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SR-407-006 (22) U.S. Department of Housing and Urban Development Office of Public and Indian Housing PHA Plans 5 Year Plan for Fiscal Years 2005-06 – 2010-11 Annual Plan for Fiscal Year 2005-2006 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 PHA Plan Agency Identification PHA Name: City of Santa Monica Housing Authority PHA Number: CA111 PHA Fiscal Year Beginning: (07/2005) Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply) Main administrative office of the PHA PHA development management offices PHA local offices Display Locations For PHA Plans and Supporting Documents The PHA Plans (including attachments) are available for public inspection at: (select all that apply) Main administrative office of the PHA PHA development management offices PHA local offices Main administrative office of the local government Main administrative office of the County government Main administrative office of the State government Public library PHA website Other (list below) PHA Plan Supporting Documents are available for inspection at: (select all that apply) Main business office of the PHA PHA development management offices Other (list below) PHA Identification Section, Page 1 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 5-YP EAR LAN PHAFY2005-6–2010-11 ISCAL EARS [24 CFR Part 903.5] A. Mission State the PHA’s mission for serving the needs of low-income, very low income, and extremely low-income families in the PHA’s jurisdiction. (select one of the choices below) The mission of the PHA is the same as that of the Department of Housing and Urban Development: To promote adequate and affordable housing, economic opportunity and a suitable living environment free from discrimination. The PHA’s mission is: (state mission here) B. Goals The goals and objectives listed below are derived from HUD’s strategic Goals and Objectives and those emphasized in recent legislation. PHAs may select any of these goals and objectives as their own, or identify other goals and/or objectives. Whether selecting the HUD-suggested objectives or their own, PHAS ARE STRONGLY ENCOURAGED TO IDENTIFY QUANTIFIABLE MEASURES OF SUCCESS IN REACHING THEIR OBJECTIVES OVER THE COURSE OF THE 5 YEARS . (Quantifiable measures would include targets such as: numbers of families served or PHAS scores achieved.) PHAs should identify these measures in the spaces to the right of or below the stated objectives. HUD Strategic Goal: Increase the availability of decent, safe, and affordable housing. PHA Goal: Expand the supply of assisted housing Objectives: Apply for additional rental vouchers: Reduce public housing vacancies: Leverage private or other public funds to create additional housing opportunities: Acquire or build units or developments Other (list below) The Administration’s budget proposal does not include funding for any additional vouchers. In addition, HUD’s budget based funding approach is likely to restrict lease up due to the continuing increase in rental costs in Santa Monica. PHA Goal: Improve the quality of assisted housing Objectives: Improve public housing management: (PHAS score) Improve voucher management: (SEMAP score) 5 Year Plan Page 1 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Increase customer satisfaction: Concentrate on efforts to improve specific management functions: (list; e.g., public housing finance; voucher unit inspections) Renovate or modernize public housing units: Demolish or dispose of obsolete public housing: Provide replacement public housing: Provide replacement vouchers: Other: (list below) Based upon the availability of CDBG funds, continue to advocate that priority be given in the City’s Rental Repair Program to owners of Section 8 buildings who house families with children 6 years old and younger and to Section 8 families who require a wheel chair ramp. X PHA Goal: Increase assisted housing choices Objectives: Provide voucher mobility counseling: Conduct outreach efforts to potential voucher landlords Increase voucher payment standards Implement voucher homeownership program: Implement public housing or other homeownership programs: Implement public housing site-based waiting lists: Convert public housing to vouchers: Other: (list below) Maintain a owner generated, weekly listing of apartments specifically available to Section 8 tenants. Pay for, update and provide to Santa Monica voucher holders and disabled voucher holders weekly rental listings from Westside Rental Connection in order to assist them in finding housing in Santa Monica. The housing authority pays $1,500 for a 1-year corporate membership that would otherwise cost an individual $65 for a 2-month membership. The Westside Rental Connection listing provides voucher holders specific rental information about a large pool of apartments for rent in Santa Monica and greatly increases their chances for leasing a unit. Unit available listings also may provide information that is helpful to disabled people looking for accessible units to rent. While it is fairly rare that a unit is specifically identified as handicapped accessible, the availability of elevators and st 1 floor units is more frequently cited. In order to implement the recent New Freedom Initiative Executive Order, staff will work closely with agencies such as the Westside Center for Independent Living (WCIL) that provide services to disabled people. Continue to go to owner association meetings to increase interest in the Section 8 program among Santa Monica owners and to respond to any questions or 5 Year Plan Page 2 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 complaints about the Section 8 program. We will also secure a booth at the 2004 conference of the Apartment Owners Association of Greater Los Angles annual conference. Continue to promote the utilization of deed restricted housing by Section 8 tenants in order to increase mixed income opportunities for Section 8 tenants. Continue participation in Habit For Humanity (HH) family housing project with the goal of having at least one Section 8 family purchase a unit form Habitat. We anticipate that HH will begin construction in October 2005 and it is also anticipated that HH will begin its’ tenant application process by the end of 2005. In conjunction with St. Joseph’s center FSS case management staff , we will increase our outreach to Section 8 families to increase the chances of Habit selecting at least one Section 8 family for ownership of project to be located in the Pico neighborhood. HUD Strategic Goal: Improve community quality of life and economic vitality PHA Goal: Provide an improved living environment Objectives: Implement measures to deconcentrate poverty by bringing higher income public housing households into lower income developments: Implement measures to promote income mixing in public housing by assuring access for lower income families into higher income developments: Implement public housing security improvements: Designate developments or buildings for particular resident groups (elderly, persons with disabilities) Other: (list below) The Santa Monica Housing Authority does not administer project based rental assistance. HUD Strategic Goal: Promote self-sufficiency and asset development of families and individuals PHA Goal: Promote self-sufficiency and asset development of assisted households Objectives: Increase the number and percentage of employed persons in assisted families: Provide or attract supportive services to improve assistance recipients’ employability: 5 Year Plan Page 3 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Provide or attract supportive services to increase independence for the elderly or families with disabilities. Other: (list below) There are currently 130 families participating in the Family Self- Sufficiency Program (FSS) who include 7 Shelter Plus Care participants. In 2004, 6 FSS participants completed the program, 2 graduated fromcollege, 3 received multiple job promotions and 1 completed a training course. As of December 2004, the SMHA maintains escrow savings accounts totaling $294,451. The average escrow balance is $4,147. The housing authority funds St. Joseph’s Center in the amount of $60,900 for FSS case management services. On-going community based referrals to social service agencies to assist Section 8 participants (SMHA contributes $80,000 annually for case management services.). Shelter + Care: provide housing and supportive services for 141 formerly homeless persons with chronic mental illness, substance abuse, and or HIV/AIDS and other disabilities. HUD Strategic Goal: Ensure Equal Opportunity in Housing for all Americans PHA Goal: Ensure equal opportunity and affirmatively further fair housing Objectives: Undertake affirmative measures to ensure access to assisted housing regardless of race, color, religion national origin, sex, familial status, and disability: Undertake affirmative measures to provide a suitable living environment for families living in assisted housing, regardless of race, color, religion national origin, sex, familial status, and disability: Undertake affirmative measures to ensure accessible housing to persons with all varieties of disabilities regardless of unit size required: Other: (list below) Homeless Transitional Set-Aside Program: provides 20 Section 8 vouchers annually to (formerly homeless) graduates of two transitional housing programs funded by the City of Santa Monica. All vouchers currently in use and the program ended on July 1, 2003. However, transitional vouchers that 5 Year Plan Page 4 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 are “turned over” are reserved for newly referred transitional program graduates. Administer a HOME funded rental assistance program for Victims of Domestic Violence, graduates of City of Santa Monica funded homeless transitional living facilities and hard-to-house homeless. Currently assisting 19 families. Referrals only accepted from Sojurn, the domestic violence program of the Ocean Park Community Center (OPCC), Family Place and St. Joseph’s Center. Other PHA Goals and Objectives: (list below) NA 5 Year Plan Page 5 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Annual PHA Plan PHA Fiscal Year 2003-04 [24 CFR Part 903.7] i. Annual Plan Type: Select which type of Annual Plan the PHA will submit. Standard Plan Streamlined Plan: High Performing PHA Small Agency (<250 Public Housing Units) Administering Section 8 Only Troubled Agency Plan ii. Executive Summary of the Annual PHA Plan The City of Santa Monica Housing Authority’s (SMHA) Annual Plan outlines its primary focus of remaining competitive in the rental market in order to provide a range of affordable housing opportunities for Section 8 and Shelter Plus Care participants. In addition, the plan outlines SMHA’s efforts to provide or provide for a range of community-based services that allow many of its elderly and disabled participants to continue to live independently in the community. iii. Annual Plan Table of Contents [24 CFR Part 903.7 9 (r)] Provide a table of contents for the Annual Plan, including attachments, and a list of supporting documents available for public inspection. Table of Contents Page # Annual Plan i.Executive Summary ii.Table of Contents 1.Housing Needs 4 2.Financial Resources 12 3.Policies on Eligibility, Selection and Admissions 13 4.Rent Determination Policies 24 5.Operations and Management Policies 30 6.Grievance Procedures 31 7.Capital Improvement Needs N/A 8.Demolition and Disposition N/A 9.Designation of Housing N/A FY 2002-03 Annual Plan Page1 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 10.Conversions of Public Housing N/A 11.Homeownership 39 12.Community Service Programs N/A 13.Crime and Safety N/A 14.Pets (Inactive for January 1 PHAs) N/A 15.Civil Rights Certifications (included with PHA Plan Certifications) N/A 16.Audit 47 17.Asset Management 47 18.Other Information 48 Attachments Indicate which attachments are provided by selecting all that apply. Provide the attachment’s name (A, B, etc.) in the space to