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SR-407-000-01 (5) To: Mayor and City Council Chairperson and Housing Authority Members From: City Staff Subject: Public Hearing and approval of Public Housing Agency Plan 2002-03 INTRODUCTION This report transmits the annual Public Housing Authority (PHA) Agency Plan 2002-03 and recommends that the Housing Authority hold a public hearing, approve the plan and certify compliance with the FY 2000-01 through 2004-05 Consolidated Plan. The submission of the plan is a technical requirement created by the Quality Housing and Work Responsibility Act of 1998. A Public Notice giving the public hearing date and time and locations where copies of the plan were available for public review was published on June 22, 2002 in the Los Angeles Times. BACKGROUND On October 21, 1999, the Department of Housing and Urban Development (HUD) published final regulations requiring each Housing Authority administering either Section 8 assistance or public housing to submit a five year plan and an annual plan to HUD. HUD also requires that Public Housing Authorities use a HUD template to create their plan. The template is largely comprised of a series of questions that advise HUD, Section 8 tenants and the public at-large of the HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 PHA’s mission of serving the needs of families and the PHA’s strategy for addressing those needs. The plan does not amend any existing Housing Authority policy or regulation. Very little narrative is required by the HUD template, making the annual plan somewhat difficult to follow. In addition, some sections of the template are applicable only to project-based Section 8 housing and therefore not relevant to Santa Monica. DISCUSSION The Housing Commission reviewed the attached plan at its July 18, 2002 meeting and did not recommend changes or additions. In addition, the Santa Monica Housing Authority convened a Resident Advisory Board made up of Section 8 tenants to participate in a review of the PHA plan. Members of the Resident Advisory Board attended a review meeting held on July 19, 2002 to review the proposed plan. One member suggested that the Housing Authority consider creating a volunteer Section 8 ombudsman to assist tenants in resolving Section 8 issues. The Housing Authority will analyze the feasibility of creating an ombudsman capability within the Housing Authority’s administrative structure during this fiscal year. HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 FINANCIAL/BUDGETARY IMPACTS No fiscal or budgetary impacts will result from the approval of the plan. RECOMMENDATIONS Staff recommends that the Housing Authority hold a public hearing, approve the Public Housing Authority (PHA) Agency Plan 2002-03 and certify compliance with the FY 2000-01 through 2004-05 Consolidated Plan. Prepared by: Jeff Mathieu, Director of Resource Management Bob Moncrief, Housing and Redevelopment Manager Peter Mezza, Housing Authority Administrator Attachments: A: Public Housing Authority Agency Plan 2002-03 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 U.S. Department of Housing and Urban Development Office of Public and Indian Housing PHA Plans 5 Year Plan for Fiscal Years 2000-01 – 2004-05 Annual Plan for Fiscal Year 2002-2003 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 PHA Plan Agency Identification PHA Name: City of Santa Monica Housing Authority PHA Number: CA111 PHA Fiscal Year Beginning: (07/2002) Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply) Main administrative office of the PHA PHA development management offices PHA local offices Display Locations For PHA Plans and Supporting Documents The PHA Plans (including attachments) are available for public inspection at: (select all that apply) Main administrative office of the PHA PHA development management offices PHA local offices Main administrative office of the local government Main administrative office of the County government Main administrative office of the State government Public library PHA website Other (list below) PHA Plan Supporting Documents are available for inspection at: (select all that apply) Main business office of the PHA PHA development management offices Other (list below) 1 PHA Identification Section, Page HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 5-YP EAR LAN PHAFY2002-2007 ISCAL EARS [24 CFR Part 903.5] A. Mission State the PHA’s mission for serving the needs of low-income, very low income, and extremely low-income families in the PHA’s jurisdiction. (select one of the choices below) The mission of the PHA is the same as that of the Department of Housing and Urban Development: To promote adequate and affordable housing, economic opportunity and a suitable living environment free from discrimination. The PHA’s mission is: (state mission here) B. Goals The goals and objectives listed below are derived from HUD’s strategic Goals and Objectives and those emphasized in recent legislation. PHAs may select any of these goals and objectives as their own, or identify other goals and/or objectives. Whether selecting the HUD-suggested objectives or their own, PHAS ARE STRONGLY ENCOURAGED TO IDENTIFY QUANTIFIABLE MEASURES OF SUCCESS IN REACHING THEIR OBJECTIVES OVER THE COURSE OF THE 5 YEARS . (Quantifiable measures would include targets such as: numbers of families served or PHAS scores achieved.) PHAs should identify these measures in the spaces to the right of or below the stated objectives. HUD Strategic Goal: Increase the availability of decent, safe, and affordable housing. PHA Goal: Expand the supply of assisted housing Objectives: Apply for additional rental vouchers: Reduce public housing vacancies: Leverage private or other public funds to create additional housing opportunities: Acquire or build units or developments Other (list below) Applied for and received approval for third increase in our voucher th payment standard in order to remain current with the 40 percentile of the rent controlled marketplace. Currently developing a process wherein we can keep our waiting list open throughout the year in order to allow applicants on-going access to our waiting list. 1 5 Year Plan Page HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 PHA Goal: Improve the quality of assisted housing Objectives: Improve public housing management: (PHAS score) Improve voucher management: (SEMAP score) Increase customer satisfaction: Concentrate on efforts to improve specific management functions: (list; e.g., public housing finance; voucher unit inspections) Renovate or modernize public housing units: Demolish or dispose of obsolete public housing: Provide replacement public housing: Provide replacement vouchers: Other: (list below) Based upon the availability of CDBG funds, continue to advocate that priority be given in the City’s Rental Repair Program to owners of Section 8 buildings who house families with children 6 years old and younger. X PHA Goal: Increase assisted housing choices Objectives: Provide voucher mobility counseling: Conduct outreach efforts to potential voucher landlords Increase voucher payment standards Implement voucher homeownership program: Implement public housing or other homeownership programs: Implement public housing site-based waiting lists: Convert public housing to vouchers: Other: (list below) Pay for, create and provide to Santa Monica voucher holders weekly rental listings from Westside Rental Connection in order to assist them in finding housing in Santa Monica. The housing authority pays $1,500 for a 4 month membership that would otherwise cost an individual $60 for a 2 month membership. Continue to go to owner association meetings to increase interest in the Section 8 program among Santa Monica owners and to respond to any questions or complaints about the Section 8 program. We will also secure a booth at the September conference of the Apartment Owners Association of Greater Los Angles annual conference. Advertise in the monthly newsletter of the Santa Monica Housing Council in order to recruit new owners. 2 5 Year Plan Page HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Continue to promote the utilization of deed restricted housing by Section 8 tenants in order to increase mixed income opportunities for Section 8 tenants. HUD Strategic Goal: Improve community quality of life and economic vitality PHA Goal: Provide an improved living environment Objectives: Implement measures to deconcentrate poverty by bringing higher income public housing households into lower income developments: Implement measures to promote income mixing in public housing by assuring access for lower income families into higher income developments: Implement public housing security improvements: Designate developments or buildings for particular resident groups (elderly, persons with disabilities) Other: (list below) The Santa Monica Housing Authority does not administer project based rental assistance. HUD Strategic Goal: Promote self-sufficiency and asset development of families and individuals PHA Goal: Promote self-sufficiency and asset development of assisted households Objectives: Increase the number and percentage of employed persons in assisted families: Provide or attract supportive services to improve assistance recipients’ employability: Provide or attract supportive services to increase independence for the elderly or families with disabilities. Other: (list below) There are currently 175 families participating in the Family Self-Sufficiency Program (FSS); The number includes 8 Shelter Plus Care participants. 