~LIGIai~E S1~~.S
1. Tne ar~a COVEC~d i~y tnese standar~s is bounde3 ~y the center-
lines of 3roadway, Second, Wilsh~r~ and Fourtn 5treet (I~-
Iustration a).
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2. Allowable ar2as for outdoor dzn~ng are identif~ed i~ Il-
lustrations A, B and C. Thps° arzas were established to ac-
commodate v~destrian flow and fir~ acc~ss paths.
3. The layout of ourdaor dining areas must ~e ~n conforman~a
w~th ill~sttations D, E, F, G. g an~ H as applicaple.
4. An ob~tructaon frae, clear area for pedestrian ~raffic pass-
ing through tn~ M~11 is r~quir~d. It ~ha11 ~e not less than
50~ af trie aistance from th~ b~il3ing front ca a) the cent~r-
lin~ of the iFiall; b) a curb Iine; or c) a plantzr or och~r
obs~ruct~an as d°f~ned by the Community ~ Economic ~avelop-
~en~ Dir~ctor (e.g., bench~s~ ~ar~~ng me~~rs, traffic sig-
na15, etc.). The m~nimum clear area d~~tance is ei~ht feet.
Th~~ clear ar~a sha~l rzmain cl2a~ at a~l t~mes and cannot be
v~structea, 2a~n ternporarily, by a sw~ng~ng ga~~, awning,
ur~br~lia or ocher fix tur2. The only ex ceptians ar~ not~d as
allowab~e areas under ~llustrat~ons A- C. Howev°r, in no
instances shall ov~r 50~ of the nublic seatxng area in each
block oF the l~Iall b~ ae3icat~d ta outdoor c3inang.
S. 'rhe elevatian of the outdoor dining area snall b~ the same
elevation as that of thz siciewal~t or Mall.
5. DtnXng areas sha31 be located ad~a~ent to an eating es -
tablisnm~nt and at least six fzet (o') from the ~ntranc~s of
any ground floor camm~rc~al uses on ac's}«c~nt properties.
7. Dining ar~a~ shall be dir~ctly accessx~le to the physically
handicapped.
3. Din~n~ ar~as shall be rs~uir~d to maintain ad~quat~ bu~l3ing
egress as d~fined by ~he Uniform Buil~ling Code.
9. Estapllshments whicn 5erve alconolic bev~ra~es are required
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to orov~de a phys~cal barrier that meets the s~andards of
tnis documen~. Ref~r to illustration5 I and J far barrier
standards.
10. Estaelishmen~s ~ahich do not serve alconvllc be~~rages may
providz a barrier wh~.ci~ meets the standarc3s of this document
as providzd ~n Illustratians I an~ 3 far barrzer standards.
11. Th~ size and scal~ of the d~ning area shall be com~act to
su~gest zntimacy and shoul3 promote a vi~ual r2lationship to
the t•lall as c~etermined by ~he CommuniLy & Economic De~°lop-
:nent Dir~ctor.
12. Dining areas located in e~igible areas zn the c2nter of the
~~Iall must b° ad~acent to tne ea~cing ~stablishm~n~s. Refer to
zlius~.ration g for an ap~ropriate layout.
DE~IGN Sti~NDARDS
1. Barriers shall b~ nasily mov~able by Che use of r~cessea
sle2v~s ana posts, wheels wh~ci~ can b2 locked into p~ace, or
by oth~r means approved by the Communzty & Economic De~~~o~-
nnant Dir~ctar. R~cessed sleeves shall b~ ~~u~pned with a
cover whan not in use. A~1 systems of ss~~port must bQ abie
ta witnstand fifty pounds of horizontal force at the top of
the barricad~ wh~n ~.n its fixed position t1llustrat~an 'ri).
2. The m~nimum h~~ght of a barriec i,~ tnre2 f:~et an~ ~.he max imum
h?iyn~ is ~our feet. ~
3. Barri~rs shall app2ar op~n to allow easy v~sibility to the
eating ar2a. Rail~ngs shall bz at a m~niraum ~our inches on
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cent2r and a m~ imum of eignt inc~es on center. Where ap-
pro~~d massiva elements (s~cn as pianters) ar~ uszd, they
sl~a~l ~~ a maximum of 2igritzen inches wz~~ Zin t~e r~~r~etion
parallel ~a th~ ~~lall), and sna~l be p~aced at a minimum of
eight inch ~.ntervals.
4. The barr~er shall complement the facade of the buildinc~ it
serves. Recommended bar~er d~signs for buildi~g styl~s found
on th~ ~1a11 zncluda:
HIS`rOR~CAL FACAD~S - ~ertica~. decoratzve wro~ght ~ron
railings, planters, posts, anc3 benches (Illustrat~,on J).