the left of the name of the attachment. Note: If the attachment is provided as a SEPARATE file submission from the PHA Plans file, provide the file name in parentheses in the space to the right of the title. NA Required Attachments: Admissions Policy for Deconcentration FY 2000 Capital Fund Program Annual Statement Most recent board-approved operating budget (Required Attachment for PHAs that are troubled or at risk of being designated troubled ONLY) NA Optional Attachments: PHA Management Organizational Chart FY 2000 Capital Fund Program 5 Year Action Plan Public Housing Drug Elimination Program (PHDEP) Plan Comments of Resident Advisory Board or Boards (must be attached if not included in PHA Plan text) Other (List below, providing each attachment name) Supporting Documents Available for Review Indicate which documents are available for public review by placing a mark in the “Applicable & On Display” column in the appropriate rows. All listed documents must be on display if applicable to the program activities conducted by the PHA. List of Supporting Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Display X PHA Plan Certifications of Compliance with the PHA Plans 5 Year and Annual Plans and Related Regulations X State/Local Government Certification of Consistency with 5 Year and Annual Plans the Consolidated Plan X Fair Housing Documentation: 5 Year and Annual Plans Records reflecting that the PHA has examined its programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked or is working FY 2002-03 Annual Plan Page2 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 List of Supporting Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Display with local jurisdictions to implement any of the jurisdictions’ initiatives to affirmatively further fair housing that require the PHA’s involvement. X Consolidated Plan for the jurisdiction/s in which the PHA is Annual Plan: located (which includes the Analysis of Impediments to Fair Housing Needs Housing Choice (AI))) and any additional backup data to support statement of housing needs in the jurisdiction X Most recent board-approved operating budget for the public Annual Plan: housing program Financial Resources; NA Public Housing Admissions and (Continued) Occupancy Annual Plan: Eligibility, Policy (A&O), which includes the Tenant Selection and Selection, and Admissions Assignment Plan [TSAP] Policies X Section 8 Administrative Plan Annual Plan: Eligibility, Selection, and Admissions Policies NA Public Housing Deconcentration and Income Mixing Annual Plan: Eligibility, Documentation: Selection, and Admissions 1. PHA board certifications of compliance with Policies deconcentration requirements (section 16(a) of the US Housing Act of 1937, as implemented in the 2/18/99 Quality Housing and Work Responsibility Act Initial Guidance; Notice and any further HUD guidance) and 2. Documentation of the required deconcentration and income mixing analysis NA Public housing rent determination policies, including the Annual Plan: Rent methodology for setting public housing flat rents Determination check here if included in the public housing A & O Policy NA Schedule of flat rents offered at each public housing Annual Plan: Rent development Determination X check here if included in the public housing A & O Policy X Section 8 rent determination (payment standard) policies Annual Plan: Rent X Determination check here if included in Section 8 Administrative Plan NA Public housing management and maintenance policy Annual Plan: Operations documents, including policies for the prevention or and Maintenance eradication of pest infestation (including cockroach infestation) NA Public housing grievance procedures Annual Plan: Grievance Procedures check here if included in the public housing A & O Policy X Section 8 informal review and hearing procedures Annual Plan: Grievance X Procedures check here if included in Section 8 Administrative Plan FY 2002-03 Annual Plan Page3 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 List of Supporting Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Display NA The HUD-approved Capital Fund/Comprehensive Grant Annual Plan: Capital Needs Program Annual Statement (HUD 52837) for the active grant year NA Most recent CIAP Budget/Progress Report (HUD 52825) for Annual Plan: Capital Needs any active CIAP grant NA Most recent, approved 5 Year Action Plan for the Capital Annual Plan: Capital Needs Fund/Comprehensive Grant Program, if not included as an attachment (provided at PHA option) NA Approved HOPE VI applications or, if more recent, Annual Plan: Capital Needs approved or submitted HOPE VI Revitalization Plans or any other approved proposal for development of public housing NA Approved or submitted applications for demolition and/or Annual Plan: Demolition disposition of public housing and Disposition NA Approved or submitted applications for designation of Annual Plan: Designation of public housing (Designated Housing Plans)Public Housing NA Approved or submitted assessments of reasonable Annual Plan: Conversion of revitalization of public housing and approved or submitted Public Housing conversion plans prepared pursuant to section 202 of the 1996 HUD Appropriations Act NA Approved or submitted public housing homeownership Annual Plan: programs/plans Homeownership NA Policies governing any Section 8 Homeownership program Annual Plan: Homeownership check here if included in the Section 8 Administrative Plan NA Any cooperative agreement between the PHA and the TANF Annual Plan: Community agency Service & Self-Sufficiency X FSS Action Plan/s for public housing and/or Section 8 Annual Plan: Community Service & Self-Sufficiency NA Most recent self-sufficiency (ED/SS, TOP or ROSS or other Annual Plan: Community resident services grant) grant program reports Service & Self-Sufficiency The most recent Public Housing Drug Elimination Program Annual Plan: Safety and (PHEDEP) semi-annual performance report for any open Crime Prevention grant and most recently submitted PHDEP application (PHDEP Plan) NA The most recent fiscal year audit of the PHA conducted Annual Plan: Annual Audit under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U. S.C. 1437c(h)), the results of that audit and the PHA’s response to any findings NA Troubled PHAs: MOA/Recovery Plan Troubled PHAs NA Other supporting documents (optional) (specify as needed) (list individually; use as many lines as necessary) 1. Statement of Housing Needs [24 CFR Part 903.7 9 (a)] FY 2002-03 Annual Plan Page4 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 A. Housing Needs of Families in the Jurisdiction/s Served by the PHA Based upon the information contained in the Consolidated Plan/s applicable to the jurisdiction, and/or other data available to the PHA, provide a statement of the housing needs in the jurisdiction by completing the following table. In the “Overall” Needs column, provide the estimated number of renter families that have housing needs. For the remaining characteristics, rate the impact of that factor on the housing needs for each family type, from 1 to 5, with 1 being “no impact” and 5 being “severe impact.” Use N/A to indicate that no information is available upon which the PHA can make this assessment. Housing Needs of Families in the Jurisdiction by Family Type *FY2004-05 One-Year Action Plan did not update information Overall Afford-Supply QualitAccessSize Location Family Type ability y -ibility Income <= 30% 5,646 5 5 2 2 5 2 of AMI Income >30% 4,624 5 5 2 2 5 2 but <=50% of AMI Income >50% 5,774 5 5 3 4 2 4 but <80% of AMI Elderly 4,700 5 5 3 4 2 4 Families with Info. not Disabilities available Black 911 5 5 3 2 5 4 Asian 685 5 5 2 2 5 2 White 12,311 5 5 2 2 5 2 Hispanic Unduplicated count is not available What sources of information did the PHA use to conduct this analysis? (Check all that apply; all materials must be made available for public inspection.) Consolidated Plan of the Jurisdiction/s * FY2004-05 One-Year Indicate year: FY 2000-01 thru FY 2004-5 Action Plan did not update information U.S. Census data: the Comprehensive Housing Affordability Strategy (“CHAS”) dataset American Housing Survey data Indicate year: Other housing market study FY 2002-03 Annual Plan Page5 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Indicate year: Other sources: (list and indicate year of information) City of Santa Monica Housing Element Update 1998-2005 * No update in previous fiscal year B. Housing Needs of Families on the Public Housing and Section 8 Tenant- Based Assistance Waiting Lists . Complete one table for each type State the housing needs of the families on the PHA’s waiting list/s of PHA-wide waiting list administered by the PHA. PHAs may provide separate tables for site- based or sub-jurisdictional public housing waiting lists at their option. Housing Needs of Families on the Waiting List Waiting list type: (select one) Section 8 tenant-based assistance Public Housing Combined Section 8 and Public Housing Public Housing Site-Based or sub-jurisdictional waiting list (optional) If used, identify which development/subjurisdiction: # of families % of total families Annual Turnover Waiting list total 809 76 Extremely low *406 of those *53% of those income <=30% AMI reporting income reporting income Very low income *330 of those *43% of those (>30% but <=50% reporting income reporting income AMI) Low income *31 of those *4% of those (>50% but <80% reporting income reporting income AMI) Families with Data not available Application does not children include this information Elderly families 252 41% of those reporting Families with 363 59% of those Disabilities reporting FY 2002-03 Annual Plan Page6 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Housing Needs of Families on the Waiting List Black 208 33% Native American 7 1% Pacific Inlander 13 2% White 396 *31% (122) are 44% of those Hispanic reporting Unreported 185 33% * All Waiting List information is self reported by applicant and does not include bedroom size needed by applicants. New applications have not been accepted since 2000 due to lack of funding for vouchers therefore data remains the same. Characteristics by N/A Bedroom Size (Public Housing Only) 1BR 2 BR 3 BR 4 BR 5 BR 5+ BR Is the waiting list closed (select one)? No X Yes If yes: How long has it been closed (# of months)? 