10 families became gainfully employed and are no longer receiving Section 8 rental assistance. SMHA established 80escrow savings accounts to date totaling in excess of $324,000. The housing authority funds St. Joseph’s Center in the amount of $73,400 for FSS case 3 5 Year Plan Page HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 management services. On-going community based referrals to social service agencies to assist Section 8 participants (SMHA contributes $59,400 annually for case management services.). Shelter + Care: provide housing and supportive services for 121 formerly homeless persons with chronic mental illness, substance abuse, and or HIV/AIDS and other disabilities. Applied for 35 new vouchers in 2002. If funded, 5 to 10 will be set-a-side for physically disabled clients of the Westside Center for Independent Living (WCIL). WCIL staff will assist their eligible clients in finding suitable housing in Santa Monica. HUD Strategic Goal: Ensure Equal Opportunity in Housing for all Americans PHA Goal: Ensure equal opportunity and affirmatively further fair housing Objectives: Undertake affirmative measures to ensure access to assisted housing regardless of race, color, religion national origin, sex, familial status, and disability: Undertake affirmative measures to provide a suitable living environment for families living in assisted housing, regardless of race, color, religion national origin, sex, familial status, and disability: Undertake affirmative measures to ensure accessible housing to persons with all varieties of disabilities regardless of unit size required: Other: (list below) Homeless Transitional Set-Aside Program: provides 20 Section 8 vouchers annually to (formerly homeless) graduates of two transitional housing programs funded by the City of Santa Monica. Created a HOME funded rental assistance program for Victims of Domestic Violence. Working with the YWCA to create HOME funded rental assistance to graduates of their foster care transitional program. Emancipated foster children who are 18 years of age and older are the target population to be served. Other PHA Goals and Objectives: (list below) 4 5 Year Plan Page HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 5 5 Year Plan Page HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Annual PHA Plan PHA Fiscal Year 2002-03 [24 CFR Part 903.7] i. Annual Plan Type: Select which type of Annual Plan the PHA will submit. Standard Plan Streamlined Plan: High Performing PHA Small Agency (<250 Public Housing Units) Administering Section 8 Only Troubled Agency Plan ii. Executive Summary of the Annual PHA Plan The City of Santa Monica Housing Authority’s (SMHA) Annual Plan outlines its primary focus of remaining competitive in the rental market in order to provide a range of affordable housing opportunities for Section 8 and Shelter Plus Care participants. In addition, the plan outlines SMHA’s efforts to provide or provide for a range of community-based services that allow many of its participants to continue to live independently in the community. iii. Annual Plan Table of Contents [24 CFR Part 903.7 9 (r)] Provide a table of contents for the Annual Plan, including attachments, and a list of supporting documents available for public inspection. Table of Contents Page # Annual Plan i. Executive Summary ii. Table of Contents 1. Housing Needs 5 2. Financial Resources 11 3. Policies on Eligibility, Selection and Admissions 12 4. Rent Determination Policies 26 FY 2002-03 Annual Plan Page1 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 5. Operations and Management Policies 27 6. Grievance Procedures 29 7. Capital Improvement Needs N/A 8. Demolition and Disposition N/A 9. Designation of Housing N/A 10. Conversions of Public Housing N/A 11. Homeownership 36 12. Community Service Programs N/A 13. Crime and Safety N/A 14. Pets (Inactive for January 1 PHAs) N/A 15. Civil Rights Certifications (included with PHA Plan Certifications) N/A 16. Audit 17. Asset Management 18. Other Information Attachments Indicate which attachments are provided by selecting all that apply. Provide the attachment’s name (A, B, etc.) in the space to the left of the name of the attachment. Note: If the attachment is provided as a SEPARATE file submission from the PHA Plans file, provide the file name in parentheses in the space to the right of the title. Required Attachments: Admissions Policy for Deconcentration FY 2000 Capital Fund Program Annual Statement Most recent board-approved operating budget (Required Attachment for PHAs that are troubled or at risk of being designated troubled ONLY) Optional Attachments: PHA Management Organizational Chart FY 2000 Capital Fund Program 5 Year Action Plan Public Housing Drug Elimination Program (PHDEP) Plan Comments of Resident Advisory Board or Boards (must be attached if not included in PHA Plan text) Other (List below, providing each attachment name) Supporting Documents Available for Review Indicate which documents are available for public review by placing a mark in the “Applicable & On Display” column in the appropriate rows. All listed documents must be on display if applicable to the program activities conducted by the PHA. FY 2002-03 Annual Plan Page2 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 List of Supporting Documents Available for Review ApplicaApplicable Plan Supporting Document ble & Component On Display X PHA Plan Certifications of Compliance with 5 Year and Annual the PHA Plans and Related Regulations Plans State/Local Government Certification of Consistency with X 5 Year and Annual the Consolidated Plan Plans Fair Housing Documentation: 5 Year and Annual Plans X Records reflecting that the PHA has examined its programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked or is working with local jurisdictions to implement any of the jurisdictions’ initiatives to affirmatively further fair housing that require the PHA’s involvement. X Consolidated Plan for the jurisdiction/s in Annual Plan: which the PHA is located (which includes the Housing Needs Analysis of Impediments to Fair Housing Choice (AI))) and any additional backup data to support statement of housing needs in the jurisdiction X Most recent board-approved operating budget Annual Plan: for the public housing program Financial Resources; Public Housing Admissions and (Continued) Occupancy NA Annual Plan: Policy (A&O), which includes the Tenant Selection and Eligibility, Selection, Assignment Plan [TSAP] and Admissions Policies Section 8 Administrative Plan X Annual Plan: Eligibility, Selection, and Admissions Policies Public Housing Deconcentration and Income Mixing NA Annual Plan: Documentation: Eligibility, Selection, 1. PHA board certifications of compliance and Admissions with deconcentration requirements Policies (section 16(a) of the US Housing Act of 1937, as implemented in the 2/18/99 Quality Housing and Work Responsibility Act Initial Guidance; Notice and any further HUD guidance) and 2. Documentation of the required deconcentration and income mixing analysis FY 2002-03 Annual Plan Page3 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 List of Supporting Documents Available for Review ApplicaApplicable Plan Supporting Document ble & Component On Display Public housing rent determination policies, including the NA Annual Plan: Rent methodology for setting public housing flat rents Determination check here if included in the public housing A & O Policy Schedule of flat rents offered at each public housing NA Annual Plan: Rent development Determination X check here if included in the public housing A & O Policy X Section 8 rent determination (payment Annual Plan: Rent standard) policies Determination X check here if included in Section 8 Administrative Plan Public housing management and maintenance policy NA Annual Plan: documents, including policies for the prevention or Operations and eradication of pest infestation (including cockroach Maintenance infestation) Public housing grievance procedures NA Annual Plan: check here if included in the public Grievance housing Procedures A & O Policy X Section 8 informal review and hearing Annual Plan: procedures Grievance X check here if included in Section 8 Procedures Administrative Plan NA The HUD-approved Capital Annual Plan: Capital Fund/Comprehensive Grant Program Annual Needs Statement (HUD 52837) for the active grant year NA Most recent CIAP Budget/Progress Report Annual Plan: Capital (HUD 52825) for any active CIAP grant Needs NA Most recent, approved 5 Year Action Plan for Annual Plan: Capital the Capital Fund/Comprehensive Grant Needs Program, if not included as an attachment (provided at PHA option) NA Approved HOPE VI applications or, if more Annual Plan: Capital recent, approved or submitted HOPE VI Needs Revitalization Plans or any other approved proposal for development of public housing NA Approved or submitted applications for Annual Plan: demolition and/or disposition of public housing Demolition and Disposition NA Approved or submitted applications for designation of public Annual Plan: FY 2002-03 Annual Plan Page4 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 List of Supporting Documents Available for Review ApplicaApplicable Plan Supporting Document ble & Component On Display housing (Designated Housing Plans) Designation of Public Housing Approved or submitted assessments of reasonable NA Annual Plan: revitalization of public housing and approved or submitted Conversion of Public conversion plans prepared pursuant to section 202 of the Housing 1996 HUD Appropriations Act NA Approved or submitted public housing Annual Plan: homeownership programs/plans Homeownership NA Policies governing any Section 8 Annual Plan: Homeownership program Homeownership check here if included in the Section 8 Administrative Plan NA Any cooperative agreement between the PHA Annual Plan: and the TANF agency Community Service & Self-Sufficiency X FSS Action Plan/s for public housing and/or Annual Plan: Section 8 Community Service & Self-Sufficiency Most recent self-sufficiency (ED/SS, TOP or ROSS or other NA Annual Plan: resident services grant) grant program reports Community Service & Self-Sufficiency The most recent Public Housing Drug Annual Plan: Safety Elimination Program (PHEDEP) semi-annual and Crime Prevention performance report for any open grant and most recently submitted PHDEP application (PHDEP Plan) The most recent fiscal year audit of the PHA conducted NA Annual Plan: Annual under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U. Audit S.C. 1437c(h)), the results of that audit and the PHA’s response to any findings NA Troubled PHAs: MOA/Recovery Plan Troubled PHAs NA Other supporting documents (optional) (specify as needed) (list individually; use as many lines as necessary) 1. Statement of Housing Needs [24 CFR Part 903.7 9 (a)] A. Housing Needs of Families in the Jurisdiction/s Served by the PHA FY 2002-03 Annual Plan Page5 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Based upon the information contained in the Consolidated Plan/s applicable to the jurisdiction, and/or other data available to the PHA, provide a statement of the housing needs in the jurisdiction by completing the following table. In the “Overall” Needs column, provide the estimated number of renter families that have housing needs. For the remaining characteristics, rate the impact of that factor on the housing needs for each family type, from 1 to 5, with 1 being “no impact” and 5 being “severe impact.” Use N/A to indicate that no information is available upon which the PHA can make this assessment. Housing Needs of Families in the Jurisdiction by Family Type Family Type Overall Afford-SupplAccesLocation QualitSize ability y s- y ibility Income <= 5,646 5 5 2 2 5 2 30% of AMI Income >30% 4,624 5 5 2 2 5 2 but <=50% of AMI Income >50% 5,774 5 5 3 4 2 4 but <80% of AMI Elderly 4,700 5 5 3 4 2 4 Families with Info. not Disabilities available Black 911 5 5 3 2 5 4 Asian 685 5 5 2 2 5 2 White 12,311 5 5 2 2 5 2 Hispanic Unduplicated count is not available