SR-407-003 (3)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Plans
5 Year Plan for Fiscal Years 2000 - 2004
Annual Plan for Fiscal Year 2000
NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN
ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
PHA Plan
Agency Identification
PHA Name:
City of Santa Monica Housing Authority
PHA Number:
CA111
PHA Fiscal Year Beginning:
July 2000
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by
contacting: (select all that apply)
Main administrative office of the PHA
PHA development management offices
PHA local offices
Display Locations For PHA Plans and Supporting Documents
The PHA Plans (including attachments) are available for public inspection at: (select all
that apply)
Main administrative office of the PHA
PHA development management offices
PHA local offices
Main administrative office of the local government
Main administrative office of the County government
Main administrative office of the State government
Public library
PHA website
Other (list below)
PHA Plan Supporting Documents are available for inspection at: (select all that apply)
Main business office of the PHA
PHA development management offices
Other (list below)
PHA Identification Section, Page
1
HUD 50075
OMB Approval No: 2577-0226
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5-YP
EAR LAN
PHAFY2000-2004
ISCAL EARS
[24 CFR Part 903.5]
A. Mission
State the PHA’s mission for serving the needs of low-income, very low income, and extremely low-income
families in the PHA’s jurisdiction. (select one of the choices below)
The mission of the PHA is the same as that of the Department of Housing and
Urban Development: To promote adequate and affordable housing, economic
opportunity and a suitable living environment free from discrimination.
The PHA’s mission is: (state mission here)
B. Goals
The goals and objectives listed below are derived from HUD’s strategic Goals and Objectives and those
emphasized in recent legislation. PHAs may select any of these goals and objectives as their own, or
identify other goals and/or objectives. Whether selecting the HUD-suggested objectives or their own,
PHAS ARE STRONGLY ENCOURAGED TO IDENTIFY QUANTIFIABLE MEASURES OF
SUCCESS IN REACHING THEIR OBJECTIVES OVER THE COURSE OF THE 5 YEARS
.
(Quantifiable measures would include targets such as: numbers of families served or PHAS scores
achieved.) PHAs should identify these measures in the spaces to the right of or below the stated objectives.
HUD Strategic Goal: Increase the availability of decent, safe, and affordable
housing.
(N/A)PHA Goal: Expand the supply of assisted housing
Objectives:
Apply for additional rental vouchers:
Reduce public housing vacancies:
Leverage private or other public funds to create additional housing
opportunities:
Acquire or build units or developments
Other (list below)
- Applied for and received approval for Voucher Payment Standards ranging
from 162% to 183% of FMR in December 1999. Utilize a market based strategy
to compete in Santa Monica’s rental market place.
PHA Goal: Improve the quality of assisted housing
Objectives:
Improve public housing management: (PHAS score)
5 Year Plan Page
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Improve voucher management: (SEMAP score)
Increase customer satisfaction:
Concentrate on efforts to improve specific management functions:
(list; e.g., public housing finance; voucher unit inspections)
Renovate or modernize public housing units:
Demolish or dispose of obsolete public housing:
Provide replacement public housing:
Provide replacement vouchers:
Other: (list below)
PHA Goal: Increase assisted housing choices
Objectives:
Provide voucher mobility counseling:
Conduct outreach efforts to potential voucher landlords
Increase voucher payment standards
Implement voucher homeownership program:
Implement public housing or other homeownership programs:
Implement public housing site-based waiting lists:
Convert public housing to vouchers:
Other: (list below)
- Provide an incentive to landlords by guaranteeing timely rental assistance
payments.
Minimize interference in the landlord-tenant relationship to increase private
-
sector participation.
Promote the preservation and potential expansion of our current residential
-
deconcentration patterns.
Promote the utilization of deed restricted housing by Section 8 tenants in
-
order to increase mixed-income housing opportunities.
HUD Strategic Goal: Improve community quality of life and economic vitality
(N/A)PHA Goal: Provide an improved living
environment
Objectives:
Implement measures to deconcentrate poverty by bringing higher income
public housing households into lower income developments:
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Implement measures to promote income mixing in public housing by
assuring access for lower income families into higher income
developments:
Implement public housing security improvements:
Designate developments or buildings for particular resident groups (elderly,
persons with disabilities)
Other: (list below)
HUD Strategic Goal: Promote self-sufficiency and asset development of families and
individuals
PHA Goal: Promote self-sufficiency and asset development of assisted households
Objectives:
Increase the number and percentage of employed persons in assisted
families:
Provide or attract supportive services to improve assistance recipients’
employability:
On-going community based referrals to social service agencies to assist
Section 8 participants
.
Provide or attract supportive services to increase independence for the
elderly or families with disabilities.
Other: (list below)
Shelter + care: provide housing and supportive services for persons with
chronic mental illness, substance abuse, disabilities and or HIV/AIDS.
HUD Strategic Goal: Ensure Equal Opportunity in Housing for all Americans
PHA Goal: Ensure equal opportunity and affirmatively further fair housing
Objectives:
Undertake affirmative measures to ensure access to assisted housing
regardless of race, color, religion national origin, sex, familial status, and
disability:
Undertake affirmative measures to provide a suitable living environment for
families living in assisted housing, regardless of race, color, religion
national origin, sex, familial status, and disability:
Undertake affirmative measures to ensure accessible housing to persons
with all varieties of disabilities regardless of unit size required:
Other: (list below)
Other PHA Goals and Objectives: (list below)
5 Year Plan Page
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Annual PHA Plan
PHA Fiscal Year 2000
[24 CFR Part 903.7]
i. Annual Plan Type:
Select which type of Annual Plan the PHA will submit.
Standard Plan
Streamlined Plan:
High Performing PHA
Small Agency (<250 Public Housing Units)
Administering Section 8 Only
Troubled Agency Plan
ii. Executive Summary of the Annual PHA Plan
[24 CFR Part 903.7 9 (r)]
Provide a brief overview of the information in the Annual Plan, including highlights of major
initiatives and discretionary policies the PHA has included in the Annual Plan.
iii. Annual Plan Table of Contents
[24 CFR Part 903.7 9 (r)]
Provide a table of contents for the Annual Plan, including attachments, and a list of supporting
documents available for public inspection.
Table of Contents
Page #
Annual Plan
i.Executive Summary (optional) -
ii.Table of Contents
1.Housing Needs 4
2.Financial Resources 10
3.Policies on Eligibility, Selection and Admissions 16
4.Rent Determination Policies 23
5.Operations and Management Policies 24
6.Grievance Procedures 25
7.Capital Improvement Needs N/A
8.Demolition and Disposition N/A
9.Designation of Housing N/A
10.Conversions of Public Housing N/A
11.Homeownership N/A
12.Community Service Programs 30
13.Crime and Safety 32
FY 2000 Annual Plan Page1
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14.Pets (Inactive for January 1 PHAs) N/A
15.Civil Rights Certifications (included with PHA Plan Certifications)
16.Audit
17.Asset Management
18.Other Information
Attachments
Indicate which attachments are provided by selecting all that apply. Provide the attachment’s name (A,
B, etc.) in the space to the left of the name of the attachment. Note: If the attachment is provided as a
SEPARATE
file submission from the PHA Plans file, provide the file name in parentheses in the
space to the right of the title.
Required Attachments:
(N/A)
Admissions Policy for Deconcentration
(N/A)
FY 2000 Capital Fund Program Annual Statement
Most recent board-approved operating budget (Required Attachment for PHAs
(N/A)
that are troubled or at risk of being designated troubled ONLY)
Optional Attachments:
PHA Management Organizational Chart
FY 2000 Capital Fund Program 5 Year Action Plan
Public Housing Drug Elimination Program (PHDEP) Plan
Comments of Resident Advisory Board or Boards (must be attached if not
included in PHA Plan text)
Other (List below, providing each attachment name)
Supporting Documents Available for Review
Indicate which documents are available for public review by placing a mark in the “Applicable & On
Display” column in the appropriate rows. All listed documents must be on display if applicable to the
program activities conducted by the PHA.