24 Does the PHA expect to reopen the list in the PHA Plan year? No X Yes Does the PHA permit specific categories of families onto the waiting list, even if X Yes Shelter Plus Care applicants, transitional generally closed? No housing set-a-side applicants and those income eligible people displaced by governmental action. C. Strategy for Addressing Needs Provide a brief description of the PHA’s strategy for addressing the housing needs of families in the IN THE UPCOMING YEAR jurisdiction and on the waiting list , and the Agency’s reasons for choosing this strategy. (1) Strategies Need: Shortage of affordable housing for all eligible populations Strategy 1. Maximize the number of affordable units available to the PHA within its current resources by: Select all that apply FY 2002-03 Annual Plan Page7 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Employ effective maintenance and management policies to minimize the number of public housing units off-line Reduce turnover time for vacated public housing units Reduce time to renovate public housing units Seek replacement of public housing units lost to the inventory through mixed finance development Seek replacement of public housing units lost to the inventory through section 8 replacement housing resources Maintain or increase section 8 lease-up rates by establishing payment standards that will enable families to rent throughout the jurisdiction Undertake measures to ensure access to affordable housing among families assisted by the PHA, regardless of unit size required Maintain or increase section 8 lease-up rates by marketing the program to owners, particularly those outside of areas of minority and poverty concentration Maintain or increase section 8 lease-up rates by effectively screening Section 8 applicants to increase owner acceptance of program Participate in the Consolidated Plan development process to ensure coordination with broader community strategies Other (list below) Strategy 2: Increase the number of affordable housing units by: Select all that apply Apply for additional section 8 units should they become available Leverage affordable housing resources in the community through the creation of mixed - finance housing Pursue housing resources other than public housing or Section 8 tenant-based assistance. Other: (list below) Need: Specific Family Types: Families at or below 30% of median Strategy 1: Target available assistance to families at or below 30 % of AMI Select all that apply Exceed HUD federal targeting requirements for families at or below 30% of AMI in public housing Exceed HUD federal targeting requirements for families at or below 30% of AMI in tenant-based section 8 assistance Employ admissions preferences aimed at families with economic hardships Adopt rent policies to support and encourage work Other: (list below) FY 2002-03 Annual Plan Page8 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Need: Specific Family Types: Families at or below 50% of median Strategy 1: Target available assistance tofamilies at or below 50% of AMI Select all that apply Employ admissions preferences aimed at families who are working Adopt rent policies to support and encourage work Other: (list below) Provide preference to households in which at least 1 adult member works a minimum of 35 per week in Santa Monica. Need: Specific Family Types: The Elderly Strategy 1:Target available assistance to the elderly: Select all that apply Seek designation of public housing for the elderly Apply for special-purpose vouchers targeted to the elderly, should they become available Other: (list below) Need: Specific Family Types: Families with Disabilities Strategy 1:Target available assistance to Families with Disabilities: Select all that apply Seek designation of public housing for families with disabilities Carry out the modifications needed in public housing based on the section 504 Needs Assessment for Public Housing Apply for special-purpose vouchers targeted to families with disabilities, should they become available Affirmatively market to local non-profit agencies that assist families with disabilities Other: (list below) Administer a 141 person Shelter Plus Care program that requires participants to be both homeless and disabled. Renewal contract beginning 8/04 is funded based on voucher payment standards which allows expansion of the program above 117 based on the average annual housing assistance cost of $11,508 per participant, including an 8% administrative allowable cost. A $1,622,556 Shelter Plus Care renewal grant has been awarded to SMHA by HUD for the contract year beginning 8/1/2005. FY 2002-03 Annual Plan Page9 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Continue to outreach to the Westside Center for Independent Living to assist disabled portable voucher holders to relocate to Santa Monica. The Westside Rental Connection listings are also given to all portable disabled voucher holders in order to increase their chance of finding accessible housing in Santa Monica. Disabled participants are referred to the Westside Center for Independent Living (WCIL) for assistance with issues related to their disability. Need: Specific Family Types: Races or ethnicities with disproportionate housing needs Strategy 1: Increase awareness of PHA resources among families of races and ethnicities with disproportionate needs: Select if applicable Affirmatively market to races/ethnicities shown to have disproportionate housing needs Other: (list below) Data based on 2000 Census Minority populations are over-represented in the Section 8 program compared to the City’s overall population. While 28% of Santa Monica residents are non- white, 43% of our participants are non-white. White participants comprise 57% of the Housing Authority tenants while they comprise 72% of the City’s population based on the 2000 Census. On the other hand, African-Americans comprise 4% of the City’s population but comprise 23% of the Housing Authority’s participant population. Hispanics comprise 13% of the City’s population while they represent 19% of the Housing Authority tenants. Asian- Americans comprise 1% of both the City’s and 1% the Housing Authority’s population. In addition, the population served by the City is extremely poor, elderly and disabled by any indicator. The average income of each household is $12,042 a year while the average household size is 1.6 persons. The average income is between 23% and 26% of the median income for a 1 and 2 person household. Sixty-seven per cent of all program participants are either elderly, disabled or elderly and disabled. Santa Monica’s elderly population represents 14.4% of the City’s population while 38% of SMHA’s population is elderly. Given both the very-very-low income of the population served and the number of elderly and disabled participants, the SMHA dedicates extra resources to linking participants with community based services. Strategy 2: Conduct activities to affirmatively further fair housing Select all that apply FY 2002-03 Annual Plan Page10 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Counsel section 8 tenants as to location of units outside of areas of poverty or minority concentration and assist them to locate those units Market the section 8 program to owners outside of areas of poverty /minority concentrations As of February 2005, 70% (902) of our households live in census tracts with poverty rates ranging from 3% to 17.3% while the remaining 30% (393) live in census tracts with poverty rates ranging from 21.2% to 25%. The census track statistics are based on 2000 census. In this respect, participants in SMHA’s rental assistance programs are unique. Very few, if any other, housing authorities are as deconcentrated in their communities. However, given the continuing increase in rental costs it is becoming more difficult to maintain a significant program presence in areas of low poverty. Proposed federal funding reductions in discretionary programs like HUD’s are aimed at reducing the federal deficit by 50% by FY 2010 and will make deconcentration a very difficult if not impossible goal to achieve. Other: (list below) Other Housing Needs & Strategies: (list needs and strategies below) (2) Reasons for Selecting Strategies Of the factors listed below, select all that influenced the PHA’s selection of the strategies it will pursue: Funding constraints Staffing constraints Limited availability of sites for assisted housing Extent to which particular housing needs are met by other organizations in the community Evidence of housing needs as demonstrated in the Consolidated Plan and other information available to the PHA Influence of the housing market on PHA programs Community priorities regarding housing assistance Results of consultation with local or state government Results of consultation with residents and the Resident Advisory Board Results of consultation with advocacy groups Other: (list below) Our market based strategy reflects the effects of State mandated vacancy decontrol which have resulted in a rapid and on-going escalation in the cost of rents in Santa Monica. The demand for affordable housing in Santa Monica continues to outstrip the FY 2002-03 Annual Plan Page11 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 supply. Our voucher payment standards are 3 years removed from th being linked to the 40 percentile of the rent-controlled market place. The long term ability of the housing authorities various programs to remain competitive in the rental marketplace is questionable. The current status of federal funding and the statutory restriction on the tenant’s share of the total cost of rent combine to limit the options available to the housing authority. The housing authority will begin a long term analysis of its status during this program year. 2. Statement of Financial Resources [24 CFR Part 903.7 9 (b)] List the financial resources that are anticipated to be available to the PHA for the support of Federal public housing and tenant-based Section 8 assistance programs administered by the PHA during the Plan year. Note: the table assumes that Federal public housing or tenant based Section 8 assistance grant funds are expended on eligible purposes; therefore, uses of these funds need not be stated. For other funds, indicate the use for those funds as one of the following categories: public housing operations, public housing capital improvements, public housing safety/security, public housing supportive services, Section 8 tenant-based assistance, Section 8 supportive services or other. Financial Resources: Planned Sources and Uses Sources Planned $ Planned Uses Federal Grants (FY 2000 grants) 1. a)Public Housing Operating Fund b)Public Housing Capital Fund c)HOPE VI Revitalization d)HOPE VI Demolition e)Annual Contributions for Section $12,129,059 8 Tenant-Based Assistance f)Public Housing Drug Elimination Program (including any Technical Assistance funds) g)Resident Opportunity and Self-$63,000 (FFS grant) Sufficiency Grants h)Community Development Block $135,700 Shelter Plus Care case Grant management contract with St. Joseph’s Center i)HOME $473,064 Rental assistance for a 3 year period Other Federal Grants (list below) FY 2002-03 Annual Plan Page12 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Financial Resources: Planned Sources and Uses Sources Planned $ Planned Uses Shelter Plus Care $1,622,556 Two overlapping SPC renewal contracts prorated for 7/1/03 thru 6/04 2. Prior Year Federal Grants (unobligated funds only) (list below) 3. Public Housing Dwelling Rental Income 4. Other income (list below) 4. Non-federal sources (list below) TARP $10,000 City funded rental assistance for Section 8 and Shelter Plus Care tenants whose owners have terminated their Section 8 contract. Reduction based on anticipated need. Total resources$14,433,379 3. PHA Policies Governing Eligibility, Selection, and Admissions [24 CFR Part 903.7 9 (c)] A. Public Housing (N/A) Exemptions: PHAs that do not administer public housing are not required to complete subcomponent 3A. FY 2002-03 Annual Plan Page13 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 (1) Eligibility a. When does the PHA verify eligibility for admission to public housing? (select all that apply) When families are within a certain number of being offered a unit: (state number) When families are within a certain time of being offered a unit: (state time) Other: (describe) b. Which non-income (screening) factors does the PHA use to establish eligibility for admission to public housing (select all that apply)? Criminal or Drug-related activity Rental history Housekeeping Other (describe) c. Yes No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? d. Yes No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? e. Yes No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC- authorized source) (2)Waiting List Organization a. Which methods does the PHA plan to use to organize its public housing waiting list (select all that apply) Community-wide list Sub-jurisdictional lists Site-based waiting lists Other (describe) b. Where may interested persons apply for admission to public housing? PHA main administrative office PHA development site management office Other (list below) c. If the PHA plans to operate one or more site-based waiting lists in the coming year, (3) Assignment answer each of the following questions; if not, skip to subsection 1. How many site-based waiting lists will the PHA operate in the coming year? FY 2002-03 Annual Plan Page14 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 2. Yes No: Are any or all of the PHA’s site-based waiting lists new for the upcoming year (that is, they are not part of a previously-HUD- approved site based waiting list plan)? If yes, how many lists? 