What sources of information did the PHA use to conduct this analysis? (Check all that apply; all materials must be made available for public inspection.) Consolidated Plan of the Jurisdiction/s Indicate year:FY 2000-01 thru FY 2004-5 U.S. Census data: the Comprehensive Housing Affordability Strategy (“CHAS”) dataset American Housing Survey data Indicate year: Other housing market study Indicate year: Other sources: (list and indicate year of information) City of Santa Monica Housing Element Update 1998-2003 FY 2002-03 Annual Plan Page6 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 B. Housing Needs of Families on the Public Housing and Section 8 Tenant- Based Assistance Waiting Lists . Complete State the housing needs of the families on the PHA’s waiting list/s one table for each type of PHA-wide waiting list administered by the PHA. PHAs may provide separate tables for site-based or sub-jurisdictional public housing waiting lists at their option. Housing Needs of Families on the Waiting List Waiting list type: (select one) Section 8 tenant-based assistance Public Housing Combined Section 8 and Public Housing Public Housing Site-Based or sub-jurisdictional waiting list (optional) If used, identify which development/subjurisdiction: # of families % of total families Annual Turnover Waiting list total 2,324 1,195 Extremely low 1,232* 53%* income <=30% AMI Very low income 627* 27%* (>30% but <=50% AMI) Low income 47* 2%* (>50% but <80% AMI) Families with Data not available children Elderly families 830 35% Families with 1,117 47% Disabilities Black 646 35% Native American 29 1% Pacific Inlander 41 2% White 1,132 48% Unreported 506 22% * All WL information is self reported by applicant and subject to further analysis Characteristics by N/A FY 2002-03 Annual Plan Page7 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Housing Needs of Families on the Waiting List Bedroom Size (Public Housing Only) 1BR 2 BR 3 BR 4 BR 5 BR 5+ BR Is the waiting list closed (select one)? No X Yes If yes: How long has it been closed (# of months)? 24 Does the PHA expect to reopen the list in the PHA Plan year? No X Yes Does the PHA permit specific categories of families onto the waiting list, X Yes Shelter Plus Care applicants, even if generally closed? No transitional housing set-a-side applicants and those income eligible people displaced by governmental action. If funded, the disabled set- a-side referrals from WCIL C. Strategy for Addressing Needs Provide a brief description of the PHA’s strategy for addressing the housing IN THE UPCOMING needs of families in the jurisdiction and on the waiting list YEAR , and the Agency’s reasons for choosing this strategy. (1) Strategies Need: Shortage of affordable housing for all eligible populations Strategy 1. Maximize the number of affordable units available to the PHA within its current resources by: Select all that apply Employ effective maintenance and management policies to minimize the number of public housing units off-line Reduce turnover time for vacated public housing units Reduce time to renovate public housing units Seek replacement of public housing units lost to the inventory through mixed finance development Seek replacement of public housing units lost to the inventory through section 8 replacement housing resources FY 2002-03 Annual Plan Page8 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Maintain or increase section 8 lease-up rates by establishing payment standards that will enable families to rent throughout the jurisdiction Undertake measures to ensure access to affordable housing among families assisted by the PHA, regardless of unit size required Maintain or increase section 8 lease-up rates by marketing the program to owners, particularly those outside of areas of minority and poverty concentration Maintain or increase section 8 lease-up rates by effectively screening Section 8 applicants to increase owner acceptance of program Participate in the Consolidated Plan development process to ensure coordination with broader community strategies Other (list below) Strategy 2: Increase the number of affordable housing units by: Select all that apply Apply for additional section 8 units should they become available Leverage affordable housing resources in the community through the creation of mixed - finance housing Pursue housing resources other than public housing or Section 8 tenant-based assistance. Other: (list below) Need: Specific Family Types: Families at or below 30% of median Strategy 1: Target available assistance to families at or below 30 % of AMI Select all that apply Exceed HUD federal targeting requirements for families at or below 30% of AMI in public housing Exceed HUD federal targeting requirements for families at or below 30% of AMI in tenant-based section 8 assistance Employ admissions preferences aimed at families with economic hardships Adopt rent policies to support and encourage work Other: (list below) Need: Specific Family Types: Families at or below 50% of median Strategy 1: Target available assistance to families at or below 50% of AMI Select all that apply Employ admissions preferences aimed at families who are working Adopt rent policies to support and encourage work Other: (list below) FY 2002-03 Annual Plan Page9 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Provide preference to households in which at least 1 adult member works a minimum of 35 per week in Santa Monica. Need: Specific Family Types: The Elderly Strategy 1: Target available assistance to the elderly: Select all that apply Seek designation of public housing for the elderly Apply for special-purpose vouchers targeted to the elderly, should they become available Other: (list below) Need: Specific Family Types: Families with Disabilities Strategy 1: Target available assistance to Families with Disabilities: Select all that apply Seek designation of public housing for families with disabilities Carry out the modifications needed in public housing based on the section 504 Needs Assessment for Public Housing Apply for special-purpose vouchers targeted to families with disabilities, should they become available Affirmatively market to local non-profit agencies that assist families with disabilities Other: (list below) Administer a 121 person Shelter Plus Care program that requires participants to be both homeless and disabled. Recently audited by HUD and was given a very good review. Applied for Fair Share allocation in 2002. If funded, 5 to 10 vouchers of the 35 applied for will be targeted to handicapped and disabled tenants. Need: Specific Family Types: Races or ethnicities with disproportionate housing needs Strategy 1: Increase awareness of PHA resources among families of races and ethnicities with disproportionate needs: Select if applicable Affirmatively market to races/ethnicities shown to have disproportionate housing needs FY 2002-03 Annual Plan Page10 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Other: (list below) While 25% of Santa Monica residents are non-white, almost 50% of our participants are non-white. Strategy 2: Conduct activities to affirmatively further fair housing Select all that apply Counsel section 8 tenants as to location of units outside of areas of poverty or minority concentration and assist them to locate those units Market the section 8 program to owners outside of areas of poverty /minority concentrations 68% of our tenants live in census tracts with poverty rates from 3.5% to 14.3%, while the remaining 32% live in tracts with 21.7% to 23% poverty rates. Other: (list below) Other Housing Needs & Strategies: (list needs and strategies below) (2) Reasons for Selecting Strategies Of the factors listed below, select all that influenced the PHA’s selection of the strategies it will pursue: Funding constraints Staffing constraints Limited availability of sites for assisted housing Extent to which particular housing needs are met by other organizations in the community Evidence of housing needs as demonstrated in the Consolidated Plan and other information available to the PHA Influence of the housing market on PHA programs Community priorities regarding housing assistance Results of consultation with local or state government Results of consultation with residents and the Resident Advisory Board Results of consultation with advocacy groups Other: (list below) Our market based strategy reflects the effects of State mandated vacancy decontrol which have resulted in a rapid and on-going escalation in the cost of rents in Santa Monica. The demand for affordable housing in Santa Monica continues to outstrip the supply. FY 2002-03 Annual Plan Page11 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 2. Statement of Financial Resources [24 CFR Part 903.7 9 (b)] List the financial resources that are anticipated to be available to the PHA for the support of Federal public housing and tenant-based Section 8 assistance programs administered by the PHA during the Plan year. Note: the table assumes that Federal public housing or tenant based Section 8 assistance grant funds are expended on eligible purposes; therefore, uses of these funds need not be stated. For other funds, indicate the use for those funds as one of the following categories: public housing operations, public housing capital improvements, public housing safety/security, public housing supportive services, Section 8 tenant-based assistance, Section 8 supportive services or other. Financial Resources: Planned Sources and Uses Sources Planned $ Planned Uses Federal Grants (FY 2000 1. grants) a) Public Housing Operating Fund b) Public Housing Capital Fund c) HOPE VI Revitalization d) HOPE VI Demolition e) Annual Contributions for $10,609,321 Section 8 Tenant-Based Assistance f) Public Housing Drug Elimination Program (including any Technical Assistance funds) g) Resident Opportunity and Self- Sufficiency Grants h) Community Development Block Grant i) HOME $153,020 Rental assistance Other Federal Grants (list below) Shelter Plus Care $802,083 Rental assistance pro-rated to 11 months 2. Prior Year Federal Grants (unobligated funds only) (list below) FY 2002-03 Annual Plan Page12 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Financial Resources: Planned Sources and Uses Sources Planned $ Planned Uses 3. Public Housing Dwelling Rental Income 4. Other income (list below) 4. Non-federal sources (list below) TARP $109,000 City funded rental assistance for Section 8 and Shelter Plus Care tenants whose owners have terminated their Section 8 contract Total resources $11,673,424 3. PHA Policies Governing Eligibility, Selection, and Admissions [24 CFR Part 903.7 9 (c)] A. Public Housing (N/A) Exemptions: PHAs that do not administer public housing are not required to complete subcomponent 3A. (1) Eligibility a. When does the PHA verify