List of Supporting Documents Available for Review
Applicable Supporting Document Applicable Plan
& Component
On Display
X PHA Plan Certifications of Compliance with the PHA Plans 5 Year and Annual Plans
and Related Regulations
X State/Local Government Certification of Consistency with 5 Year and Annual Plans
the Consolidated Plan
X Fair Housing Documentation: 5 Year and Annual Plans
Records reflecting that the PHA has examined its programs
or proposed programs, identified any impediments to fair
housing choice in those programs, addressed or is
addressing those impediments in a reasonable fashion in
view of the resources available, and worked or is working
with local jurisdictions to implement any of the
FY 2000 Annual Plan Page2
HUD 50075
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Expires: 03/31/2002
List of Supporting Documents Available for Review
Applicable Supporting Document Applicable Plan
& Component
On Display
jurisdictions’ initiatives to affirmatively further fair housing
that require the PHA’s involvement.
X Consolidated Plan for the jurisdiction/s in which the PHA is Annual Plan:
located (which includes the Analysis of Impediments to Fair Housing Needs
Housing Choice (AI))) and any additional backup data to
support statement of housing needs in the jurisdiction
X Most recent board-approved operating budget for the public Annual Plan:
housing program Financial Resources;
N/A Public Housing Admissions and (Continued) Occupancy Annual Plan: Eligibility,
Policy (A&O), which includes the Tenant Selection and Selection, and Admissions
Assignment Plan [TSAP] Policies
X Section 8 Administrative Plan Annual Plan: Eligibility,
Selection, and Admissions
Policies
N/A Public Housing Deconcentration and Income Mixing Annual Plan: Eligibility,
Documentation: Selection, and Admissions
1. PHA board certifications of compliance with Policies
deconcentration requirements (section 16(a) of the US
Housing Act of 1937, as implemented in the 2/18/99
Quality Housing and Work Responsibility Act Initial
Guidance; Notice and any further HUD guidance) and
2. Documentation of the required deconcentration and
income mixing analysis
N/A Public housing rent determination policies, including the Annual Plan: Rent
methodology for setting public housing flat rents Determination
check here if included in the public housing
A & O Policy
N/A Schedule of flat rents offered at each public housing Annual Plan: Rent
development Determination
check here if included in the public housing
A & O Policy
X Section 8 rent determination (payment standard) policies Annual Plan: Rent
Determination
check here if included in Section 8
Administrative Plan
N/A Public housing management and maintenance policy Annual Plan: Operations
documents, including policies for the prevention or and Maintenance
eradication of pest infestation (including cockroach
infestation)
N/A Public housing grievance procedures Annual Plan: Grievance
Procedures
check here if included in the public housing
A & O Policy
X Section 8 informal review and hearing procedures Annual Plan: Grievance
Procedures
check here if included in Section 8
Administrative Plan
N/A The HUD-approved Capital Fund/Comprehensive Grant Annual Plan: Capital Needs
FY 2000 Annual Plan Page3
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List of Supporting Documents Available for Review
Applicable Supporting Document Applicable Plan
& Component
On Display
Program Annual Statement (HUD 52837) for the active
grant year
N/A Most recent CIAP Budget/Progress Report (HUD 52825) for Annual Plan: Capital Needs
any active CIAP grant
N/A Most recent, approved 5 Year Action Plan for the Capital Annual Plan: Capital Needs
Fund/Comprehensive Grant Program, if not included as an
attachment (provided at PHA option)
N/A Approved HOPE VI applications or, if more recent, Annual Plan: Capital Needs
approved or submitted HOPE VI Revitalization Plans or any
other approved proposal for development of public housing
N/A Approved or submitted applications for demolition and/or Annual Plan: Demolition
disposition of public housing and Disposition
N/A Approved or submitted applications for designation of Annual Plan: Designation of
public housing (Designated Housing Plans)Public Housing
N/A Approved or submitted assessments of reasonable Annual Plan: Conversion of
revitalization of public housing and approved or submitted Public Housing
conversion plans prepared pursuant to section 202 of the
1996 HUD Appropriations Act
N/A Approved or submitted public housing homeownership Annual Plan:
programs/plans Homeownership
N/A Policies governing any Section 8 Homeownership program Annual Plan:
Homeownership
check here if included in the Section 8
Administrative Plan
NO Any cooperative agreement between the PHA and the TANF Annual Plan: Community
agency Service & Self-Sufficiency
X FSS Action Plan/s for public housing and/or Section 8 Annual Plan: Community
Service & Self-Sufficiency
N/A Most recent self-sufficiency (ED/SS, TOP or ROSS or other Annual Plan: Community
resident services grant) grant program reports Service & Self-Sufficiency
N/A The most recent Public Housing Drug Elimination Program Annual Plan: Safety and
(PHEDEP) semi-annual performance report for any open Crime Prevention
grant and most recently submitted PHDEP application
(PHDEP Plan)
X The most recent fiscal year audit of the PHA conducted Annual Plan: Annual Audit
under section 5(h)(2) of the U.S. Housing Act of 1937 (42
U. S.C. 1437c(h)), the results of that audit and the PHA’s
response to any findings
N/A Troubled PHAs: MOA/Recovery Plan Troubled PHAs
N/A Other supporting documents (optional) (specify as needed)
(list individually; use as many lines as necessary)
1. Statement of Housing Needs
[24 CFR Part 903.7 9 (a)]
FY 2000 Annual Plan Page4
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A. Housing Needs of Families in the Jurisdiction/s Served by the PHA
Based upon the information contained in the Consolidated Plan/s applicable to the jurisdiction, and/or
other data available to the PHA, provide a statement of the housing needs in the jurisdiction by
completing the following table. In the “Overall” Needs column, provide the estimated number of
renter families that have housing needs. For the remaining characteristics, rate the impact of that
factor on the housing needs for each family type, from 1 to 5, with 1 being “no impact” and 5 being
“severe impact.” Use N/A to indicate that no information is available upon which the PHA can make
this assessment.
Housing Needs of Families in the Jurisdiction
by Family Type
Overall Afford-Supply Quality Access-Size Loca-
Family Type
ability ibility tion
Income <= 30% 5,646 5 5 2 2 5 2
of AMI
Income >30% but 4,624 5 5 2 2 5 2
<=50% of AMI
Income >50% but 5,774 5 5 2 2 5 3
<80% of AMI
Elderly 4,700 5 5 3 4 2 4
Families with Info. Not
available
Disabilities
Black 911 5 5 3 2 5 4
Asian 685 5 5 2 2 5 2
White 12,311 5 5 2 2 5 2
Native American 73
Hispanic Unduplicated count not available.
What sources of information did the PHA use to conduct this analysis? (Check all that
apply; all materials must be made available for public inspection.)
Consolidated Plan of the Jurisdiction/s
Indicate year: 1995-2000
U.S. Census data: the Comprehensive Housing Affordability Strategy
(“CHAS”) dataset
American Housing Survey data
Indicate year:
Other housing market study
Indicate year:
Other sources: (list and indicate year of information)
FY 2000 Annual Plan Page5
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B. Housing Needs of Families on the Public Housing and Section 8
Tenant- Based Assistance Waiting Lists
. Complete one table for each type
State the housing needs of the families on the PHA’s waiting list/s
of PHA-wide waiting list administered by the PHA.
PHAs may provide separate tables for site-
based or sub-jurisdictional public housing waiting lists at their option.