3. Yes No: May families be on more than one list simultaneously If yes, how many lists? 4. Where can interested persons obtain more information about and sign up to be on the site-based waiting lists (select all that apply)? PHA main administrative office All PHA development management offices Management offices at developments with site-based waiting lists At the development to which they would like to apply Other (list below) (3) Assignment a. How many vacant unit choices are applicants ordinarily given before they fall to the bottom of or are removed from the waiting list? (select one) One Two Three or More b. Yes No: Is this policy consistent across all waiting list types? c. If answer to b is no, list variations for any other than the primary public housing waiting list/s for the PHA: (4) Admissions Preferences a. Income targeting: Yes No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 40% of all new admissions to public housing to families at or below 30% of median area income? b. Transfer policies: In what circumstances will transfers take precedence over new admissions? (list below) Emergencies Overhoused Underhoused FY 2002-03 Annual Plan Page15 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Medical justification Administrative reasons determined by the PHA (e.g., to permit modernization work) Resident choice: (state circumstances below) Other: (list below) c. Preferences 1. Yes No: Has the PHA established preferences for admission to public housing (other than date and time of application)? (If “no” is (5) Occupancy selected, skip to subsection ) 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences: Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Victims of domestic violence Substandard housing Homelessness High rent burden (rent is > 50 percent of income) Other preferences: (select below) Working families and those unable to work because of age or disability Veterans and veterans’ families Residents who live and/or work in the jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes Other preference(s) (list below) 3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in the space that represents your first priority, a “2” in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use “1” more than once, “2” more than once, etc. Date and Time FY 2002-03 Annual Plan Page16 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Former Federal preferences: Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Victims of domestic violence Substandard housing Homelessness High rent burden Other preferences (select all that apply) Working families and those unable to work because of age or disability Veterans and veterans’ families Residents who live and/or work in the jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes Other preference(s) (list below) 4. Relationship of preferences to income targeting requirements: The PHA applies preferences within income tiers Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements (5) Occupancy a. What reference materials can applicants and residents use to obtain information about the rules of occupancy of public housing (select all that apply) The PHA-resident lease The PHA’s Admissions and (Continued) Occupancy policy PHA briefing seminars or written materials Other source (list) b. How often must residents notify the PHA of changes in family composition? (select all that apply) At an annual reexamination and lease renewal Any time family composition changes At family request for revision Other (list) FY 2002-03 Annual Plan Page17 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 (6) Deconcentration and Income Mixing a. Yes No: Did the PHA’s analysis of its family (general occupancy) developments to determine concentrations of poverty indicate the need for measures to promote deconcentration of poverty or income mixing? admissions policies b. Yes No: Did the PHA adopt any changes to its based on the results of the required analysis of the need to promote deconcentration of poverty or to assure income mixing? c. If the answer to b was yes, what changes were adopted? (select all that apply) Adoption of site-based waiting lists If selected, list targeted developments below: Employing waiting list “skipping” to achieve deconcentration of poverty or income mixing goals at targeted developments If selected, list targeted developments below: Employing new admission preferences at targeted developments If selected, list targeted developments below: Other (list policies and developments targeted below) other d. Yes No: Did the PHA adopt any changes to policies based on the results of the required analysis of the need for deconcentration of poverty and income mixing? e. If the answer to d was yes, how would you describe these changes? (select all that apply) Additional affirmative marketing Actions to improve the marketability of certain developments Adoption or adjustment of ceiling rents for certain developments Adoption of rent incentives to encourage deconcentration of poverty and income-mixing Other (list below) f. Based on the results of the required analysis, in which developments will the PHA make special efforts to attract or retain higher-income families? (select all that apply) FY 2002-03 Annual Plan Page18 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Not applicable: results of analysis did not indicate a need for such efforts List (any applicable) developments below: g. Based on the results of the required analysis, in which developments will the PHA make special efforts to assure access for lower-income families? (select all that apply) Not applicable: results of analysis did not indicate a need for such efforts List (any applicable) developments below: B. Section 8 Exemptions: PHAs that do not administer section 8 are not required to complete sub-component 3B. Unless otherwise specified, all questions in this section apply only to the tenant-based section 8 assistance program (vouchers, and until completely merged into the voucher program, certificates). FY 2002-03 Annual Plan Page19 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 (1) Eligibility a. What is the extent of screening conducted by the PHA? (select all that apply) Criminal or drug-related activity only to the extent required by law or regulation Criminal and drug-related activity, more extensively than required by law or regulation More general screening than criminal and drug-related activity (list factors below) Other (list below) b. No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? The SMHA screens new applicants and portable tenants who have not been screen by their initiating housing authority through the L.A. County Sheriff’s Department as per a signed agreement with the County of Los Angeles Housing Authority. The Sheriff’s Department uses the State of California CLETS system. In addition the HA screens for sex offenders thru the California Housing Authority Association (CHAA) which has greater access to sex offender records than the LA Sheriff’s Department. c No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? Yes, see above. d. X No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC-authorized source) Yes, a staff member is authorized by the U. S. Department of Justice. e. Indicate what kinds of information you share with prospective landlords? (select all that apply) Criminal or drug-related activity Other (describe below) FY 2002-03 Annual Plan Page20 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Only the information required to be given by HUD when requested by the owner. ( name and of previous owner) We actively encourage owners to do their due diligence with Section 8 participants as they do with non-Section 8 applicants before agreeing to house a participant. (2) Waiting List Organization a. With which of the following program waiting lists is the section 8 tenant-based assistance waiting list merged? (select all that apply) None Federal public housing Federal moderate rehabilitation Federal project-based certificate program Other federal or local program (list below) b. Where may interested persons apply for admission to section 8 tenant-based assistance? (select all that apply) PHA main administrative office Other (list below) When applications were available from May 1 thru May 12, 2000, they were available at the offices of community-based organizations and at all branches of the public libraries, City Hall and 2 community centers. Homebound and disabled applicants could call a toll free number and receive an application by mail. All applicants were required to submit applications by mail. The waiting list is currently closed due to our 99% to 100% lease up rate and the unavailability of additional vouchers. We will have to eventually reopen our waiting list. However it is unclear when the waiting list will be opened again. (3) Search Time aYes No: Does the PHA give extensions on standard 60-day period to search for a unit? If yes, state circumstances below: If client can demonstrate an acceptable level of effort by documenting their efforts on a Proof of Effort sheet, a second 60-day extension may be granted. FY 2002-03 Annual Plan Page21 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Clients are entitled to reasonable accommodation for a disability and can receive additional time beyond the 120 day limit . (4) Admissions Preferences a. Income targeting Yes No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 75% of all new admissions to the section 8 program to families at or below 30% of median area income? b. Preferences 1. Yes No: Has the PHA established preferences for admission to section 8 tenant-based assistance? (other than date and time of application) (5) Special purpose section 8 (if no, skip to subcomponent assistance programs ) 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Victims of domestic violence Substandard housing Homelessness High rent burden (rent is > 50 percent of income) Other preferences (select all that apply) Working families and those unable to work because of age or disability Veterans and veterans’ families Residents who live and/or work in your jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes Other preference(s) (list below) FY 2002-03 Annual Plan Page22 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in the space that represents your first priority, a “2” in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use “1” more than once, “2” more than once, etc. Date and Time Former Federal preferences 1 Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Victims of domestic violence Substandard housing Homelessness High rent burden Other preferences (select all that apply) Working families and those unable to work because of age or disability Veterans and veterans’ families Residents who live and/or work in your jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes Other preference(s) (list below) Former Section 8 certificate holders whose landlords opted out of Section 8 contracts causing tenant to temporarily relinquish the Section 8 certificate in order to participate in a City program of rental assistance put in place while City waited for HUD approved exception rents. 