SR-407-000-01 (7)
RM:HRD:PM:PM:f:\RESOURCE\SHARE\ST AFFREPORTS\HAPLAN22304.doc
Council Meeting: March 23, 2004 Santa Monica, California
qA
MAR 2 3 2004
To:
Chairperson and Housing Authority Members
From:
City Staff
Subject:
Public Hearing and approval of Public Housing Authority (PHA)
Agency Plan 2004-05
INTRODUCTION
This report transmits the annual Public Housing Authority (PHA) Agency Plan 2004-05
and recommends that the Housing Authority hold a public hearing, approve the plan and
certify compliance with the FY 2001-02 through 2005-06 Consolidated Plan. The
submission of the plan is a technical requirement created by the Quality Housing and
Work Responsibility Act of 1998. A public notice giving the public hearing date and time
and locations where copies of the plan were available for public review was published
on February 7,2004 in the Los Anaeles Times.
BACKGROUND
On October 21, 1999, the Department of Housing and Urban Development (HUD)
published final regulations requiring each Housing Authority administering either Section
8 assistance or public housing to submit a five-year plan and an annual plan to HUD.
HUD also requires that Public Housing Authorities use a HUD template to create their
plan. The template is largely comprised of a series of questions that advise HUD,
Section 8 tenants and the public at-large of the PHA's mission of serving the needs of
families and the PHA's strategy for addressing those needs. The plan does not amend
any existing Housing Authority policy or regulation.
qA
MAR 2 3 2004
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Very little narrative is required by the HUD template, making the annual plan somewhat
difficult to follow. In addition, some sections of the template are applicable only to
project-based Section 8 housing and therefore not relevant to Santa Monica.
DISCUSSION
The primary goal of the Santa Monica Housing Authority's Public Housing Authority
Agency Plan in the last two years is to fully utilize its 1,092 vouchers. At present, the
Section 8 lease up rate is 99%. The Housing Commission reviewed the attached plan at
its February 19, 2004 meeting and did not recommend changes or additions. In
addition, no written comments were received during the 45-day public comment period.
BUDGET/FINANCIAL IMPACT
No fiscal or budgetary impacts will result from the approval of the plan.
RECOMMENDA TIONS
Staff recommends that the Housing Authority hold a public hearing, approve the Public
Housing Authority (PHA) Agency Plan 2004-05 and certify compliance with, the FY
2001-02 through 2005-06 Consolidated Plan.
Prepared by: Jeff Mathieu, Director of Resource Management
Bob Moncrief, Housing and Redevelopment Manager
Peter Mezza, Housing Authority Administrator
Attachments: A: Public HousinQ Authority Aqencv Plan 2004-05
llikl~
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
/
PHA Plans
5 Year Plan for Fiscal Years 2004-05 - 2009-10
Annual Plan for Fiscal Year 2004-2005
NOTE: TIllS PHA PLANS TEMPLATE (BUD 50075) IS TO BE COMPLETED IN
ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE pm NOTICES
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
PHA Plan
Agency Identification
PHA Name: City of Santa Monica Housing Authority
PHANumber: CAllI
PHA Fiscal Year Beginning: (07/2004)
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by
contacting: (select all that apply)
IZI Main administrative office of the PHA
o PHA development management offices
o PHA local offices
Display Locations For PHA Plans and Supporting Documents
The PHA Plans (including attachments) are available for public inspection at: (select all
that apply)
IZI Main administrative office of the PHA
o PHA development management offices
o PHAlocaloffices
o Main administrative office of the local government
o Main administrative office of the County government.
o Main administrative office of the State government
IZI Public library
o PHA website
o Other (list below)
PHA Plan Supporting Documents are available for inspection at: (select all that apply)
IZI Main business office of the PHA '
o PHA development management offices
o Other (list below)
PHA Identification Section, Page 1
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
5- YEAR PLAN
PHA FISCAL YEARS 2004-5 - 2009-10
[24 CFR Part 903.5]
A. Mission
State the PHA's mission for serving the needs of low-income, very low income, and extremely low-income
families in the PHA's jurisdiction. (select one of the choices below)
IZI The mission of the PHA is the same as that of the Department of Housing and
Urban Development: To promote adequate and affordable housing, economic
opportunity and a suitable living environment free from discrimination.
D The PHA's mission is: (state mission here)
B. Goals
The goals and objectives listed below are derived from HUD's strategic Goals and Objectives and those
emphasized in recent legislation. PHAs may select any of these goals and objectives as their own, or
identify other goals and/or objectives. Whether selecting the HUD-suggested objectives or their own,
PHAS ARE STRONGLY ENCOURAGED TO IDENTIFY QUANTIFIABLE MEASURES OF
SUCCESS IN REACmNG THEIR OBJECTIVES OVER THE COURSE OF THE 5 YEARS.
(Quantifiable measures would include targets such as: numbers of families served or PHAS scores
achieved.) PHAs should identify these measures in the spaces to the right of or below the stated objectives.
HUD Strategic Goal: Increase the availability of decent, safe, and affordable
housing.
IZI PHA Goal: Expand the supply of assisted housing
Objectives:
[gI Apply for additional rental vouchers:
D Reduce public housing vacancies:
D Leverage private or other public funds to create additional housing
opportunities:
D Acquire or build units or developments
[gI Other (list below)
Apply for available rescinded vouchers, if available, in order to increase the number
of needy families assisted by the Section 8 program. As of 2/1104, 100% of available
vouchers are leased. Anticipate 99% to 100% voucher utilization throughout 2004.
IZI PHA Goal: Improve the quality of assisted housing
Objectives:
D Improve public housing management: (PHAS score)
[gI Iniprove voucher management: (SEMAP score)
. 5 Year Plan Page I
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
..
D
r81
D
D
D
D
r81
Increase customer satisfaction:
Concentrate on efforts to improve specific management functions:
(list; e.g., public housing [mance; voucher unit inspections)
Renovate or modernize public housing units:
Demolish or dispose of obsolete public housing:
Provide replacement public housing:
Provide replacement vouchers:
Other: (list below)
Based upon the availability of CDBG funds, continue to advocate that
priority be given in the City's Rental Repair Program to owners of Section 8
buildings who house families with children 6 years old and younger and to
Section 8 families who require a wheel chair ramp.
X PHA Goal: Increase assisted housing choices
Objectives:
r81 Provide voucher mobility counseling:
r81 Conduct outreach efforts to potential voucher landlords
r81 Increase voucher payment standards
r81 Implement voucher homeownership program:
D Implement public housing or other homeownership programs:
D Implement public housing site-based waiting lists:
D Convert public housing to vouchers:
r81 Other: (list below)
Maintain a owner generated, weekly listing of apartments specifically available to
Section 8 tenants. Pay for, update and provide to Santa Monica voucher holders and
disabled voucher holders weekly rental listings from Westside Rental Connection in
order to assist them in finding housing in Santa Monica. The housing authority pays
$1,500 for a I-year corporate membership that would otherwise cost an individual
$60 for a 2-month membership. The Westside Rental Connection listing provides
voucher holders specific rental information about a large pool of apartments for
rent in Santa Monica and greatly increases their chances for leasing a unit.
Continue to go to owner association meetings to increase interest in the Section 8
program among Santa Monica owners and to respond to any questions or
complaints about the Section 8 program. We will also secure a booth at the 2004
conference of the Apartment Owners Association of Greater Los Angles annual
conference.
Continue to promote the utilization of deed restricted housing by Section 8 tenants
in order to increase mixed income opportunities for Section 8 tenants.
5 Year Plan Page 2
HUD50075
OMB Approval No: 2577-0226
Expires: 03/31nOO2
Continue participation in Habit For Humanity (HH) family housing project with the
goal of having at least one Section 8 family purchase a unit form Habitat. We
anticipate that HH will formally initiate the required City development approval
process in 2004 and begin their tenant application process. Outreach to Section 8
families to increase changes of Habit selecting at least one Section 8 family for
ownership of project to be located in the Pico neighborhood.
HUD Strategic Goal: Improve community quality of life and economic vitality
D PHA Goal: Provide an improved living environment
Objectives:
D Implement measures to deconcentrate poverty by bringing higher income
public housing households into lower income developments:
D Implement measures to promote income mixing in public housing by
assuring access for lower income families into higher income
developments:
D Implement public housing security improvements:
D Designate developments or buildings for particular resident groups
(elderly, persons with disabilities)
IZI Other: (list below)
The Santa Monica Housing Authority does not administer project based
rental assistance.
HUD Strategic Goal: Promote self-sufficiency and asset development of families
and individuals
IZI PHA Goal: Promote self-sufficiency and asset development of assisted
households
Objectives:
IZI Increase the number and percentage of employed persons in assisted
families:
IZI Provide or attract supportive services to improve assistance recipients'
employability:
IZI Provide or attract supportive services to increase independence for the
elderly or families with disabilities.
IZI Other: (list below)
There are currently 124 families participating in the Family Self-
Sufficiency Program (FSS) who include 22 Shelter Plus Care
participants. In 2003, 18 FSS participants completed the program, 1
bought a home, 6 graduated from college and 6 completed training
5 Year Plan Page 3
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
courses. SMHA maintains 58 escrow savings accounts to date totaling
$458,490. The average escrow balance is $7,905.
The housing authority funds St. Joseph's Center in the amount of
$73,400 for FSS case management services.
On-going community based referrals to social service agencies to
assist Section 8 participants (SMHA contributes $59,400 annually for
case management services.).
Shelter + Care: provide housing and supportive services for 121
formerly homeless persons with chronic mental illness, substance
abuse, and or mV/AIDS and other disabilities.
HUD Strategic Goal: Ensure Equal Opportunity in Housing for all Americans
[gj PHA Goal: Ensure equal opportunity andaffmnatively further fair housing
Objectives:
[gj Undertake affirmative measures to ensure access to assisted housing
regardless of race, color, religion national origin, sex, familial status, and
disability:
[gj Undertake affIrmative measures to provide a suitable living environment
for families living in assisted housing, regardless of race, color, religion
national origin, sex, familial status, and disability:
[gj Undertake affIrmative measures to ensure accessible housing to persons
with all varieties of disabilities regardless of unit size required:
[gj Other: (list below)
Homeless Transitional Set-Aside Program: provides 20 Section 8 vouchers
annually to (formerly homeless) graduates of two transitional housing
programs funded by the City of Santa Monica. All vouchers currently in. use
and the program ended on July 1,2003. However, transitional vouchers that
are "turned over" will be reserved for newly referred transitional program
graduates.