eligibility for admission to public housing? (select all that apply) When families are within a certain number of being offered a unit: (state number) FY 2002-03 Annual Plan Page13 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 When families are within a certain time of being offered a unit: (state time) Other: (describe) b. Which non-income (screening) factors does the PHA use to establish eligibility for admission to public housing (select all that apply)? Criminal or Drug-related activity Rental history Housekeeping Other (describe) c. Yes No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? d. Yes No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? e. Yes No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC-authorized source) (2)Waiting List Organization a. Which methods does the PHA plan to use to organize its public housing waiting list (select all that apply) Community-wide list Sub-jurisdictional lists Site-based waiting lists Other (describe) b. Where may interested persons apply for admission to public housing? PHA main administrative office PHA development site management office Other (list below) c. If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each of the following questions; if not, skip to (3) Assignment subsection 1. How many site-based waiting lists will the PHA operate in the coming year? 2. Yes No: Are any or all of the PHA’s site-based waiting lists new for the upcoming year (that is, they are not part of a previously-HUD-approved site based waiting list plan)? If yes, how many lists? FY 2002-03 Annual Plan Page14 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 3. Yes No: May families be on more than one list simultaneously If yes, how many lists? 4. Where can interested persons obtain more information about and sign up to be on the site-based waiting lists (select all that apply)? PHA main administrative office All PHA development management offices Management offices at developments with site-based waiting lists At the development to which they would like to apply Other (list below) (3) Assignment a. How many vacant unit choices are applicants ordinarily given before they fall to the bottom of or are removed from the waiting list? (select one) One Two Three or More b. Yes No: Is this policy consistent across all waiting list types? c. If answer to b is no, list variations for any other than the primary public housing waiting list/s for the PHA: (4) Admissions Preferences a. Income targeting: Yes No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 40% of all new admissions to public housing to families at or below 30% of median area income? b. Transfer policies: In what circumstances will transfers take precedence over new admissions? (list below) Emergencies Overhoused Underhoused Medical justification Administrative reasons determined by the PHA (e.g., to permit modernization work) Resident choice: (state circumstances below) FY 2002-03 Annual Plan Page15 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Other: (list below) c. Preferences 1. Yes No: Has the PHA established preferences for admission to public housing (other than date and time of application)? (5) Occupancy (If “no” is selected, skip to subsection ) 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences: Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Victims of domestic violence Substandard housing Homelessness High rent burden (rent is > 50 percent of income) Other preferences: (select below) Working families and those unable to work because of age or disability Veterans and veterans’ families Residents who live and/or work in the jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes Other preference(s) (list below) 3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in the space that represents your first priority, a “2” in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use “1” more than once, “2” more than once, etc. Date and Time FY 2002-03 Annual Plan Page16 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Former Federal preferences: Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Victims of domestic violence Substandard housing Homelessness High rent burden Other preferences (select all that apply) Working families and those unable to work because of age or disability Veterans and veterans’ families Residents who live and/or work in the jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes Other preference(s) (list below) 4. Relationship of preferences to income targeting requirements: The PHA applies preferences within income tiers Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements (5) Occupancy a. What reference materials can applicants and residents use to obtain information about the rules of occupancy of public housing (select all that apply) The PHA-resident lease The PHA’s Admissions and (Continued) Occupancy policy PHA briefing seminars or written materials Other source (list) b. How often must residents notify the PHA of changes in family composition? (select all that apply) At an annual reexamination and lease renewal Any time family composition changes FY 2002-03 Annual Plan Page17 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 At family request for revision Other (list) (6) Deconcentration and Income Mixing a. Yes No: Did the PHA’s analysis of its family (general occupancy) developments to determine concentrations of poverty indicate the need for measures to promote deconcentration of poverty or income mixing? admissions policies b. Yes No: Did the PHA adopt any changes to its based on the results of the required analysis of the need to promote deconcentration of poverty or to assure income mixing? c. If the answer to b was yes, what changes were adopted? (select all that apply) Adoption of site-based waiting lists If selected, list targeted developments below: Employing waiting list “skipping” to achieve deconcentration of poverty or income mixing goals at targeted developments If selected, list targeted developments below: Employing new admission preferences at targeted developments If selected, list targeted developments below: Other (list policies and developments targeted below) other d. Yes No: Did the PHA adopt any changes to policies based on the results of the required analysis of the need for deconcentration of poverty and income mixing? e. If the answer to d was yes, how would you describe these changes? (select all that apply) Additional affirmative marketing Actions to improve the marketability of certain developments Adoption or adjustment of ceiling rents for certain developments Adoption of rent incentives to encourage deconcentration of poverty and income-mixing FY 2002-03 Annual Plan Page18 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Other (list below) f. Based on the results of the required analysis, in which developments will the PHA make special efforts to attract or retain higher-income families? (select all that apply) Not applicable: results of analysis did not indicate a need for such efforts List (any applicable) developments below: g. Based on the results of the required analysis, in which developments will the PHA make special efforts to assure access for lower-income families? (select all that apply) Not applicable: results of analysis did not indicate a need for such efforts List (any applicable) developments below: B. Section 8 Exemptions: PHAs that do not administer section 8 are not required to complete sub-component 3B. Unless otherwise specified, all questions in this section apply only to the tenant-based section 8 assistance program (vouchers, and until completely merged into the voucher program, certificates). FY 2002-03 Annual Plan Page19 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 (1) Eligibility a. What is the extent of screening conducted by the PHA? (select all that apply) Criminal or drug-related activity only to the extent required by law or regulation Criminal and drug-related activity, more extensively than required by law or regulation More general screening than criminal and drug-related activity (list factors below) Other (list below) b. No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? Working with the City Attorney’s Office and the Santa Monica Police Department to implement criminal background screening procedures. We expect that the program will be implemented in the Summer of 2002 and are currently trying to get approval from the State Dept. of Justice to access Livescan information. c No: Does the PHA request criminal records from State law enforcement agencies for screening purposes? Working with the City Attorney’s Office and the Santa Monica Police Department to implement criminal background screening procedures. We expect that the program will be implemented in the Summer of 2002 and are currently trying to get approval from the State Dept. of Justice to access Livescan information. d. X No: Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC- authorized source) Working with the City Attorney’s Office and the Santa Monica Police Department to implement criminal background screening procedures. We expect that the program will be implemented in the Summer of FY 2002-03 Annual Plan Page20 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 2002 and are currently trying to get approval from the State Dept. of Justice to access Livescan information. e. Indicate what kinds of information you share with prospective landlords? (select all that apply) Criminal or drug-related activity Other (describe below) Only the information required to be given by HUD when requested by the owner. ( name and of previous owner) We actively encourage owners to due use the same their due diligence with Section 8 participants as they do with non-Section 8 applicants before agreeing to house a participant. (2) Waiting List Organization a. With which of the following program waiting lists is the section 8 tenant-based assistance waiting list merged? (select all that apply) None Federal public housing Federal moderate rehabilitation Federal project-based certificate program Other federal or local program (list below) b. Where may interested persons apply for admission to section 8 tenant- based assistance? (select all that apply) PHA main administrative office Other (list below) When applications were available from May 1 thru May 12, 2000, they were available at the offices of community-based organizations and at all branches of the public libraries, City Hall and 2 community centers. Homebound and disabled applicants could call a toll free number and receive an application by mail. All applicants were required to submit applications by mail. The waiting list is currently closed but as stated previously, we are working on a process to open the waiting list on an on-going basis. We expect that the availability of applications will duplicate our previous process. (3) Search Time aYes No: Does the PHA give extensions on standard 60-day period to search for a unit? FY 2002-03 Annual Plan Page21 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 If yes, state circumstances below: If client can demonstrate an acceptable level of effort by documenting their efforts on a Proof of Effort sheet, a second 60-day extension may be granted. Clients are entitled to reasonable accommodation for a disability and can receive additional time beyond the 120 day limit . (4) Admissions Preferences a. Income targeting Yes No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 75% of all new admissions to the section 8 program to families at or below 30% of median area income? b. Preferences 1. Yes No: Has the PHA established preferences for admission to section 8 tenant-based assistance? (other than date and (5) time of application) (if no, skip to subcomponent Special purpose section 8 assistance programs ) 2. Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Victims of domestic violence Substandard housing Homelessness High rent burden (rent is > 50 percent of income) Other preferences (select all that apply) Working families and those unable to work because of age or disability Veterans and veterans’ families Residents who live and/or work in your jurisdiction Those enrolled currently in educational, training, or upward mobility programs FY 2002-03 Annual Plan Page22 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes Other preference(s) (list below) 3. If the PHA will employ admissions preferences, please prioritize by placing a “1” in the space that represents your first priority, a “2” in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use “1” more than once, “2” more than once, etc. Date and Time Former Federal preferences 1 Involuntary Displacement (Disaster, Government Action, Action of Housing Owner, Inaccessibility, Property Disposition) Victims of domestic violence Substandard housing Homelessness High rent burden Other preferences (select all that apply) Working families and those unable to work because of age or disability Veterans and veterans’ families Residents who live and/or work in your jurisdiction Those enrolled currently in educational, training, or upward mobility programs Households that contribute to meeting income goals (broad range of incomes) Households that contribute to meeting income requirements (targeting) Those previously enrolled in educational, training, or upward mobility programs Victims of reprisals or hate crimes Other preference(s) (list below) Former Section 8 certificate holders whose landlords opted out of Section 8 contracts causing tenant to temporarily relinquish the Section 8 certificate in order to participate in a City program of rental assistance put in place while City waited for HUD approved exception rents. FY 2002-03 Annual Plan Page23 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 4. Among applicants on the waiting list with equal preference status, how are applicants selected? (select one) Date and time of application Drawing (lottery) or other random choice technique 5. If the PHA plans to employ preferences for “residents who live and/or work in the jurisdiction” (select one) This preference has previously been reviewed and approved by HUD The PHA requests approval for this preference through this PHA Plan 6. Relationship of preferences to income targeting requirements: (select one) The PHA applies preferences within income tiers Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements Based on the demographic data contained in the City’s Housing Element, there were approximately 9,800 households whose income is 50% or below of the area median income. The average income for current participants is $11,003 which is less than 30% of the median income for a 1 person household. The average per capita household income is $6,472. The average household size is 1.7 persons. (5) Special Purpose Section 8 Assistance Programs a. In which documents or other reference materials are the policies governing eligibility, selection, and admissions to any special-purpose section 8 program administered by the PHA contained? (select all that apply) The Section 8 Administrative Plan Briefing sessions and written materials Other (list below) b. How does the PHA announce the availability of any special-purpose section 8 programs to the public? Through published notices Other (list below) Referrals are made from non-profit homeless agencies in the city for the Shelter Plus Care program and from homeless transitional housing facilities for the Transitional Homeless Set-Aside program. Both programs are included in our administrative plan. FY 2002-03 Annual Plan Page24 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 N/A 4. PHA Rent Determination Policies [24 CFR Part 903.7 9 (d)] A. Public Housing Exemptions: PHAs that do not administer public housing are not required to complete sub-component 4A. (1) Income Based Rent Policies Describe the PHA’s income based rent setting policy/ies for public housing using, including discretionary (that is, not required by statute or regulation) income disregards and exclusions, in the appropriate spaces below. a. Use of discretionary policies: (select one) The PHA will not employ any discretionary rent-setting policies for income based rent in public housing. Income-based rents are set at the higher of 30% of adjusted monthly income, 10% of unadjusted monthly income, the welfare rent, or minimum rent (less HUD mandatory deductions and exclusions). (If selected, skip to sub-component (2)) ---or--- The PHA employs discretionary policies for determining income based rent (If selected, continue to question b.) b. Minimum Rent 1. What amount best reflects the PHA’s minimum rent? (select one) $0 $1-$25 $26-$50 2. Yes No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? : 3. If yes to question 2, list these policies below c. Rents set at less than 30% than adjusted income FY 2002-03 Annual Plan Page25 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 1. Yes No: Does the PHA plan to charge rents at a fixed amount or percentage less than 30% of adjusted income? 2. If yes to above, list the amounts or percentages charged and the circumstances under which these will be used below: d. Which of the discretionary (optional) deductions and/or exclusions policies does the PHA plan to employ (select all that apply) For the earned income of a previously unemployed household member For increases in earned income Fixed amount (other than general rent-setting policy) If yes, state amount/s and circumstances below: Fixed percentage (other than general rent-setting policy) If yes, state percentage/s and circumstances below: For household heads For other family members For transportation expenses For the non-reimbursed medical expenses of non-disabled or non- elderly families Other (describe below) e. Ceiling rents 1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income) (select one) Yes for all developments Yes but only for some developments No 2. For which kinds of developments are ceiling rents in place? (select all that apply) For all developments For all general occupancy developments (not elderly or disabled or elderly only) For specified general occupancy developments For certain parts of developments; e.g., the high-rise portion FY 2002-03 Annual Plan Page26 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 For certain size units; e.g., larger bedroom sizes Other (list below) 3. Select the space or spaces that best describe how you arrive at ceiling rents (select all that apply) Market comparability study Fair market rents (FMR) th 95 percentile rents 75 percent of operating costs 100 percent of operating costs for general occupancy (family) developments Operating costs plus debt service The “rental value” of the unit Other (list below) f. Rent re-determinations: 1. Between income reexaminations, how often must tenants report changes in income or family composition to the PHA such that the changes result in an adjustment to rent? (select all that apply) Never At family option Any time the family experiences an income increase Any time a family experiences an income increase above a threshold amount or percentage: (if selected, specify threshold)_____ Other (list below) g. Yes No: Does the PHA plan to implement individual savings accounts for residents (ISAs) as an alternative to the required 12 month disallowance of earned income and phasing in of rent increases in the next year? (2) Flat Rents 1. In setting the market-based flat rents, what sources of information did the PHA use to establish comparability? (select all that apply.) The section 8 rent reasonableness study of comparable housing Survey of rents listed in local newspaper Survey of similar unassisted units in the neighborhood Other (list/describe below) FY 2002-03 Annual Plan Page27 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 B. Section 8 Tenant-Based Assistance Exemptions: PHAs that do not administer Section 8 tenant-based assistance Unless otherwise specified, are not required to complete sub-component 4B. all questions in this section apply only to the tenant-based section 8 assistance program (vouchers, and until completely merged into the voucher program, certificates). (1) Payment Standards . Describe the voucher payment standards and policies a. What is the PHA’s payment standard? (select the category that best describes your standard) At or above 90% but below100% of FMR 100% of FMR Above 100% but at or below 110% of FMR Above 110% of FMR (if HUD approved; describe circumstances below) rd Area rents are exceptionally high and HUD has approved a 3 voucher payment standard as follows: $886 for 0 bdrm, $1,204 for 1-bdrm, $1,667 for 2-bdrm, $2,022 for 3-bdrm. Staff continues to monitor the effects of vacancy decontrol on overall rent levels and will be prepared to request an increase or decrease based on any increase or decrease in the L.A. FMR and or Santa Monica market place, if warranted. b. If the payment standard is lower than FMR, why has the PHA selected this standard? (select all that apply) FMRs are adequate to ensure success among assisted families in the PHA’s segment of the FMR area The PHA has chosen to serve additional families by lowering the payment standard Reflects market or submarket Other (list below) c. If the payment standard is higher than FMR, why has the PHA chosen this level? (select all that apply) FMRs are not adequate to ensure success among assisted families in the PHA’s segment of the FMR area Reflects market or submarket To increase housing options for families Other (list below) FY 2002-03 Annual Plan Page28 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 d. How often are payment standards reevaluated for adequacy? (select one) Annually Other (list below) e. What factors will the PHA consider in its assessment of the adequacy of its payment standard? (select all that apply) Success rates of assisted families Rent burdens of assisted families Other (list below) Area rents as documented in a City database of over 28,000 rent controlled units, the number of opt outs, tenant’s success in leasing new units and other market factors. (2) Minimum Rent a. What amount best reflects the PHA’s minimum rent? (select one) $0 $1-$25 $26-$50 b. X Yes No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? (if yes, list below) Where the utility allowance exceeds the family’s total tenant payment, the HA provides a utility reimbursement payment to the family each month . 