4. Among applicants on the waiting list with equal preference status, how are applicants selected? (select one) Date and time of application Drawing (lottery) or other random choice technique 5. If the PHA plans to employ preferences for “residents who live and/or work in the jurisdiction” (select one) This preference has previously been reviewed and approved by HUD FY 2002-03 Annual Plan Page23 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 The PHA requests approval for this preference through this PHA Plan 6. Relationship of preferences to income targeting requirements: (select one) The PHA applies preferences within income tiers Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements Based on the 2000 Census, there are 8,636 (10.4%) residents who live at or below the Federal poverty guideline. These poor residents represent 10% (4,425) of Santa Monica households. The median gross annual income for current participants is $9,830 which is 19.4% of the City’s household median income of $50,714 (2000 Census). (5) Special Purpose Section 8 Assistance Programs a. In which documents or other reference materials are the policies governing eligibility, selection, and admissions to any special-purpose section 8 program administered by the PHA contained? (select all that apply) The Section 8 Administrative Plan Briefing sessions and written materials Other (list below) b.How does the PHA announce the availability of any special-purpose section 8 programs to the public? Through published notices Other (list below) Referrals are made from non-profit homeless agencies in the city for the Shelter Plus Care program and from homeless transitional housing facilities for the Transitional Homeless Set-Aside program. In addition, the Family Place and St. Joseph’s Center refer participants for the HOME funded homeless voucher programs. N/A 4. PHA Rent Determination Policies [24 CFR Part 903.7 9 (d)] FY 2002-03 Annual Plan Page24 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 A. Public Housing Exemptions: PHAs that do not administer public housing are not required to complete sub-component 4A. (1) Income Based Rent Policies Describe the PHA’s income based rent setting policy/ies for public housing using, including discretionary (that is, not required by statute or regulation) income disregards and exclusions, in the appropriate spaces below. a. Use of discretionary policies: (select one) The PHA will not employ any discretionary rent-setting policies for income based rent in public housing. Income-based rents are set at the higher of 30% of adjusted monthly income, 10% of unadjusted monthly income, the welfare rent, or minimum rent (less HUD mandatory deductions and exclusions). (If selected, skip to sub-component (2)) ---or--- The PHA employs discretionary policies for determining income based rent (If selected, continue to question b.) b. Minimum Rent 1. What amount best reflects the PHA’s minimum rent? (select one) $0 $1-$25 $26-$50 2. Yes No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? : 3. If yes to question 2, list these policies below c. Rents set at less than 30% than adjusted income 1. Yes No: Does the PHA plan to charge rents at a fixed amount or percentage less than 30% of adjusted income? 2. If yes to above, list the amounts or percentages charged and the circumstances under which these will be used below: FY 2002-03 Annual Plan Page25 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 d. Which of the discretionary (optional) deductions and/or exclusions policies does the PHA plan to employ (select all that apply) For the earned income of a previously unemployed household member For increases in earned income Fixed amount (other than general rent-setting policy) If yes, state amount/s and circumstances below: Fixed percentage (other than general rent-setting policy) If yes, state percentage/s and circumstances below: For household heads For other family members For transportation expenses For the non-reimbursed medical expenses of non-disabled or non-elderly families Other (describe below) e. Ceiling rents 1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income) (select one) Yes for all developments Yes but only for some developments No 2. For which kinds of developments are ceiling rents in place? (select all that apply) For all developments For all general occupancy developments (not elderly or disabled or elderly only) For specified general occupancy developments For certain parts of developments; e.g., the high-rise portion For certain size units; e.g., larger bedroom sizes Other (list below) 3. Select the space or spaces that best describe how you arrive at ceiling rents (select all that apply) Market comparability study Fair market rents (FMR) FY 2002-03 Annual Plan Page26 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 th 95 percentile rents 75 percent of operating costs 100 percent of operating costs for general occupancy (family) developments Operating costs plus debt service The “rental value” of the unit Other (list below) f. Rent re-determinations : 1. Between income reexaminations, how often must tenants report changes in income or family composition to the PHA such that the changes result in an adjustment to rent? (select all that apply) Never At family option Any time the family experiences an income increase Any time a family experiences an income increase above a threshold amount or percentage: (if selected, specify threshold)_____ Other (list below) g. Yes No: Does the PHA plan to implement individual savings accounts for residents (ISAs) as an alternative to the required 12 month disallowance of earned income and phasing in of rent increases in the next year? (2) Flat Rents 1. In setting the market-based flat rents, what sources of information did the PHA use to establish comparability? (select all that apply.) The section 8 rent reasonableness study of comparable housing Survey of rents listed in local newspaper Survey of similar unassisted units in the neighborhood Other (list/describe below) B. Section 8 Tenant-Based Assistance Exemptions: PHAs that do not administer Section 8 tenant-based assistance are not required to Unless otherwise specified, all questions in this section apply only to complete sub-component 4B. the tenant-based section 8 assistance program (vouchers, and until completely merged into the voucher program, certificates). FY 2002-03 Annual Plan Page27 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 (1) Payment Standards . Describe the voucher payment standards and policies a. What is the PHA’s payment standard? (select the category that best describes your standard) At or above 90% but below100% of FMR 100% of FMR Above 100% but at or below 110% of FMR Above 110% of FMR (if HUD approved; describe circumstances below) rd Area rents are exceptionally high and HUD approved a 3 voucher payment standard in May 2002 as follows: $886 for 0-bdrm, $1,204 th for 1-bdrm, $1,667 for 2-bdrm, $2,022 for 3-bdrm. A 4 payment standard application was submitted to HUD in April 2003 but as of February 2004, no response has been received from HUD. The Section 8 and Shelter Plus Care programs are dependent on th keeping the payment standard linked to the 40 percentile rent- controlled rent by bedroom size. Landlords in Santa Monica are extremely unlikely to continue accepting Section 8, HOME or Shelter Plus Care vouchers without a payment standard that th reflects the 40 percentile rent-controlled rent. In order to remain competitive in Santa Monica’s rental marketplace, unlike a number of housing authorities in Southern California, the Santa Monica did not reduce its payment standards in 2004 after HUD instituted its budget based funding system. Sufficient project reserves allowed the HA to continue paying rents at its’ current payment standard level. However, Congress has reduced HA’s project reserves to a maximum of 2 weeks average rent payments in 2005. Without sufficient project reserves, the HA will have to carefully monitor its monthly rent expenditures during 2005 while it undertakes a planning process to develop long term funding strategies in light of the Administration’s proposed ongoing diminishing federal funding combined with rising rents. b. If the payment standard is lower than FMR, why has the PHA selected this standard? (select all that apply) FMRs are adequate to ensure success among assisted families in the PHA’s segment of the FMR area The PHA has chosen to serve additional families by lowering the payment standard Reflects market or submarket FY 2002-03 Annual Plan Page28 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Other (list below) c. If the payment standard is higher than FMR, why has the PHA chosen this level? (select all that apply) FMRs are not adequate to ensure success among assisted families in the PHA’s segment of the FMR area Reflects market or submarket To increase housing options for families Other (list below) d. How often are payment standards reevaluated for adequacy? (select one) Annually Other (list below) e. What factors will the PHA consider in its assessment of the adequacy of its payment standard? (select all that apply) Success rates of assisted families Rent burdens of assisted families Other (list below) Area rents as documented in a City database of over 28,000 rent controlled units, the number of opt outs, tenant’s success in leasing new units and other market factors. (2) Minimum Rent a. What amount best reflects the PHA’s minimum rent? (select one) $0 $1-$25 $26-$50 b. X Yes No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? (if yes, list below) Where the utility allowance exceeds the family’s total tenant payment, the HA provides a utility reimbursement payment to the family each month . 5. Operations and Management FY 2002-03 Annual Plan Page29 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 [24 CFR Part 903.7 9 (e)] Exemptions from Component 5: High performing and small PHAs are not required to complete this section. Section 8 only PHAs must complete parts A, B, and C(2) A. PHA Management Structure Describe the PHA’s management structure and organization. (select one) An organization chart showing the PHA’s management structure and organization is attached. A brief description of the management structure and organization of the PHA follows: The Santa Monica Housing Authority is part of the Housing and Redevelopment Division of the City of Santa Monica, Resource Management Department (RMD). The Housing Authority Administrator reports to the Housing and Redevelopment Division Manager who then reports to the RMD Director. The RMD Director, in turn, reports to the City Manager who is also the Executive Director of the Housing Authority. B. HUD Programs Under PHA Management ? List Federal programs administered by the PHA, number of families served at the beginning of the upcoming fiscal year, and expected turnover in each. (Use “NA” to indicate that the PHA does not operate any of the programs listed below.) Program Name Units or Families Expected Served at Year Turnover Beginning Public Housing N/A N/A Section 8 Vouchers 1,082 projected lease up 1% per month on to 99% to 100% based average. However given on current 99% lease up the large number of as of 2-2004. senior clients, this will increase significantly over time Section 8 Certificates N/A N/A Section 8 Mod Rehab N/A N/A Special Purpose Section 141 Shelter Plus Care. 8% on average 8 Certificates/Vouchers (list individually) Public Housing Drug NA FY 2002-03 Annual Plan Page30 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Elimination Program (PHDEP) Other Federal NA Programs(list individually) C. Management and Maintenance Policies List the PHA’s public housing management and maintenance policy documents, manuals and handbooks that contain the Agency’s rules, standards, and policies that govern maintenance and management of public housing, including a description of any measures necessary for the prevention or eradication of pest infestation (which includes cockroach infestation) and the policies governing Section 8 management. (1) Public Housing Maintenance and Management: (list below) (2)Section 8 Management: (list below) Administrative Plan and various issue specific brochures, mailings and handouts . 