SR-407-003-03 (3)
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NOV 2 4 198t
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Santa Monica, California, November 12, 1981
TO Mayor and City Council
FROM: City Staff
SUBJECT. Request for Budget Appropriation to Repair
and Maintain City-owned Properties
Introduction
The City currently owns four residential rental properties. One, 175 Ocean Park
Boulevard, is scheduled for acquisition and rehabilitation by the Housing Authority
of the County of Los Angeles. The three remaining properties, u19, 1616, and
1642 Ocean Avenue are in need of repair. This report transmits a request for
budget appropriation for the Housing Division to repair and maintain these properties.
The Council has not previously budgeted funds for building operations because the
accounts for these properties were managed on a cash in-cash out basis, under
the old budgeting process.
In order to ascertain needed improve~ents and to estimate their cost, a unit by
unit inspection was conducted by City Staff. Reports, which are attached, were
prepared by the Carpenter Supervisor (Exhibit 1), the Painting Supervisor (Exhibit 2),
Plumbing Supe~~i~~__(Exhibit 3), and Senior Housing Inspector (Exhibit 4). Estimates
for items not covered in their reports were obtained from private firms.
419 Ocean Avenue
This property was bequeathed to the City in May, 1978. The property, constructed
in 1930. consists of seven apartments and seven garages which are in fairly good c~ndit;on.
Rents for these apartments range from $375.00 to $425.00. Gross potential rents
are $2,825.00 monthly or $33,900 annually. Total receipts, including laundry
income,for Fiscal Year 1980-81 were $34,531; net revenues after all expenses were
528,546.
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NOV 2 4 f9St
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Mayor and City Council
-2-
November 12, 1981
The City contracts for general maintenance and gardening and has contracted
for interior and exterior painting, and various plumbing repairs since acquisition
of the property. The tenants have performed a number of repairs and improvements
for which they have been allowed rental offsets.
The major repairs needed at 419 Ocean Avenue and their estimated costs are:
Plumbing Repair $35,000
Includes replace-
ment, of pipes, shower
pans, faucets, etc.
Pest Control $3,800
Includes cost of fumi-
gation, temporary re-
location of residents,
repair of existing
termite dai.lage
Miscellaneous Repairs $2,500
Includes repair of
screens, windows, water
danage, etc.
Subtotal $41,300
Contingency Fund (10%) $ 4,130
Total Repairs
$45,430
In addition to major repair items, the Housing Department will also need funds to
take care of ongoing ~aintenance, periodic repairs, utilities, and rent control
fees. The request for annual operating funds is based upon the experience of the
last fiscal year and will be used to reimburse the Housing Division for expenditures
for which there was no budget authorization.
Actual Expenses 7-1-81 to present
Projected Expenses ll-l4-81 to 6-30~~2
Total Operating Budget
TOTAL REQUEST for 419 Ocean Avenue
$3,158
$ 3,500
$ 6,658
552,088
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Mayor and City Council
-3-
November 12, 1981
1616 Ocean Avenue
This property was acquired in April of 1973 with Gas Tax Funds for a proposed
highway improvement project. It is comprised of 17 residential units and two
commercial units.
The rents for the apartments range from $135.00 to 5225.00 per month and have
not been increased since the institution of rent control. The two commercial
spaces rent for S175.00 and 5150.00 per month. Gross potential rents, including
commercial rents, are $3,102.50 per month S37,230or annually. Total revenues
including laundry income for the past fiscal year \,'ere $39,410; net revenues
were approximately $28,705.
The City contracts with Dituri Realty Company for management and general maintenance
services. To date, the property has not had a resident manager to provide for
daily clean up, for emergency repairs, lost keys, or the like. However, staff
has authorized the managing agent to engage one of the current tenants for this
purpose. The level of service to tenants should improve when a resident manager
is in place.
The lack of security is of great concern to the tenants. All of the entryways
to the building face very public areas and are unprotected. As a result there
have been several instances of vandalism and vagrants sleeping in the hallways.
Staff therefore recomMends that the Council authorize funds to install a rather
substantial security system.