Administer a HOME funded rental assistance program for Victims of
Domestic Violence. Currently assisting 5 families. Referrals only accepted
from Sojurn, the domestic violence program of the Ocean Park Community
Center (OPCC) All vouchers are currently in use and any "turned over"
vouchers will be re-issued to eligible Sojurn referrals.
5 Year Plan Page 4
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/3112002
Other PHA Goals and Objectives: (list below) NA
5 Year Plan Page 5
HUn 50075
OMB Approval No: 2577-0226
Expires: 03/3112002
Annual PHA Plan
PHA Fiscal Year 2003-04
[24 CFR Part 903.7]
i. Annual Plan Tvpe:
Select which type of Annual Plan the PHA will submit.
D Standard Plan
Streamlined Plan:
D High Performing PHA
D Small Agency (<250 Public Housing Units)
IZI Administering Section 8 Only
D Troubled Agency Plan
ii. Executive Summary of the Annual PHA Plan
The City of Santa Monica Housing Authority's (SMHA)Annual Plan outlines its }
primary focus of remaining competitive in the rental market in order to provide a range
of affordable housing opportunities for Section 8 and Shelter Plus Care participants. In
addition, the plan outlines SMHA's efforts to provide or provide for a range of
community-based services that allow many of its elderly and disabled participants to
continue to live independently in the community.
iii. Annual Plan Table of Contents
[24 CFR Part 903.79 (r)]
Provide a table of contents for the Annual Plan. including attachments, and a list of supporting
documents available for public inspection
Table of Contents
Page #
Annual Plan
1. Executive Summary
11. Table of Contents
1. Housing Needs
2. Financial Resources
3. Policies on Eligibility, Selection and Admissions
4. Rent Determination Policies
5. Operations and 'Management Policies
6. Grievance Procedures
7. Capital Improvement Needs
8. Demolition and Disposition
9. Designation of Housing
FY 2002-03 Annual Plan Page I
5
11
13
26
28
30
N/A
N/A
N/A
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
10. Conversions of Public Housing
11. Homeownership
12. Community Service Programs
13. Crime and Safety
14. Pets (Inactive for January 1 PHAs) .
15. Civil Rights Certifications (included with PHA Plan Certifications)
16. Audit
17. Asset Management
18. Other Information
Attachments
Indicate which attachments are provided by selecting all that apply. Provide the attachment's name (A,
B, etc.) in the space to the left of the name of the attachment. Note: If the attachment is provided as a
SEPARATE file submission from the PHA Plans file, provide the file name in parentheses in the space
to the right of the title.
N/A
36 -
N/A
N/A
N/A
N/A
Required Attachments: NA
o Admissions Policy for Deconcentration
o FY 2000 Capital Fund Program Annual Statement
o Most recent board-approved operating budget (Required Attachment for PHAs
that are troubled or at risk of being designated troubled ONLY)
Optional Attachments: NA
o PHA Management Organizational Chart
o FY 2000 Capital Fund Program 5 Year Action Plan
o Public Housing Drug Elimination Program (PHDEP) Plan
o Comments of Resident Advisory Board or Boards (must be attached if not
included in PHA Plan text)
o Other (List below, providing each attachment name)
Supporting Documents Available for Review
Indicate which documents are available for public review by plac~g a mark in the "Applicable & On
Display" column in the appropriate rows. All listed documents must be on display if applicable to the
program activities conducted by the PHA.
Applicable
&
On Dis la
X
List of Su ortin Documents Available for Review
Supporting Document Applicable Plan
Component
X
PHA Plan Certifications of Compliance with the PHA Plans 5 Year and Annual Plans
and Related Re ulations
StatelLocal Government Certification of Consistency with 5 Year and Annual Plans
the Consolidated Plan
Pair Housing Documentation: 5 Year and Annual Plans
Records reflecting that the PHA has examined its programs
or proposed programs, identified any impediments to fair
housing choice in those programs, addressed or is
addressing those impediments in a reasonable fashion in view
of the resources available, and worked or is workin with
X
FY 2002-03 Annual Plan Page 2
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
List of Supportim~ Documents Available for Review
Applicable Supporting Document Applicable Plan
& Component
On Display
local jurisdictions to implement any of the jurisdictions'
initiatives to affrrmatively further fair housing that require
the PHA's involvement.
X Consolidated Plan for the jurisdictionls in which the PHA is Annual Plan:
located (which includes the Analysis of Impediments to Fair Housing Needs
Housing Choice (AI))) and any additional backup data to
support statement of housinl! needs in the jurisdiction
X Most recent board-approved operating budget for the public Annual Plan:
housing program Financial Resources; .
.
NA Public Housing Admissions and (Continued) Occupancy Annual Plan: Eligibility,
Policy (A&O), which includes the Tenant Selection and Selection, and Admissions
Assignment Plan [TSAP] Policies
X Section 8 Administrative Plan Annual Plan: Eligibility,
Selection, and Admissions
Policies
NA Public Housing Deconcentration and Income Mixing Annual Plan: Eligibility,
Documentation: Selection, and Admis!jions
1. PHA board certifications of compliance with Policies
deconcentration requirements (section 16(a) of the US
Housing Act of 1937, as implemented in the 2/18/99
Quality Housing and Work Responsibility Act Initial
Guidance; Notice and any further HUD guidance) and
2. Documentation of the required deconcentration and
income mixing analysis
NA Public housing rent determination policies, including the Annual Plan: Rent
methodology for setting public housing flat rents Determination
o check here if included in the public housing
A & 0 Policy
NA Schedule of flat rents offered at each publiCchousing Annual Plan: Rent
development Determination
X check here if included in the public housing
A & 0 Policv
X Section 8 rent determination (payment standard) policies Annual Plan: Rent
X check here if included in Section 8 Determination .
Administrative Plan
NA Public housing management and maintenance policy Annual Plan: Operations
documents, including policies for the prevention or and Maintenance
eradication of pest infestation (including cockroach
infestation)
NA Public housing grievance procedures Annual Plan: Grievance
o check here if included in the public housing Procedures
A & 0 Policy
X Section 8 informal review and hearing procedures Annual Plan: Grievance
X check here if included in Section 8 Procedures
Administrative Plan
NA The HUD-approved Caoital Fund/Comprehensive Grant Annual Plan: Capital Needs
FY 2002-03 Annual Plan Page 3
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/3112002
List of Supportim! Documents Available for Review
Applicable Supporting Document Applicable Plan
& Component
On Display
Program Annual Statement (HUD 52837) for the active grant
year
NA Most recent ClAP Budget/Progress Report (HUD 52825) for Annual Plan: Capital Needs
any active ClAP JU'ant
NA Most recent, approved 5 Year Action Plan for the Capital Annual Plan: Capital Needs
Fund/Comprehensive Grant Program, if not included as an
attachment (provided at PHA OPtion)
NA Approved HOPE VI applications or, if more recent, Annual Plan: Capital Needs
approved or submitted HOPE VI Revitalization Plans or any
other approved prooosal for develooment of public housin~
NA Approved or submitted applications for demolition and/or Annual Plan: Demolition
disposition of public housine: and Disposition
NA Approved or submitted applkations for designation of public Annual Plan: Designation of
housine: (Desi2Ilated Housine: Plans) Public Housing
NA Approved or submitted assessments of reasonable Annual Plan: Conversion of
revitalization of public housing and approved or submitted Public Housing
conversion plans prepared pursuant to section 202 of the
1996 lRJD Appropriations Act
NA Approved or submitted public housing homeownership Annual Plan:
programs/plans Homeownership
NA Policies governing any Section 8 Homeownership program Annual Plan:
D check here if included in the Section 8 Homeownership
Administrative Plan
NA Any cooperative agreement between the PHA and the TANF Annual Plan: Community
a2ency Service &. Self-Sufficiency
X FSS Action Plan/s for public housing and/or Section 8 Annual Plan: Community
Service & Self-Sufficiency
NA Most recent self-sufficiency (ED/SS, TOP or ROSS or other Annual Plan: Community
resident services JU'ant) grant program reports Service & Self-Sufficiency
The most recent Public Housing Drug Elimination Program Annual Plan: Safety and
(pHEDEP) semi-annual performance report for any open Crime Prevention
grant and most recently submitted PIIDEP application
(PIIDEP Plan)
NA The most recent fiscal year audit of the PHA conducted Annual Plan: Annual Audit
under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U.
S.c. 1437c(h)), the results of that audit and the PHA's .
response to any fmdings
NA Troubled PHAs: MONRecoverv Plan Troubled PHAs
NA Other supporting documents (optional) (specify as needed)
(list individually; use as many lines as necessary)
1. Statement of Housin2 Needs
[24 CPR Part 903.79 (a)]
A. Housing Needs of Families in the Jurisdictionls Served by the PHA
FY 2002-03 Annual Plan Page 4
HUD 50075
OMB Approval No: 2577-0226
Expires: 0313112002
Based upon the information contained in the Consolidated Plants applicable to the jurisdiction, and/or
other data available to the PHA, provide a statement of the housing needs in the jurisdiction by
completing the following table. In the "Overall" Needs column, provide the estimated number of renter
families that have housing needs. For the remaining characteristics, rate the impact of that factor on the
housing needs for each family type, from I to 5, with I being "no impact" and 5 being "severe impact."
Use N/A to indicate that no information is available upon which the PHA can make this assessment.
Housing Needs of Families in the Jurisdiction
by Family Type *FY2003-04 One-Year Action Plan did not update
information
Family Type Overall Afford- Supply Qualit Access Size Location
ability y -ibility
Income <= 30% 5,646 5 5 2 2 5 2
of AMI
Income >30% 4,624 5 5 2 2 5 2
but <=50% of
AMI
Income >50% 5,774 5 5 3 4 2 4
but <80% of
AMI
Elderlv 4,700 5 5 3 4 2 4
Families with Info. not
Disabilities available
Black 911 5 5 3 2 5 4
Asian 685 5 5 2 2 5 2
White 12,311 5 5 2 2 5 2
Hispanic Unduplicated
count is not
available
What sources of information did the PHA use to conduct this analysis? (Check all that
apply; all materials must be made available for public inspection.)
~
~
o
D
Consolidated Plan of the Jurisdiction/s
Indicate year: FY 2000-01 thru FY 2004-5 * FY2003-04 One-Year
Action Plan did not update information
U.S. Census data: the Comprehensive Housing Affordability Strategy
("CHAS") dataset
American Housing Survey data
Indicate year:
Other housing market study
Indicate year:
FY 2002-03 Annual Plan Page 5
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/3112002
[gI Other sources: (list and indicate year of information) City of Santa
Monica Housing Element Update 1998-2005 * No update in previous fiscal year
B. Housing Needs of Families on the Public Housing and Section 8
Tenant- Based Assistance Waiting Lists
State the housing needs of the families on the PHA's waiting list/so Complete one table for each type
of PHA-wide waiting list administered by the PHA. PHAs may provide separate tables for site-
based or sub-jurisdictional public housing waiting lists at their option.