6.PHA Grievance Procedures N/A [24 CFR Part 903.7 9 (f)] Exemptions from component 6: High performing PHAs are not required to complete component 6. Section 8-Only PHAs are exempt from sub-component 6A. A. Public Housing NA 1. Yes No: Has the PHA established any written grievance procedures in addition to federal requirements found at 24 CFR Part 966, Subpart B, for residents of public housing? If yes, list additions to federal requirements below: 2. Which PHA office should residents or applicants to public housing contact to initiate the PHA grievance process? (select all that apply) FY 2002-03 Annual Plan Page31 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 PHA main administrative office PHA development management offices Other (list below) B. Section 8 Tenant-Based Assistance 1. Yes No: Has the PHA established informal review procedures for applicants to the Section 8 tenant-based assistance program and informal hearing procedures for families assisted by the Section 8 tenant- based assistance program in addition to federal requirements found at 24 CFR 982? If yes, list additions to federal requirements below: 2. Which PHA office should applicants or assisted families contact to initiate the informal review and informal hearing processes? (select all that apply) PHA main administrative office Other (list below) Request must be in writing as per administrative plan 7. Capital Improvement Needs N/A [24 CFR Part 903.7 9 (g)] Exemptions from Component 7: Section 8 only PHAs are not required to complete this component and may skip to Component 8. A. Capital Fund Activities Exemptions from sub-component 7A: PHAs that will not participate in the Capital Fund Program may skip to component 7B. All other PHAs must complete 7A as instructed. (1) Capital Fund Program Annual Statement Using parts I, II, and III of the Annual Statement for the Capital Fund Program (CFP), identify capital activities the PHA is proposing for the upcoming year to ensure long-term physical and social viability of its public housing developments. This statement can be completed by using the CFP Annual OR Statement tables provided in the table library at the end of the PHA Plan template , at the PHA’s option, by completing and attaching a properly updated HUD-52837. Select one: The Capital Fund Program Annual Statement is provided as an attachment to the PHA Plan at Attachment (state name) FY 2002-03 Annual Plan Page32 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 -or- The Capital Fund Program Annual Statement is provided below: (if selected, copy the CFP Annual Statement from the Table Library and insert here) (2) Optional 5-Year Action Plan Agencies are encouraged to include a 5-Year Action Plan covering capital work items. This statement can be completed by using the 5 Year Action Plan table provided in the table library at the end of the OR PHA Plan template by completing and attaching a properly updated HUD-52834. a. Yes No: Is the PHA providing an optional 5-Year Action Plan for the Capital Fund? (if no, skip to sub-component 7B) b. If yes to question a, select one: The Capital Fund Program 5-Year Action Plan is provided as an attachment to the PHA Plan at Attachment (state name -or- The Capital Fund Program 5-Year Action Plan is provided below: (if selected, copy the CFP optional 5 Year Action Plan from the Table Library and insert here) B. HOPE VI and Public Housing Development and Replacement Activities (Non-Capital Fund) N/A Applicability of sub-component 7B: All PHAs administering public housing. Identify any approved HOPE VI and/or public housing development or replacement activities not described in the Capital Fund Program Annual Statement. Yes No: a) Has the PHA received a HOPE VI revitalization grant? (if no, skip to question c; if yes, provide responses to question b for each grant, copying and completing as many times as necessary) b) Status of HOPE VI revitalization grant (complete one set of questions for each grant) 1. Development name: 2. Development (project) number: 3. Status of grant: (select the statement that best describes the current status) Revitalization Plan under development Revitalization Plan submitted, pending approval FY 2002-03 Annual Plan Page33 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Revitalization Plan approved Activities pursuant to an approved Revitalization Plan underway Yes No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant in the Plan year? If yes, list development name/s below: Yes No: d) Will the PHA be engaging in any mixed-finance development activities for public housing in the Plan year? If yes, list developments or activities below: Yes No: e) Will the PHA be conducting any other public housing development or replacement activities not discussed in the Capital Fund Program Annual Statement? If yes, list developments or activities below: 8. Demolition and Disposition N/A [24 CFR Part 903.7 9 (h)] Applicability of component 8: Section 8 only PHAs are not required to complete this section. 1. Yes No: Does the PHA plan to conduct any demolition or disposition activities (pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.C. 1437p)) in the plan Fiscal Year? (If “No”, skip to component 9; if “yes”, complete one activity description for each development.) 2. Activity Description Yes No: Has the PHA provided the activities description information in optional the Public Housing Asset Management Table? (If “yes”, skip to component 9. If “No”, complete the Activity Description table below.) Demolition/Disposition Activity Description 1a. Development name: 1b. Development (project) number: 2. Activity type: Demolition Disposition 3. Application status (select one) Approved Submitted, pending approval FY 2002-03 Annual Plan Page34 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Planned application 4. Date application approved, submitted, or planned for submission: (DD/MM/YY) 5. Number of units affected: 6. Coverage of action (select one) Part of the development Total development 7. Timeline for activity: a. Actual or projected start date of activity: b. Projected end date of activity: 9. Designation of Public Housing for Occupancy by Elderly Families or Families with Disabilities or Elderly Families and Families with Disabilities N/A [24 CFR Part 903.7 9 (i)] Exemptions from Component 9; Section 8 only PHAs are not required to complete this section. 1. Yes No: Has the PHA designated or applied for approval to designate or does the PHA plan to apply to designate any public housing for occupancy only by the elderly families or only by families with disabilities, or by elderly families and families with disabilities or will apply for designation for occupancy by only elderly families or only families with disabilities, or by elderly families and families with disabilities as provided by section 7 of the U.S. Housing Act of 1937 (42 U.S.C. 1437e) in the upcoming fiscal year? (If “No”, skip to component 10. If “yes”, complete one activity description for each development, unless the PHA is eligible to complete a streamlined submission; PHAs completing streamlined submissions may skip to component 10.) FY 2002-03 Annual Plan Page35 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 2. Activity Description Yes No: Has the PHA provided all required activity description optional information for this component in the Public Housing Asset Management Table? If “yes”, skip to component 10. If “No”, complete the Activity Description table below. Designation of Public Housing Activity Description 1a. Development name: 1b. Development (project) number: 2. Designation type: Occupancy by only the elderly Occupancy by families with disabilities Occupancy by only elderly families and families with disabilities 3. Application status (select one) Approved; included in the PHA’s Designation Plan Submitted, pending approval Planned application 4. Date this designation approved, submitted, or planned for submission: (DD/MM/YY) 5. If approved, will this designation constitute a (select one) New Designation Plan Revision of a previously-approved Designation Plan? 6. Number of units affected: 7. Coverage of action (select one) Part of the development Total development 10. Conversion of Public Housing to Tenant-Based Assistance N/A [24 CFR Part 903.7 9 (j)] Exemptions from Component 10; Section 8 only PHAs are not required to complete this section. A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD FY 1996 HUD Appropriations Act 1. Yes No: Have any of the PHA’s developments or portions of developments been identified by HUD or the PHA as covered under section 202 of the HUD FY 1996 HUD Appropriations Act? (If “No”, skip to component 11; if “yes”, complete one activity description for each identified development, unless eligible to complete a streamlined submission. PHAs completing streamlined submissions may skip to component 11.) FY 2002-03 Annual Plan Page36 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 2. Activity Description Yes No: Has the PHA provided all required activity description optional information for this component in the Public Housing Asset Management Table? If “yes”, skip to component 11. If “No”, complete the Activity Description table below. Conversion of Public Housing Activity Description 1a. Development name: 1b. Development (project) number: 2. What is the status of the required assessment? Assessment underway Assessment results submitted to HUD Assessment results approved by HUD (if marked, proceed to next question) Other (explain below) 3. Yes No: Is a Conversion Plan required? (If yes, go to block 4; if no, go to block 5.) 4. Status of Conversion Plan (select the statement that best describes the current status) Conversion Plan in development Conversion Plan submitted to HUD on: (DD/MM/YYYY) Conversion Plan approved by HUD on: (DD/MM/YYYY) Activities pursuant to HUD-approved Conversion Plan underway 5. Description of how requirements of Section 202 are being satisfied by means other than conversion (select one) Units addressed in a pending or approved demolition application (date submitted or approved: Units addressed in a pending or approved HOPE VI demolition application (date submitted or approved: ) Units addressed in a pending or approved HOPE VI Revitalization Plan (date submitted or approved: ) Requirements no longer applicable: vacancy rates are less than 10 percent Requirements no longer applicable: site now has less than 300 units Other: (describe below) B. Reserved for Conversions pursuant to Section 22 of the U.S. Housing Act of 1937 C. Reserved for Conversions pursuant to Section 33 of the U.S. Housing Act of 1937 FY 2002-03 Annual Plan Page37 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 11. Homeownership Programs Administered by the PHA [24 CFR Part 903.7 9 (k)] A. Public Housing Exemptions from Component 11A: Section 8 only PHAs are not required to complete 11A. 1. Yes No: Does the PHA administer any homeownership programs administered by the PHA under an approved section 5(h) homeownership program (42 U.S.C. 1437c(h)), or an approved HOPE I program (42 U.S.C. 1437aaa) or has the PHA applied or plan to apply to administer any homeownership programs under section 5(h), the HOPE I program, or section 32 of the U.S. Housing Act of 1937 (42 U.S.C. 1437z-4). (If “No”, skip to component 11B; if “yes”, complete one activity description for each applicable program/plan, unless eligible to complete a small PHAhigh performing streamlined submission due to or PHA status. PHAs completing streamlined submissions may skip to component 11B.) 2. Activity Description Yes No: Has the PHA provided all required activity description optional information for this component in the Public Housing Asset Management Table? (If “yes”, skip to component 12. If “No”, complete the Activity Description table below.) Public Housing Homeownership Activity Description (Complete one for each development affected) 1a. Development name: 1b. Development (project) number: 2. Federal Program authority: HOPE I 5(h) Turnkey III Section 32 of the USHA of 1937 (effective 10/1/99) 3. Application status: (select one) Approved; included in the PHA’s Homeownership Plan/Program Submitted, pending approval Planned application 4. Date Homeownership Plan/Program approved, submitted, or planned for submission: (DD/MM/YYYY) FY 2002-03 Annual Plan Page38 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 5. Number of units affected: 6. Coverage of action: (select one) Part of the development Total development B. Section 8 Tenant Based Assistance 1. Yes No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 ? (If “No”, skip to component 12; if “yes”, describe each program using the table below (copy and complete questions for each program identified), unless the PHA is eligible