Loading...
SR-407-000-01 (8) e _ ~CitYOf Santa Monieae City Council Report City Council Meeting: April 11 , 2006 Agenda Item:!1..B- To: Chairperson and Housing Authority Members From: Jeff Mathieu, Director Resource Management Department Subject: Public Hearing and approval of Public Housing Agency Plan 2006-07 Recommended Action It is recommended that the Housing Authority hold a public hearing, approve the Public Housing Authority (PHA) Agency Plan 2006-07 and certify compliance with the FY 2005-2010 Consolidated Plan. Executive Summary The submission of the PHA plan is a technical requirement of the Quality Housing and Work Responsibility Act of 1998. A Public Notice giving the public hearing date and time and locations where copies of the plan were available for public review was published on February 24, 2006 in the Los Angeles Times. Copies of the plan were available at all public libraries, City Hall, the Housing Authority office and on-line. No written comments were received during the 45-day public comment period. 1 Discussion On October 21, 1999, the Department of Housing and Urban Development (HUD) published final regulations requiring each Housing Authority administering either Section 8 assistance or public housing to submit a five-year plan and an annual plan to HUD. HUD also requires that Public Housing Authorities use a HUD template to create their plan. The template is largely comprised of a series of questions that advise HUD, Section 8 tenants and the public at-large of the PHA's mission of serving the needs of families and the PHA's strategy for addressing those needs. The plan does not amend any existing Housing Authority policy or regulation. In addition, some sections of the template are applicable only to project-based housing and therefore not relevant to Santa Monica. The PHA Plan is due to HUD on April 15, 2006. BackQround The primary goal of the Santa Monica Housing Authority's Public Housing Authority Agency Plan in the last three years is to fully utilize its 1,092 Section 8 vouchers, its 141 Shelter Plus Care vouchers, and its 50 HOME funded vouchers. At present, the Section 8, Shelter Plus Care and HOME program lease up rates are between 99 and 100%. In addition, as a market driven housing authority, the primary focus of the agency has been, and continues to be, to maintain its voucher payment standards at the 40th percentile of the Rent Control housing market in order to remain competitive in Santa Monica's rental marketplace. Because our current payment standards are well below the current Rent Control 40th percentile, the Housing Authority submitted a voucher 2 payment standard increase request to HUD in February 2006. HUD staff are currently reviewing the application. Previous Council Actions The City Council has approved six PHA Plans since 2000. City Council has not made any changes to the PHA Plan since its inception. Commission Action The Housing Commission reviewed and approved the PHA Plan at its March 16, 2006 meeting. The Commission also recommended that the City Council approve the PHA Plan and certify compliance with FY 2005-10 Consolidated Plan. Budaet/Financiallmpact No fiscal or budgetary impacts will result from the approval of the plan. Prepared by: Peter Mezza, Housing Authority Administrator Attachments: PHA Plan 2006-07 Y\~ o Housing Authority: Approved: 3 U.S. Department of Housing and Urban Development Office of Public and Indian Housing PHA Plans 5 Year Plan for Fiscal Years 2006-07 - 2011-12 Annual Plan for Fiscal Year 2006-2007 NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES HUD 50075 OMB Approval No: 2577-0226 Expires: 03/3112002 5- YEAR PLAN PHA FISCAL YEARS 2005-6 - 2010-11 [24 CFR Part 903.5] [gJ The mission of the PHA is the same as that of the Department of Housing and Urban Development: To promote adequate and affordable housing, economic opportunity and a suitable living environment free from discrimination. D The PHA's mission is: (state mission here) B. Goals HUD Strategic Goal: Increase the availability of decent, safe, and affordable housing. [gJ PHA Goal: Expand the supply of assisted housing Objectives: D Apply for additional rental vouchers: D Reduce public housing vacancies: D Leverage private or other public funds to create additional housing opportunities: D Acquire or build units or developments [gJ Other (list below) The Administration's budget proposal does not include funding for any additional vouchers. In addition, HUD's budget based funding approach is likely to restrict lease up due to the continuing increase in rental costs in Santa Monica. [gJ PHA Goal: Improve the quality of assisted housing Objectives: D Improve public housing management: (PHAS score) [gJ Improve voucher management: (SEMAP score) 5 Year Plan Page 1 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Continue to promote the utilization of deed restricted housing by Section 8 tenants in order to increase mixed income opportunities for Section 8 tenants. Continue participation in Habitat For Humanity (HH) family housing project with the goal of having at least one Section 8 family purchase a unit form Habitat. We anticipate that HH will begin construction in October 2006 and it is also anticipated that HH will begin its' tenant application process by the end of 2006. In conjunction with St. Joseph's center FSS case management staff, we will increase our outreach to Section 8 families to increase the chances of Habitat selecting at least one Section 8 family for ownership of project to be located in the Pico neighborhood. Hun Strategic Goal: Improve community quality of life and economic vitality D PHA Goal: Provide an improved living environment Objectives: D Implement measures to deconcentrate poverty by bringing higher income public housing households into lower income developments: o Implement measures to promote income mixing in public housing by assuring access for lower income families into higher income