Housing Needs of Families on the Waiting List
Waiting list type: (select one)
[gI Section 8 tenant-based assistance
D Public Housing
D Combined Section 8 and Public Housing
D Public Housing Site-Based or sub-jurisdictional waiting list (optional)
If used, identify which development/subjurisdiction:
# of families % of total families Annual Turnover
Waiting list total 809 76
Extremely low *406 of those *53% of those
income <=30% AMI reporting income reporting income
Very low income *330 of those *43% of those
(>30% but <=50% reporting income reporting income
AMI)
Low income *31 of those *4% of those
(>50% but <80% reporting income reporting income
AMI)
Families with Data not available Application does not
children include this
information
Elderly families 252 41 % of those
reporting
Families with 363 59% of those
Disabilities reporting
Black 208 33%
Native American 7 1%
Pacific Inlander 13 2%
White 396 *31 % (122) are 44% of those
Hispanic reporting
Unreported 185 33%
FY 2002-03 Annual Plan Page 6
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
,'.ii,j;
Housing Needs of Families on the Waiting List
-
* All Waiting List information is self reported by applicant and does not include bedroom
size needed bv annlicants.
Characteristics by N/A
Bedroom Size
(Public Housing
Only)
IBR
2BR
3BR
4BR
5BR
5+BR
Is the waiting list closed (select one)? No X Yes
If yes:
How long has it been closed (# of months)? 24
Does the PHA expect to reopen the list in the PHA Plan year? 0 No X Yes
. Does the PHA permit specific categories of families onto the waiting list, ev~n if
generally closed? 0 No X Yes Shelter Plus Care applicants, transitional
housing set-a-side applicants and those income eligible people displaced by
~overnmental action.
C. Strategy for Addressing Needs
Provide a brief description of the PHA' s strategy for addressing the housing needs of families in the
jurisdiction and on the waiting list IN THE UPCOMING YEAR, and the Agency's reasons for
choosing this strategy.
(1) Stratee:ies
Need: Shortage of affordable housing for all eligible populations
Strategy 1. Maximize the number of affordable units available to the PHA within
its current resources by:
Select all that apply
o
o
o
o
Employ effective maintenance and management policies to minimize the
number of public housing units off-line
Reduce turnover time for vacated public housing units
Reduce time to renovate public housing units
Seek replacement of public housing units lost to the inventory through mixed
finance development
FY 2002-03 Annual Plan Page 7
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
~
~
D
D
~
~
~
Seek replacement of public housing units lost to the inventory through section
8 replacement housing resources
Maintain or increase section 8 lease-up rates by establishing payment standards
that will enable families to rent throughout the jurisdiction
Undertake measures to ensure access to affordable housing among families
assisted by the PHA, regardless of unit size required
Maintain or increase section 8 lease-up rates by marketing the program to
owners, particularly those outside of areas of minority and poverty
concentration
Maintain or increase section 8 lease-up rates by effectively screening Section 8
applicants to increase owner acceptance of program
Participate in the Consolidated Plan development process to ensure
coordiriation with broader community strategies
Other (list below)
Strategy 2: Increase the number of affordable housing units by:
Select all that apply
D
D
~
D
Apply for additional section 8 units should they become available
Leverage affordable housing resources in the community through the creation
of mixed - finance housing
Pursue housing resources other than public housing or Section 8 tenant-based
assistance.
Other: (list below)
Need: Specific Family Types: Families at or below 30% of median
Strategy 1: Target available assistance to families at or below 30 % of AMI
Select all that apply .
D
D
D
~
o
Exceed HUD federal targeting requirements for families at or below 30% of
AMI in public housing
Exceed HUD federal targeting requirements for families at or below 30% of
AMI in tenant -based section 8 assistance .
Employ admissions preferences aimed at families with .economic hardships
Adopt rent policies to support and encourage work
Other: (list below)
Need: Specific Family Types: Families at or below 50% of median
Strategy 1: Target available assistance to families at or below 50% of AMI
Select all that apply .
D Employ admissions preferences aimed at families who are working
FY 2002-03 Annual Plan Page 8
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/3112002
...J;
~ Adopt rent policies to support and encourage work
~ Other: (list below)
Provide preference to households in which at least 1 adult member works a
minimum of 35 per week in Santa Monica.
Need: Specific Family Types: The Elderly
Strategy 1: Target available assistance to the elderly:
Select all that apply
o
~
o
Seek designation of public housing for the elderly
Apply for special-purpose vouchers targeted to the elderly, should they become
available
Other: (list below)
Need: Specific Family Types: Families with Disabilities
Strategy 1: Target available assistance to Families with Disabilities:
Select all that apply
o
o
~
~
~
Seek designation of public housing for families with disabilities
Carry out the modifications needed in public housing based on the section 504
Needs Assessment for Public Housing
Apply for special-purpose vouchers targeted to families with disabilities,
should they become available
AffIrmatively market to local non-profIt agencies that assist families with
disabilities
Other: (list below)
Administer a 121 person Shelter Plus Care program that requires participants to
be both homeless and disabled. Renewal contract beginning 8/04 is funded based
on voucher payment standards which will allow expansion of the program above
121 based on the average annual housing assistance cost of $8,000 per
participant. A $1,622,556 Shelter Plus Care renewal grant has been awarded to
SMHA by HUD for the contract year beginning 8/1/2004.
Continue to outreach to the Westside Center for Independent Living to assist
disabled portable voucher holders to relocate to Santa Monica. The Westside
Rental Connection listings are given to all portable disabled voucher holders in
order to increase their chance of finding accessible housing in Santa Monica.
FY 2002-03 Annual Plan Page 9
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/3112002
Need: Specific Family Types: Races or ethnicities with disproportionate housing
needs
Strategy 1: Increase awareness of PHA resources among families of races and
ethnicities with disproportionate needs:
Select if applicable
[gj
[gj
AffIrmatively market to races/ethnicities shown to have disproportionate
housing needs
Other: (list below)
Data based on 2000 Census
Minority populations are over-represented in the Section 8 program compared to
the City's overall population. While 28% of Santa Monica residents are non-
white, 45 % of our participants are non-white. White participants comprise 55 %
of the Housing Authority tenants while they comprise 72 % of the City's
population based on the 2000 Census. On the other hand, Mrican-Americans
comprise 4 % of the City's population but comprise 23 % of the Housing
Authority's participant population. ffispanics comprise 13% of the City's
population while they represent 19% of the Housing Authority tenants. Asian-
Americans comprise 1 % of both the City's and the Housing Authority's
population.
Strategy 2: Conduct activities to affirmatively further fair housing
Select all that apply
o
[gj
Counsel section 8 tenants as to location of units outside of areas of poverty or
minority concentration and assist them to locate those units
Market the section 8 program to owners outside of areas of poverty Iminority
concentrations
As of February 2004, 54 % of our active Section 8 tenants lived in census
tracts with poverty rates ranging from 3.6 % to 13 %, while the remaining
46% live in census tracts with poverty rates ranging from 16.3% to 18.1 %
poverty rates. The census track statistics are based.on 2000 census.
D Other: (list below)
Other Housing Needs & Strategies: (list needs and strategies below)
(2) Reasons for Selectinl! Stratelrles
Of the factors listed below, select all that influenced the PHA's selection of the
strategies it will pursue:
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r;g]
r;g]
r;g]
o
r;g]
r;g]
r;g]
r;g]
r;g]
r;g]
o
Funding constraints
Staffmg constraints
Limited availability of sites for assisted housing
Extent to which particular housing needs are met by other organizations in the
community
Evidence of housing needs as demonstrated in the Consolidated Plan and other
information available to the PHA
Influence of the housing market on PHA programs
Community priorities regarding housing assistance
Results of consultation with local or state government
Results of consultation with residents and the Resident Advisory Board
Results of consultation with advocacy groups
Other: (list below)
Our market based strategy reflects the effects of State mandated
vacancy decontrol which have resulted in a rapid and on-going
escalation in the cost of rents in Santa Monica. The demand for
affordable housing in Santa Monica continues to outstrip the
supply. However keying our voucher payment standards to the
40th percentile of the rent-controlled market place has allowed the
SMHA to remain reasonably competitive in the rent-controlled
portion (90% of Santa Monica's housing stock) of Santa Monica's
rental market place. Unless they are deed restricted, non-rent
controlled apartments remain unavailable to voucher holders
because of their cost.
b.. Statement of Financial Resources
[24 CFRPart 903.7 9 (b)]
List the [mandaI resources that are anticipated to be available to the PHA for the support of Federal
public housing and tenant-based Section 8 assistance programs administered by the PHA during the Plan
year. Note: the table assumes that Federal public housing or tenant based Section 8 assistance grlllt
funds are expended on eligible purposes; therefore, uses of these funds need not be stated. For other
funds, indicate the use for those funds as one of the following categories: public housing operations,
public housing capital improvements, public housing safety/security, public housing supportive services,
Section 8 tenant-based assistance, Section 8 supportive services or other.
Financial Resources:
Planned Sources and Uses
Sources Planned $ Planned Uses
1. Federal Grants (FY 2000 erants)
a) Public Housing Operating Fund
b) Public Housing Capital Fund
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Financial Resources:
Planned Sources and Uses
Sources Planned $ Planned Uses
c) HOPE VI Revitalization
d) HOPE VI Demolition
e) Annual Contributions for Section $12,038,130
8 Tenant-Based Assistance
f) Public Housing Drug Elimination
Program (including any Technical
Assistance funds)
g) Resident Opportunity and Self- $62,500 (FFS grant)
Sufficiency Grants
h) Community Development Block $73,400 Shelter Plus Care case
Grant management contract
with St. Joseph's
Center
i) HOME $153,020 Rental assistance
Other Federal Grants (list below)
Shelter Plus Care $1,597,662 Two overlapping.SPC
renewal contracts
prorated for 7/1/03 thru
6/04
2. Prior Year Federal Grants
(unobligated funds only) (list
below)
3. Public Housing Dwelling Rental
Income
4. Other income (list below)
4. Non-federal sources (list below)
TARP $10,000 City funded rental
assistance for Section 8
and Shelter Plus Care
tenants whose owners
have terminated their
Section 8 contract.