to complete a streamlined submission due to high performer status. High performing PHAs may skip to component 12.) In 2004, the median sale price for a single family home in Santa Monica ranged from $3.3 million in the 90402 zip code to $705,000 in the 90404 zip code. The median price for condominium ranged from $1.03 in the 90401 zip code to $652,000 in the 90405 zip code. The extremely high cost of home ownership in Santa Monica makes it extremely difficult to operate a successful home ownership component. In order to mitigate the reality the high cost of home ownership in Santa Monica, the SMHA is working with Habitat For Humanity to facilitate a Section 8 homeownership with “sweat equity” program. Habitat has th purchased a lot on 19 Street with City Of Santa Monica funding. Construction is anticipated to begin in October 2005. The project will create 2 and 3 bedroom condominiums. Housing Authority staff have met with Habitat staff and although Habitat can not guarantee that one or more Section 8 tenants will be selected they are very interested in Section 8 participants participating in their project. The Housing Authority will work closely with our Family Self Sufficiency case managers at the St. Joseph’s Center to target FSS participants who would qualify for the Habitat project. FY 2002-03 Annual Plan Page39 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 2. Program Description: a. Size of Program Yes No: Will the PHA limit the number of families participating in the section 8 homeownership option? If the answer to the question above was yes, which statement best describes the number of participants? (select one) 25 or fewer participants 26 - 50 participants 51 to 100 participants more than 100 participants b. PHA-established eligibility criteria Yes No: Will the PHA’s program have eligibility criteria for participation in its Section 8 Homeownership Option program in addition to HUD criteria? If yes, list criteria below: 12. PHA Community Service and Self-sufficiency Programs N/A [24 CFR Part 903.7 9 (l)] Exemptions from Component 12: High performing and small PHAs are not required to complete this component. Section 8-Only PHAs are not required to complete sub-component C. A. PHA Coordination with the Welfare (TANF) Agency 1. Cooperative agreements: Yes No: Has the PHA has entered into a cooperative agreement with the TANF Agency, to share information and/or target supportive services (as contemplated by section 12(d)(7) of the Housing Act of 1937)? The Housing Authority signed a cooperative GAIN agreement with the Department Of Public Services in 1997. We have been unable to date to secure a copy from the County of Los Angeles. If yes, what was the date that agreement was signed? DD/MM/YY 2. Other coordination efforts between the PHA and TANF agency (select all that apply) Client referrals FY 2002-03 Annual Plan Page40 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Information sharing regarding mutual clients (for rent determinations and otherwise) Coordinate the provision of specific social and self-sufficiency services and programs to eligible families Jointly administer programs Partner to administer a HUD Welfare-to-Work voucher program Joint administration of other demonstration program Other (describe) B. Services and programs offered to residents and participants (1) General a. Self-Sufficiency Policies Which, if any of the following discretionary policies will the PHA employ to enhance the economic and social self-sufficiency of assisted families in the following areas? (select all that apply) Public housing rent determination policies Public housing admissions policies Section 8 admissions policies Preference in admission to section 8 for certain public housing families Preferences for families working or engaging in training or education programs for non-housing programs operated or coordinated by the PHA Preference/eligibility for public housing homeownership option participation Preference/eligibility for section 8 homeownership option participation Other policies (list below) The SMHA and the Human Services Division jointly fund case management services for FSS participants. Case management services include, but are not limited to, the following: vocational and educational assessment, training and educational referrals, child-care referrals, job readiness training, household budgeting training, etc. In addition, SMHA tenants are referred to various community based services based on need. The SMHA contracts with an MSW level Licensed Clinical Social Worker to assist staff and participants in assessing the need for and accessing services. b. Economic and Social self-sufficiency programs Yes No: Does the PHA coordinate, promote or provide any programs to enhance the economic and social self- FY 2002-03 Annual Plan Page41 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 sufficiency of residents? (If “yes”, complete the following table; if “no” skip to sub-component 2, Family Self Sufficiency Programs. The position of the table may be altered to facilitate its use. ) Services and Programs Program Name & Description EstimateAllocation Access Eligibility (including location, if d Size Method (development office / (public housing or appropriate) (waiting PHA main office / section 8 list/random other provider name) participants or selection/specific both) criteria/other) Family Self Sufficiency 130 Section 8 Case Management all All participants PHA office and St. Section 8 Josephs Center Emergency Grants As needed Need PHA office Section 8 Escrow Accounts 71 Available to all PHA office Section 8 totaling $294,451 as of 12/04 Child Care As needed Specific criteria Connections for Section 8 Children Transportation As needed As needed Big Blue Bus Section 8 Family Unification As needed Dept. of Children and Section 8 Family Services Children Services As needed Dept. of Children and Family Services Family preservation including As needed Multi-agency program housing search, moving expenses, funded by Los Angeles utility turn-ons and legal County. expenses. Also security deposits, purchase of furniture, parenting skills, etc. Shelter Plus Care 141 Case management agency referrals Security and utility deposits, 141 and SPC tenants only reimburse owners for damage as needed caused by tenants or up to 80% of one month loss of contract rent if tenant moves without notice. Case management , assist As needed Ocean Park participants in finding housing Community Center, St. and moving, referrals to Joseph’s Center, Step supportive services, teach Up on Second,and independent living skills, help Didi Hirsch maintain sobriety, help with Community Mental employment or volunteer Health Services, FY 2002-03 Annual Plan Page42 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 activities, arrange social activities Edelman Mental Health Center and City of Santa Monica Coordinated Case Management WIND (Women In New As needed Ocean Park Directions) peer support services Community Center for mentally Ill women in the SPC program, day center and lunch (2) Family Self Sufficiency program/s a. Participation Description Family Self Sufficiency (FSS) Participation Program Required Number of Participants Actual Number of Participants (start of FY 2004-05 Estimate) (As of: 02/01/05) Public Housing Section 8 XXX 130 b. Yes No: If the PHA is not maintaining the minimum program size required by HUD, does the most recent FSS Action Plan address the steps the PHA plans to take to achieve at least the minimum program size? All new Section 8 and Shelter Plus Care participants receive FSS briefing materials and a letter soliciting their participation in the program. In addition, all Homeless Transitional Housing participants are required to participate in FSS. 47% (71) of current FSS participants have escrow accounts that total $294,451 as of 12-1-04. In addition, XX FSS participants completed their contract requirements in 2004 and graduated from the program. If no, list steps the PHA will take below: C. Welfare Benefit Reductions FY 2002-03 Annual Plan Page43 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 1. The PHA is complying with the statutory requirements of section 12(d) of the U.S. Housing Act of 1937 (relating to the treatment of income changes resulting from welfare program requirements) by: (select all that apply) Adopting appropriate changes to the PHA’s public housing rent determination policies and train staff to carry out those policies Informing residents of new policy on admission and reexamination Actively notifying residents of new policy at times in addition to admission and reexamination. Establishing or pursuing a cooperative agreement with all appropriate TANF agencies regarding the exchange of information and coordination of services Establishing a protocol for exchange of information with all appropriate TANF agencies Other: (list below) D. Reserved for Community Service Requirement pursuant to section 12(c) of the U.S. Housing Act of 1937 N/A 13. PHA Safety and Crime Prevention Measures [24 CFR Part 903.7 9 (m)] Exemptions from Component 13: High performing and small PHAs not participating in PHDEP and Section 8 Only PHAs may skip to component 15. High Performing and small PHAs that are participating in PHDEP and are submitting a PHDEP Plan with this PHA Plan may skip to sub- component D. A. Need for measures to ensure the safety of public housing residents 1. Describe the need for measures to ensure the safety of public housing residents (select all that apply) High incidence of violent and/or drug-related crime in some or all of the PHA's developments High incidence of violent and/or drug-related crime in the areas surrounding or adjacent to the PHA's developments Residents fearful for their safety and/or the safety of their children Observed lower-level crime, vandalism and/or graffiti People on waiting list unwilling to move into one or more developments due to perceived and/or actual levels of violent and/or drug-related crime Other (describe below) 2. What information or data did the PHA used to determine the need for PHA actions to improve safety of residents (select all that apply). Safety and security survey of residents FY 2002-03 Annual Plan Page44 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Analysis of crime statistics over time for crimes committed “in and around” public housing authority Analysis of cost trends over time for repair of vandalism and removal of graffiti Resident reports PHA employee reports Police reports Demonstrable, quantifiable success with previous or ongoing anticrime/anti drug programs Other (describe below) 3. Which developments are most affected? (list below) B. Crime and Drug Prevention activities the PHA has undertaken or plans to undertake in the next PHA fiscal year 1. List the crime prevention activities the PHA has undertaken or plans to undertake: (select all that apply) Contracting with outside and/or resident organizations for the provision of crime- and/or drug-prevention activities Crime Prevention Through Environmental Design Activities targeted to at-risk youth, adults, or seniors Volunteer Resident Patrol/Block Watchers Program Other (describe below) 2. Which developments are most affected? (list below) C. Coordination between PHA and the police 1. Describe the coordination between the PHA and the appropriate police precincts for carrying out crime prevention measures and activities: (select all that apply) Police involvement in development, implementation, and/or ongoing evaluation of drug-elimination plan Police provide crime data to housing authority staff for analysis and action Police have established a physical presence on housing authority property (e.g., community policing office, officer in residence) Police regularly testify in and otherwise support eviction cases Police regularly meet with the PHA management and residents Agreement between PHA and local law enforcement agency for provision of above-baseline law enforcement services Other activities (list below) FY 2002-03 Annual Plan Page45 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 2. Which developments are most affected? (list below) D. Additional information as required by PHDEP/PHDEP Plan PHAs eligible for FY 2000 PHDEP funds must provide a PHDEP Plan meeting specified requirements prior to receipt of PHDEP funds. Yes No: Is the PHA eligible to participate in the PHDEP in the fiscal year covered by this PHA Plan? Yes No: Has the PHA included the PHDEP Plan for FY 2000 in this PHA Plan? Yes No: This PHDEP Plan is an Attachment. (Attachment Filename: ___) FY 2002-03 Annual Plan Page46 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 14. RESERVED FOR PET POLICY N/A [24 CFR Part 903.7 9 (n)] 15. Civil Rights Certifications [24 CFR Part 903.7 9 (o)] Civil rights certifications are included in the PHA Plan Certifications of Compliance with the PHA Plans and Related Regulations. 