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SR-407-003-25~~~ . . City Council Report ~ City of Santa Monica~ City Council Meeting: October 24, 2006 Agenda Item: 1-F To: Mayor and City Council From: Martin Kennerly, Acting Resource Management Director Subject: Mountain View Mobilehome Park - Contract Award to the Graph Company for Community Building Improvements Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute a contract with the Graph Company in an amount not to exceed $121,134 for repairs to the .Mountain View Mobilehome Park community building including the laundry room, public bathrooms, and resident management office. Executive Summary Located at 1930 Stewart Street, Mountain View Mobilehome Park (Mountain View) occupies approximately five acres of land and consists of 105 rent controlled spaces. In addition to the mobilehome spaces, there is a 1,130 square foot community building that includes bathrooms, laundry facilities, and a resident manager's office, and a small adjacent pool. The building needs repair to bring the facility up to code. As a responsible owner of the City-owned Mountain View, it is necessary to replace the existing bathrooms, which are required for the pool usage and the repairs wiff also provide the opportunity for expanded bathroom facilities that are code compliant, 1 laundry room upgrades, larger resident management office, and improvements to the overall community building. The contract costs of these proposed improvements will be $121,134. Backqround Mountain View was built in the early 1950's as a 141-space mobilehome park. It has been occupied by travel trailers, recreational vehicles, and manufactured housing. On December 22, 2000, the City purchased Mountain View and thirty-six mobilehomes as part of a legal settlement with the prior owner and to preserve the property for affordable housing. During the City's ownership, a number of interim measures to improve conditions at Mountain View have been implemented, such as the establishment of emergency vehicle access; adequate road widths for emergency vehicles; installation of a fire hydrant adjacent to the property; installation of bollards for protection of residents' propane tanks; removal of City-owned substandard units and repairs to other units; and mitigation of overcrowded mobilehomes by relocating families within Mountain View In February 2006, while making plumbing repairs to the bathrooms in the community building, dry rot and termites were discovered. Upon further investigation, water leaks were also discovered under the foundation, which had eroded the concrete footings and slab, while the bearing wall between the bathrooms and laundry room was found to be 2 unsound. As a result, the bathrooms have been temporarily closed until plans can be redrawn, permits issued, and repairs made. The scope of work currently being proposed in the community building includes new sewer and water lines, new concrete slab, new framing of structural members and bearing walls, new electrical, new drywall and flooring, and new bathrooms that will meet Americans with Disabilities Act (ADA) requirements In August of this year, the Planning Commission approved a Development Review Permit, which will allow for infrastructure upgrades, establishment of code compliant lot lines, and the installation of new mobilehomes. Currently, the City's Public Works and Housing divisions are moving forward on soliciting bids for the infrastructure upgrades, which will include replacement of existing electrical systems, installation of natural gas lines, replacement of water and sewer lines, installation of new underground lines for cable, television, and telephone, installation of onsite fire hydrants, and regrading and repairing of interior roadways with rolled curbs. Additionally, the Housing division is developing a mobilehome replacement program for later Council consideration that would assist income qualified Mountain View residents to upgrade or replace their current homes. Staff anticipates presenting both the infrastructure upgrade and mobilehome replacement staff reports in early 2007. 3 Contractor Selection A bid request for the proposed improvements was advertised in the Los Angeles Times, National Center for American Indian Enterprise Development and West Los Angeles County Minority Business Development Center. Two of the five contractors who attended pre-bid meetings submitted sealed bids. Of the bids submitted, the Graph Company was the best bidder. Housing staff conducted a review of each line item with the Graph Company, a reference check, and received intent to bond from its bonding company. Staff recommends selection of the Graph Company. Budget/Financial Impact The funds for this propose contract will be $121,134 and are available in account number H14037703.589000. Prepared by: Bob Moncrief, Housing Manager Approved: Forwarded to Council: -' ~~, ,~ l Martin Ke n y, Acting Dir tor amon wel ~ Resource Management D artment ity Manager 4 e erence on rac o. .