developments: D Implement public housing security improvements: D Designate developments or buildings for particular resident groups (elderly, persons with disabilities) ~ Other: (list below) The Santa Monica Housing Authority does not administer project based rental assistance. Hun Strategic Goal: Promote self-sufficiency and asset development of families and individuals ~ PHA Goal: Promote self-sufficiency and asset development of assisted households Objectives: ~ Increase the number and percentage of employed persons in assisted families: ~ Provide or attract supportive services to improve assistance recipients' employability: ~ Provide or attract supportive services to increase independence for the elderly or families with disabilities. ~ Other: (list below) 5 Year Plan Page 3 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Referrals only accepted from Sojurn, the domestic violence program of the Ocean Park Community Center (OPCC), Family Place and St. Joseph's Center, the 2 City funded homeless transitional housing programs. Other PHA Goals and Objectives: (list below) NA 5 Year Plan Page 5 HUD 50075 OMS Approval No: 2577-0226 Expires: 03/3 1/2002 10. Conversions of Public Housing 11. Homeownership 12. Community Service Programs 13. Crime and Safety 14. Pets (Inactive for January 1 PHAs) 15. Civil Rights Certifications (included with PHA Plan Certifications) 16. Audit 17. Asset Management 18. Other Information Attachments Indicate .)' ARA tQtlj~JHtht N/A 39-40 40-43 N/A N/A N/A 47 47 48-51 Required Attachments: NA D Admissions Policy for Deconcentration D FY 2000 Capital Fund Program Annual Statement D Most recent board-approved operating budget (Required Attachment for PHAs that are troubled or at risk of being designated troubled ONLY) Optional Attachments: N A D PHA Management Organizational Chart D FY 2000 Capital Fund Program 5 Year Action Plan D Public Housing Drug Elimination Program (PHDEP) Plan D Comments of Resident Advisory Board or Boards (must be attached if not included in PHA Plan text) D Other (List below, providing each attachment name) List of Supporting Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Display X PHA Plan Certifications of Compliance with the PHA Plans 5 Year and Annual Plans and Related Regulations X State/Local Government Certification of Consistency with 5 Year and Annual Plans the Consolidated Plan X Fair Housing Documentation: 5 Year and Annual Plans Records reflecting that the PHA has examined its programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked or is working with FY 2002-03 Annual Plan Page 2 HUD 50075 OMB Approval No: 2577-0226 Expires; 03/31/2002 List of Supportin2 Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Display Program Annual Statement (RUD 52837) for the active grant year NA Most recent ClAP BudgetJProgress Report (RUD 52825) for Annual Plan: Capital Needs any active ClAP grant NA Most recent, approved 5 Year Action Plan for the Capital Annual Plan: Capital Needs Fund/Comprehensive Grant Program, if not included as an attachment (provided at PHA option) NA Approved HOPE VI applications or, if more recent, Annual Plan: Capital Needs approved or submitted HOPE VI Revitalization Plans or any other approved proposal for development of public housing NA Approved or submitted applications for demolition and/or Annual Plan: Demolition disposition of public housing and Disposition NA Approved or submitted applications for designation of public Annual Plan: Designation of housing (Designated Housing Plans) Public Housing NA Approved or submitted assessments of reasonable Annual Plan: Conversion of revitalization of public housing and approved or submitted Public Housing conversion plans prepared pursuant to section 202 of the 1996 HUD Appropriations Act NA Approved or submitted public housing homeownership Annual Plan: programs/plans Homeownership NA Policies governing any Section 8 Homeownership program Annual Plan: D check here if included in the Section 8 Homeownership Administrative Plan NA Any cooperative agreement between the PHA and the T ANF Annual Plan: Community agency Service & Self-Sufficiency X FSS Action Planls for public housing and/or Section 8 Annual Plan: Community Service & Self-Sufficiency NA Most recent self-sufficiency (ED/SS, TOP or ROSS or other Annual Plan: Community resident services grant) grant program reports Service & Self-Sufficiency The most recent Public Housing Drug Elimination Program Annual Plan: Safety and (PHEDEP) semi-annual performance report for any open Crime Prevention grant and most recently submitted PHDEP application (PHDEP Plan) NA The most recent fiscal year audit of the PHA conducted Annual Plan: Annual Audit under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U. S.C. I 437c(h)), the results of that audit and the PHA's response to any findings NA Troubled PHAs: MOA/Recovery Plan Troubled PHAs NA Other supporting documents (optional) (specify as needed) (list individually; use as many lines as necessary) 1. Statement of Housing Needs [24 CPR Part 903.7 9 (a)] A. Housing Needs of Families in the Jurisdiction/s Served by the PHA FY 2002-03 Annual Plan Page 4 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 [g] Other sources: (list and indicate year of information) City of Santa Monica Housing Element Update 1998-2005 * No update in previous fiscal year B. Housing Needs of Families on the Public Housing and Section 8 Tenant- Based Assistance Waiting Lists ~iting list! HAs theiroph Housing Needs of Families on the Waiting List Waiting list type: (select one) [g] Section 8 tenant-based assistance o Public Housing o Combined Section 8 and Public Housing o Public Housing Site-Based or sub-jurisdictional waiting list (optional) If used, identif which develo ment/sub' uris diction: # of families % of total families Annual Turnover Waiting list total 713 Extremely low income <=30% AMI Very low income (>30% but <=50% AMI) Low income (>50% but <80% AMI) Families with children * 547 of those re ortin income *260 of those reporting income re ortin income *32% of those reporting income *6 of those reporting income * .7% of those reporting income Data not available 500 * estimated based on projected capability to interview for eligibility and availability of vouchers. FY 2002-03 Annual Plan Page 6 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Need: Shortage of affordable housing for all eligible populations Strategy 1. Maximize the number of affordable units available to the PHA within its current resources S(.