5. Operations and Management [24 CFR Part 903.7 9 (e)] Exemptions from Component 5: High performing and small PHAs are not required to complete this section. Section 8 only PHAs must complete parts A, B, and C(2) A. PHA Management Structure Describe the PHA’s management structure and organization. (select one) FY 2002-03 Annual Plan Page29 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 An organization chart showing the PHA’s management structure and organization is attached. A brief description of the management structure and organization of the PHA follows: The Santa Monica Housing Authority is part of the Housing and Redevelopment Division of the City of Santa Monica, Resource Management Department(RMD). The Housing authority Administrator reports to the Housing and Redevelopment Division Manager who then reports to the RMD Director. The RMD Director, in turn, reports to the City Manager who is also the Executive Director of the Housing Authority. B. HUD Programs Under PHA Management ? List Federal programs administered by the PHA, number of families served at the beginning of the upcoming fiscal year, and expected turnover in each. (Use “NA” to indicate that the PHA does not operate any of the programs listed below.) Program Name Units or Families Expected Served at Year Turnover Beginning Public Housing N/A N/A Section 8 Vouchers 963 8% on average. However given the large number of senior clients, this will increase significantly over time Section 8 Certificates N/A N/A Section 8 Mod Rehab N/A N/A Special Purpose 121 Shelter Plus 8% on average Section 8 Care Certificates/Vouchers (list individually) Public Housing Drug Elimination Program (PHDEP) Other Federal Programs(list individually) FY 2002-03 Annual Plan Page30 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 C. Management and Maintenance Policies List the PHA’s public housing management and maintenance policy documents, manuals and handbooks that contain the Agency’s rules, standards, and policies that govern maintenance and management of public housing, including a description of any measures necessary for the prevention or eradication of pest infestation (which includes cockroach infestation) and the policies governing Section 8 management. (1) Public Housing Maintenance and Management: (list below) (2) Section 8 Management: (list below) Administrative Plan and various issue specific brochures, mailings and handouts . 6. PHA Grievance Procedures N/A [24 CFR Part 903.7 9 (f)] Exemptions from component 6: High performing PHAs are not required to complete component 6. Section 8-Only PHAs are exempt from sub-component 6A. A. Public Housing 1. Yes No: Has the PHA established any written grievance procedures in addition to federal requirements found at 24 CFR Part 966, Subpart B, for residents of public housing? If yes, list additions to federal requirements below: 2. Which PHA office should residents or applicants to public housing contact to initiate the PHA grievance process? (select all that apply) PHA main administrative office PHA development management offices Other (list below) B. Section 8 Tenant-Based Assistance N/A 1. Yes No: Has the PHA established informal review procedures for applicants to the Section 8 tenant-based assistance FY 2002-03 Annual Plan Page31 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 program and informal hearing procedures for families assisted by the Section 8 tenant-based assistance program in addition to federal requirements found at 24 CFR 982? If yes, list additions to federal requirements below: 2. Which PHA office should applicants or assisted families contact to initiate the informal review and informal hearing processes? (select all that apply) PHA main administrative office Other (list below) Request must be in writing as per administrative plan 7. Capital Improvement Needs N/A [24 CFR Part 903.7 9 (g)] Exemptions from Component 7: Section 8 only PHAs are not required to complete this component and may skip to Component 8. A. Capital Fund Activities Exemptions from sub-component 7A: PHAs that will not participate in the Capital Fund Program may skip to component 7B. All other PHAs must complete 7A as instructed. (1) Capital Fund Program Annual Statement Using parts I, II, and III of the Annual Statement for the Capital Fund Program (CFP), identify capital activities the PHA is proposing for the upcoming year to ensure long-term physical and social viability of its public housing developments. This statement can be completed by using the CFP Annual Statement tables provided in the table library at the end of the PHA Plan OR template , at the PHA’s option, by completing and attaching a properly updated HUD-52837. Select one: The Capital Fund Program Annual Statement is provided as an attachment to the PHA Plan at Attachment (state name) -or- The Capital Fund Program Annual Statement is provided below: (if selected, copy the CFP Annual Statement from the Table Library and insert here) FY 2002-03 Annual Plan Page32 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 (2) Optional 5-Year Action Plan Agencies are encouraged to include a 5-Year Action Plan covering capital work items. This statement can be completed by using the 5 Year Action Plan OR table provided in the table library at the end of the PHA Plan template by completing and attaching a properly updated HUD-52834. a. Yes No: Is the PHA providing an optional 5-Year Action Plan for the Capital Fund? (if no, skip to sub-component 7B) b. If yes to question a, select one: The Capital Fund Program 5-Year Action Plan is provided as an attachment to the PHA Plan at Attachment (state name -or- The Capital Fund Program 5-Year Action Plan is provided below: (if selected, copy the CFP optional 5 Year Action Plan from the Table Library and insert here) B. HOPE VI and Public Housing Development and Replacement Activities (Non-Capital Fund) N/A Applicability of sub-component 7B: All PHAs administering public housing. Identify any approved HOPE VI and/or public housing development or replacement activities not described in the Capital Fund Program Annual Statement. Yes No: a) Has the PHA received a HOPE VI revitalization grant? (if no, skip to question c; if yes, provide responses to question b for each grant, copying and completing as many times as necessary) b) Status of HOPE VI revitalization grant (complete one set of questions for each grant) 1. Development name: 2. Development (project) number: 3. Status of grant: (select the statement that best describes the current status) Revitalization Plan under development Revitalization Plan submitted, pending approval Revitalization Plan approved FY 2002-03 Annual Plan Page33 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Activities pursuant to an approved Revitalization Plan underway Yes No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant in the Plan year? If yes, list development name/s below: Yes No: d) Will the PHA be engaging in any mixed-finance development activities for public housing in the Plan year? If yes, list developments or activities below: Yes No: e) Will the PHA be conducting any other public housing development or replacement activities not discussed in the Capital Fund Program Annual Statement? If yes, list developments or activities below: 8. Demolition and Disposition N/A [24 CFR Part 903.7 9 (h)] Applicability of component 8: Section 8 only PHAs are not required to complete this section. 1. Yes No: Does the PHA plan to conduct any demolition or disposition activities (pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.C. 1437p)) in the plan Fiscal Year? (If “No”, skip to component 9; if “yes”, complete one activity description for each development.) 2. Activity Description Yes No: Has the PHA provided the activities description optional information in the Public Housing Asset Management Table? (If “yes”, skip to component 9. If “No”, complete the Activity Description table below.) Demolition/Disposition Activity Description 1a. Development name: 1b. Development (project) number: 2. Activity type: Demolition Disposition 3. Application status (select one) Approved Submitted, pending approval Planned application 4. Date application approved, submitted, or planned for submission: FY 2002-03 Annual Plan Page34 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 (DD/MM/YY) 5. Number of units affected: 6. Coverage of action (select one) Part of the development Total development 7. Timeline for activity: a. Actual or projected start date of activity: b. Projected end date of activity: 9. Designation of Public Housing for Occupancy by Elderly Families or Families with Disabilities or Elderly Families and Families with Disabilities N/A [24 CFR Part 903.7 9 (i)] Exemptions from Component 9; Section 8 only PHAs are not required to complete this section. 1. Yes No: Has the PHA designated or applied for approval to designate or does the PHA plan to apply to designate any public housing for occupancy only by the elderly families or only by families with disabilities, or by elderly families and families with disabilities or will apply for designation for occupancy by only elderly families or only families with disabilities, or by elderly families and families with disabilities as provided by section 7 of the U.S. Housing Act of 1937 (42 U.S.C. 1437e) in the upcoming fiscal year? (If “No”, skip to component 10. If “yes”, complete one activity description for each development, unless the PHA is eligible to complete a streamlined submission; PHAs completing streamlined submissions may skip to component 10.) 