Housing Needs of Families on the Waiting List
Waiting list type: (select one)
Section 8 tenant-based assistance
Public Housing
Combined Section 8 and Public Housing
Public Housing Site-Based or sub-jurisdictional waiting list (optional)
If used, identify which development/subjurisdiction:
# of families % of total families Annual Turnover
Waiting list total
Extremely low Data not in waiting list. N/A
income <=30% AMI
Very low income Data not n waiting list. N/A
(>30% but <=50%
AMI)
Low income Data not in waiting list. N/A
(>50% but <80%
AMI)
Families with 50 6%
children
Elderly families 218 26%
Families with 189 22%
Disabilities
White 529 62%
Black 316 37%
Amer. Ind. 2 <1%
Asian/Pacific 7 <1%
Islander
Characteristics by N/A
Bedroom Size
(Public Housing
Only)
FY 2000 Annual Plan Page6
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Housing Needs of Families on the Waiting List
1BR
2 BR
3 BR
4 BR
5 BR
5+ BR
Is the waiting list closed (select one)? No Yes
If yes:
How long has it been closed (# of months)? 96
Does the PHA expect to reopen the list in the PHA Plan year? No Yes
The Waiting List was open from May 1, 2000 thru May 12, 2000. We anticipate
receiving 10,000 to 15,000 applications.
Does the PHA permit specific categories of families onto the waiting list, even if
generally closed? No Yes
C. Strategy for Addressing Needs
Provide a brief description of the PHA’s strategy for addressing the housing needs of families in the
IN THE UPCOMING YEAR
jurisdiction and on the waiting list , and the Agency’s reasons for
choosing this strategy.
(1) Strategies
Need: Shortage of affordable housing for all eligible populations
Strategy 1. Maximize the number of affordable units available to the PHA within
its current resources by:
Select all that apply
Employ effective maintenance and management policies to minimize the number
of public housing units off-line
Reduce turnover time for vacated public housing units
Reduce time to renovate public housing units
Seek replacement of public housing units lost to the inventory through mixed
finance development
Seek replacement of public housing units lost to the inventory through section 8
replacement housing resources
Maintain or increase section 8 lease-up rates by establishing payment standards
that will enable families to rent throughout the jurisdiction
Undertake measures to ensure access to affordable housing among families
assisted by the PHA, regardless of unit size required
Maintain or increase section 8 lease-up rates by marketing the program to
owners, particularly those outside of areas of minority and poverty
concentration
FY 2000 Annual Plan Page7
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Maintain or increase section 8 lease-up rates by effectively screening Section 8
applicants to increase owner acceptance of program
Participate in the Consolidated Plan development process to ensure
coordination with broader community strategies
Other (list below)
Strategy 2: Increase the number of affordable housing units by:
Select all that apply
Apply for additional section 8 units should they become available
Leverage affordable housing resources in the community through the creation
of mixed - finance housing
Pursue housing resources other than public housing or Section 8 tenant-based
assistance.
Other: (list below)
Once agency is leased up to 95% capacity we will apply to HUD for
additional vouchers whenever available
.
Need: Specific Family Types: Families at or below 30% of median
Strategy 1: Target available assistance to families at or below 30 % of AMI
Select all that apply
Exceed HUD federal targeting requirements for families at or below 30% of
AMI in public housing
Exceed HUD federal targeting requirements for families at or below 30% of
AMI in tenant-based section 8 assistance
Employ admissions preferences aimed at families with economic hardships
Adopt rent policies to support and encourage work
Other: (list below)
Need: Specific Family Types: Families at or below 50% of median
Strategy 1: Target available assistance tofamilies at or below 50% of AMI
Select all that apply
Employ admissions preferences aimed at families who are working
Adopt rent policies to support and encourage work
Other: (list below)
Provide preference to households in which at least one adult works a
minimum of 35 hours in Santa Monica
.
Need: Specific Family Types: The Elderly
FY 2000 Annual Plan Page8
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Strategy 1:Target available assistance to the elderly:
Select all that apply
Seek designation of public housing for the elderly
Apply for special-purpose vouchers targeted to the elderly, should they become
available
Other: (list below)
Give preference to one and two person elderly families over singles.
Need: Specific Family Types: Families with Disabilities
Strategy 1:Target available assistance to Families with Disabilities:
Select all that apply
Seek designation of public housing for families with disabilities
Carry out the modifications needed in public housing based on the section 504
Needs Assessment for Public Housing
Apply for special-purpose vouchers targeted to families with disabilities, should
they become available
Affirmatively market to local non-profit agencies that assist families with
disabilities
Other: (list below)
10% of certificates are in the City’s Shelter Plus Care program which
requires that all participants be disabled..
Need: Specific Family Types: Races or ethnicities with disproportionate housing
needs
Strategy 1: Increase awareness of PHA resources among families of races and
ethnicities with disproportionate needs:
Select if applicable
Affirmatively market to races/ethnicities shown to have disproportionate
housing needs
Other: (list below)
In Santa Monica only 25% of residents are non-white but among PHA
certificate/voucher holders, 50% are non-white.
Strategy 2: Conduct activities to affirmatively further fair housing
Select all that apply
Counsel section 8 tenants as to location of units outside of areas of poverty or
minority concentration and assist them to locate those units
Market the section 8 program to owners outside of areas of poverty /minority
concentrations
Other: (list below)
FY 2000 Annual Plan Page9
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Other Housing Needs & Strategies: (list needs and strategies below)
(2) Reasons for Selecting Strategies
Of the factors listed below, select all that influenced the PHA’s selection of the
strategies it will pursue:
Funding constraints
Staffing constraints
Limited availability of sites for assisted housing
Extent to which particular housing needs are met by other organizations in the
community
Evidence of housing needs as demonstrated in the Consolidated Plan and other
information available to the PHA
Influence of the housing market on PHA programs
Community priorities regarding housing assistance
Results of consultation with local or state government
Results of consultation with residents and the Resident Advisory Board
Results of consultation with advocacy groups
Other: (list below)
Our market based strategy reflects the effects of State mandated vacancy
decontrol and a booming economy which have resulted in a rapid and on-
going escalation in the cost of rents.
2. Statement of Financial Resources
[24 CFR Part 903.7 9 (b)]
List the financial resources that are anticipated to be available to the PHA for the support of Federal
public housing and tenant-based Section 8 assistance programs administered by the PHA during the
Plan year. Note: the table assumes that Federal public housing or tenant based Section 8 assistance
grant funds are expended on eligible purposes; therefore, uses of these funds need not be stated. For
other funds, indicate the use for those funds as one of the following categories: public housing
operations, public housing capital improvements, public housing safety/security, public housing
supportive services, Section 8 tenant-based assistance, Section 8 supportive services or other.
Financial Resources:
Planned Sources and Uses
Sources Planned $ Planned Uses
Federal Grants (FY 2000 grants)N/A
1.
a)Public Housing Operating Fund
b)Public Housing Capital Fund
c)HOPE VI Revitalization
d)HOPE VI Demolition
FY 2000 Annual Plan Page10
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Financial Resources:
Planned Sources and Uses
Sources Planned $ Planned Uses
e)Annual Contributions for Section $7,474,604
8 Tenant-Based Assistance
f)Public Housing Drug Elimination
Program (including any Technical
Assistance funds)
g)Resident Opportunity and Self-
Sufficiency Grants
h)Community Development Block Non-profit unit
Grant
i)HOME
Other Federal Grants (list below)
Shelter Plus Care* est. remaining $1,247,559
balance as of 2-1-00.
2. Prior Year Federal Grants
(unobligated funds only) (list
below)
3. Public Housing Dwelling Rental
Income
4. Other income
(list below)
4. Non-federal sources
(list below)
TARP $740,000 City funded rental
assistance for Section 8
tenants whose owners
have terminated their
Section 8 contracts
Total resources$9,462,163
FY 2000 Annual Plan Page11
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3. PHA Policies Governing Eligibility, Selection, and Admissions
[24 CFR Part 903.7 9 (c)]
A. Public Housing (N/A)
Exemptions: PHAs that do not administer public housing are not required to complete subcomponent
3A.
(1) Eligibility
a. When does the PHA verify eligibility for admission to public housing? (select all that
apply)
When families are within a certain number of being offered a unit: (state
number)
When families are within a certain time of being offered a unit: (state time)
Other: (describe)
b. Which non-income (screening) factors does the PHA use to establish eligibility for
admission to public housing (select all that apply)?