>,lectall thar.appJy D D D D D ~ ~ ~ ~ ~ D Employ effective maintenance and management policies to minimize the number of public housing units off-line Reduce turnover time for vacated public housing units Reduce time to renovate public housing units Seek replacement of public housing units lost to the inventory through mixed finance development Seek replacement of public housing units lost to the inventory through section 8 replacement housing resources Maintain or increase section 8 lease-up rates by establishing payment standards that will enable families to rent throughout the jurisdiction. * update request submitted in 2/06 Undertake measures to ensure access to affordable housing among families assisted by the PHA, regardless of unit size required Maintain or increase section 8 lease-up rates by marketing the program to owners, particularly those outside of areas of minority and poverty concentration Maintain or increase section 8 lease-up rates by effectively screening Section 8 applicants to increase owner acceptance of program Participate in the Consolidated Plan development process to ensure coordination with broader community strategies Other (list below) 2: Increase the number of affordable units D D ~ D Apply for additional section 8 units should they become available Leverage affordable housing resources in the community through the creation of mixed - finance housing Pursue housing resources other than public housing or Section 8 tenant-based assistance. Other: (list below) Need: Specific Family Types: Families at or below 30% of median available assistance to families at or below 30 % of AMI FY 2002-03 Annual Plan Page 8 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Administer a 141 person Shelter Plus Care program that requires participants to be both homeless and disabled. A $1,638,984 Shelter Plus Care ( SPC) tenant based renewal grant has been awarded to SMHA by HUD for the contract year beginning 8/1/2006. A $95,688 SPC Project Based renewal grant was also awarded effective June 1, 2006. A new 5 year Project Based SPC grant for Step Up on 5th Street was award in 2006 in the amount of $1,754,280. The project is awaiting Planning Department approval. However, the SMHA will begin the participant screening and identification process in the fall of 2006, in conjunction with Step Up on 2nd Street staff. Continue to outreach to the Westside Center for Independent Living to assist disabled portable voucher holders to relocate to Santa Monica. The Wests ide Rental Connection listings are also given to all portable disabled voucher holders in order to increase their chance of finding accessible housing in Santa Monica. Disabled participants are referred to the Wests ide Center for Independent Living (WCIL) for assistance with issues related to their disability. Need: Specific Family Types: Races or ethnicities with disproportionate housing needs Strategy 1: Increase awareness of PHA resources among families of races and ethnicities with needs: ~ ~ Affirmatively market to races/ethnicities shown to have disproportionate housing needs Other: (list below) Data based on 2000 Census Minority populations are over-represented in the SMHA programs compared to the City's overall population. While 28% of Santa Monica residents are non- white, 50% of our participants are non-white. White participants comprise 50% of the Housing Authority tenants while they comprise 72% of the City's population based on the 2000 Census. On the other hand, African-Americans comprise 4 % of the City's population but comprise 25 % of the Housing Authority's participant population. Hispanics comprise 13% of the City's population while they represent 24% of the Housing Authority tenants. Asian- Americans comprise 1 % of both the City's and 1 % the Housing Authority's population. In addition, the population served by the City is extremely poor, elderly and disabled by any indicator. The average income of each household is $12,753 a FY 2002-03 Annual Plan Page 10 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 [g] [g] [g] [g] [g] [g] D Evidence of housing needs as demonstrated in the Consolidated Plan and other information available to the PHA Influence of the housing market on PHA programs Community priorities regarding housing assistance Results of consultation with local or state government Results of consultation with residents and the Resident Advisory Board Results of consultation with advocacy groups Other: (list below) Our market based strategy reflects the effects of State mandated vacancy decontrol which have resulted in a rapid and on-going escalation in the cost of rents in Santa Monica. The demand for affordable housing in Santa Monica continues to outstrip the supply. An application to increase our voucher payment standards was submitted to HUn in Feb..uary 2006. Our requested amounts are as follows: Bedroom Size Current Payment Requested Payment Standard Standards 0 $886 $1,009 1 $1,204 $1,352 2 $1,667 $1,843 3 $2,022 $2,411 Without its approval, the long term ability of the housing authorities various programs to remain competitive in the rental marketplace remains questionable. The current status of federal funding and the statutory restriction on the tenant's share of the total cost of rent combine to limit the options available to the housing authority. The housing authority continues to explore alternative