The major items for which authorization is requested include a security system,
exterior painting, and reg1azing of windows. The estimated cost of these and
other items are as follows:
Security System $15,000
Includes gates on all
entries, garages, and a
fence around the common
areas
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Mayor and City Council
-4-
November 12t 1981
Sandblasting and Exterior Paint
518tOOO
Window Reglazing and Recaulking
Replacement of Gutters
$3,250
$1 ,800
5480
Miscellaneous Repairs (Exterior)
(replacement of mail boxes repair
of entrywaYt etc.)
Interior Paint
(Units 7tll,l2,13t15t17)
$3,000
Miscellaneous Repairs (Interior)
51,600
Subtotal
$43,130
$4,313
S47,443
Contingency Fund (10%)
Tota 1 Repa i rs
An additional $4,200 is also requested to pay for utilities which are billed
directly to the elty~
Total Request for 1616 Ocean Avenue S51,643
1642 Ocean Avenue
This property, built in 1920t was originally a single family home. It was
acquired by the City with Gas Tax funds in May, 1975. It is comprised of eleven
units which are liveable though dowdy after many years of rain damage and in-
consistent repairs.
Monthly rents at 1642 Ocean Avenue range from $125.00 to SI75.00. Gross potential
n.:mthly rents are $1,485 or S17t820 annually. Net proceeds to the City, after
management, maintenance, utilitiest and furniture rental were $9.341 in FY 80-81.
Two units are occupied rent free, one by the manager (the former owner) and the
other by a maintenance person. Staff will be investigating the need for outside
maintenance personnel, as the garden, at least, appears to warrant additional
attention.
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Mayor and City Council
-5-
November 12, 1981
The major items recommended for repair or replacement at this time include the
roof, windows, and plumbing fixtures. Only health and safety items are reco-
mmended for repair currently although the Council should be aware that there
are a number of other items which should be considered for replacement in the
future.
Repair of Roof $5,000
Includes patching,
replacing of flashing
Replacement of 50 windows $10,000
Replacement of Plumbing $4,265
fixtures, miscellaneous
repairs
Repair/Replacement of $5,000
retaining wall, additional
fencing
Subtotal $24,265
Contingency Fund (10%) $2,426
Total Repairs $26,691
An Additional $1,720 is requested for payment of rent control fees and miscellaneous
future repairs.
Total Request for 1642 Ocean Avenue 528,411
TOTAL REQUEST: All Properties $132.142
RecomMendation
It is recommended that the Council amend the City's 1981-82 budget increase esti-
mated revenues by 591,791 and to increase appropriation by $132,142. The difference
between estimated revenue and appropriations, $40,351, is to be financed from
unappropriated reserves.
Prepared by: Mindy Leiterman
Attachments
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Exhibit 1
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CITY OF SANTA MONICA
PUBLIC FACILITIES DIVISION
August 10, 1981
FROM:
Larry Buss, Carpenter Supervisor, City of Santa Monica
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Mindy Leiterman, Housing Coordinator
Monday, August 3, 1981, my services were utilized to make
lP-spections of City owned properties. Buildings in question
:.;ere:
419 Ocean Avenue
1616 Ocean Avenue
1642 Ocean ivenue
This inspectiOll was made with Mindy Leiterman, Environ-
mental Services, city Inspector and City Painter.
This report is as thorough as tiro~ wou] ~ permit and
pertains mainly to caFpentry needed fo~ safetu and appearance.
HOUSING 419 OCEAN AVENUE
The general appearance of this building was above average.
The main problem with the building was, I found TERMITES in two
locations. Apartment "E" had a 2" X 4" hole in the bedroom
floor. Damage to other sections of floor and beams supporting
floor unknown.
Apartment "B" had many small piles of sawdust along the
baseboards. Again the amount of destruction of the wall studs
is unknown. Partial walls would have to be removed to inspect
the damage. I am sure the entire building will have to be covered
and treated for TERMITES.
The following is a brief description of work and estimated cost
of each apartment.