Criminal or Drug-related activity
Rental history
Housekeeping
Other (describe)
c. Yes No: Does the PHA request criminal records from local law
enforcement agencies for screening purposes?
d. Yes No: Does the PHA request criminal records from State law
enforcement agencies for screening purposes?
e. Yes No: Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
(2)Waiting List Organization
a. Which methods does the PHA plan to use to organize its public housing waiting list
(select all that apply)
Community-wide list
Sub-jurisdictional lists
Site-based waiting lists
Other (describe)
b. Where may interested persons apply for admission to public housing?
PHA main administrative office
FY 2000 Annual Plan Page12
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PHA development site management office
Other (list below)
c. If the PHA plans to operate one or more site-based waiting lists in the coming year,
(3) Assignment
answer each of the following questions; if not, skip to subsection
1. How many site-based waiting lists will the PHA operate in the coming year?
2. Yes No: Are any or all of the PHA’s site-based waiting lists new for the
upcoming year (that is, they are not part of a previously-HUD-
approved site based waiting list plan)?
If yes, how many lists?
3. Yes No: May families be on more than one list simultaneously
If yes, how many lists?
4. Where can interested persons obtain more information about and sign up to be on
the site-based waiting lists (select all that apply)?
PHA main administrative office
All PHA development management offices
Management offices at developments with site-based waiting lists
At the development to which they would like to apply
Other (list below)
(3) Assignment
a. How many vacant unit choices are applicants ordinarily given before they fall to the
bottom of or are removed from the waiting list? (select one)
One
Two
Three or More
b. Yes No: Is this policy consistent across all waiting list types?
c. If answer to b is no, list variations for any other than the primary public housing
waiting list/s for the PHA:
(4) Admissions Preferences
a. Income targeting:
Yes No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 40% of all new admissions to public housing to
families at or below 30% of median area income?
FY 2000 Annual Plan Page13
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b. Transfer policies:
In what circumstances will transfers take precedence over new admissions? (list below)
Emergencies
Overhoused
Underhoused
Medical justification
Administrative reasons determined by the PHA (e.g., to permit modernization
work)
Resident choice: (state circumstances below)
Other: (list below)
c. Preferences
1. Yes No: Has the PHA established preferences for admission to public
housing (other than date and time of application)? (If “no” is
(5) Occupancy
selected, skip to subsection )
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences:
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden (rent is > 50 percent of income)
Other preferences: (select below)
Working families and those unable to work because of age or disability
Veterans and veterans’ families
Residents who live and/or work in the jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
Other preference(s) (list below)
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3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in
the space that represents your first priority, a “2” in the box representing your second
priority, and so on. If you give equal weight to one or more of these choices (either
through an absolute hierarchy or through a point system), place the same number next
to each. That means you can use “1” more than once, “2” more than once, etc.
Date and Time
Former Federal preferences:
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Other preferences (select all that apply)
Working families and those unable to work because of age or disability
Veterans and veterans’ families
Residents who live and/or work in the jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
Other preference(s) (list below)
4. Relationship of preferences to income targeting requirements:
The PHA applies preferences within income tiers
Not applicable: the pool of applicant families ensures that the PHA will meet
income targeting requirements
(5) Occupancy
a. What reference materials can applicants and residents use to obtain information about
the rules of occupancy of public housing (select all that apply)
The PHA-resident lease
The PHA’s Admissions and (Continued) Occupancy policy
PHA briefing seminars or written materials
Other source (list)
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b. How often must residents notify the PHA of changes in family composition?
(select all that apply)
At an annual reexamination and lease renewal
Any time family composition changes
At family request for revision
Other (list)
(6) Deconcentration and Income Mixing
a. Yes No: Did the PHA’s analysis of its family (general occupancy)
developments to determine concentrations of poverty indicate the
need for measures to promote deconcentration of poverty or
income mixing?
admissions policies
b. Yes No: Did the PHA adopt any changes to its based
on the results of the required analysis of the need to promote
deconcentration of poverty or to assure income mixing?
c. If the answer to b was yes, what changes were adopted? (select all that apply)
Adoption of site-based waiting lists
If selected, list targeted developments below:
Employing waiting list “skipping” to achieve deconcentration of poverty or
income mixing goals at targeted developments
If selected, list targeted developments below:
Employing new admission preferences at targeted developments
If selected, list targeted developments below:
Other (list policies and developments targeted below)
other
d. Yes No: Did the PHA adopt any changes to policies based on the
results of the required analysis of the need for deconcentration of
poverty and income mixing?
e. If the answer to d was yes, how would you describe these changes? (select all that
apply)
Additional affirmative marketing
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Actions to improve the marketability of certain developments
Adoption or adjustment of ceiling rents for certain developments
Adoption of rent incentives to encourage deconcentration of poverty and
income-mixing
Other (list below)
f. Based on the results of the required analysis, in which developments will the PHA
make special efforts to attract or retain higher-income families? (select all that apply)
Not applicable: results of analysis did not indicate a need for such efforts
List (any applicable) developments below:
g. Based on the results of the required analysis, in which developments will the PHA
make special efforts to assure access for lower-income families? (select all that apply)
Not applicable: results of analysis did not indicate a need for such efforts
List (any applicable) developments below:
B. Section 8
Exemptions: PHAs that do not administer section 8 are not required to complete sub-component 3B.
Unless otherwise specified, all questions in this section apply only to the tenant-based section 8
assistance program (vouchers, and until completely merged into the voucher program,
certificates).
(1) Eligibility
a. What is the extent of screening conducted by the PHA? (select all that apply)
Criminal or drug-related activity only to the extent required by law or regulation
Criminal and drug-related activity, more extensively than required by law or
regulation
More general screening than criminal and drug-related activity (list factors
below)
Other (list below)
b. Yes No: Does the PHA request criminal records from local law enforcement
agencies for screening purposes?
c. Yes No: Does the PHA request criminal records from State law
enforcement agencies for screening purposes?
d. Yes No: Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
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e. Indicate what kinds of information you share with prospective landlords? (select all
that apply)
Criminal or drug-related activity
Other (describe below)
Name and address of previous landlord
.
(2) Waiting List Organization
a. With which of the following program waiting lists is the section 8 tenant-based
assistance waiting list merged? (select all that apply)
None
Federal public housing
Federal moderate rehabilitation
Federal project-based certificate program
Other federal or local program (list below)
b. Where may interested persons apply for admission to section 8 tenant-based
assistance? (select all that apply)
PHA main administrative office
Other (list below)
Applications were available from May 1 thru May 12, 2000 at the offices of
community-based organizations and at all branches of the public libraries,
City Hall and 2 community centers. Home bound and disabled applicants
could call a toll free number and receive an application by mail. All
applicants are required to submit applications by mail. The applications
must be post-marked by 5/26/2000 in order to be accepted.
(3) Search Time
a. Yes No: Does the PHA give extensions on standard 60-day period to
search for a unit?
If yes, state circumstances below:
If client can demonstrate an acceptable level of effort by documenting their
efforts on a Proof of Effort sheet
Clients are entitled to reasonable accommodation for a disability and can receive
additional time beyond the 120 day limit
.
(4) Admissions Preferences
a. Income targeting
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Yes No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 75% of all new admissions to the section 8
program to families at or below 30% of median area income?
b. Preferences
1. Yes No: Has the PHA established preferences for admission to section 8
tenant-based assistance? (other than date and time of application)
(5) Special purpose section 8
(if no, skip to subcomponent
assistance programs
)
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences
1 Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition) Yes
Victims of domestic violence
Substandard housing
Homelessness
High rent burden (rent is > 50 percent of income)
Other preferences (select all that apply)
Working families and those unable to work because of age or disability
2 Veterans and veterans’ families Yes
Residents who live and/or work in your jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility programs
Victims of reprisals or hate crimes
Other preference(s) (list below)
Residents of Santa Monica or those who work in Santa Monica at least 35
hours per week.