revenue sources to supplement HUn rental assistance funding. b.. Statement of Financial Resources (NA) [24 CPR Part 903.7 9 List thefili p1l,bliQ yelll', funds FY 2002-03 Annual Plan Page 12 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Financial Resources: Planned Sources and Uses Sources Planned $ Planned Uses TARP $20,000 City funded rental assistance for Section 8 and Shelter Plus Care tenants whose owners have terminated their Section 8 contract. Reduction based on anticipated need. Total resources $16,339,601 3. PHA Policies GoverniDl! Elildbilitv. Selection. and Admissions [24 CFR Part 903.79 (c)] (1) Elieibilitv a. When does the PHA verify eligibility for admission to public housing? (select all that apply) D When families are within a certain number of being offered a unit: (state number) D When families are within a certain time of being offered a unit: (state time) D Other: (describe) b. Which non-income (screening) factors does the PHA use to establish eligibility for admission to public housing (select all that apply)? D Criminal or Drug-related activity D Rental history D Housekeeping D Other (describe) FY 2002-03 Annual Plan Page 14 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 (3) Assignment a. How many vacant unit choices are applicants ordinarily given before they fall to the bottom of or are removed from the waiting list? (select one) Dane D Two D Three or More b. DYes D No: Is this policy consistent across all waiting list types? c. If answer to b is no, list variations for any other than the primary public housing waiting listls for the PHA: (4) Admissions Preferences a. Income targeting: DYes D No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 40% of all new admissions to public housing to families at or below 30% of median area income? b. Transfer policies: In what circumstances will transfers take precedence over new admissions? (list below) D Emergencies D Overhoused D Underhoused D Medical justification D Administrative reasons determined by the PHA (e.g., to permit modernization work) D Resident choice: (state circumstances below) D Other: (list below) c. Preferences 1. D Yes D No: Has the PHA established preferences for admission to public housing (other than date and time of application)? (If "no" is selected, skip to subsection (5) Occupancy) 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) FY 2002-03 Annual Plan Page 16 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 D D D Those previously emolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes Other preference(s) (list below) 4. Relationship of preferences to income targeting requirements: D The PHA applies preferences within income tiers D Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements (5) Occupancy a. What reference materials can applicants and residents use to obtain information about the rules of occupancy of public housing (select all that apply) D The PHA-resident lease D The PHA's Admissions and (Continued) Occupancy policy D PHA briefing seminars or written materials D Other source (list) b. How often must residents notify the PHA of changes in family composition? (select all that apply) D At an annual reexamination and lease renewal D Any time family composition changes D At family request for revision D Other (list) (6) Deconcentration and Income Mixin2 a. DYes D No: Did the PHA's analysis of its family (general occupancy) developments to determine concentrations of poverty indicate the need for measures to promote deconcentration of poverty or income mixing? b. DYes D No: Did the PHA adopt any changes to its admissions policies based on the results of the required analysis of the need to promote deconcentration of poverty or to assure income mixing? FY 2002-03 Annual Plan Page 18 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 (1) Eligibility a. What is the extent of screening conducted by the PHA? (select all that apply) ~ Criminal or drug-related activity only to the extent required by law or regulation D Criminal and drug-related activity, more extensively than required by law or regulation D More general screening than criminal and drug-related activity (list factors below) D Other (list below) b. ~ No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? The SMHA screens new applicants and portable tenants who have not been screened by their initiating housing authority through the L.A. County Sheriff's Department as per a signed agreement with the County of Los Angeles Housing Authority. The Sheriff's Department uses the State of California CLETS system. In addition the HA screens for sex offenders thru the California Housing Authority Association (CHAA) which has greater access to sex offender records than the LA Sheriff's Department. The SMHA also employees a part-time contract fraud investigator who works with the Santa Monica Police Department, HUD's Office of Inspector General and the District Attorney's Office to prosecute felony welfare fraud cases. c ~ No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? Yes, see above. d. ~ X No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC-authorized source) FY 2002-03 Annual Plan Page 20 Hun 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 a[8JYes 0 No: Does the PHA give extensions on standard 60-day period to search for a unit? If yes, state circumstances below: If client can demonstrate an acceptable level of effort by documenting their efforts on a Proof of Effort sheet, a second 60-day extension may be granted. Clients are entitled to reasonable accommodation for a disability and can receive additional time beyond the 120 day limit. (4) Admissions Preferences a. Income targeting DYes [8J No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 75% of all new admissions to the section 8 program to families at or below 30% of median area income? b. Preferences 1. [8J Yes 0 No: Has the PHA established preferences for admission to section 8 tenant-based assistance? (other