( 1)
City of Santa Moni~public Facilities Divisi411 Inspection of
419, 1616, 1642 City owned buildings at Ocean Avenue, Santa ~onica
AP ARTr.!E}TT II e"
1. Dining room closet door sticks.
2. Switch for outside light in-operative.
3. Hall door stick.
4. Bedroom door will not shut.
5. Kitchen glass broken.
6. Re-do three screens.
APP~RTI.~"T liD"
Re-do three screens.
Rebuild outside fence now attached to fire-
place.
Section of hardwood floor damaged.
Cut dow~ front door bottom.
AP ARTrffiNT 11 En
Four screens missing.
TEro1ITES in bedroom floor southeast corner.
APARTMEN'T IIF II
~. Re-do two screens.
2. Bedroo~ door tight.
3. Shower door missing.
4. Dryrot next to shower - replace studs and
re-plaster.
5. Cracked tile in shower.
6. Repair front door Deco moldings.
~.P ART!>1El-;T II G 11
1.
2.
3.
4.
5.
6.
Back door screen and repair.
Re-do six screens - replace two.
Bathroom door sticks.
Replace slider bedroom door and tracks.
Cracked tile in kitchen (two).
Need railing down right side of steps.
EXTERIOR
TOTAL
TOTAL
TOTAL
TOTAL
TOTAL
l.
2.
3.
BUILDING 419 Ocean Avenue.
Need two 1011 X 1011 vents in vlater heater door.
Property line fence leaning - need concrete
poured around major fence posts.
Rear garage - repair ceiling with 5/811 drywall.
TOTAL
(2)
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$15.00
25.00
15.00
15.00
25.00
45.00
$140.00
$ 45.00
100.00
200.00
20.00
$365'.00
$ 80.00
?? ??
$ 80.00
$ 30.00
15.00
125.00
150.00
200.00
20.00
$540.00
$ 50.00
100.00
15.00
75.00
OO.OO?
80.00
$320.00
$ 75.00
100.00
75.00
S250.00
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City of Santa ~ica, Public Facilities D~ion, Inspection of
419, l6l6, 164~ity Owned buildings at Ocllrn Avenue, Santa Monica
HOUSING 1616 OCEAN AVENUE
The general condition of this building was satisfactory.
The major problem is the exterior windows, they ~~L need
to be caulked and reglazed. Water and moisture seeps
through and the plaster board on the interior sills are
cracked badly. This would also cause a large volume of heat
loss buring the colder months. Reglazing would cost
approximately $2.50 a square foot. We have approximately
1300 square feet of window. Each large window is like 3
separate windows for glazing, caulking would be done by our
_ainters.
TOTAL
l boxes need replacing at approximately.
TOTAL
leed a new glass at the entrance. This is
X 9611 with the name and address lettered on
TOTAL
broom closet door needs replacing (location)
:he main lobby. TOTAL
the gutters need to be replaced at a price
$4.50 a running foot. TOTAL
TOTAL
AP ARl'MENT II 2 II
Shower stall dOOIS le~ - recaulk.
AE ~ {T~IENT "3 II
1. Cracked glass back door 15 1/4" X 15 3/4"
2. Shower doors leak - recaulk.
3. Plumbing fixtures need replacing.
TOTAL
APARTMENT "4"
Shower stall leaks - recaulk.
TOTAL
AP ARTMENT II 5 n
1. Needs new screen door.
2. Kitchen floor bad.
3. Faucet leaks.
4. Tub slider needs repair.
TOTAL
AP 1'.RTNENT II 6 "
Shower stall needs recaulking.
TOTAL
(3)
$3250.00
300.00
100.00
80.00
$1800.00
$5530.00
$ 20.00
$ 40.00
20.00
60.00
$ 120.00
$ 20.00
$ 80.00
1???
50.00
50.00
$ lBO.DO
$ 20.00
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city of Santa ~ca, Public Facilities Di~ion, Inspection of
4l9, 1616, 1642 City OWned buildings at Ocean Avenue, Santa Monica
APARTl-lENT II 7 "
1. Tub slider needs repair.
2. Faucets need replacing.
TOTAL
APARTMENT 118"
1. Bath cabinet needs repair.
2. Bath slider needs caulking.
TOTAL
AP ART1ft.ENT II 9 "
Tub needs caulking.
24" X 7" window broken.