16. Fiscal Audit [24 CFR Part 903.7 9 (p)] 1. Yes No: Is the PHA required to have an audit conducted under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))? (If no, skip to component 17.) 2. Yes No: Was the most recent fiscal audit submitted to HUD? 3. Yes No: Were there any findings as the result of that audit? 4. Yes No: If there were any findings, do any remain unresolved? If yes, how many unresolved findings remain?____ 5. Yes No: Have responses to any unresolved findings been submitted to HUD? If not, when are they due (state below)? 17. PHA Asset Management N/A [24 CFR Part 903.7 9 (q)] Exemptions from component 17: Section 8 Only PHAs are not required to complete this component. High performing and small PHAs are not required to complete this component. 1. Yes No: Is the PHA engaging in any activities that will contribute to the long-term asset management of its public housing stock , including how the Agency will plan for long-term operating, capital investment, rehabilitation, modernization, disposition, and not other needs that have been addressed elsewhere in this PHA Plan? 2. What types of asset management activities will the PHA undertake? (select all that apply) Not applicable Private management Development-based accounting FY 2002-03 Annual Plan Page47 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Comprehensive stock assessment Other: (list below) 3. Yes No: Has the PHA included descriptions of asset management activities optional in the Public Housing Asset Management Table? 18. Other Information [24 CFR Part 903.7 9 (r)] A. Resident Advisory Board Recommendations 1. Yes No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Board/s? Any comments received during the public review period will be noted in final plan. MUST 2. If yes, the comments are: (if comments were received, the PHA select one) Attached at Attachment (File name) Provided below: See above. 3. In what manner did the PHA address those comments? (select all that apply) Considered comments, but determined that no changes to the PHA Plan were necessary. The PHA changed portions of the PHA Plan in response to comments List changes below: Other: (list below) See above. B. Description of Election process for Residents on the PHA Board N/A 1. Yes No: Does the PHA meet the exemption criteria provided section 2(b)(2) of the U.S. Housing Act of 1937? (If no, continue to question 2; if yes, skip to sub-component C.) 2. Yes No: Was the resident who serves on the PHA Board elected by the residents? (If yes, continue to question 3; if no, skip to sub- component C.) 3. Description of Resident Election Process FY 2002-03 Annual Plan Page48 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 a. Nomination of candidates for place on the ballot: (select all that apply) Candidates were nominated by resident and assisted family organizations Candidates could be nominated by any adult recipient of PHA assistance Self-nomination: Candidates registered with the PHA and requested a place on ballot Other: (describe) City Council appoints 2 Section 8 residents to the Housing Commission, one of whom must be 62 years old or older. b. Eligible candidates: (select one) Any recipient of PHA assistance Any head of household receiving PHA assistance Any adult recipient of PHA assistance Any adult member of a resident or assisted family organization Other (list) All Section 8 participants who are 18 year old or older are eligible to apply through the City Clerk’s office . c. Eligible voters: (select all that apply) All adult recipients of PHA assistance (public housing and section 8 tenant- based assistance) Representatives of all PHA resident and assisted family organizations Other (list) City Council appoints 2 Section 8 residents to the Housing Commission, one of whom must be at least 62 years of age . C. Statement of Consistency with the Consolidated Plan For each applicable Consolidated Plan, make the following statement (copy questions as many times as necessary). 1.Consolidated Plan jurisdiction: (provide name here) 2.City of Santa Monica, California 2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply) The PHA has based its statement of needs of families in the jurisdiction on the needs expressed in the Consolidated Plan/s. FY 2002-03 Annual Plan Page49 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below) Other: (list below) The City of Santa Monica’s updated FY 2000-2005 Housing Element Update reiterated that the Section 8 program as integral to the City’s efforts to preserve its affordable housing stock. The Housing Element’s 1998-2005 Action Plan requires: (no changes from previous PHA Plan) The development of programs to protect Section 8 tenants from contract opt outs. The City created the Tenant Assistance Rental Program (TARP) in June 1998 to assist Section 8 “opted-out” tenants and the Housing Authority continues to operate the program. Take all necessary steps to increase the FMR so that Section 8 can offer market-based rents. The City received approval for a third increased voucher payment standard ranging from 163% to 203% of the LA FMR. The Housing Element also requires that the City develop a package of programs to encourage landlords to participate in the Section 8 program, including loans and/or grants for rehabilitation and improved tenant screening and support services. In addition, it continues to focus its social service efforts on community-based referrals for needed support services and has also enhanced its ability to screen new applicants for criminal activit y. 1. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) The Consolidated Plan The two top ranked Priority Needs in the Consolidated Plan are Housing Needs and Homeless Needs. The plan identifies the Section 8 program and Shelter Plus Care program as integral to meeting the affordable housing needs of low-income households and the City’s homeless population. FY 2002-03 Annual Plan Page50 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 The Consolidated Plan supports the Housing Authority’s strategy of adapting the Section 8 program to the Costa-Hawkins market place. The two top ranked Priority Needs in the Consolidated Plan are Housing Needs and Homeless Needs. The plan identifies the Section 8 program and Shelter Plus Care program as integral to meeting the affordable housing needs of low-income households and the City’s homeless population. The City’s efforts to secure and implement an enhanced voucher payment standard from HUD and subsequent renewal applications for the Shelter Plus Care program are current and on-going strategies targeted to the City’s Housing and Homeless needs. The former strategy has allowed the Section 8 program to remain somewhat competitive in the rental marker place while rents in general continue to rise. The approval of higher Voucher Payment standards was essential and has allowed the Section 8 program to maintain a tenuous foothold in the City’s rental marketplace and therefore remain a cornerstone program in the City’s efforts to provide affordable housing to very low-income tenants. The Shelter Plus Care program has received HUD approval for its 4th annual Shelter Plus Care program. The funding will allow the program to continue its position as a cornerstone program in the City’s efforts to provide affordable housing to homeless residents who are also disabled. The Housing Authority also “set aside” 20 vouchers a year for the 4 years for graduates of the 2 non-profit homeless transition facilities located in Santa Monica. Graduates receiving vouchers must also participate in the FSS program in order to assist them in gaining economic self sufficiency. Because the Section 8 program is 99%-100% leased, there are no additional vouchers available. However, transitional vouchers that are “turned over” will be reserved for the transitional program. Finally, a significant enhancement in HOME funding has allowed the HA to assist an additional 19 homeless residents with vouchers. 4. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) D. Other Information Required by HUD Use this section to provide any additional information requested by HUD. FY 2002-03 Annual Plan Page51 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Attachments Use this section to provide any additional attachments referenced in the Plans. FY 2002-03 Annual Plan Page52 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 PHA Plan Table Library Component 7 Capital Fund Program Annual Statement Parts I, II, and II Annual Statement Capital Fund Program (CFP) Part I: Summary Capital Fund Grant Number FFY of Grant Approval: (MM/YYYY) Original Annual Statement Line No. Summary by Development Account Total Estimated Cost 1 Total Non-CGP Funds 2 1406 Operations 3 1408 Management Improvements 4 1410 Administration 5 1411 Audit 6 1415 Liquidated Damages 7 1430 Fees and Costs 8 1440 Site Acquisition 9 1450 Site Improvement 10 1460 Dwelling Structures 11 1465.1 Dwelling Equipment-Nonexpendable 12 1470 Nondwelling Structures 13 1475 Nondwelling Equipment 14 1485 Demolition 15 1490 Replacement Reserve 16 1492 Moving to Work Demonstration 17 1495.1 Relocation Costs 18 1498 Mod Used for Development 19 1502 Contingency 20 Amount of Annual Grant (Sum of lines 2-19) 21 Amount of line 20 Related to LBP Activities 22 Amount of line 20 Related to Section 504 Compliance 23 Amount of line 20 Related to Security 24 Amount of line 20 Related to Energy Conservation Measures Table Library Annual Statement Capital Fund Program (CFP) Part II: Supporting Table Development General Description of Major Work Development Total Number/Name Categories Account Estimated HA-Wide Activities Number Cost Table Library Annual Statement Capital Fund Program (CFP) Part III: Implementation Schedule Development All Funds Obligated All Funds Expended Number/Name (Quarter Ending Date) (Quarter Ending Date) HA-Wide Activities Table Library Optional Table for 5-Year Action Plan for Capital Fund (Component 7) Complete one table for each development in which work is planned in the next 5 PHA fiscal years. Complete a table for any PHA-wide physical or management improvements planned in the next 5 PHA fiscal year. Copy this table as many times as necessary. Note: PHAs need not include information from Year One of the 5-Year cycle, because this information is included in the Capital Fund Program Annual Statement. Optional 5-Year Action Plan Tables Development Development Name Number % Vacancies Number (or indicate PHA wide) Vacant in Development Units Description of Needed Physical Improvements or Management Estimated Planned Start Date Improvements Cost (HA Fiscal Year) Total estimated cost over next 5 years Table Library Optional Public Housing Asset Management Table See Technical Guidance for instructions on the use of this table, including information to be provided. Public Housing Asset Management Development Activity Description Identification Name, Number and Capital Fund Program Development Demolition / Designated Conversion Home- Other Number, Type of units Parts II and III Activities disposition housing ownership (describe) and Component 7aComponent 7bComponent 8Component 9Component 10Component Component Location 11a17 Table Library