than date and time of application) (if no, skip to subcomponent (5) Special purpose section 8 assistance programs) 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences [8J Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) o Victims of domestic violence o Substandard housing D Homelessness D High rent burden (rent is > 50 percent of income) Other preferences (select all that apply) o Working families and those unable to work because of age or disability [8J Veterans and veterans' families [8J Residents who live and/or work in your jurisdiction D Those enrolled currently in educational, training, or upward mobility programs D Households that contribute to meeting income goals (broad range of incomes) FY 2002-03 Annual Plan Page 22 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/3112002 D Date and time of application [;gI Drawing (lottery) or other random choice technique 5. If the PHA plans to employ preferences for "residents who live and/or work in the jurisdiction" (select one) [;gI This preference has previously been reviewed and approved by HUD The PHA requests approval for this preference through this PHA Plan 6. Relationship of preferences to income targeting requirements: (select one) D The PHA applies preferences within income tiers [;gI Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements Based on the 2000 Census, there are 8,636 (10.4%) residents who live at or below the Federal poverty guideline. These poor residents represent 10% (4,425) of Santa Monica households. The median gross annual income for current participants of all SMHA programs is $9,588 which is 19% of the City's household median income of $50,714 (2000 Census). (5) Special Purpose Section 8 Assistance Proerams a. In which documents or other reference materials are the policies governing eligibility, selection, and admissions to any special-purpose section 8 program administered by the PHA contained? (select all that apply) [;gI The Section 8 Administrative Plan [;gI Briefing sessions and written materials D Other (list below) b. How does the PHA announce the availability of any special-purpose section 8 programs to the public? D Through published notices [;gI Other (list below) Referrals are made from non-profit homeless agencies in the city for the Shelter Plus Care programs and from homeless transitional housing facilities for the Transitional Homeless Set-Aside program. In addition, the Family Place and St. Joseph's Center refer participants for the HOME funded homeless voucher programs. Victims of domestic violence are referred through Sojourn which operates in a consortium with other domestic violence shelters. FY 2002-03 Annual Plan Page 24 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 1. DYes D No: Does the PHA plan to charge rents at a fixed amount or percentage less than 30% of adjusted income? 2. If yes to above, list the amounts or percentages charged and the circumstances under which these will be used below: d. Which of the discretionary (optional) deductions and/or exclusions policies does the PHA plan to employ (select all that apply) D For the earned income of a previously unemployed household member D For increases in earned income D Fixed amount (other than general rent-setting policy) If yes, state amount/s and circumstances below: D D D D D D Fixed percentage (other than general rent-setting policy) If yes, state percentage/s and circumstances below: For household heads For other family members For transportation expenses For the non-reimbursed medical expenses of non~disabled or non-elderly families Other (describe below) e. Ceiling rents 1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income) (select one) DYes for all developments D Yes but only for some developments D No 2. For which kinds of developments are ceiling rents in place? (select all that apply) D D D D For all developments For all general occupancy developments (not elderly or disabled or elderly only) For specified general occupancy developments For certain parts of developments; e.g., the high-rise portion FY 2002-03 Annual Plan Page 26 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 B. Section 8 Tenant-Based Assistance Exemptions: PHAs ion 8 tena complete sub-compo cc' -based sec 0 r program, certificates. (1) Payment Standards Describe the voucher payment standards and policies. a. What is the PHA's payment standard? (select the category that best describes your standard) D At or above 90% but below 100% of FMR D 100% of FMR D Above 100% but at or below 110% of FMR [8J Above 110% of FMR (if HUD approved; describe circumstances below) Area rents are exceptionally high and HUn approved a 3rd voucher payment standard in May 2002 as follows: $886 for O-bdrm, $1,204 for I-bdrm, $1,667 for 2-bdrm, $2,022 for 3-bdrm. A 5th payment standard application, which reflects the current 40th percentile of the rent control market, was submitted to HUD in February 2006. The Section 8, HOME TBRA and Shelter Plus Care programs are dependent on keeping the payment standard linked to the 40th percentile rent-controlled rent by bedroom size. Landlords in Santa Monica are extremely unlikely to continue accepting Section 8, HOME or Shelter Plus Care vouchers without a payment standard that reflects the 40th percentile rent-controlled rent. In order to remain competitive in Santa Monica's rental marketplace, unlike a number of housing authorities in Southern California, the Santa Monica did not reduce its payment standards in 2004 after HUn instituted its budget based funding system. Sufficient project reserves allowed the HA to continue paying rents at its' current payment standard level. However, Congress has reduced HA's project reserves to a maximum of 2 weeks average rent payments in 2005. Without sufficient project reserves, the HA will have to carefully monitor its monthly rent expenditures during 2006-07 while it continues a planning process to develop long term funding strategies in light of the Administration's proposed ongoing diminishing federal funding combined with rising rents. FY 2002-03 Annual Plan Page 28 HUD 50075 OMS Approval No: 2577-0226 Expires: 03/31/2002 b. X Yes 0 No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? (if yes, list below) Participants can use their utility allowance credit to off-set their minimum rent requirement, when necessary. 