TOTAL
APAR'n'1ENT "10"
Shower stall needs recau1king.
Entry door frame needs replacing.
~yo ceiling lights need repair or replacing.
TOTAL
]>.:p AR'niENT "1111
4.
EntLY door sticks.
48" X 40" window broken.
Tub enclosure leaks.
Base in bath loose.
TOTAL
AP ARTr-"JENT 11 12 II
Only needs painting.
APARTMENT "13 II
1. Kitchen sink needs replacing.
2. Shower stall needs cleaning and caulking.
3. Needs 26" X 38" screen.
TOTAL
APARTNENT 1114"
1. 48" X 48" window broken.
2. Shower stall leaks, needs caulking.
TOTAL
APARTMENT 1115 II
1. Shower doors need replacing.
2. Ceiling (bath) needs plaster work.
TOTAL
(4)
$ 40.00
50.CO
$ 90.00
$ 30.00
20.00
$ 50.00
$ 20.00
40.00
$ 60.00
$ 20.00
70.00
100.00
$190.00
$ 25. O(
'75.00
20.00
20.00
$140.00
$100.00
70.00
$l70.00
$ 75.00
20.00
$ 95.00
$125.00
50.00
$175.00
city of Santa AIlica, Public Facilities D~Sion, Inspection of
~19, l6l6, 1642 City Owned Buildings at Ocean Avenue, Santa Monica
APARTMENT II 16 fl
Could not get in.
APARTMENT "17"
Shower stall leaks, needs caulking.
$ 20.00
TOTAL
APARTHE1-I~ .. 18 It
1. Gargage disposal does not work.
2. Broken glass in bedroom.
3. Shower stall leaks, needs caulking.
$ 100.00
75.00
20.00
$ 195.00
TOTAL
HOUSING 1642 OCEAN AVENUE
~xterior windows are wood casement. Most do not open and
iood is deteriorated to the point that paint would do
_ng at all.
; not iwparative but replacement of windows is needed.
=ost would be approximately $200.00 a window. We
50-31 X 5' windows in the building. Replastering and
t touch-up would be needed around new windows.
(
1 fire were to break out I dc..!'llf":. think <tany of the residents
Ld get out of the existing windows.
'IL2 plaster on walls and ceiling thrqugJJ)ut all apartments has
bs~n patched and painted at least 20 t.:i .le3. This is not a
safety hazard but appearance is v'-;;.ry l ~lsightly .
Nlnety percent of the kitchen sinks and ~ounters have been
painted several times and are all peeling badly. It is
unsanitary for use with food.
APARTMENT If 1 If
This was the only apartment in fair shape.
APARTMENT II 2 If
1. Sink and counter-top - kitchen (replace)
2. Bathroom sink rusted.
$400.00
100.00
-S-500.00
TOTAL
AP ART1'<1ENT .. 3 ..
Sink and counter-top - Kitchen (replace)
$400.00
TOTAL
APARTlwffiNT II 4 II
1. Sink and counter-top bad - at least recaul-
ked.
2. Bath sink rusted.
$400.00
100.00
:;;~uu.uo
(5) TOTAL
City of Santa ~~ca, Public Facilities Di~ion, Inspection of
419, 1616, 1642~ity Owned buildings at Oc~ Avenue, Santa Monica
APART}m~TT "5"
1. Ceiling very bad - Living room.
2. Bath sink rusted.
3. Kitchen counter-top and sink (replace).
TOTAL
APARTMENT 11 6 If
1. Bath sink rusted.
2. Kitchen sink and counter-top (replace).
TOTAL
APARTNENT If 7"
1. Kitchen drawers broken.
2. Kitchen counter-top and sink (replace).
3. Bath plumbing leaks???
TOTAL
?
$100.00
400.00
$500.00
$100.00
400.00
$500.00
$ 75.00
400.00
$475.00
$400.00
100.00
$500.00
$1('0.00
4 O;J . (1 :
300.00
$800.00
$ 40.00
50.00
$ 90.00
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JI.P ARTMENT n 8 If
1. Kitchen counter-top and sink (replace).
2. Bath sink rusted.
TOTAL
};EART~iENT 11911
1. Bath sink bad.
2. Kitchen sink and counter-top (replac~).
3. Kitchen linoleum replace.
TOTAL
HUCSING 1642 OCEAN AVENUE
BASEMENT
Broken w'indow'.