Reduction based on
anticipated need.
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~ .-
Sources
Financial Resources:
Planned Sources and Uses
Planned $
Planned Uses
Total resources
$13,934,712
3. PHA Policies Governin2 Eli2ibilitv ~ Selection~ and Admissions
[24 CFR Part 903.79 (c)]
A. Public Housing (Nt A)
Exemptions: PHAs that do not administer public housing are not required to complete subcomponent
3A.
(1) Elhrlbilitv
a. When does the PHA verify eligibility for admission to public housing? (select all
that apply)
o When families are within a certain number of being offered a unit: (state
number)
o When families are within a certain time of being offered a unit: (state time)
o Other: (describe)
b. Which non-income (screening) factors does the PHA use to establish eligibility for
admission to public housing (select all that apply)?
o Criminal or Drug-related activity
o Rental history
o Housekeeping
o Other (describe) .
c. 0 Yes 0 No: Does the PHA request criminal records fr~m local law
enforcement agencies for screening purposes?
d. 0 Yes 0 No: Does the PHA request criminal records from State law
enforcement agencies for screening purposes?
e. 0 Yes 0 No: Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
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11 .....,-,
; I ~d'" t II I
, I,
,I '....,,"1 ,.II ".., , ,,~i
(2)Waitine: List Ore:anization
a. Which methods does the PHA plan to use to organize its public housing waiting list
(select all that apply)
D Community-wide list
D Sub-jurisdictional lists
D Site-based waiting lists
D Other (describe)
b. Where may interested persons apply for admission to public housing?
D PHA main administrative office
D PHA development site management office
D Other (list below)
c. If the PHA plans to operate one or more site-based waiting lists in the coming year,
answer each of the following questions; if not, skip to subsection (3) Assignment
1. How many site-based waiting lists will the PHA operate in the coming year?
2. DYes D No: Are any or all of the PHA's site-based waiting lists new for tlie
upcoming year (that is, they are not part of a previously-HUD-
approved site based waiting list plan)?
If yes, how many lists?
3. DYes D No: May families be on more than one list simultaneously
If yes, how many lists?
4. Where can interested persons obtain more information about and sign up to be on
the site-based waiting lists (select all that apply)?
D PHA main administrative office
D All PHA development management offices
D Management offices at developments with site-based waiting lists
D At the development to which they would like to apply
D Other (list below)
(3) Assie:nment
a. How many vacant unit choices are applicants ordinarily given before they fall to the
bottom of or are removed from the waiting list? (select one)
DOne
D Two
D Three or More
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:.".".~,-~
b.D Yes 0 No: Is this policy consistent across all waiting list types?
c. If answer to b is no, list variations for any other than the primary public housing
waiting listls for the PHA:
(4) Admissions Preferences
a. Income targeting:
DYes 0 No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 40% of all new admissions to public housing
to families at or below 30% of median area income?
b. Transfer policies:
In what circumstances will transfers take precedence over new admissions? (list
below)
o Emergencies
o Overhoused
o Underhoused
o Medical justification
o Administrative reasons determined by the'PHA (e.g., to permit modernization
work)
o Resident choice: (state circumstances below)
D Other: (list below)
c. Preferences
1. 0 Yes 0 No: Has the PHA established preferences for admission to public
housing (other than date and time of application)? (If "no" is
selected, skip to subsection (5) Occupancy)
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences) .
Former Federal preferences:
o Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
D Victims of domestic. violence
o Substandard housing
D Homelessness
o High rent burden (rent is.> 50 percent of income)
Other preferences: (select below)
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D
D
D
D
D
D
D
D
D
Working families and those unable to work because of age or disability
Veterans and veterans' families
Residents who live and/or work in the jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
Other preference( s) (list below)
3. If the PHA will employ admissions preferences, please prioritize by placing a "I" in
the space that represents your fIrst priority, a "2" in the box representing your second
priority, and so on. If you give equal weight to one or more of these choices (either
through an absolute hierarchy or through a point system), place the same number next
to each. That means you can use "I" more than once, "2" more than once, etc.
Date and Time
Former Federal preferences:
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Other preferences (select all that apply)
D Working families and those unable to work because of age or disability
D Veterans and veterans' families
D Residents who live and/or work in the jurisdiction
D Those enrolled currently in educational, training, or upward mobility programs
D Households that contribute to meeting income goals (broad range of incomes)
D Households that contribute to meeting income requirements (targeting)
D Those previously enrolled in educational, training, or upward mobility
programs
D Victims of reprisals or hate crimes
D Other preference(s) (list below)
4. Relationship of preferences to income targeting requirements:
D The PHA applies preferences within income tiers
D Not applicable: the pool of applicant families ensures that the PHA will meet
income targeting requirements
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".~.
(5) Occupancy
a. What reference materials can applicants and residents use to obtain information
about the rules of occupancy of public housing (select all that apply)
D The PHA-resident lease
D The PHA's Admissions and (Continued) Occupancy policy
D PHA briefmg seminars or written materials
D Other source (list)
b. How often must residents notify the PHA of changes in family composition?
(select all that apply)
D At an annual reexamination and lease renewal
D Any time family composition changes
D At family request for revision
D Other (list)
(6) Deconcentration and Income Mixine:
a. DYes D No: Did the PHA's analysis of its family (general occupancy)
developments to determine concentrations of poverty indicate the
need for measures to promote deconcentration of poverty or
income mixing?
b. D Yes D No: Did the PHA adopt any changes to its admissions policies based
on the results of the required analysis of the need to promote
deconcentration of poverty or to assure income mixing?
c. If the answer to b was yes, what changes were adopted? (select all that apply)
D Adoption of site-based waiting lists
If selected, list targeted developments below:
D Employing waiting list "skipping" to achieve deconcentration of poverty or
income mixing goals at targeted developments
If selected, list targeted developments below:
D Employing new admission preferences at targeted developments
If selected, list targeted developments below:
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D Other (list policies and developments targeted below)
d. DYes D No: Did the PHA adopt any changes to other policies based on the
results of the required analysis of the need for deconcentration
of poverty and income mixing?
e. If the answer to d was yes, how would you describe these changes? (select all that
apply)
D
D
D
D
D
Additional affIrmative marketing
Actions to improve the marketability of certain developments
Adoption or adjustment of ceiling rents for certain developments
Adoption of rent incentives to encourage deconcentration of poverty and
. . .
mcome-nuxmg
Other (list below)
f. Based on the results of the required analysis, in which developments will the PHA
make special efforts to attract or retain higher-income families? (select all that apply)
D Not applicable: results of analysis did not indicate a need for such efforts
D List (any applicable) developments below:
g. Based on the results of the required analysis, in which developments will the PHA
make special efforts to assure access for lower-income families? (select all that apply)
D Not applicable: results of analysis did not indicate a need for such efforts
D List (any applicable) developments below:
B. Section 8
Exemptions: PHAs that do not administer section 8 are not required to complete sub-component 3B.
Unless otherwise specified, all questions in this section apply only to the tenant-based section 8
assistance program (vouchers, and until completely merged into the voucher program,
certificates).
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(1) Elieibilitv
a. What is the extent of screening conducted by the PHA? (select all that apply)
[gJ Criminal or drug-related activity only to the extent required by law or
regulation
D Criminal and drug-related activity, more extensively than required by law or
regulation
D More general screening than criminal and drug-related activity (list factors
below)
D Other (list below)
b. [gJ No: Does the PHA request criminal records from local law enforcement
agencies for screening purposes?
The SMHA screens new applicants through the L.A.
County Sheriff's Department as per a signed agreement
with the County of Los Angeles Housing Authority. The
Sheriff's Department uses the State of California CLETS
system.
c [gJ No: Does the PHA request criminal records from State law enforcement"
agencies for screening purposes?
Yes, see above.
d. [gJ X No: Does the PHA access FBI criminal records from the FBI for screening
purposes? (either directly or through an NCIC-authorized
source)
Yes, a staff member is authorized by the U. S. Department
of Justice.
e. Indicate what kinds of information you share with prospective landlords? (select all
that apply)
D Criminal or drug-related activity
[gJ Other (describe below)
Only the information required to be given by HUD when requested by the owner.
( name and of previous owner) We actively encourage owners to do their due
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diligence with Section 8 participants as they do with non-Section 8 applicants
before agreeing to house a participant.
(2) Waitin2 List Or2anization
a. With which of the following program waiting lists is the section 8 tenant-based
assistance waiting list merged? (select all that apply)
[gI None
D Federal public housing
D Federal moderate rehabilitation
D Federal project-based certificate program
D Other federal or local program (list below)
b. Where may interested persons apply for admission to section 8 tenant-based
assistance? (select all that apply)
D PHA main administrative office
[gI Other (list below)
When applications were available from May 1 thru May 12, 2000,
they were available at the offices of community-based organizations
and at all branches of the public libraries, City Hall and 2
community centers. Homebound and disabled applicants could call
a toll free number and receive an application by mail. All
applicants were required to submit applications by mail. The
waiting list is currently closed due to our 100% lease up rate and
the unavailability of additional vouchers. We will have to
eventually reopen our waiting list. However it is unclear whether
we will reopen in this calendar year.
(3) Search Time
a[glYes D No: Does the PHA give extensions on standard 60-day period to search
for a unit?
If yes, state circumstances below:
If client can demonstrate an acceptable level of effort by documenting their
efforts on a Proof of Effort sheet, a second 60-day extension may be granted.
Clients are entitled to reasonable accommodation for a disability and can
receive additional time beyond the 120 day limit.
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"i.i ;,.. i:"il." _^' ,;_~;.,,,..1d~j.iJ,,jli,l,.
(4) Admissions Preferences
a. Income targeting
DYes ~ No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 75% of all new admissions to the section 8
program to families at or below 30% of median area income?
b. Preferences
1. ~ Yes D No: Has the PHA established preferences for admission to section 8
tenant-based assistance? (other than date and time of
application) (if no, skip to subcomponent (5) Special purpose
section 8 assistance programs)
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences
~ Involuntary Displacement (Di~aster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
D Victims of domestic violence
D Substandard housing
D Homelessness
D High rent burden (rent is > 50 percent of income)
Other preferences (select all that apply)
D Working families and those unable to work because of age or disability
~. Veterans and veterans' families
~ Residents who live and/or work in your jurisdiction
D Those enrolled currently in educational, training, or upward mobility programs
D Households that contribute to meeting income goals (broad range of inco~es)
D Households that contribute to meeting income requirements (targeting)
D Those previously enrolled in educational, training, or upward mobility
programs
D Victims of reprisals or hate crimes
~ Other preference(s) (list below)
3. If the PHA will employ admissions preferences, please prioritize by placing a "I" in
the space that represents your fIrst priority, a "2" in the box representing your
second priority, and so on. If you give equal weight to one or more of these
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i.!tk "r.ili.iliibiiliJi.l;i; ~jhj.j
choices (either through an absolute hierarchy or through a point system), place the
same number next to each. That means you can use "I" more than once, "2" more _,
than once, etc.