3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in
the space that represents your first priority, a “2” in the box representing your
second priority, and so on. If you give equal weight to one or more of these
choices (either through an absolute hierarchy or through a point system), place the
same number next to each. That means you can use “1” more than once, “2” more
than once, etc.
1 Date and Time
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Former Federal preferences
1 Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Other preferences (select all that apply)
Working families and those unable to work because of age or disability
Veterans and veterans’ families
Residents who live and/or work in your jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
Other preference(s) (list below)
Former Section 8 certificate holders whose landlords opted out of
Section 8 contracts causing tenant to temporarily relinquish the
Section 8 certificate in order to participate in a City program of rental
assistance put in place while City waited for HUD approval of
exception rents.
4. Among applicants on the waiting list with equal preference status, how are
applicants selected? (select one)
Date and time of application
Drawing (lottery) or other random choice technique
5. If the PHA plans to employ preferences for “residents who live and/or work in the
jurisdiction” (select one)
This preference has previously been reviewed and approved by HUD
Included in our Administrative Plan that was submitted to HUD over a year
ago.
The PHA requests approval for this preference through this PHA Plan
6. Relationship of preferences to income targeting requirements: (select one)
The PHA applies preferences within income tiers
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Not applicable: the pool of applicant families ensures that the PHA will meet
income targeting requirements
Based on the demographic data contained in the City’s Housing Element,
there were approximately 9,800 households whose income is 50% or below of
the area median income.
(5) Special Purpose Section 8 Assistance Programs
a. In which documents or other reference materials are the policies governing
eligibility, selection, and admissions to any special-purpose section 8 program
administered by the PHA contained? (select all that apply)
The Section 8 Administrative Plan
Briefing sessions and written materials
Other (list below)
b.How does the PHA announce the availability of any special-purpose section 8
programs to the public?
Through published notices
Other (list below)
Referrals are made from non-profit homeless agencies in the city for the
Shelter + Care program and the Transitional Living set-a-side program for
homeless residents. Both programs are included in our administrative plan.
4. PHA Rent Determination Policies
[24 CFR Part 903.7 9 (d)]
A. Public Housing
N/A
Exemptions: PHAs that do not administer public housing are not required to complete sub-component
4A.
(1) Income Based Rent Policies
Describe the PHA’s income based rent setting policy/ies for public housing using, including
discretionary (that is, not required by statute or regulation) income disregards and exclusions, in the
appropriate spaces below.
a. Use of discretionary policies: (select one)
The PHA will not employ any discretionary rent-setting policies for income
based rent in public housing. Income-based rents are set at the higher of 30%
of adjusted monthly income, 10% of unadjusted monthly income, the welfare
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rent, or minimum rent (less HUD mandatory deductions and exclusions). (If
selected, skip to sub-component (2))
---or---
The PHA employs discretionary policies for determining income based rent (If
selected, continue to question b.)
b. Minimum Rent
1. What amount best reflects the PHA’s minimum rent? (select one)
$0
$1-$25
$26-$50
2. Yes No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies?
:
3. If yes to question 2, list these policies below
c. Rents set at less than 30% than adjusted income
1. Yes No: Does the PHA plan to charge rents at a fixed amount or
percentage less than 30% of adjusted income?
2. If yes to above, list the amounts or percentages charged and the circumstances
under which these will be used below:
d. Which of the discretionary (optional) deductions and/or exclusions policies does the
PHA plan to employ (select all that apply)
For the earned income of a previously unemployed household member
For increases in earned income
Fixed amount (other than general rent-setting policy)
If yes, state amount/s and circumstances below:
Fixed percentage (other than general rent-setting policy)
If yes, state percentage/s and circumstances below:
For household heads
For other family members
For transportation expenses
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For the non-reimbursed medical expenses of non-disabled or non-elderly
families
Other (describe below)
e. Ceiling rents
1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income)
(select one)
Yes for all developments
Yes but only for some developments
No
2. For which kinds of developments are ceiling rents in place? (select all that apply)
For all developments
For all general occupancy developments (not elderly or disabled or elderly only)
For specified general occupancy developments
For certain parts of developments; e.g., the high-rise portion
For certain size units; e.g., larger bedroom sizes
Other (list below)
3. Select the space or spaces that best describe how you arrive at ceiling rents (select
all that apply)
Market comparability study
Fair market rents (FMR)
th
95 percentile rents
75 percent of operating costs
100 percent of operating costs for general occupancy (family) developments
Operating costs plus debt service
The “rental value” of the unit
Other (list below)
f. Rent re-determinations
:
1. Between income reexaminations, how often must tenants report changes in income
or family composition to the PHA such that the changes result in an adjustment to
rent? (select all that apply)
Never
At family option
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Any time the family experiences an income increase
Any time a family experiences an income increase above a threshold amount or
percentage: (if selected, specify threshold)_____
Other (list below)
g. Yes No: Does the PHA plan to implement individual savings accounts for
residents (ISAs) as an alternative to the required 12 month
disallowance of earned income and phasing in of rent increases
in the next year?
(2) Flat Rents
1. In setting the market-based flat rents, what sources of information did the PHA use
to establish comparability? (select all that apply.)
The section 8 rent reasonableness study of comparable housing
Survey of rents listed in local newspaper
Survey of similar unassisted units in the neighborhood
Other (list/describe below)
B. Section 8 Tenant-Based Assistance
Exemptions: PHAs that do not administer Section 8 tenant-based assistance are not required to
Unless otherwise specified, all questions in this section apply only to
complete sub-component 4B.
the tenant-based section 8 assistance program (vouchers, and until completely merged into the
voucher program, certificates).
(1) Payment Standards
.
Describe the voucher payment standards and policies
a. What is the PHA’s payment standard? (select the category that best describes your
standard)
At or above 90% but below100% of FMR
100% of FMR
Above 100% but at or below 110% of FMR
Above 110% of FMR (if HUD approved; describe circumstances below)
Area rents are exceptionally high and HUD has approved voucher pyment
standards as follows: $796 for 0 bdrm, $1,009 for 1-bdrm, $1,367 for 2-
bdrm, $1,631 for 3-bdrm. Staff continues to monitor the effects of vacancy
decontrol on overall rent levels and will be prepared to request an increase
based on any increase in the L.A. FMR, if warranted.
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b. If the payment standard is lower than FMR, why has the PHA selected this
standard? (select all that apply)
FMRs are adequate to ensure success among assisted families in the PHA’s
segment of the FMR area
The PHA has chosen to serve additional families by lowering the payment
standard
Reflects market or submarket
Other (list below)
c. If the payment standard is higher than FMR, why has the PHA chosen this level?
(select all that apply)
FMRs are not adequate to ensure success among assisted families in the PHA’s
segment of the FMR area
Reflects market or submarket
To increase housing options for families
Other (list below)
d. How often are payment standards reevaluated for adequacy? (select one)
Annually
Other (list below)
e. What factors will the PHA consider in its assessment of the adequacy of its payment
standard? (select all that apply)
Success rates of assisted families
Rent burdens of assisted families
Other (list below)
Area rents as documented in a 28,200 unit database., number of opt outs,
other market factors
.
(2) Minimum Rent
a. What amount best reflects the PHA’s minimum rent? (select one)
$0
$1-$25
$26-$50
b. Yes No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies? (if yes, list below)
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Where the utility allowance exceeds the family’s total tenant payment, the HA
provides a utility reimbursement payment to the family each month
.
5. Operations and Management
[24 CFR Part 903.7 9 (e)]
Exemptions from Component 5: High performing and small PHAs are not required to complete this
section. Section 8 only PHAs must complete parts A, B, and C(2)
A. PHA Management Structure
Describe the PHA’s management structure and organization.
(select one)
An organization chart showing the PHA’s management structure and
organization is attached.
A brief description of the management structure and organization of the PHA
follows:
The Santa Monica Housing Authority is part of the Housing and
Redevelopment Division of the City’s of Santa Monica Resource
Management Department(RMD). The Housing Coordinator reports to the
Housing and Redevelopment Division Manager who then reports to the
RMD Director. The RMD Director, in turn, reports to the City Manager who
is also the HAs Executive Director.