~IQ~7ERVE FACAD~S - v2rtical or hor~zontal wrought iron
ra~.].ings, planters, posts and benches d~pending on style
of facac3e (Illustration 3).
50 ' S ~r0 70 ' S REM~7~ELS At1D CO~dTE~iPORARY FACADES - ve r t i-
cal decorat~v~ wrought iron railings, pl«nt~rs, pots,
bencnes, and clear or etched glass/plastic ~an21s {must
meet code ra~uixar~ents for impact).
Barriers which ar~ tanacceptaqie Lnclude: wood p~.cket f2nces,
stone or plaster walls, trans~ucent ar colored plastic panels
an~ any ath~r mat~r~ai d°t~rmined znap~ropriate by the Com-
mun~ty anc~ Economic ~2VE~.Opillent Dir~c~or. Wherz an o~~dooz
ea~Fng ar~a is proposed ad~acent to an ~xisting on~, the
des~gs~ ot ti~e n°w barrie~ shall r~lace to, but n~ed not i~~
zdentical with~ thz existing barrier.
5. The use a~ awnings and/or umbr~Ilas in sidewalk caf~ area~ ~s
encouraged provided that tnesa are remo~3b~e or retract~ble
and provid~ at least 7' of c~uarance above the floor level
and 3o nat exceed 10' in h~~grit. Awnings may zx tend over the
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en~~r2 2ating area ~f the area is immediat~ly ad~acent to thz
building. rhn design an3 colors of awnings an3 umbr~llas
shall match, or incorporat~ comp~ementary colors ta those
as2d on t~e bu~lding ~acade.
6. ~he use of landscap~ng and ~la~ters is ~ncouraged to rein-
force a plaza park setting. However, large scale lan~ scaping
whicn w~Il obscur2 impor~ant zl~m~nts ot the building facade
is not allowed.
7. Lig~tin~ sha~1 be zncorporated ~nto the facade of th~ bui13-
ing, and sha11 comple~ent ~he style of the building. Ligh~s
on buildings shall not be glarxng to pedestr~ans an th~ Mall,
and 5nould illu~inat~ onl~ the outdoor eati~g area. (General
illumi~ation should be at five footcandles, with a ma.ximum of
t~n ~oo~candles.) ~ab1G lamps or candles ar~ enco~rage~. No
w~red electrical fixtur~s w~ll be a1low~d outsidz the face of
the ~uilding.
8. ~he ~esign and co~or5 used far cnairs, tables, lighting and
other fixtures ineluding umbrellas and awnings sha11 be con-
s~stent with the arcnitectural style and coloLS used an the
buil3ing facad~. wher2 an outdoor eating ar~a is proposed
ad3 acent to an ex isting one, the dzsign of th~ new f zx tur~s
shall relate to, but need not be identical w~~.h, the f~xturzs
of the ~xisting autdoor ~ating area.
9. No signs ar~ perm~tted in the outcioor dining area with thQ
exception of an identification or menu sign. The sign must
be app~ovzd by the Community & Econom~c Development Dirzctar
~n accordanc~ with the standar~s of th~s document. ~roduct
nam2s may not appear in these areas except on the valance
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gortion of an umbre~la for thos~ products typaca~ly adver-
tased in that way (eg. Cinzano).
10. Ail Fire Departm~nt r~g~Iations and standards con~ern~ng ex -
terior lightzng and power must be me~. ThesQ r~gulations and
standar~s will be supplied at the time of appl~cation.
OP~RA`rIOL~IAL S~'ANDARD~
I. Outdavr dining areas must r~main clear of iitt~r, food
scraps, and soiled dishes at a11 times. -dhere earing es-
tablishments provide sel~-servic~ or tak~-out service, thpy
must r~aintain an adequat2 number of em~loye~s to clear ref~se
or Iitter on a rpgular basis even ~hough table s~rvice is not
provided.
2. The ma~imum hou=s of operat~.on of an outdoor eating area
shall be estaplisnea by the City an~ may be less than, but
sna1~ not ~xceed the hours af operation o~ th~ associa~e~
food sarvice estab~ishment.
3. tn~sica~ instruments and/or sound r~prodcaction systems are
permitted in outdoor eating areas, but shall be maintained at
sufficiently low valumes so as not to e~cceed limits imposed
by the City's ~oise Jrdinance.
~. Out~oor ~in~.ng areas shall be con~inuausly super~vised by em-
ployees of the establishment. Food esta~lishments ser~ring
a~cholic be~nrages must hav~ a supzr~isor on site at all
tiines.