Date and Time
Former Federal preferences
1 Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Other preferences (select all that apply)
D Working families and those unable to work because of age or disability
~ Veterans and veterans' families
~ Residents who live and/or work in your jurisdiction
D Those emolled currently in educational, training, or upward mobility programs
D Households that contribute to meeting income goals (broad range of incomes)
D Households that contribute to meeting income requirements (targeting)
D Those previously emolled in educational, training, or upward mobility
programs
D Victims of reprisals or hate crimes
~ Other preference( s) (list below)
Former Section 8 certificate holders whose landlords opted out of Section 8
contracts causing tenant to temporarily relinquish the Section 8 certificate in
order to participate in a City program of rental assistance put in place while City
waited for HUD approved exception rents.
4. Among applicants on the waiting list with equal preference status, how are
applicants selected? (select one)
o Date and time of application
~ Drawing (lottery) or other random choice technique
5. If the PHA plans to employ preferences for "residents who live and/or work in the
jurisdiction" (select one)
~ This preference has previously been reviewed and approved by HUD
The PHA requests approval for this preference through this PHA Plan
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6. Relationship of preferences to income targeting requirements: (select one)
D The PHA applies preferences within income tiers
~ Not applicable: the pool of applicant families ensures that the PHA will meet
income targeting requirements
Based on the 2000 Census, there are 8,636 (10.4%) residents who live at or
below the Federal poverty guideline. These poor residents represent 10%
(4,425) of Santa Monica households. The adjusted median annual income
for current participants is $9,133 which is 18% of the City's household
median income of $50,714 (2000 Census).
(5) Special Purpose Section 8 Assistance Proe:rams
a. In which documents or other reference materials are the policies governing
eligibility, selection, and admissions to any special-purpose section 8 program
administered by the PHA contained? (select all that apply)
~ The Section 8 Administrative Plan
~ Briefing sessions and written materials
o Other (list below)
b. How does the PHA announce the availability of any special-purpose section 8
programs to the public?
D Through published notices
~ Other (list below)
Referrals are made from non-profit homeless agencies in the city for the Shelter
Plus Care program and from homeless transitional housing facilities for the
Transitional Homeless Set-Aside program. Both programs are included in our
administrative plan.
4. PHA Rent Determination Policies Nt A
[24 CPR Part 903.7 9 (d)]
A. Public Housing
Exemptions: PHAs that do not administer public housing are not required to complete sub-component
4A.
(1) Income Based Rent Policies
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Describe the PHA's income based rent setting policy/ies for public housing using, including
discretionary (that is, not required by statute or regulation) income disregards and exclusions, in the
appropriate spaces below. '
a. Use of discretionary policies: (select one)
D The PHA will not employ any discretionary rent-setting policies for income
based rent in public housing. Income-based rents are set at the higher of 30%
of adjusted monthly income, 10% of unadjusted monthly income, the welfare
rent, or minimum rent (less HUD mandatory deductions and exclusions). (If
selected, skip to sub-component (2))
---or---
D The PHA employs discretionary policies for determining income based rent (If
selected, continue to question b.)
b. Minimum Rent
1. What amount best reflects the PHA' s minimum rent? (select one)
D $0
D $1-$25
o $26-$50
2. DYes D No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies?
3. If yes to question 2, list these policies below:
c. Rents set at less than 30% than adjusted income
1. 0 Yes D No: Does the PHA plan to charge rents at a fIxed amount or
percentage less than 30% of adjusted income?
2. If yes to above, list the amounts or percentages charged and the circumstances
under which these will be used below:
d. Which of the discretionary (optional) deductions and/or exclusions policies does the
PHA plan to employ (select all that apply)
D For the earned income of a previously. unemployed household member
D For increases in earned income
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D
D
D
D
D
D
D
Fixed amount (other than general rent-setting policy)
If yes, state amountls and circumstances below:
Fixed percentage (other than general rent-setting policy)
If yes, state percentagels and circumstances below:
For household heads
For other family members
For transportation expenses
For the non-reimbursed medical expenses of non-disabled or non-elderly
families
Other (describe below)
e. Ceiling rents
1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income)
(select one)
DYes for all developments
DYes but only for some developments
D No
2. For which kinds of developments are ceiling rents in place? (select all that apply)
D
D
D
D
D
D
For all developments
For all general occupancy developments (not elderly or disabled or elderly
only)
For specified general occupancy developments
For certain parts of developments; e.g., the high-rise portion
For certain size units; e.g., larger bedroom sizes
Other (list below)
3. Select the space or spaces that best describe how you arrive at ceiling rents (select
all that apply)
D Market comparability study
D Fair market rents (FMR)
D 95th percentile rents
D 75 percent of operating costs
D 100 percent of operating costs for general occupancy (family) developments
D Operating costs plus debt service
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.Liiiiik
w
D The "rental value" of the unit
D Other (list below)
f. Rent re-determinations:
1. Between income reexaminations, how often must tenants report changes in income
or family composition to the PHA such that the changes result in an adjustment to
rent? (select all that apply)
D Never
D At family option
D Any time the family experiences an income increase
D Any time a family experiences an income increase above a threshold amount or
percentage: (if selected, specify threshold)_
D Other (list below)
g. 0 Yes D No: Does the PHA plan to implement individual savings accounts for
residents (ISAs) as an alternative to the required 12 month
disallowance of earned income and phasing in of rent increa~es
in the next year?
(2) Flat Rents
1. In setting the market-based flat rents, what sources of information did the PHA use
to establish comparability? (select all that apply.)
D The section 8 rent reasonableness study of comparable housing
D Survey of rents listed in local newspaper
D Survey of similar unassisted units in the neighborhood
D Other (listldescribe below)
B. Section 8 Tenant-Based Assistance
Exemptions: PHAs that do not administer Section 8 tenant-based assistance are not required to
complete sub-component 4B. Unless otherwise specified, all questions in this section apply only to
the tenant-based section 8 assistance program (vouchers, and until completely merged into the
voucher program, certificates).
(1) Payment Standards
Describe the voucher payment standards and policies.
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a. What is the PHA's payment standard? (select the category that best describes your
standard)
D At or above 90% but belowl00% ofFMR
D 100% ofFMR
D Above 100% but at or below 110% of FMR
~ Above 110% of FMR (if HUD approved; describe circumstances below)
Area rents are exceptionally high and HUD approved a 3rd voucher
payment standard in May 2003 as follows: $886 for O-bdrm, $1,204
. for I-bdrm, $1,667 for 2-bdrm, $2,022 for 3-bdrm. A 4th payment
standard application was submitted to HUD in April 2003 but as of
February 2004, no response has been received from HUD. The
Section 8 and Shelter Plus Care programs are dependent on
keeping the payment standard linked to the 40th percentile rent-
controlled rent by bedroom size. Landlords in Santa Monica are
extremely unlikely to continue excepting either Section 8 or Shelter
Plus Care vouchers without a payment standard that reflects the
40th percentile rent-controlled rent. Any policy change on HUD's
part that either eliminates currently approved payment standards
or freezes currently approved payment standards will have an
extremely negative impact on the SMHA.
b. If the payment standard is lower than FMR, why has the PHA selected this
standard? (select all that apply)
D FMRs are adequate to ensure success among assisted families in the PHA' s
segment of the FMR area
D The PHA has chosen to serve additional families by lowering the payment
standard
D Reflects market or submarket
D Other (list below)
c. If the payment standard is higher than FMR, why has the PHA chosen this lev€?l?
(select all that apply)
~ FMRs are not adequate to ensure success among assisted families in the PHA' s
segment of the FMR area
~ Reflects market or submarket
~ To increase housing options for families
o Other (list below)
d. How often are payment standards reevaluated for adequacy? (select one)
~ Annually
D Other (list below)
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ILd. II
e. What factors will the PHA consider in its assessment of the adequacy of its payment
standard? (select all that apply)
~ Success rates of assisted families
~ Rent burdens of assisted families
~ Other (list below)
Area rents as documented in a City database of over 28,000 rent controlled units,
the number of opt outs, tenant's success in leasing new units and other market
factors.
(2) Minimum Rent
a. What amount best reflects the PHA's minimum rent? (select one)
D $0 .
~ $1-$25
D $26-$50
b. X Yes D No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies? (if yes, list below)
Where the utility allowance exceeds the family's total tenant
payment, the HA provides a utility reimbursement payment
to the family each month.
5. Operations and Mana2ement
[24 CPR Part 903.7 9 (e)]
Exemptions from Component 5: High performing and small PHAs are not required to complete this
section. Section 8 only PHAs must complete parts A, B, and C(2)
A. PHA Management Structure
Describe the PHA's management structure and organization.
(select one)
D An organization chart showing the PHA's management structure and
organization is attached.
~ A brief description of the management structure and organization of the PHA
follows:
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The Santa Monica Housing Authority is part of the Housing and
Redevelopment Division of the City of Santa Monica, Resource
Management Department (RMD). The Housing Authority
Administrator reports to the Housing and Redevelopment Division
Manager who then reports to the RMD Director. The RMD
Director, in turn, reports to the City Manager who is also the
Executive Director of the Housing Authority.
B. HUD Programs Under PHA Management
List Federal programs administered by the PHA, number of families served at the beginning of the
upcoming fiscal year, and expected turnover in each. (Use "NA" to indicate that the PHA does not
fth r edbl )
operate any 0 e programs 1st eow.
Program Name Units or Families Expected
Served at Year Turnover
Be~inning
Public Housing N/A N/A
Section 8 Vouchers 1,092 projected lease up 1 % per month on
to 100% based on average. However given
current 100% lease up the large number of
as of 2-2004. senior clients, this will
increase significantly
over time
Section 8 CertifIcates N/A N/A
Section 8 Mod Rehab N/A N/A
Special Purpose Section 121 Shelter Plus Care 8% on average
8 CertificatesN ouchers Increase in funding
(list individually) beginning 8/04 which is
based on payment
standards and not the
FMR will result in
additional program
participants. Anticipate
being able to serve
additional people.