B. HUD Programs Under PHA Management
?
List Federal programs administered by the PHA, number of families served at the beginning of the
upcoming fiscal year, and expected turnover in each. (Use “NA” to indicate that the PHA does not
operate any of the programs listed below.)
Program Name Units or Families Expected
Served at Year Turnover
Beginning
Public Housing N/AN/A
Section 8 Vouchers 355 8% on average
Section 8 Certificates 539 8% on average
Section 8 Mod Rehab N/AN/A
Special Purpose Section 113 8% on average
8 Certificates/Vouchers
Shelter Plus Care
Public Housing Drug N/A N/A
Elimination Program
(PHDEP)
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Other Federal N/A N/A
Programs(list
individually)
C. Management and Maintenance Policies
List the PHA’s public housing management and maintenance policy documents, manuals and
handbooks that contain the Agency’s rules, standards, and policies that govern maintenance and
management of public housing, including a description of any measures necessary for the prevention
or eradication of pest infestation (which includes cockroach infestation) and the policies governing
Section 8 management.
(1) Public Housing Maintenance and Management: (list below)
(2) Section 8 Management: (list below)
Administrative Plan and various issue specific brochures, mailings
and handouts
.
6.PHA Grievance Procedures
[24 CFR Part 903.7 9 (f)]
Exemptions from component 6: High performing PHAs are not required to complete component 6.
Section 8-Only PHAs are exempt from sub-component 6A.
Public Housing N/A
A.
1. Yes No: Has the PHA established any written grievance procedures in
addition to federal requirements found at 24 CFR Part 966,
Subpart B, for residents of public housing?
If yes, list additions to federal requirements below:
2. Which PHA office should residents or applicants to public housing contact to initiate
the PHA grievance process? (select all that apply)
PHA main administrative office
PHA development management offices
Other (list below)
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B. Section 8 Tenant-Based Assistance
1. Yes No: Has the PHA established informal review procedures for applicants
to the Section 8 tenant-based assistance program and informal
hearing procedures for families assisted by the Section 8 tenant-
based assistance program in addition to federal requirements
found at 24 CFR 982?
If yes, list additions to federal requirements below:
The PHA contracts with Dispute Resolution Services Corporation as the
agency’s hearing officer. This group conducts the informal hearing
procedures for families who request this service.
2. Which PHA office should applicants or assisted families contact to initiate the
informal review and informal hearing processes? (select all that apply)
PHA main administrative office
Other (list below)
C. Reserved for Conversions pursuant to Section 33 of the U.S. Housing Act of
1937
11. Homeownership Programs Administered by the PHA
[24 CFR Part 903.7 9 (k)]
A. Public Housing (N/A)
Exemptions from Component 11A: Section 8 only PHAs are not required to complete 11A.
1. Yes No: Does the PHA administer any homeownership programs
administered by the PHA under an approved section 5(h)
homeownership program (42 U.S.C. 1437c(h)), or an approved
HOPE I program (42 U.S.C. 1437aaa) or has the PHA applied
or plan to apply to administer any homeownership programs
under section 5(h), the HOPE I program, or section 32 of the
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U.S. Housing Act of 1937 (42 U.S.C. 1437z-4). (If “No”, skip
to component 11B; if “yes”, complete one activity description
for each applicable program/plan, unless eligible to complete a
small PHAhigh performing
streamlined submission due to or
PHA
status. PHAs completing streamlined submissions may
skip to component 11B.)
2. Activity Description
Yes No: Has the PHA provided all required activity description
optional
information for this component in the Public Housing
Asset Management Table? (If “yes”, skip to component 12. If
“No”, complete the Activity Description table below.)
Public Housing Homeownership Activity Description
(Complete one for each development affected)
1a. Development name:
1b. Development (project) number:
2. Federal Program authority:
HOPE I
5(h)
Turnkey III
Section 32 of the USHA of 1937 (effective 10/1/99)
3. Application status: (select one)
Approved; included in the PHA’s Homeownership Plan/Program
Submitted, pending approval
Planned application
4. Date Homeownership Plan/Program approved, submitted, or planned for submission:
(DD/MM/YYYY)
5. Number of units affected:
6. Coverage of action: (select one)
Part of the development
Total development
B. Section 8 Tenant Based Assistance
1. Yes No: Does the PHA plan to administer a Section 8 Homeownership
program pursuant to Section 8(y) of the U.S.H.A. of 1937, as
implemented by 24 CFR part 982 ? (If “No”, skip to component
12; if “yes”, describe each program using the table below (copy
and complete questions for each program identified), unless the
PHA is eligible to complete a streamlined submission due to high
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High performing PHAs
performer status. may skip to
component 12.)
N/A
2. Program Description:
N/A
a. Size of Program
Yes No: Will the PHA limit the number of families participating in the
section 8 homeownership option?
If the answer to the question above was yes, which statement best describes the
number of participants? (select one)
25 or fewer participants
26 - 50 participants
51 to 100 participants
more than 100 participants
b. PHA-established eligibility criteria
Yes No: Will the PHA’s program have eligibility criteria for participation in its
Section 8 Homeownership Option program in addition to HUD
criteria?
If yes, list criteria below:
12. PHA Community Service and Self-sufficiency Programs
[24 CFR Part 903.7 9 (l)]
Exemptions from Component 12: High performing and small PHAs are not required to complete this
component. Section 8-Only PHAs are not required to complete sub-component C.
A. PHA Coordination with the Welfare (TANF) Agency
1. Cooperative agreements:
Yes No: Has the PHA has entered into a cooperative agreement with the
TANF Agency, to share information and/or target supportive
services (as contemplated by section 12(d)(7) of the Housing Act of
1937)?
DD/MM/YY
If yes, what was the date that agreement was signed?
The Housing Authority signed a cooperative GAIN agreement
with the Department Of Public Services in 1997. We did not
receive a signed copy but are attempting to get a signed copy
from the County.
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2. Other coordination efforts between the PHA and TANF agency (select all that
apply)
Client referrals
Information sharing regarding mutual clients (for rent determinations and
otherwise)
Coordinate the provision of specific social and self-sufficiency services and
programs to eligible families
Jointly administer programs
Partner to administer a HUD Welfare-to-Work voucher program
Joint administration of other demonstration program
Other (describe)
B. Services and programs offered to residents and participants
(1) General
a. Self-Sufficiency Policies
Which, if any of the following discretionary policies will the PHA employ to
enhance the economic and social self-sufficiency of assisted families in the
following areas? (select all that apply)
Public housing rent determination policies
Public housing admissions policies
Section 8 admissions policies
Preference in admission to section 8 for certain public housing families
Preferences for families working or engaging in training or education
programs for non-housing programs operated or coordinated by the
PHA
Preference/eligibility for public housing homeownership option
participation
Preference/eligibility for section 8 homeownership option participation
Other policies (list below)
The HA and the Human Services Division jointly fund case
management services for FSS participants. Case management
services include, but are not limited to, the following: vocational and
educational assessment, training and educational referrals, child-care
referrals, job readiness training, household budgeting training, etc.
b. Economic and Social self-sufficiency programs
Yes No: Does the PHA coordinate, promote or provide any
programs to enhance the economic and social self-
sufficiency of residents? (If “yes”, complete the following
table; if “no” skip to sub-component 2, Family Self
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Sufficiency Programs. The position of the table may be
altered to facilitate its use. )
Services and Programs
Program Name & Description Estimated Allocation Access Eligibility
(including location, if Size Method (development office / (public housing or
appropriate) (waiting PHA main office / section 8
list/random other provider name) participants or
selection/specific both)
criteria/other)
Family Self-Sufficiency 180
Case Management all All participants PHA main office Section 8
Emergency grants As needed Need PHA main office Section 8
Escrow Accounts All PHA main office Section 8
Child care As needed Specific Connections for Section 8
criteria(?) children
Transportation As needed As needed Big blue bus Section 8
Employment and Training all all EDD, Department of Section 8
Rehab, Chamber of
commerce, Jobs
Coalition
Family Unification As needed
Children’s services As needed Department of
Children and Family
Services
Family Preservation including 91 Multi-agency program
housing search, moving expenses funded by Los Angeles
utility turn-ons, and legal County
expenses. Also security deposits,
purchase of furniture, parenting
skills, etc.