Patch hole in ceiling.
TOTAL
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Carpenter Supervisor
City of Santa Monica
(6)
/
HD:HL:sh
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CITY OF SANTA MONIC';'. I
PUBLIC FACILITIES DIVISI 1
Exhibit 2
August 12, 19B1
FROM: Leroy Townsend, Painting Supervisor, Sity of Santa Monica
TO: Mindy Leiterman, Housing Coordinator
City owned properties, 419, 1616 and 1642 Ocean Avenue.
PAI~~ING ESTIY~TE
419 Ocean Avenue, 7 units: Exterior paint in good condition
there will be some touch-up painting after some carpentry
work and plaster work, caulking, TEPMITE, etc.
ESTIMATE $500.00
1616 Ocean Avenue, 18 Units: Exterior paint in poor condition.
Needs complete paint job with special attention to caulking and
glazing all exterior windows exposed to the weather (water seepage).
ESTI~~TE $9500.00
I~terior Painting: Six units should be completely repainted.
f7,11,12,13,lS and 17.
ESTI~~~E $7500.00
All "ther units need some minor patching and touch-up
painting, the most would be Apartment #4 which needs the baL~
repainted.
ESTI}~TE $3000.00
1642 Ocean Avenue, 11 Units: Exterior of building was painted
approximately 18 months ago, additional painting on the exterior
of building is not recommended at this time.
No Estimate
Interior of apartments are in the process of being repainted by
the Building Maintenance Staff '"Bill").
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11
#6
f7
#8
#12
ill
PAIl\."TING IN PROGRESS
Apt :ItS
" *9
J.."'EEDS PAINTING
HAVE BEEN PAINTED RECENTLY
Apt
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Apt
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13
#4
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IU-.LLWAYS
ESTIMATE $4000.00
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Leroy Townsend
Painting Supervisor
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CITY OF SANTA MONICA
INTER-DEPARTMENT MEMO
DATE: November 9, 1981
.
TO. P~~dy ~eiterman, Housing Coordinator
,,~-
FROM Davi&~irey~' Public Facilities Maintenance Coordinator
SUBJECT: 419 Ocean Avenue, Plumbing Cost Estimate
Shown below is a surrmary of Plumbing requirements and
estimated costs for the subject City property:
Horizontal and vertical water service from alley meter
to all units (7), including unit shut offs,
@ $3,000. per unit
~~
Install new shower pans and drains in all units (7),
@ $310. each.
Install new f&ucets in sinks, tubs, basins (21)
Uxtures,
@ $100. each (average).
Install circulating hot water pump.
Install new ballcocks on all toilets, (7),
@ $75. each.
Remove copper pipe installed as gas line; replace
with 1 1/4" wrapped galvanized line.
Cosmetic restoration (replace, repair woodwork, tile,
plaster and paint). '
SUB TOTAL
Overhead, Profit @ 15%
Contingency @ 5%
TOTAL
SAY
Exhibit 3
$21,000.00
2,170.00
,
2,100.00
650.00
525. -00
725.00
.....
2000.00
$29,170.00
4,376.00
1,459.0<!
$35,005.00
$35,000.00
HD:ML sh
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SANTA
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Exhibit It-
MONICA
CALIFORNIA
BUILDING & SAFETY
August 7, 1981
Room Ill, 1685 Mam Street
Santa MODlca 90401
To: Environmental Services
From: Building & Safety
Subject: Maintenance Inspection at City owned Residential
Units on Ocean Ave. On August 3, 1981
Per your directive a housing inspection of the City owned
units was made recently. The following minor maintenance
deficiencies were noted which should be attended to.
419 Ocean Ave.
Aut. C
1. Screens over vents & holes to keep insects out, missing.
2. Stucco cracked on units "B" & "e"
3. Brick facing cracked on unit "crt
4. Electric switch not working unit "e"
5. Crack in ceiling unit "e"
6. Water leak caused crack over vanity & shower area
and over tub area south-side.