Public Housing Drug NA
Elimination Program
(PHDEP)
Other Federal NA
Programs(list
( ,
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I individually)
C. Management and Maintenance Policies
List the PHA's public housing management and maintenance policy documents, manuals and handbooks
that contain the Agency's rules, standards, and policies that govern maintenance and management of
public housing, including a description of any measures necessary for the prevention or eradication of
pest infestation (which includes cockroach infestation) and the policies governing Section 8
management.
(1) Public Housing Maintenance and Management: (list below)
(2) Section 8 Management: (list below)
Administrative Plan and various issue specific brochures, mailings
and handouts.
6. PHA Grievance Procedures Nt A
[24 CPR Part 903.79 (f)]
Exemptions from component 6: High performing PHAs are not required to complete component 6.
Section 8-0nly PHAs are exempt from sub-component 6A.
A. Public Housing NA
1. DYes D No: Has the PHA established any written grievance procedures in
addition to federal requirements found at 24 CPR Part 966,
Subpart B, for residents of public housing?
If yes, list additions to federal requirements below:
2. Which PHA office should residents or applicants to public housing contact to
initiate the PHA grievance process? (select all that apply)
D PHA main administrative office
D PHA development management offices
D Other (list below)
B. Section 8 Tenant-Based Assistance
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1. ~ Yes D No: Has the PHA established informal review procedures for applicants
to the Section 8 tenant-based assistance program and informal
hearing procedures for families assisted by the Section 8 tenant-
based assistance program in addition to federal requirements
found at 24 CPR 982?
If yes, list additions to federal requirements below:
2. Which PHA office should applicants or assisted families contact to initiate the
informal review and informal hearing processes? (select all that apply)
~ PHA main administrative office
~ Other (list below)
Request must be in writing as per administrative plan
7. Capital Improvement Needs N/A
[24 CFR Part 903.7 9 (g)]
Exemptions from Component 7: Section 8 only PHAs are not required to complete this component and
may skip to Component 8.
A. Capital Fund Activities
Exemptions from sub-component 7 A: PHAs that will not p~icipate in the Capital Fund Program may
skip to component 7B. All other PHAs must complete 7 A as instructed.
(1) Capital Fund Proe:ram Annual Statement
Using parts I, II, and III of the Annual Statement for the Capital Fund Program (CFP), identify capital
activities the PHA is proposing for the upcoming year to ensure long-term physical and social viability
of its public housing developments. This statement can be completed by using the CFP Annual
Statement tables provided in the table library at the end of the PHA Plan template OR, at the PHA's
option, by completing and attaching a properly updated HUD-52837.
Select one:
D The Capital Fund Program Annual Statement is provided as an attachment to
the PHA Plan at Attachment (state name)
-or-
D The Capital Fund Program Annual Statement is provided below: (if selected,
copy the CFP Annual Statement from the Table Library and insert here)
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)
(2) Optional 5- Year Action Plan
Agencies are encouraged to include a 5-Year Action Plan covering capital work items. This statement
can be completed by using the 5 Year Action Plan table provided in the table library at the end of the
PHA Plan template OR by completing and attaching a properly updated HUD-52834.
a. DYes D No: Is the PHA providing an optional 5- Y ear Action Plan for the
Capital Fund? (if no, skip to sub-component 7B)
b. If yes to question a, select one:
D The Capital Fund Program 5- Y ear Action Plan is provided as an attachment to
the PHA Plan at Attachment (state name
-or-
D The Capital Fund Program 5- Y ear Action Plan is provided below: (if selected,
copy the CFP optional 5 Year Action Plan from the Table Library and insert
here)
B. HOPE VI and Public Housing Development and Replacement
Activities (Non-Capital Fund) Nt A
Applicability of sub-component 7B: All PHAs administering public housing. Identify any approved
HOPE VI and/or public housing development or replacement activities not described in the Capital Fund
Program Annual Statement.
DYes D No: a) Has the PHA received a HOPE VI revitalization grant? (if no,
skip to question c; if yes, provide responses to question b for
each grant, copying and completing as many times as necessary)
b) Status of HOPE VI revitalization grant (complete one set of
questions for each grant)
1. Development name:
2. Development (project) number:
3. Status of grant: (select the statement that best describes the current
status)
D
D
D
D
Revitalization Plan under development
Revitalization Plan submitted, pending approval
Revitalization Plan approved .
Activities pursuant to an approved Revitalization Plan
underway
DYes D No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant
in the Plan year?
If yes, list development namels below:
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DYes 0 No: d) Will the PHA be engaging in any mixed-fmance development
activities for public housing in the Plan year?
If yes, list developments or activities below:
DYes D No: e) Will the PHA be conducting any other public housing
development or replacement activities not discussed in the
Capital Fund Program Annual Statement?
If yes, list developments or activities below:
~ Demolition and Disposition Nl A
[24 CPR Part 903.79 (h)]
Applicability of component 8: Section 8 only PHAs are not required to complete this section.
1. DYes D No: Does the PHA plan to conduct any demolition or disposition
activities (pursuant to section 18 of the U.S. Housing Act of
1937 (42 U.S.C. 1437p)) in the plan Fiscal Year? (If "No", ,
skip to component 9; if "yes", complete one activity description
for each development.)
2. Activity Description
D YesD No:
Has the PHA provided the activities description information in
the optional Public Housing Asset Management Table? (If
"yes", skip to component 9. If "No", complete the Activity
Description table below.)
DemolitionJDis osition Activit
la. Development name:
lb. Develo ment ( ro'ect) number:
2. Activity type: Demolition D
Dis osition 0
3. Application status (select one)
Approved D
Submitted, pending approval D
Planned a lication D
4. Date a lication a roved, submitted, or lanned for submission: (DD/MMIYY)
5. Number of units affected:
6. Coverage of action (select one)
D Part of the development
D Total develo ment
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7. Timeline for activity:
a. Actual or projected start date of activity:
b. Pro'ected end date of activit:
.2:.. Desi2nation of Public Housin2 for Occupancy by Elderly Families
or Families with Disabilities or Elderly Families and Families with
Disabilities Nt A
[24 CPR Part 903.79 (i)]
Exemptions from Component 9; Section 8 only PHAs are not required to complete this section.
1. D Yes D No: Has the PHA designated or applied for approval to designate or
does the PHA plan to apply to designate any public housing for
occupancy only by the elderly families or only by families with
disabilities, or by elderly families and families with disabilities
or will apply for designation for occupancy by only elderly
families or only families with disabilities, or by elderly families
and families with disabilities as provided by section 7 of the
U.S. Housing Act of 1937 (42 U.S.C. 1437e) in the upcomirig
fIscal year? (If "No", skip to component 10. If "yes", complete
one activity description for each development, unless the PHA is
eligible to complete a streamlined submission; PHAs
completing streamlined submissions may skip to component
10.)
2. Activity Description
DYes D No: Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table? If "yes", skip to component 10. If
"No", complete the Activity Description table below.
Desi ation of Public Housin
la. Development name:
lb. Develo ment ( ro'ect) number:
2. Designation type:
Occupancy by only the elderly D
Occupancy by families with disabilities D
Occu anc b onl elder! families and families with disabilities D
3. Application status (select one)
Approved; included in the PHA's Designation Plan D
Submitted, pending approval D
Planned a lication D
4. Date this desi ation a roved, submitted, or lanned for submission: (DD/MMNY)
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5. If approved, will this designation constitute a (select one)
D New Designation Plan
D Revision of a reviousl -a roved Desi ation Plan?
6. Number of units affected:
7. Coverage of action (select one)
D Part of the development
D Total develo ment
10. Conversion of Public Housin2 to Tenant-Based Assistance Nt A
[24 CPR Part 903.7 9 0)]
Exemptions from Component 10; Section 8 only PHAs are not required to complete this section.
A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUn
FY 1996 HUD Appropriations Act
I.D YesD No:
Have any of the PHA's developments or portions of
developments been identifIed by HUD or the PHA as cover~
under section 202 of the HUD FY 1996 HUD Appropriations
Act? (If "No", skip to component 11; if "yes", complete one
activity description for each identifIed development, unless
eligible to complete a streamlined submission. PHAs
completing streamlined submissions may skip to component
11.)
2. Activity Description
DYes D No: Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table? If "yes", skip to component 11. If
"No", complete the Activity Description table below.
Conversion of Public Housin
la. Development name:
lb. Develo ment ( ro'ect) number:
2. What is the status of the required assessment?
D Assessment underway
D Assessment results submitted to HUD
D Assessment results approved by HUD (if marked, proceed to next
question)
D Other (explain below)
3. 0 Yes D No: Is a Conversion Plan required? (If yes, go to block 4; if no, go to
block 5.)
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4. Status of Conversion Plan (select the statement that best describes the current
status)
D - Conversion Plan in development
D Conversion Plan submitted to HUD on: (DDIMM/YYYY)
D Conversion Plan approved by HUD on: (DDIMMIYYYY)
D Activities pursuant to HUD-approved Conversion Plan underway
5. Description of how requirements of Section 202 are being satisfIed by means other
than conversion (select one)
D Units addressed in a pending or approved demolition application (date
submitted or approved:
D Units addressed in a pending or approved HOPE VI demolition application
(date submitted or approved: )
D Units addressed in a pending or approved HOPE VI Revitalization Plan
(date submitted or approved: )
D Requirements no longer applicable: vacancy rates are less than 10 percent
D Requirements no longer applicable: site now has less than 300 units
D Other: (describe below)
B. Reserved for Conversions pursuant to Section 22 of the U.S. Housing Act of
1937
C. Reserved for Conversions pursuant to Section 33 of the U.S. Housing Act of
1937
11. Homeownership Pro2rams Administered by the PHA
[24 CPR Part 903.79 (k)]
A. Public Housing
Exemptions from Component llA: Section 8 only PHAs are not required to complete llA.
1. D Yes D No: Does the PHA administer any homeownership programs
administered by the PHA under an approved section 5(h)
homeownership program (42 U.S.C. 1437c(h)), or an approved
HOPE I program (42 U.S.C. 1437aaa) or has the PHA applied or
plan to apply to administer any homeownership programs under
section 5(h), the HOPE I program, or section 32 of the U.S.
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Housing Act of 1937 (42 U.S.C. 1437z-4). (If "No", skip to
component liB; if "yes", complete one activity description for -
each applicable program/plan, unless eligible to complete a
streamlined submission due to small PHA or high performing
PHA status. PHAs completing streamlined submissions may
skip to component liB.)
2. Activity Description
DYes D No: Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table? (If "yes", skip to component 12. If
"No", complete the Activity Description table below.)