5. ~pproved plans of the ~utdaor dining area layout must be kept
on the pr2m~s2s at all t~mes.
6. Any modif~cat~on to the aoproved plans must be re-appro~ed by
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the City prior to tye implementation of any mod kf zcat~on.
7. Uutdoor dinxng ar°as snall me~t a~1 r~quirements of tt~e
i3ealth De~artm~nt of ~he Los Ang~12s County and any ather
applicable regulations.
8. All pro~risions of the license agreem~nt mus~ b~ compl~ed w~~h
at all times.
APPL1~ATi~,.V PRJCEDEJRE
l. An applicant ap~lies for a outdoor c3ining agreement through
the Communaty and Econom~c Development Department by submi~-
~ing an applzcat~on form and t~n copies vf the proposed
dining ar~a. The plans must e:~h~.bit the folla~ring:
a. the pro~asad use, materials, co~ors and ciesign;
b. ~elat~onship of t~~e outdoor 2at~.ng ar~a ta the ad-
~acent existzng build~ng an~ tneir us~s and en-
trance locations;
c. the location of any u~i~x~ies that m~.gnt affec~ or
bz affzcted by the pKOposal;
d. the r~latzonsnzp flf the ou~.doar zating ar~a to the
c~enterline of tne Mall and to any ex itin~ or pro-
pos~d public irs-~roeem2nts ib~ncnes, lighG stan-
~ar~s, landscap~ng, etc.);
e. t~e tata~ a~uar2 footage and exact ~imensior~s of
the ~roposed_outdoor dining area;
f. th2 existing and propos~d p~dastrian ci~culation
patt?rn;
g. floor plaas o~ tne exist~ng ~uilding an~ any pro--
posed ma~ if ication, showzng tne r~~.ationship of
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food preparat~on arzas to tne outdoor eating ar~a;
and
h, an app~icat~on fae of $25.00.
2. Th~ Communi~y & Eco~omic Dev°lopm~nt Department w~ll
send a copy of the a~plica~aon package to th~ Fire ~e-
p~rtment for its review an3 approval.
3. Tne Comm~nity & Economic Development ~epartment will
review the applicatzon package for compliance w~th terms
of this document and other City codes and standards.
4. Upon approval of bflt~ parties, a license agreement wil~
be executed bet~rzen th~ City and the App~icant. The
cantract will set ~he f~e amount, term of contract, in-
surance requir~ments and o~her necessary contractual
rzquir~ments.
5. Compliance w~tn tn~ contract wil~ be the responsibili~y
of the Communzty & Economic Dev~lopmznt Departmen~ in
accordance with its standard proceaures.
d ~.n~tan
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~ ~ BARRIER LAY4UT
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~i~ Clear Path ~ ~ Outdoor
Maintained ~ ~ D i n i n g
~ ~ Area
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Faod 3ervice Facility
Caf~ At Rec~ss~d Entry
mail
_-i~ t 4utdoor
Clear Path ~ ` D i n i n g
~ ~ Area
Food Service Facility
Clear Path To ~ntry Sha~1 ~e Maintained
D
BARRIER LAY~U'T
Plan~er/Fountain
~ .
~ ~~~ Mall
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4utdoor Dining Area
Paas Through Window
Food Service Facility
~Pass-Through ~~ndow Shall $e ~'erm~tted
s, ~„
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Adjacent
Commarcial U~e
Planter/Fountaia
Mail -
Qutdoor Dining Area
Food Service Facility
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Adequate Access ~o Ad~acent
Commerc~al ~Jses Shall ~e ~Vlaintained
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BARRIER LAY~UT
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I Planter/Foun~ain ~
Ma~l
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Outdoor D~ning Area
Food Sexvice Facility
~antrolled Access To Alcoho~ Serving Facility
A,B.C. Recommended Layout ,
G
Sidewalk ~af e Access Doars Shal~
Not Obs,truct Entry To Facility
, B.ARRIER LAY~UT
~`ood Service
FacilitF A
Outdoor Dining
Area A
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Outdoor Dining
Area A
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l]o Not ~ncroach Oa
Exi~ting Fire Lane
l~Jlal l
Planter/Fountain
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autdoor Dining
Area B
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~}utdoor Dining
Area B
Food Service
Faciiity B
~enter Line
Of Mall
.
.
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_ ~.. _..,..
Al~owable autdoor Dining Areas
Not Cantiguous ~o The ~uildings
~
MALL
PLANTEE BA$RIER
WfIEEL LOCS
Whee~ Locke
1lALL
P08T
B~,BSVE CAP
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+ 1
.~~k
P4st and
Recessed Slee~e
BARRIER ANCI~4RING
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4"min f ~, ;8'~ ~,GC&~
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