Shelter Plus Care 91
Security and utility deposits, 91 and as Housing Authority
reimburse owners for damage needed
callused by participants or up to
80% of one month loss of contract
rent if tenant moves without
notice.
Case management, assist 91 Ocean Park
participants in finding housing & Community Center, St.
moving, referral to supportive Joseph’s Center, Step
services, teach independent living Up on Second and
skills, help participants maintain Didi Hirsch
sobriety, help with employment or Community Mental
volunteer activities, arrange Health Services, City
recreational and social occasions. of Santa Monica
Coordinated Case
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Management
WIND, Women in New As needed Ocean Park
Directions, peer support services Community
for mentally ill women in the Organization
Shelter Plus Care Program, day
center and lunch
(2) Family Self Sufficiency program/s
a. Participation Description
Family Self Sufficiency (FSS) Participation
Program Required Number of Participants Actual Number of Participants
(start of FY 2000 Estimate) (As of: DD/MM/YY)
Public Housing
Section 8 284 180
b. Yes No: If the PHA is not maintaining the minimum program size
required by HUD, does the most recent FSS Action Plan address
the steps the PHA plans to take to achieve at least the minimum
program size?
If no, list steps the PHA will take below:
C. Welfare Benefit Reductions
1. The PHA is complying with the statutory requirements of section 12(d) of the U.S.
Housing Act of 1937 (relating to the treatment of income changes resulting from
welfare program requirements) by: (select all that apply)
Adopting appropriate changes to the PHA’s public housing rent determination
policies and train staff to carry out those policies
Informing residents of new policy on admission and reexamination
Actively notifying residents of new policy at times in addition to admission and
reexamination.
Establishing or pursuing a cooperative agreement with all appropriate TANF
agencies regarding the exchange of information and coordination of services
Establishing a protocol for exchange of information with all appropriate TANF
agencies
Other: (list below)
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D. Reserved for Community Service Requirement pursuant to section 12(c) of
the U.S. Housing Act of 1937
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13. PHA Safety and Crime Prevention Measures
(N/A)
[24 CFR Part 903.7 9 (m)]
Exemptions from Component 13: High performing and small PHAs not participating in PHDEP and
Section 8 Only PHAs may skip to component 15. High Performing and small PHAs that are
participating in PHDEP and are submitting a PHDEP Plan with this PHA Plan may skip to sub-
component D.
A. Need for measures to ensure the safety of public housing residents
1. Describe the need for measures to ensure the safety of public housing residents
(select all that apply)
High incidence of violent and/or drug-related crime in some or all of the PHA's
developments
High incidence of violent and/or drug-related crime in the areas surrounding or
adjacent to the PHA's developments
Residents fearful for their safety and/or the safety of their children
Observed lower-level crime, vandalism and/or graffiti
People on waiting list unwilling to move into one or more developments due to
perceived and/or actual levels of violent and/or drug-related crime
Other (describe below)
2. What information or data did the PHA used to determine the need for PHA actions
to improve safety of residents (select all that apply).
Safety and security survey of residents
Analysis of crime statistics over time for crimes committed “in and around”
public housing authority
Analysis of cost trends over time for repair of vandalism and removal of graffiti
Resident reports
PHA employee reports
Police reports
Demonstrable, quantifiable success with previous or ongoing anticrime/anti
drug programs
Other (describe below)
3. Which developments are most affected? (list below)
B. Crime and Drug Prevention activities the PHA has undertaken or plans to
undertake in the next PHA fiscal year
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1. List the crime prevention activities the PHA has undertaken or plans to undertake:
(select all that apply)
Contracting with outside and/or resident organizations for the provision of
crime- and/or drug-prevention activities
Crime Prevention Through Environmental Design
Activities targeted to at-risk youth, adults, or seniors
Volunteer Resident Patrol/Block Watchers Program
Other (describe below)
2. Which developments are most affected? (list below)
C. Coordination between PHA and the police
1. Describe the coordination between the PHA and the appropriate police precincts for
carrying out crime prevention measures and activities: (select all that apply)
Police involvement in development, implementation, and/or ongoing evaluation
of drug-elimination plan
Police provide crime data to housing authority staff for analysis and action
Police have established a physical presence on housing authority property (e.g.,
community policing office, officer in residence)
Police regularly testify in and otherwise support eviction cases
Police regularly meet with the PHA management and residents
Agreement between PHA and local law enforcement agency for provision of
above-baseline law enforcement services
Other activities (list below)
2. Which developments are most affected? (list below)
D. Additional information as required by PHDEP/PHDEP Plan
PHAs eligible for FY 2000 PHDEP funds must provide a PHDEP Plan meeting specified requirements
prior to receipt of PHDEP funds.
Yes No: Is the PHA eligible to participate in the PHDEP in the fiscal year
covered by this PHA Plan?
Yes No: Has the PHA included the PHDEP Plan for FY 2000 in this PHA
Plan?
Yes No: This PHDEP Plan is an Attachment. (Attachment Filename: ___)
14. RESERVED FOR PET POLICY (N/A)
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[24 CFR Part 903.7 9 (n)]
15. Civil Rights Certifications
[24 CFR Part 903.7 9 (o)]
Civil rights certifications are included in the PHA Plan Certifications of Compliance
with the PHA Plans and Related Regulations.
16. Fiscal Audit
[24 CFR Part 903.7 9 (p)]
1. Yes No: Is the PHA required to have an audit conducted under section
5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))?
(If no, skip to component 17.)
2. Yes No: Was the most recent fiscal audit submitted to HUD?
3. Yes No: Were there any findings as the result of that audit?
4. Yes No: If there were any findings, do any remain unresolved?
If yes, how many unresolved findings remain?____
5. Yes No: Have responses to any unresolved findings been submitted to
HUD?
If not, when are they due (state below)?
17. PHA Asset Management (N/A)
N/A
[24 CFR Part 903.7 9 (q)]
Exemptions from component 17: Section 8 Only PHAs are not required to complete this component.
High performing and small PHAs are not required to complete this component.
1. Yes No: Is the PHA engaging in any activities that will contribute to the
long-term asset management of its public housing stock ,
including how the Agency will plan for long-term operating,
capital investment, rehabilitation, modernization, disposition, and
not
other needs that have been addressed elsewhere in this PHA
Plan?
2. What types of asset management activities will the PHA undertake? (select all that
apply)
Not applicable
Private management
Development-based accounting
Comprehensive stock assessment
Other: (list below)
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3. Yes No: Has the PHA included descriptions of asset management activities
optional
in the Public Housing Asset Management Table?
18. Other Information
[24 CFR Part 903.7 9 (r)]
A. Resident Advisory Board Recommendations
1. Yes No: Did the PHA receive any comments on the PHA Plan from the
Resident Advisory Board/s?
MUST
2. If yes, the comments are: (if comments were received, the PHA select one)
Attached at Attachment (File name)
Provided below:
Nine (9) Section 8 tenants reviewed the draft plans at a meeting on April 24, 2000.
The tenants did not recommend any changes or additions to the plans at their April
24, 2000 plan review meeting.
3. In what manner did the PHA address those comments? (select all that apply)
Considered comments, but determined that no changes to the PHA Plan were
necessary.
The PHA changed portions of the PHA Plan in response to comments
List changes below:
Other: (list below)
B. Description of Election process for Residents on the PHA Board
1. Yes No: Does the PHA meet the exemption criteria provided section
2(b)(2) of the U.S. Housing Act of 1937? (If no, continue to
question 2; if yes, skip to sub-component C.)
2. Yes No: Was the resident who serves on the PHA Board elected by the
residents? (If yes, continue to question 3; if no, skip to sub-
component C.)