Public Housing Homeownership Activity Description
(Complete one for each development affected)
la. Development name:
1 b. Development (project) number:
2. Federal Program authority:
D HOPE I
D 5(h) ,
D Turnkey ill
D Section 32 of the USHA of 1937 (effective 10/1/99)
3. Application status: (select one)
D Approved; included in the PHA's Homeownership Plan/Program
D Submitted, pending approval
D Planned application
4. Date Homeownership Plan/Program approved, submitted, or planned for submission:
(DD/MMNYYY)
5. Number of units affected:
6. Coverage of action: (select one)
D Part of the development
o Total development r
B. Section 8 Tenant Based Assistance
1. ~ Yes D No: Does the PHA plan to administer a Section 8 Homeownership
program pursuant to Section 8(y) of the U.S.H.A. of 1937, as
implemented by 24 CPR part 982 ? (If "No", skip to component
12; if "yes", describe each program using the table below (copy
and complete questions for each program identilled), unless the
PHA is eligible to complete a streamlined submission due to
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high performer status. High performing PHAs may skip to
component 12.)
In April 2003, the median sale price for a single family home
in Santa Monica ranged from $1.4 million in the 90402 zip
code to $425,000 in the 90404 zip code. The median price for
condominium ranged from $775,000 in the 90402 zip code to
$350,000 in the 90404 zip code. The extremely high cost of
home ownership in Santa Monica makes it extremely
difficult to operate a successful home ownership component.
In order to mitigate the reality the high cost of home
ownership in Santa Monica, the SMHA is working with
Habitat For Humanity to facilitate a Section 8
homeownership with "sweat equity" program. Habitat has
purchased a lot on 19th Street with City Of Santa Monica
funding and is expected to submit their development plans
to the City Of Santa Monica in 2004. The project will create
2 and 3 bedroom condominiums. Housing Authority staff
have met with Habitat staff and although Habitat can not
guarantee that one or more Section 8 tenants will be selected
they are very interested in Section 8 participants
participating in their project. The Housing Authority will
work closely with our Family Self Sufficiency case managers
at the St. Joseph's Center to target FSS participants who
would qualify for the Habitat project.
2. Program Description:
a. Size of Program
~YesDNo:
Will the PHA limit the number of families participating in the
section 8 homeownership option?
If the answer to the question above was yes, which statement best describes the
number of participants? (select one)
~ 25 or fewer participants
D 26 - 50 participants
o 51 to 100 participants
D more than 100 participants
b. PHA-established eligibility criteria
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D Yes ~ No: Will the PHA's program have eligibility criteria for participation in its
Section 8 Homeownership Option program in addition to HUD
criteria?
If yes, list criteria below:
12. PHA Community Service and Self-sufficiency Pro2rams NI A
[24 CPR Part 903.7 9 (1)]
Exemptions from Component 12: High performing and small PHAs are not required to complete this
component. Section 8-0nly PHAs are not required to complete sub-component C.
A. PHA Coordination with the Welfare (T ANF) Agency
1. Cooperative agreements:
DYes D No: Has the PHA has entered into a cooperative agreement with the
TANF Agency, to share information and/or target supportive
services (as contemplated by section 12(d)(7) of the Housing Act
of 1937)?
The Housing Authority signed a cooperative GAIN agreement
with the Department Of Public Services in 1997. We have been
unable to date to secure a copy from the County of Los
Angeles~
If yes, what was the date that agreement was signed? DD/MM/YY
2. Other coordination efforts between the PHA and TANF agency (select all that
apply)
~ Client referrals
~ Information sharing regarding mutual clients (for rent determinations and
otherwise)
~ Coordinate the provision of specillc social and self-sufficiency services and
programs to eligible families
D Jointly administer programs
D Partner to administer a HUD W elfare-to- Work voucher program
o Joint administration of other demonstration program
D Other (describe)
B. Services and programs offered to residents and participants
(1) General
a. Self-Sufficiency Policies
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Which, if any of the following discretionary policies will the PHA employ to
enhance the economic and social self-sufficiency of assisted families in the
following areas? (select all that apply)
D Public housing rent determination policies
D Public housing admissions policies
D Section 8 admissions policies
D Preference in admission to section 8 for certain public housing families
~ Preferences for families working or engaging in training or education
programs for non-housing programs operated or coordinated by the
PHA
D Preference/eligibility for public housing homeownership option
participation
o Preference/eligibility for section 8 homeownership option participation
~ Other policies (list below)
The SMHA and the Human Services Division jointly fund case
management services for FSS participants. Case management
services include, but are not limited to, the following: vocational
and educational assessment, training and educational referrals,
child-care referrals, job readiness training, household budgeting'
training, etc.
b. Economic and Social self-sufficiency programs
~ Yes D No: Does the PHA coordinate, promote or provide any
programs to enhance the economic and social self-
sufficiency of residents? (If "yes", complete the following
table; if "no" skip to sub-component 2, Family Self
Sufficiency Programs. The position of the table may be
altered to facilitate its use. )
Services and Programs
Program Name & Description Estimated Allocation Access Eligibility
(including location, if appropriate) Size Method (development office I (public housing or
(waiting PHA main office I section 8
list/random other provider name) participants or
selection/specific both)
criteria/other)
Familv Self Sufficiency 124 Section 8
Case Management all All participants PHA office and St. Section 8
Josephs Center
Emergency Grants As needed Need PHA office Section 8
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,i_.JW;"~:&.,,,~
Escrow Accounts 58 totaling Available to all PHA office Section 8
$458,590 -
as of 2/04
Child Care As needed Specific criteria Connections for Section 8
Children
Transportation As needed As needed Big Blue Bus Section 8
Family Unification As needed Dept. of Children and Section 8
Family Services
Children Services As needed Dept. of Children and
Family Services
Family preservation including As needed Multi-agency program
housing search, moving expenses, funded by Los Angeles
utility turn-ons and legal County.
expenses. Also security deposits,
purchase of furniture, parenting
skills, etc.
Shelter Plus Care 121 Case
management
agency referrals
Security and utility deposits, 121 and as SPC tenants only
reimburse owners for damage needed
caused by tenants or up to 80% of
one month loss of contract rent if
tenant moves without notice.
Case management, assist As needed Ocean Park
participants in fmding housing and Community Center, St.
moving, referrals to supportive Joseph's Center, Step
services, teach independent living Up on Second,and Didi
skills, help maintain sobriety, help Hirsch Community
with employment or volunteer Mental Health
activities, arrange social activities Services, Edelman
Mental Health Center
and City of Santa
Monica Coordinated
Case Management
WIND (Women In New As needed Ocean Park
Directions) peer support services Community Center
for mentally III women in the SPC
program, day center and lunch
(2) Familv Self Sufficiency proe:ramls
p
D
a. artlClPatIon escnptIon
Familv Self Sufficiency (FSS) Participation
Program Required Number of Participants Actual Number of Participants
(start ofFY 2003-04 Estimate) (As of: DDIMMIYY)
Public Housing
Section 8 154 124
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b. ~ Yes D No: If the PHA is not maintaining the minimum program size
required by HUD, does the most recent FSS Action Plan address-
the steps the PHA plans to take to achieve at least the minimum
program size?
All new Section 8 and Shelter Plus Care participants receive
FSS briefing materials and a letter soliciting their
participation in the program. In addition, all Homeless
Transitional Housing participants are required to
participate in FSS.
47% (58) of current FSS participants have escrow accounts
that total $458,490 as of 2-1-04. In addition, 18 FSS
participants completed their contract requirements in 2003
and graduated from the program.
If no, list steps the PHA will take below:
C. Welfare Benefit Reductions
1. The PHA is complying with the statutory requirements of section 12(d) of the U.S.
Housing Act of 1937 (relating to the treatment of income changes resulting from
welfare program requirements) by: (select all that apply)
~ Adopting appropriate changes to the PHA's public housing rent determination
policies and train staff to carry out those policies
~ Informing residents of new policy on admission and reexamination
o Actively notifying residents of new policy at times in addition to admission and
reexamination.
~ Establishing or pursuing a cooperative agreement with all appropriate T ANF
agencies regarding the exchange of information and coordination of services
~ Establishing a protocol for exchange of information with all appropriate T ANF
agencIes
o Other: (list below)
D. Reserved for Community Service Requirement pursuant to section 12(c) of
the U.S. Housing Act of 1937
13. PHA Safety and Crime Prevention Measures Nt A
[24 CPR Part 903.7 9 (m)]
Exemptions from Component 13: High performing and small PHAs not participating in PHDEP and
Section 8 Only PHAs may skip to component 15. High Performing and small PHAs that are
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participating in PHDEP and are submitting a PHDEP Plan with this PHA Plan may skip to sub-
component D.
A. Need for measures to ensure the safety of public housing residents
1. Describe the need for measures to ensure the safety of public housing residents
(select all that apply)
D High incidence of violent and/or drug-related crime in some or all of the PHA's
developments
D High incidence of violent and/or drug-related crime in the areas surrounding or
adjacent to the PHA's developments
D Residents fearful for their safety and/or the safety of their children
D Observed lower-level crime, vandalism and/or graffiti
D People on waiting list unwilling to move into one or more developments due to
perceived and/or actual levels of violent and/or drug-related crime
D Other (describe below)
2. What information or data did the PHA used to determine the need for PHA actions
to improve safety of residents (select all that apply).
o
D
D
D
o
D
D
D
Safety and security survey of residents
Analysis 'of crime statistics over time for crimes committed "in and around"
public housing authority
Analysis of cost trends over time for repair of vandalism and removal of graffiti
Resident reports
PHA employee reports
Police reports
Demonstrable, quantifiable success with previous or ongoing anticrime/anti
drug programs
Other (describe below)
3. Which developments are most affected? (list below)
B. Crime and Drug Prevention activities the PHA has undertaken or plans to
undertake in the next PHA fiscal year
1. List the crime prevention activities the PHA has undertaken or plans to undertake:
(select all that apply)
D Contracting with outside and/or resident organizations for the provision of
crime- and/or drug-prevention activities
D Crime Prevention Through Environmental Design
D Activities targeted to at-risk youth, adults, or seniors
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D Volunteer Resident PatroVBlock Watchers Program
D Other (describe below)
2. Which developments are most affected? (list below)
C. Coordination between PHA and the police
1. Describe the coordination between the PHA and the appropriate police precincts for
carrying out crime prevention measures and activities: (select all that apply)
D
D
D
D
o
D
D Other activities (list below)
2. Which developments are most affected? (list below)
Police involvement in development, implementation, and/or ongoing
evaluation of drug-elimination plan
Police provide crime data to housing authority staff for analysis and action
Police have established a physical presence on housing authority property (e.g.,
community policing office, officer in residence)
Police regularly testify in and otherwise support eviction cases
Police regularly meet with the PHA management and residents
Agreement between PHA and local law enforcement agency for provision of
above-baseline law enforcement services
D. Additional information as required by PHDEPIPHDEP Plan
PHAs eligible for FY 2000 PHDEP funds must provide a PHDEP Plan meeting specified requirements
prior to receipt ofPHDEP funds.