2. Activity Description Yes No: Has the PHA provided all required activity description optional information for this component in the Public Housing Asset Management Table? If “yes”, skip to component 10. If “No”, complete the Activity Description table below. Designation of Public Housing Activity Description 1a. Development name: 1b. Development (project) number: 2. Designation type: Occupancy by only the elderly Occupancy by families with disabilities FY 2002-03 Annual Plan Page35 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Occupancy by only elderly families and families with disabilities 3. Application status (select one) Approved; included in the PHA’s Designation Plan Submitted, pending approval Planned application 4. Date this designation approved, submitted, or planned for submission: (DD/MM/YY) 5. If approved, will this designation constitute a (select one) New Designation Plan Revision of a previously-approved Designation Plan? 6. Number of units affected: 7. Coverage of action (select one) Part of the development Total development 10. Conversion of Public Housing to Tenant-Based Assistance N/A [24 CFR Part 903.7 9 (j)] Exemptions from Component 10; Section 8 only PHAs are not required to complete this section. A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD FY 1996 HUD Appropriations Act 1. Yes No: Have any of the PHA’s developments or portions of developments been identified by HUD or the PHA as covered under section 202 of the HUD FY 1996 HUD Appropriations Act? (If “No”, skip to component 11; if “yes”, complete one activity description for each identified development, unless eligible to complete a streamlined submission. PHAs completing streamlined submissions may skip to component 11.) 2. Activity Description Yes No: Has the PHA provided all required activity description optional information for this component in the Public Housing Asset Management Table? If “yes”, skip to component 11. If “No”, complete the Activity Description table below. Conversion of Public Housing Activity Description 1a. Development name: 1b. Development (project) number: 2. What is the status of the required assessment? FY 2002-03 Annual Plan Page36 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Assessment underway Assessment results submitted to HUD Assessment results approved by HUD (if marked, proceed to next question) Other (explain below) 3. Yes No: Is a Conversion Plan required? (If yes, go to block 4; if no, go to block 5.) 4. Status of Conversion Plan (select the statement that best describes the current status) Conversion Plan in development Conversion Plan submitted to HUD on: (DD/MM/YYYY) Conversion Plan approved by HUD on: (DD/MM/YYYY) Activities pursuant to HUD-approved Conversion Plan underway 5. Description of how requirements of Section 202 are being satisfied by means other than conversion (select one) Units addressed in a pending or approved demolition application (date submitted or approved: Units addressed in a pending or approved HOPE VI demolition application (date submitted or approved: ) Units addressed in a pending or approved HOPE VI Revitalization Plan (date submitted or approved: ) Requirements no longer applicable: vacancy rates are less than 10 percent Requirements no longer applicable: site now has less than 300 units Other: (describe below) B. Reserved for Conversions pursuant to Section 22 of the U.S. Housing Act of 1937 C. Reserved for Conversions pursuant to Section 33 of the U.S. Housing Act of 1937 11. Homeownership Programs Administered by the PHA [24 CFR Part 903.7 9 (k)] FY 2002-03 Annual Plan Page37 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 A. Public Housing Exemptions from Component 11A: Section 8 only PHAs are not required to complete 11A. 1. Yes No: Does the PHA administer any homeownership programs administered by the PHA under an approved section 5(h) homeownership program (42 U.S.C. 1437c(h)), or an approved HOPE I program (42 U.S.C. 1437aaa) or has the PHA applied or plan to apply to administer any homeownership programs under section 5(h), the HOPE I program, or section 32 of the U.S. Housing Act of 1937 (42 U.S.C. 1437z-4). (If “No”, skip to component 11B; if “yes”, complete one activity description for each applicable program/plan, unless eligible to complete a small PHAhigh streamlined submission due to or performing PHA status. PHAs completing streamlined submissions may skip to component 11B.) 2. Activity Description Yes No: Has the PHA provided all required activity description optional information for this component in the Public Housing Asset Management Table? (If “yes”, skip to component 12. If “No”, complete the Activity Description table below.) Public Housing Homeownership Activity Description (Complete one for each development affected) 1a. Development name: 1b. Development (project) number: 2. Federal Program authority: HOPE I 5(h) Turnkey III Section 32 of the USHA of 1937 (effective 10/1/99) 3. Application status: (select one) Approved; included in the PHA’s Homeownership Plan/Program Submitted, pending approval Planned application 4. Date Homeownership Plan/Program approved, submitted, or planned for submission: (DD/MM/YYYY) 5. Number of units affected: 6. Coverage of action: (select one) Part of the development Total development FY 2002-03 Annual Plan Page38 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 B. Section 8 Tenant Based Assistance 1. Yes No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 ? (If “No”, skip to component 12; if “yes”, describe each program using the table below (copy and complete questions for each program identified), unless the PHA is eligible to complete a streamlined submission due to high High performing PHAs performer status. may skip to component 12.) In 2002, the median sale price for a 2-bedroom home in Santa Monica was $565,000 while the median price for a 2-bedroom condominium was $435,000. The extremely high cost of home ownership in Santa Monica makes it impossible for Section 8 tenants to purchase a home without the City of Santa Monica heavily subsidizing the loan in the form a “soft second mortgage”. The PHA is exploring the possibility of obtaining soft seconds through the City funded TORCA program. TORCA funds will only be potentially available to Section 8 tenants who reside in units eligible for the TORCA loan program. In addition, the PHA is also exploring the possibility of working with Habitat For Humanity and the City’s Housing Division to “layer” Section 8 homeownership with “sweat equity” and City TORCA funding. 2. Program Description: a. Size of Program Yes No: Will the PHA limit the number of families participating in the section 8 homeownership option? If the answer to the question above was yes, which statement best describes the number of participants? (select one) 25 or fewer participants 26 - 50 participants 51 to 100 participants more than 100 participants b. PHA-established eligibility criteria Yes No: Will the PHA’s program have eligibility criteria for participation in its Section 8 Homeownership Option program in addition to HUD criteria? If yes, list criteria below: FY 2002-03 Annual Plan Page39 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 12. PHA Community Service and Self-sufficiency Programs N/A [24 CFR Part 903.7 9 (l)] Exemptions from Component 12: High performing and small PHAs are not required to complete this component. Section 8-Only PHAs are not required to complete sub-component C. A. PHA Coordination with the Welfare (TANF) Agency 1. Cooperative agreements: Yes No: Has the PHA has entered into a cooperative agreement with the TANF Agency, to share information and/or target supportive services (as contemplated by section 12(d)(7) of the Housing Act of 1937)? The Housing Authority signed a cooperative GAIN agreement with the Department Of Public Services in 1997. We did not receive a signed copy but are still attempting to get a signed copy from the County. If yes, what was the date that agreement was signed? DD/MM/YY 2. Other coordination efforts between the PHA and TANF agency (select all that apply) Client referrals Information sharing regarding mutual clients (for rent determinations and otherwise) Coordinate the provision of specific social and self-sufficiency services and programs to eligible families Jointly administer programs Partner to administer a HUD Welfare-to-Work voucher program Joint administration of other demonstration program Other (describe) B. Services and programs offered to residents and participants (1) General a. Self-Sufficiency Policies Which, if any of the following discretionary policies will the PHA employ to enhance the economic and social self-sufficiency of assisted families in the following areas? (select all that apply) Public housing rent determination policies Public housing admissions policies FY 2002-03 Annual Plan Page40 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Section 8 admissions policies Preference in admission to section 8 for certain public housing families Preferences for families working or engaging in training or education programs for non-housing programs operated or coordinated by the PHA Preference/eligibility for public housing homeownership option participation Preference/eligibility for section 8 homeownership option participation Other policies (list below) The HA and the Human Services Division jointly fund case management services for FSS participants. Case management services include, but are not limited to, the following: vocational and educational assessment, training and educational referrals, child-care referrals, job readiness training, household budgeting training, etc. b. Economic and Social self-sufficiency programs Yes No: Does the PHA coordinate, promote or provide any programs to enhance the economic and social self- sufficiency of residents? (If “yes”, complete the following table; if “no” skip to sub-component 2, Family Self Sufficiency Programs. The position of the table may be altered to facilitate its use. ) Services and Programs Program Name & EstimatAllocation Access Eligibility Description (including ed Size Method (development (public location, if appropriate) (waiting office / PHA main housing or list/random office / other section 8 selection/speprovider name) participants or cific both) criteria/other) Family Self Sufficiency 175 Section 8 Case Management all All PHA office and Section 8 participants St. Josephs Center Emergency Grants As Need PHA office Section 8 needed FY 2002-03 Annual Plan Page41 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Escrow Accounts 80 Available to PHA office Section 8 all Child Care As Specific Connections for Section 8 needed criteria Children Transportation As As needed Big Blue Bus Section 8 needed Family Unification As Dept. of Children Section 8 needed and Family Services Children Services As Dept. of Children needed and Family Services Family preservation As Multi-agency including housing search, needed program funded moving expenses, utility by Los Angeles turn-ons and legal County. expenses. Also security deposits, purchase of furniture, parenting skills, etc. Shelter Plus Care 117 Case management agency referrals Security and utility 117 All deposits, reimburse and as owners for damage needed caused by tenants