5. Operations and Management [24 CPR Part 903.7 9 (e)] Exern sectio A~.. .PHi\..~~na~~~.~~.~.~t~~~.!~t~ Dt\scribe tht\iPlu\'!)m~Q~gt\lllt\Qtstfll!;itqt"t\ aridQrg4Pj~4ti()n. ( select one) o An organization chart showing the PHA's management structure and organization is attached. ~ A brief description of the management structure and organization of the PHA follows: The Santa Monica Housing Authority is part of the Housing and Redevelopment Division of the City of Santa Monica, Resource Management Department (RMD). The Housing Authority Administrator reports to the Housing and Redevelopment Division Manager who then reports to the RMD Director. The RMD Director, in turn, reports to the City Manager who is also the Executive Director of the Housing Authority. Program Name Expected Turnover Public Housin Section 8 Vouchers N/A 1,092 projected lease up to 99% to 100% based on current 100% lease up as of 2-2006. N/A 1 % per month on average. However given the large number of senior clients, this will increase si nificantl FY 2002-03 Annual Plan Page 30 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Exem Sectio A. Public Housing NA 1. D Yes D No: Has the PHA established any written grievance procedures in addition to federal requirements found at 24 CPR Part 966, Subpart B, for residents of public housing? If yes, list additions to federal requirements below: 2. Which PHA office should residents or applicants to public housing contact to initiate the PHA grievance process? (select all that apply) D PHA main administrative office D PHA development management offices D Other (list below) B. Section 8 Tenant-Based Assistance 1. [:gI Yes D No: Has the PHA established informal review procedures for applicants to the Section 8 tenant-based assistance program and informal hearing procedures for families assisted by the Section 8 tenant- based assistance program in addition to federal requirements found at 24 CFR 982? If yes, list additions to federal requirements below: 2. Which PHA office should applicants or assisted families contact to initiate the informal review and informal hearing processes? (select all that apply) [:gI PHA main administrative office [:gI Other (list below) Request must be in writing as per administrative plan 7. Capital Improvement Needs N/ A [24 CFR Part 903.7 9 FY 2002-03 Annual Plan Page 32 HUD 50075 OMS Approval No: 2577-0226 Expires: 03/3112002 DYes D No: a) Has the PHA received a HOPE VI revitalization grant? (if no, skip to question c; if yes, provide responses to question b for each grant, copying and completing as many times as necessary) b) Status of HOPE VI revitalization grant (complete one set of questions for each grant) 1. Development name: 2. Development (project) number: 3. Status of grant: (select the statement that best describes the current status) D D D D Revitalization Plan under development Revitalization Plan submitted, pending approval Revitalization Plan approved Activities pursuant to an approved Revitalization Plan underway DYes D No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant in the Plan year? If yes, list development name/s below: DYes D No: d) Will the PHA be engaging in any mixed-finance development activities for public housing in the Plan year? If yes, list developments or activities below: DYes D No: e) Will the PHA be conducting any other public housing development or replacement activities not discussed in the Capital Fund Program Annual Statement? If yes, list developments or activities below: ~ Demolition and Disposition Nt A CFR Part 903.7 9 1. 0 Yes D No: Does the PHA plan to conduct any demolition or disposition activities (pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.c. 1437p)) in the plan Fiscal Year? (If "No", skip to component 9; if "yes", complete one activity description for each development.) 2. Activity Description FY 2002-03 Annual Plan Page 34 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/3112002 2. Activity Description o Yes 0 No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table? If "yes", skip to component 10. If "No", complete the Activity Description table below. Desi nation of Public Housin 1 a. Development name: lb. Develo ment ( ro'ect) number: 2. Designation type: Occupancy by only the elderly 0 Occupancy by families with disabilities 0 Occu anc b onl elderl families and families with disabilities 0 3. Application status (select one) Approved; included in the PHA's Designation Plan 0 Submitted, pending approval 0 Planned a lication 0 4. Date this desi nation a roved, submitted, or lanned for submission: (DD/MM/YY) 5. If approved, will this designation constitute a (select one) o New Designation Plan o Revision of a reviousl -a roved Desi nation Plan? 6. Number of units affected: 7. Coverage of action (select one) o Part of the development .0 Total develo ment 10. Conversion of Public Housin2 to Tenant-Based Assistance N/ A [24 CFR Part 903.7 9 A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD FY 1996 HUD Appropriations Act 1. 