7. Broken window living room & Kitchen
8. Many light cords (zip cordo) over 6" long
Apt. B
1. T let handle not working properly.
2. Porch pulling away from Building due to settling.
3. Termite damage
Apt. G
1. Guard rail portion missing at side stair & portion
missing front side.
2. No shut off on wall furnace observed.
3. Electric plugs not working properly in bathroom, and
living Room. Cover missing on bedroom plug.
Apt. A
1. Crack in ceiling & Dinnette
2. Switch to outside front light not working
3. Step on Ocean Ave, side needs repair (hazardous)
4. Tile needs grout
5. Zip cords not to be over 6t1 from outlet
Apt. F
1. Crack in stucco by front door
2. Restricted hot water in sink
3. Step needs repair at rear
4. Tile cracked and needs grout
5. Dry rot and wet in shower area ( needs
6. Ceiling mildew from water in apt above
7. Shower door missing. (was removed)
tit
.
repairs)
Apt. E
1. Window broken livinig room
2. Lamp cord was spliced and over 6" from outlet.
3. Termites in bedroom south east corner hole in floor.
Apt. D
1. Crack in ceiling living room and kitchen
2. Decorative wood beam against masonry chimney smoke chamber
should be removed
3. Shower needs grouting
4. Outlet in living room needs repair
5. Wall heater not working
1614-16 Ocean Ave.
Outside
1. Patch holes as needed exterior
2. Crack in rear handrail wall
3. Broken window in front (sign area)
4. Broken glass in Hollywood or Bell-aire door
5. Down spout to drain line South East corner not connected
6. Hose bib in front needs protection.
Apt. 2
1. Window broken
Apt. 3
1. Front bedroom wall leaks above window & about shower over tub
Apt. 4
1. Leaking at tub enclosure
Apt. 5
1. Screen door needs repair
2. Steps and side walk pulling away from building
3. Sliding doors (enclosure) over tub needs repair
Apt. 6
1. Leaking at shower
(1)
.
e
.
Ap t. 7
1. Window leaks
2. Grout tile
Apt. 8
1. Tile cracked over tub
Apt, 9
1. Window broken
Apt. 10
1. Kitchen light fixture needs to be hanging
2. Slow drain in toilet
3. Swing spout leaking in.
Apt. 11
1. Grout shower
2. Broken window
3. Electric cord to light over 6w ;pmg
Apt. 12
1. Cracking kitchen ceiling
2. Tile needs grouting
Apt. 13
1. Tile cracked needs grout in bath
2. Cords (Electric) over 6" long
Apt. ~4 and Apt. 15
1. Cracked walls and ceilings
Basement Area
1. Patch ceiling to provide 1 hour protection
2. Hot water heater piping leaking
1642 Ocean Ave
Outside
1. Stucco cracked in shed area, walls & ceilings
2. Retaining wall cracked and leaning. Pulling away from patio
3. Window frames deteriorating.
4. Sidewalk cracked (North-side)
Apt. 2
1. Restricted cold water in bath and kitchen
Apt. 3
1. Electric cord from light to bedroom illegal
2. Many cracks in ceiling
Apt 4
1. Ceiling cracks also walls
2. Grout needed at sink
( 2)
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3. Bathroom plug needed. Many cords over 6" long
Apt. 6
1. Cracks in ceilings
2. Electric cords over 6" lone
Apt. 5
1. Electric cords over 611 long
2. Need electric plug in kitchen
Ap t . 7
1. Unvented heater to be removed
Apt. 8
1. Torn linoleum in bathroom
2. Electric Cords over 61'long
Apt. 9
1. Ceiling wall paper coming down
2. Kitchen sink trap leaking
3. Crack in ceiling in hall
Apt. 10
1. Ceiling in bath needs repair
2. Vent for tub not to outside area
3. Electric cords in kitchen over 6" long
Basement
1. Drain by basement to be cleaned out, (southwest corner)
2. Broken window over shed
3. Roof leaks in Northwest corner at drain area.
Yours Truly,
.
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Garvel Vaughn
Senior Building & Housing Inspector
GV:dcl
(3)