2.Description of Resident Election Process
a. Nomination of candidates for place on the ballot: (select all that apply)
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Candidates were nominated by resident and assisted family organizations
Candidates could be nominated by any adult recipient of PHA assistance
Self-nomination: Candidates registered with the PHA and requested a place on
ballot
Other: (describe)
b. Eligible candidates: (select one)
Any recipient of PHA assistance
Any head of household receiving PHA assistance
Any adult recipient of PHA assistance
Any adult member of a resident or assisted family organization
Other (list)
c. Eligible voters: (select all that apply)
All adult recipients of PHA assistance (public housing and section 8 tenant-
based assistance)
Representatives of all PHA resident and assisted family organizations
Other (list)
C. Statement of Consistency with the Consolidated Plan
For each applicable Consolidated Plan, make the following statement (copy questions as many times as
necessary).
1.Consolidated Plan jurisdiction: (provide name here)
City of Santa Monica, California. HUD did not approve our extension
request therefore the certificate of consistency applies to 1995-2000 plan
since the FY 2001 Consolidated Plan will not be approved until June 2000.
2. The PHA has taken the following steps to ensure consistency of this PHA Plan with
the Consolidated Plan for the jurisdiction: (select all that apply)
The PHA has based its statement of needs of families in the jurisdiction on the
needs expressed in the Consolidated Plan/s.
The PHA has participated in any consultation process organized and offered by
the Consolidated Plan agency in the development of the Consolidated Plan.
The PHA has consulted with the Consolidated Plan agency during the
development of this PHA Plan.
Activities to be undertaken by the PHA in the coming year are consistent with
the initiatives contained in the Consolidated Plan. (list below)
?
Apply for a 5 year renewal of the Shelter Plus Care program.
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?
Continue to offer market based contract rents in order to maximize the
use of Section 8 vouchers to provide affordable housing to very low
income tenants. Monitor the cost of housing on an on-going basis and
apply for increased payment standards based on any increases in the
FMR and the cost of rental housing.
Other: (list below)
The City of Santa Monica’s FY 1998-2003 Housing Element Update also
identifies the Section 8 program as integral to the City’s efforts to preserve its
affordable housing stock. The Housing Element’s 1998-2003 Action Plan
requires:
The development of programs to protect Section 8 tenants from
contract opt outs. The City created the Tenant Assistance Rental
Program (TARP) in June 1998 to assist Section 8 “opted-out” tenants
and the Housing Authority continues to operate the program.
Take all necessary steps to increase the FMR so that Section 8 can
offer market based rents. The City received approval from HUD in
December 1999 for a voucher payment standard ranging from 162%
to 183% of the FMR. The Housing Authority will continue to monitor
and analyze market rents and apply for an adjustment, if warranted.
The Housing Element also requires that the City develop a package
of programs to encourage a landlords to participate in the Section 8
program, including loans and/or grants for rehabilitation and
improved tenant screening and support services. The Housing
Authority is proposing a rental repair set-a-side for Section 8
landlords in its FY 2000-2001 City budget. In addition, it continues to
focus its social service efforts on community based referrals for
needed support services and has also enhanced its ability to screen
new applicants for criminal activity.
1. The Consolidated Plan of the jurisdiction supports the PHA Plan with the
following actions and commitments: (describe below)
The Consolidated Plan The two top ranked Priority Needs in the
Consolidated Plan are Housing Needs and Homeless Needs. The plan
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identifies the Section 8 program and Shelter Plus Care program as integral
to meeting the affordable housing needs of low-income households and the
City’s homeless population.
The Consolidated Plan supports the Housing Authority’s strategy of
adapting the Section 8 program to the Costa-Hawkins market place.
The timeframe covered in the FY 1995-2000 Consolidated Plan pre-dates the
passage and implementation of Costa-Hawkins Rent Control legislation.
Nevertheless, the two top ranked Priority Needs in the Consolidated Plan are
Housing Needs and Homeless Needs. The plan identifies the Section 8
program and Shelter Plus Care program as integral to meeting the
affordable housing needs of low-income households and the City’s homeless
population.
The City’s efforts to secure and implement an enhanced voucher payment
standard from HUD and its upcoming renewal application for the Shelter
Plus Care program are current and on-going strategies targeted to the City’s
Housing and Homeless needs. The former strategy has allowed the Section 8
program to become competitive in the rental marker place after 3 years of
declining owner participation due to while HUD reduced the FMR and rents
increased. The approval of higher Voucher Payment standards was essential
and has allowed the Section 8 program to regain its foothold as a
cornerstone Implementing Program in the City’s efforts to provide
affordable housing to very low income tenants.
The Shelter Plus Care program recently received approval from HUD to
utilize the higher voucher payment standard as its Rent Reasonable
standard. This has allowed the SPC program participants to retain their
existing apartments and given new participants the opportunity to lease-up.
This has allowed the SPC program to retain its position as a cornerstone
Implementing Program in the City’s efforts to provide affordable housing to
homeless residents who are also disabled.
D. Other Information Required by HUD
Use this section to provide any additional information requested by HUD.
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Attachments (N/A)
Use this section to provide any additional attachments referenced in the Plans.
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PHA Plan
Table Library
Component 7
Capital Fund Program Annual Statement
Parts I, II, and II
Annual Statement
Capital Fund Program (CFP) Part I: Summary
Capital Fund Grant Number FFY of Grant Approval: (MM/YYYY)
Original Annual Statement
Line No. Summary by Development Account Total Estimated
Cost
1 Total Non-CGP Funds
2 1406 Operations
3 1408 Management Improvements
4 1410 Administration
5 1411 Audit
6 1415 Liquidated Damages
7 1430 Fees and Costs
8 1440 Site Acquisition
9 1450 Site Improvement
10 1460 Dwelling Structures
11 1465.1 Dwelling Equipment-Nonexpendable
12 1470 Nondwelling Structures
13 1475 Nondwelling Equipment
14 1485 Demolition
15 1490 Replacement Reserve
16 1492 Moving to Work Demonstration
17 1495.1 Relocation Costs
18 1498 Mod Used for Development
19 1502 Contingency
20 Amount of Annual Grant (Sum of lines 2-19)
21 Amount of line 20 Related to LBP Activities
22 Amount of line 20 Related to Section 504 Compliance
23 Amount of line 20 Related to Security
24 Amount of line 20 Related to Energy Conservation
Measures
Table Library
Annual Statement
Capital Fund Program (CFP) Part II: Supporting Table
Development General Description of Major Work Development Total
Number/Name Categories Account Estimated
HA-Wide Activities Number Cost
Table Library
Annual Statement
Capital Fund Program (CFP) Part III: Implementation Schedule
Development All Funds Obligated All Funds Expended
Number/Name (Quarter Ending Date) (Quarter Ending Date)
HA-Wide Activities
Table Library
Optional Table for 5-Year Action Plan for Capital Fund (Component 7)
Complete one table for each development in which work is planned in the next 5 PHA fiscal years. Complete a table for any PHA-wide physical or management improvements
planned in the next 5 PHA fiscal year. Copy this table as many times as necessary. Note: PHAs need not include information from Year One of the 5-Year cycle, because this
information is included in the Capital Fund Program Annual Statement.
Optional 5-Year Action Plan Tables
Development Development Name Number % Vacancies
Number (or indicate PHA wide) Vacant in Development
Units
Description of Needed Physical Improvements or Management Estimated Planned Start Date
Improvements Cost (HA Fiscal Year)
Total estimated cost over next 5 years
Table Library
Optional Public Housing Asset Management Table
See Technical Guidance for instructions on the use of this table, including information to be provided.
Public Housing Asset Management
Development Activity Description
Identification
Name, Number and Capital Fund Program Development Demolition / Designated Conversion Home- Other
Number, Type of units Parts II and III Activities disposition housing ownership (describe)
and Component 7aComponent 7bComponent 8Component 9Component 10Component Component
Location
11a17
Table Library