0 Yes 0 No: Have any of the PHA's developments or portions of developments been identified by HUD or the PHA as covered under section 202 of the HUD FY 1996 HUD Appropriations Act? (If "No", skip to component 11; if "yes", complete one activity description for each identified development, unless eligible to complete a streamlined submission. PHAs completing streamlined submissions may skip to component 11.) FY 2002-03 Annual Plan Page 36 HUD 50075 OMS Approval No: 2577-0226 Expires: 03/31/2002 11. Homeownership Proe;rams Administered bv the PHA [24 CPR Part 903.79 (k)] A. Public 1.0 Yes 0 No: Does the PHA administer any homeownership programs administered by the PHA under an approved section 5(h) homeownership program (42 U.S.C. 1437c(h)), or an approved HOPE I program (42 U.S.c. 1437aaa) or has the PHA applied or plan to apply to administer any homeownership programs under section 5(h), the HOPE I program, or section 32 of the U.S. Housing Act of 1937 (42 U.S.c. 1437z-4). (If "No", skip to component lIB; if "yes", complete one activity description for each applicable program/plan, unless eligible to complete a streamlined submission due to small PHA or high performing PHA status. PHAs completing streamlined submissions may skip to component lIB.) 2. Activity Description DYes 0 No: Has the PHA provided all required activity description information for this component in the optional Public Housing Asset Management Table? (If "yes", skip to component 12. If "No", complete the Activity Description table below.) Public Housing Homeownership Activity Description (Complete one for each development affected) 1a. Development name: lb. Development (project) number: 2. Federal Program authority: o HOPE I o 5(h) o Turnkey III o Section 32 of the USHA of 1937 (effective 10/1/99) 3. Application status: (select one) D Approved; included in the PHA's Homeownership PlanlProgram FY 2002-03 Annual Plan Page 38 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 interested in Section 8 participants participating in their project. The Housing Authority will work closely with our Family Self Sufficiency case managers at the St. Joseph's Center to target FSS participants who would qualify for the Habitat project. 2. Program Description: a. Size of Program ~ YesD No: Will the PHA limit the number of families participating in the section 8 homeownership option? If the answer to the question above was yes, which statement best describes the number of participants? (select one) [8J 25 or fewer participants D 26 - 50 participants D 51 to 100 participants D more than 100 participants b. PHA-established eligibility criteria DYes [8J No: Will the PHA's program have eligibility criteria for participation in its Section 8 Homeownership Option program in addition to HUD criteria? If yes, list criteria below: 12. PHA Community Service and Self-sufficiency Programs Nt A [24 CPR Part 903.7 9 (I)] I?~~~g~i()~s componellLS A. PHA Coordination with the Welfare (TANF) Agency 1. Cooperative agreements: DYes D No: Has the PHA has entered into a cooperative agreement with the T ANF Agency, to share information and/or target supportive services (as contemplated by section 12(d)(7) of the Housing Act of 1937)? The Housing Authority signed a cooperative GAIN agreement with the Department Of Public Services in 1997. We have been FY 2002-03 Annual Plan Page 40 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/3112002 with an MSW level Licensed Clinical Social Worker to assist staff and participants in assessing the need for and accessing services. b. Economic and Social self-sufficiency programs ~ Yes 0 No: Does the PHA coordinate, promote or provide any programs to enhance the economic and social self- sufficiency of residents? (If "yes", complete the following table; if "no" skip to sub-component 2, Family Self Sufficiency Programs. The position of the table may be altered to facilitate its use. ) Services an~Programs Program Name & Description Estimated Allocation Access Eligibility (including location, if appropriate) Size Method (developme(lt office I (public housing or (waiting PHA main office I section 8 list/random other provider name) participants or selection/specific both) criteria/other) Family Self Sufficiency 178 Section 8 Case Management all All participants PHA office and S1. Section 8 Josephs Center Emergency Grants As needed Need PHA office Section 8 Escrow Accounts 76 totaling Available to all PHA office Section 8 $283,405 Child Care As needed Specific criteria Connections for Section 8 Children Transportation As needed As needed Big Blue Bus Section 8 Family Unification As needed Dep1. of Children and Section 8 Family Services Children Services As needed Dep1. of Children and Family Services Family preservation including As needed Multi-agency program housing search, moving expenses, funded by Los Angeles utility turn-ons and legal County. expenses. Also security deposits, purchase of furniture, parenting skills, etc. Shelter Plus Care 141 Case management agency referrals Security and utility deposits, 141 and as SPC tenants only reimburse owners for damage needed caused by tenants or up to 80% of one month loss of contract rent if tenant moves without notice. FY 2002-03 Annual Plan Page 42 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/3112002 C. Welfare Benefit Reductions 1. The PHA is complying with the statutory requirements of section 12(d) of the u.s. Housing Act of 1937 (relating to the treatment of income changes resulting from welfare program requirements) by: (select all that apply) cg] Adopting appropriate changes to the PHA's public housing rent determination policies and train staff to carry out those policies cg] Informing residents of new policy on admission and reexamination o Actively notifying residents of new policy at times in addition to admission and reexamination. cg] Establishing or pursuing a cooperative agreement with all appropriate T ANF agencies regarding the exchange of information and coordination of services cg] Establishing a protocol for exchange of information with all appropriate T ANF agenCIes o Other: (list below) 13. PHA Safety and Crime Prevention Measures N/ A [24 CFR Part 903.7 9 (m)] Ex trlponeIltl A. Need for measures to ensure the safety of public housing residents 1. Describe the need for measures to ensure the safety of public housing residents (select all that apply) o High incidence of violent and/or drug-related crime in some or all of the PHA's developments o High incidence of