DYes D No: Is the PHA eligible to participate in the PHDEP in the fiscal year
covered by this PHA Plan?
DYes D No: Has the PHA included the PHDEP Plan for FY 2000 in this PHA
Plan?
DYes D No: ThisPHDEP Plan is an Attachment. (Attachment Filename: --0
FY 2002-03 Annual Plan Page 44
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
114. RESERVED FOR PET POLICYN/A
[24 CPR Part 903.7 9 (n)]
15. Civil Rie:hts Certifications
[24 CPR Part 903.7 9 (0)]
Civil rights certifications are included in the PHA Plan Certillcations of Compliance
with the PHA Plans and Related Regulations.
16. Fiscal Audit
[24 CPR Part 903.7 9 (p)]
1. ~ Yes D No: Is the PHA required to have an audit conducted under section
5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))?
(If no, skip to component 17.)
2. ~ Yes D No: Was the most recent fIscal audit submitted to HUD?
3. DYes [8J No: Were there any fmdings as the result of that audit?
4. DYes D No: If there were any fmdings, do any remain unresolved?
If yes, how many unresolved fmdings remain?_
5. DYes D No: Have responses to any unresolved fmdings been submitted to
HUD?
If not, when are they due (state below)?
17. PHA Asset Manaeement NI A
[24 CPR Part 903.79 (q)]
Exemptions from component 17: Section 8 Only PHAs are not required to complete this component.
High performing and small PHAs are not required to complete this component.
1. DYes D No: Is the PHA engaging in any activities that will contribute to the
long-term asset management of its public housing stock,
including how the Agency will plan for long-term operating,
capital investment, rehabilitation, modernization, disposition, and
other needs that have not been addressed elsewhere in this PHA
Plan?
2. What types of asset managem~nt activities will the PHA undertake? (select all that
apply)
D Not applicable
D Private management
D Development-based accounting
FY 2002-03 Annual Plan Page 45
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/3112002
iLi;i
D Comprehensive stock assessment
o Other: (list below)
3. D Yes D No: Has the PHA included descriptions of asset management activities
in the optional Public Housing Asset Management Table?
18. Other Information
[24 CPR Part 903.7 9 (r)]
A. Resident Advisory Board Recommendations
1. 0 Y es ~ No: Did the PHA receive any comments on the PHA Plan from the
Resident Advisory Board/s?
2. If yes, the comments are: (if comments were received, the PHA MUST select one)
D Attached at Attachment (File name)
D Provided below:
3. In what manner did the PHA address those comments? (select all that apply)
D Considered comments, but determined that no changes to the PHA Plan were
necessary.
o The PHA changed portions of the PHA Plan in response to comments
List changes below:
o Other: (list below)
B. Description of Election process for Residents on the PHA Board NI A
1. DYes D No:
Does the PHA meet the exemption criteria provided section
2(b)(2) of the U.S. Housing Act of 1937? (If no, continue to
question 2; if yes, skip to sub-component C.)
2. D Yes~ No:
Was the resident who serves on the PHA Board elected by the
residents? (If yes, continue to question 3; if no, skip to sub-
component C.)
3. Description of Resident Election Process
a. Nomination of candidates for place on the ballot: (select all that apply)
D Candidates were nominated by resident and assisted family organizations
D Candidates could be nominated by any adult recipient of PHA assistance
FY 2002-03 Annual Plan Page 46
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
D
~
Self-nomination: Candidates registered with the PHA and requested a place on
ballot
()ther: (describe)
City Council appoints 2 Section 8 residents to the Housing Commission, one of
whom must be 62 years old or older.
b. Eligible candidates: (select one)
D Any recipient of PHA assistance
D Any head of household receiving PHA assistance
D Any adult recipient of FHA assistance
D Any adult member of a resident or assisted family organization
~ Other (list)
All Section 8 participants who are 18 year old or older are eligible to apply
through the City Clerk's office.
c. Eligible voters: (select all that apply)
D All adult recipients ofPHA assistance (public housing and section 8 tenant-'
based assistance)
D Representatives of all PHA resident and assisted family organizations
~ Other (list)
City Council appoints 2 Section 8 residents to the Housing Commission, one of
whom must be at least 62 years of age.
C. Statement of Consistency with the Consolidated Plan
For each applicable Consolidated Plan, make the following statement (copy questions as many times as
necessary).
1. Consolidated Plan jurisdiction: (provide name here)
2. City of Santa Monica, California
2. The PHAhas taken the following steps to ensure consistency of this PHA Plan with
the Consolidated Plan for the jurisdiction: (select all that apply)
~
~
~
The PHA has based its statement of needs of families in the jurisdiction on the
needs expressed in the Consolidated Plan/so
The PHA has participated in any consultation process organized and offered by
the Consolidated Plan agency in the development of the Consolidated Plan.
The PHA has consulted with the Consolidated Plan agency during the
development of this PHA Plan.
FY 2002-03 Annual Plan Page 47
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/3112002
~ Activities to be undertaken by the PHA in the coming year are consistent with
the initiatives contained in the Consolidated Plan. (list below)
~ Other: (list below)
The City of Santa Monica's updated FY 2000-2005 Housing Element
Update reiterated that the Section 8 program as integral to the City's
efforts to preserve its affordable housing stock. The Housing Element's
1998-2005 Action Plan requires: (no chane:es from previous PHA Plan)
The development of programs to protect Section 8 tenants from
contract opt outs. The City created the Tenant Assistance Rental
Program (TARP) in June 1998 to assist Section 8 "opted-out"
tenants and the Housing Authority continues to operate the
program.
Take all necessary steps to increase the FMR so that Section 8 can
offer market-based rents. TlJ.e City received approval for a third
increased voucher payment standard ranging from 163 % to 203 %
of the LA FMR.
The Housing Element also requires that the City develop a package
of programs to encourage landlords to participate in the Section 8
program, including loans and/or grants for rehabilitation and
improved tenant screening and support services. In addition, it
continues to focus its social service efforts on community-based
referrals for needed support services and has also enhanced its
ability to screen new applicants for criminal activity.
1. The Consolidated Plan of the iurisdiction supports the PHA Plan with the
followinJ~ actions and commitments: (describe below)
The Consolidated Plan The two top ranked Priority Needs in the
Consolidated Plan are Housing Needs and Homeless Needs. The
plan identifies the Section 8 program and Shelter Plus Care
program as integral to meeting the affordable housing needs of
low-income households and the City's homeless population.
The Consolidated Plan supports the Housing Authority's strategy of
adapting the Section 8 program to the Costa-Hawkins market place.
FY 2002-03 Annual Plan Page 48
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/3112002
The two top ranked Priority Needs in the Consolidated Plan are
Housing Needs and Homeless Needs. The plan identifies the Section-
8 program and Shelter Plus Care program as integral to meeting
the affordable housing needs of low-income households and the
City's homeless population.
The City's efforts to secure and implement an enhanced voucher payment
standard from HUn and subsequent renewal applications for the Shelter
Plus Care program are current and on-going strategies targeted to the
City's Housing and Homeless needs. The former strategy has allowed the
Section 8 program to become competitive in the rental marker place after
3 years of declining owner participation. The approval of higher Voucher
Payment standards was essential and has allowed the Section 8 program
to regain its foothold as a cornerstone program in the City's efforts to
provide affordable housing to very low-income tenants.
The Shelter Plus Care program has received HUn approval for its 3rd
annual Shelter Plus Care program. Renewal funding based our voucher
payment standards will increase the number of clients served by 40-45
depending on the bedroom size of the vouchers issued. The increased
funding (51 % increase) will allow the program to continue its position as a
cornerstone program in the City's efforts to provide affordable housing to
homeless residents who are also disabled.
The Housing Authority has also "set aside" 20 vouchers a year for the 4
years for graduates of the 2 non-profit homeless transition facilities
located in Santa Monica. Graduates receiving vouchers must also
participate in the FSS program in order to assist them in gaining economic
self sufficiency. Because the Section 8 program is 100% leased, there are
no additional vouchers available. However, transitional vouchers that are
"turned over" will be reserved for the transitional program.
.
4. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following
actions and commitments: (describe below)
D. Other Information Required by HUD
Use this section to provide any additional information requested by HUD.
FY 2002-03 Annual Plan Page 49
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/3112002
Attachments
Use this section to provide any additional attachments referenced in the Plans.
FY 2002-03 Annual Plan Page 50
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/3112002
PHA Plan
Table Library
Component 7
Capital Fund Program Annual Statement
Parts I, II, and II
Annual Statement
Capital Fund Program (CFP) Part I: Summary
Capital Fund Grant Number
FFY of Grant Approval: (MM/YYYY)
o Original Annual Statement
Line No. Summary by Development Account Total Estimated
Cost
1 Total Non-CGP Funds
2 1406 Operations
3 1408 Management Improvements
4 1410 Administration
5 1411 Audit
6 1415 Liquidated Damages
7 1430 Fees and Costs
8 1440 Site Acquisition
9 1450 Site Improvement
10 1460 Dwelling Structures
11 1465.1 Dwelling EQuipment-Nonexpendable
12 1470 Nondwelling Structures
13 1475 Nondwelling Equipment
14 1485 Demolition
15 1490 Replacement Reserve
16 1492 Moving to Work Demonstration
17 1495.1 Relocation Costs
18 1498 Mod Used for Development
19 1502 Contingency
20 Amount of Annual Grant (Sum of lines 2-19)
21 Amount of line 20 Related to LBP Activities
22 Amount of line 20 Related to Section 504 Compliance
23 Amount of line 20 Related to Security
24 Amount of line 20 Related to Energy Conservation
Measures
Table Library
Annual Statement
Capital Fund Program (CFP) Part II: Supporting Table
Development General Description of Major Work Development Total
NumberIName Categories Account Estimated
HA- Wide Activities Number Cost
,
Table Library
"-.. ,
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III
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~_.,
Annual Statement
Capital Fund Program (CFP) Part III: Implementation Schedule
Development All Funds Obligated All Funds Expended
Number/Name (Quarter Ending Date) (Quarter Ending Date)
HA- Wide Activities
Table Library
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