violent and/or drug-related crime in the areas surrounding or adjacent to the PHA's developments o Residents fearful for their safety and/or the safety of their children o Observed lower-level crime, vandalism and/or graffiti o People on waiting list unwilling to move into one or more developments due to perceived and/or actual levels of violent and/or drug-related crime o Other (describe below) FY 2002-03 Annual Plan Page 44 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/3112002 o o o o Other activities (list below) 2. Which developments are most affected? (list below) Police regularly testify in and otherwise support eviction cases Police regularly meet with the PHA management and residents Agreement between PHA and local law enforcement agency for provision of above-baseline law enforcement services Additional information as re uired b PHDEPIPHDEP Plan DYes 0 No: Is the PHA eligible to participate in the PHDEP in the fiscal year covered by this PHA Plan? DYes 0 No: Has the PHA included the PHDEP Plan for FY 2000 in this PHA Plan? DYes 0 No: This PHDEP Plan is an Attachment. (Attachment Filename: _) FY 2002-03 Annual Plan Page 46 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/3112002 D Comprehensive stock assessment D Other: (list below) 3. DYes D No: Has the PHA included descriptions of asset management activities in the optional Public Housing Asset Management Table? 18. Other Information [24 CFR Part 903.79 (r)] A. Resident Advisory Board Recommendations 1. DYes [gI No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Board/s? 2. If yes, the comments are: (if comments were received, the PHA MUST select one) D Attached at Attachment (File name) D Provided below: NA 3. In what manner did the PHA address those comments? (select all that apply) D Considered comments, but determined that no changes to the PHA Plan were necessary. D The PHA changed portions of the PHA Plan in response to comments List changes below: [gI Other: (list below) Any comments are pending the Public Hearing scheduled for 4-11-06 at the City Council meeting. B. Description of Election process for Residents on the PHA Board NI A 1. DYes [gI No: Does the PHA meet the exemption criteria provided section 2(b)(2) of the U.S. Housing Act of 19317 (If no, continue to question 2; if yes, skip to sub-component C.) 2. DYes [gI No: Was the resident who serves on the PHA Board elected by the residents? (If yes, continue to question 3; if no, skip to sub- component C.) 3. Description of Resident Election Process FY 2002-03 Annual Plan Page 48 HUD 50075 OMS Approval No: 2577-0226 Expires: 03/3112002 ~ ~ ~ ~ The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below) Other: (list below) The City of Santa Monica's updated FY 2000-2005 Housing Element Update reiterated that the Section 8 program is integral to the City's efforts to preserve its affordable housing stock. The Housing Element's 1998-2005 Action Plan requires: (no changes from previous PHA Plan) The development of programs to protect Section 8 tenants from contract opt outs. The City created the Tenant Assistance Rental Program (T ARP) in June 1998 to assist Section 8 "opted-out" tenants and the Housing Authority continues to operate the program. Take all necessary steps to increase the FMR so that Section 8 can offer market-based rents. The City received approval for a third increased voucher payment standard ranging from 163% to 203% of the LA FMR. The Housing Element also requires that the City develop a package of programs to encourage landlords to participate in the Section 8 program, including loans and/or grants for rehabilitation and improved tenant screening and support services. In addition, it continues to focus its social service efforts on community-based referrals for needed support services and has also enhanced its_ ability to screen new applicants for criminal activity. 1. The 2005-2010 Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe belowl The plan identifies the Section 8 program, the HOME TBRA program and the Shelter Plus Care program as integral to meeting the affordable housing needs of very-low income households and the City's homeless population. FY 2002-03 Annual Plan Page 50 HUD 50075 OMS Approval No: 2577-0226 Expires: 03/31/2002 FY 2002-03 Annual Plan Page 52 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Component 7 Capital Fund Program Annual Statement Parts I, II, and II Annual Statement Capital Fund Program (CFP) Part I: Summary Capital Fund Grant Number FFY of Grant Approval: (MMlYYYY) D Original Annual Statement Line No. Summary by Development Account Total Estimated Cost 1 Total Non-CGP Funds 2 1406 Operations 3 1408 Management Improvements 4 1410 Administration 5 1411 Audit 6 1415 Liquidated Damages 7 1430 Fees and Costs 8 1440 Site Acquisition 9 1450 Site Improvement 10 1460 Dwelling Structures 11 1465.1 Dwelling Equipment-Nonexpendable 12 1470 Nondwelling Structures 13 1475 Nondwelling Equipment 14 1485 Demolition 15 1490 Replacement Reserve 16 1492 Moving to Wark Demonstration 17 1495.1 Relocation Costs 18 1498 Mod Used for Development 19 1502 Contingency 20 Amount of Annual Grant (Sum of lines 2-19) 21 Amount of line 20 Related to LBP Activities 22 Amount of line 20 Related to Section 504 Compliance 23 Amount of line 20 Related to Security 24 Amount of line 20 Related to Energy Conservation Measures Table Library Annual Statement Capital Fund Program (CFP) Part III: Implementation Schedule Development All Funds Obligated All Funds Expended Number/Name (Quarter Ending Date) (Quarter Ending Date) HA- Wide Activities Table Library -d <!) '0 .;; Q 0 .... ell 0.. ~ <!) ,.Q .D ~ B Q.l i: - .9 ,.Q ...... ell o::l Eo-; S .... <B ~ .S - Cl) ..c i: ~ :.a ~ ::l ...... U = .S ~ V- a :D ~ E VJ ~ :.a ...... = 4-< ~ 0 ~ <!) VJ ::l ...... <!) ~ -B rIJ i: rIJ 0 < VJ i: .9 = t) .... ::l rIJ b = VJ .s 0 .... == <B ~ <!) u .... i: - o::l ..c '0 = .5 ~ 0 - c;; ~ u = ] 0 u .... <!) ...... E-< 0 <!) <!) CI)