or up to 80% of one month loss of contract rent if tenant moves without notice. Case management , As Ocean Park assist participants in needed Community finding housing and Center, St. moving, referrals to Joseph’s Center, supportive services, Step Up on teach independent living Second,and Didi skills, help maintain Hirsch sobriety, help with Community employment or volunteer Mental Health activities, arrange social Services, activities Edelman Mental Health Center and City of Santa Monica FY 2002-03 Annual Plan Page42 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Coordinated Case Management WIND (Women In New As Ocean Park Directions) peer support needed Community services for mentally Ill Center women in the SPC program, day center and lunch (2) Family Self Sufficiency program/s a. Participation Description Family Self Sufficiency (FSS) Participation Program Required Number of Actual Number of Participants Participants (start of FY 2000 (As of: DD/MM/YY) Estimate) Public Housing Section 8 178 175 b. Yes No: If the PHA is not maintaining the minimum program size required by HUD, does the most recent FSS Action Plan address the steps the PHA plans to take to achieve at least the minimum program size? If no, list steps the PHA will take below: C. Welfare Benefit Reductions 1. The PHA is complying with the statutory requirements of section 12(d) of the U.S. Housing Act of 1937 (relating to the treatment of income changes resulting from welfare program requirements) by: (select all that apply) Adopting appropriate changes to the PHA’s public housing rent determination policies and train staff to carry out those policies Informing residents of new policy on admission and reexamination Actively notifying residents of new policy at times in addition to admission and reexamination. Establishing or pursuing a cooperative agreement with all appropriate TANF agencies regarding the exchange of information and coordination of services FY 2002-03 Annual Plan Page43 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Establishing a protocol for exchange of information with all appropriate TANF agencies Other: (list below) D. Reserved for Community Service Requirement pursuant to section 12(c) of the U.S. Housing Act of 1937 N/A 13. PHA Safety and Crime Prevention Measures [24 CFR Part 903.7 9 (m)] Exemptions from Component 13: High performing and small PHAs not participating in PHDEP and Section 8 Only PHAs may skip to component 15. High Performing and small PHAs that are participating in PHDEP and are submitting a PHDEP Plan with this PHA Plan may skip to sub-component D. A. Need for measures to ensure the safety of public housing residents 1. Describe the need for measures to ensure the safety of public housing residents (select all that apply) High incidence of violent and/or drug-related crime in some or all of the PHA's developments High incidence of violent and/or drug-related crime in the areas surrounding or adjacent to the PHA's developments Residents fearful for their safety and/or the safety of their children Observed lower-level crime, vandalism and/or graffiti People on waiting list unwilling to move into one or more developments due to perceived and/or actual levels of violent and/or drug-related crime Other (describe below) 2. What information or data did the PHA used to determine the need for PHA actions to improve safety of residents (select all that apply). Safety and security survey of residents Analysis of crime statistics over time for crimes committed “in and around” public housing authority Analysis of cost trends over time for repair of vandalism and removal of graffiti Resident reports PHA employee reports Police reports Demonstrable, quantifiable success with previous or ongoing anticrime/anti drug programs FY 2002-03 Annual Plan Page44 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Other (describe below) 3. Which developments are most affected? (list below) B. Crime and Drug Prevention activities the PHA has undertaken or plans to undertake in the next PHA fiscal year 1. List the crime prevention activities the PHA has undertaken or plans to undertake: (select all that apply) Contracting with outside and/or resident organizations for the provision of crime- and/or drug-prevention activities Crime Prevention Through Environmental Design Activities targeted to at-risk youth, adults, or seniors Volunteer Resident Patrol/Block Watchers Program Other (describe below) 2. Which developments are most affected? (list below) C. Coordination between PHA and the police 1. Describe the coordination between the PHA and the appropriate police precincts for carrying out crime prevention measures and activities: (select all that apply) Police involvement in development, implementation, and/or ongoing evaluation of drug-elimination plan Police provide crime data to housing authority staff for analysis and action Police have established a physical presence on housing authority property (e.g., community policing office, officer in residence) Police regularly testify in and otherwise support eviction cases Police regularly meet with the PHA management and residents Agreement between PHA and local law enforcement agency for provision of above-baseline law enforcement services Other activities (list below) 2. Which developments are most affected? (list below) D. Additional information as required by PHDEP/PHDEP Plan FY 2002-03 Annual Plan Page45 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 PHAs eligible for FY 2000 PHDEP funds must provide a PHDEP Plan meeting specified requirements prior to receipt of PHDEP funds. Yes No: Is the PHA eligible to participate in the PHDEP in the fiscal year covered by this PHA Plan? Yes No: Has the PHA included the PHDEP Plan for FY 2000 in this PHA Plan? Yes No: This PHDEP Plan is an Attachment. (Attachment Filename: ___) FY 2002-03 Annual Plan Page46 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 14. RESERVED FOR PET POLICY N/A [24 CFR Part 903.7 9 (n)] 15. Civil Rights Certifications [24 CFR Part 903.7 9 (o)] Civil rights certifications are included in the PHA Plan Certifications of Compliance with the PHA Plans and Related Regulations. 16. Fiscal Audit [24 CFR Part 903.7 9 (p)] 1. Yes No: Is the PHA required to have an audit conducted under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))? (If no, skip to component 17.) 2. Yes No: Was the most recent fiscal audit submitted to HUD? 3. Yes No: Were there any findings as the result of that audit? 4. Yes No: If there were any findings, do any remain unresolved? If yes, how many unresolved findings remain?____ 5. Yes No: Have responses to any unresolved findings been submitted to HUD? If not, when are they due (state below)? 17. PHA Asset Management N/A [24 CFR Part 903.7 9 (q)] Exemptions from component 17: Section 8 Only PHAs are not required to complete this component. High performing and small PHAs are not required to complete this component. 1. Yes No: Is the PHA engaging in any activities that will contribute to the long-term asset management of its public housing stock , including how the Agency will plan for long-term operating, capital investment, rehabilitation, modernization, not disposition, and other needs that have been addressed elsewhere in this PHA Plan? 2. What types of asset management activities will the PHA undertake? (select all that apply) Not applicable Private management FY 2002-03 Annual Plan Page47 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Development-based accounting Comprehensive stock assessment Other: (list below) 3. Yes No: Has the PHA included descriptions of asset management optional activities in the Public Housing Asset Management Table? 18. Other Information [24 CFR Part 903.7 9 (r)] A. Resident Advisory Board Recommendations 1. Yes No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Board/s? MUST 2. If yes, the comments are: (if comments were received, the PHA select one) Attached at Attachment (File name) Provided below: A member suggested that the Housing Authority create a volunteer ombudsman position within the administrative structure of the Housing Authority to help participants resolve Section 8 issues. Staff will analyze the feasibility of the request during the fiscal year. 3. In what manner did the PHA address those comments? (select all that apply) Considered comments, but determined that no changes to the PHA Plan were necessary. The PHA changed portions of the PHA Plan in response to comments List changes below: Other: (list below) B. Description of Election process for Residents on the PHA Board N/A 1. Yes No: Does the PHA meet the exemption criteria provided section 2(b)(2) of the U.S. Housing Act of 1937? (If no, continue to question 2; if yes, skip to sub-component C.) 2. Yes No: Was the resident who serves on the PHA Board elected by the residents? (If yes, continue to question 3; if no, skip to sub-component C.) FY 2002-03 Annual Plan Page48 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 3. Description of Resident Election Process a. Nomination of candidates for place on the ballot: (select all that apply) Candidates were nominated by resident and assisted family organizations Candidates could be nominated by any adult recipient of PHA assistance Self-nomination: Candidates registered with the PHA and requested a place on ballot Other: (describe) b. Eligible candidates: (select one) Any recipient of PHA assistance Any head of household receiving PHA assistance Any adult recipient of PHA assistance Any adult member of a resident or assisted family organization Other (list) c. Eligible voters: (select all that apply) All adult recipients of PHA assistance (public housing and section 8 tenant-based assistance) Representatives of all PHA resident and assisted family organizations Other (list) C. Statement of Consistency with the Consolidated Plan For each applicable Consolidated Plan, make the following statement (copy questions as many times as necessary). 1. Consolidated Plan jurisdiction: (provide name here) 2. City of Santa Monica, California 2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply) The PHA has based its statement of needs of families in the jurisdiction on the needs expressed in the Consolidated Plan/s. The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below) FY 2002-03 Annual Plan Page49 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Other: (list below) The City of Santa Monica’s FY 1998-2003 Housing Element Update also identifies the Section 8 program as integral to the City’s efforts to preserve its affordable housing stock. The Housing Element’s 1998-2003 Action Plan requires: The development of programs to protect Section 8 tenants from contract opt outs. The City created the Tenant Assistance Rental Program (TARP) in June 1998 to assist Section 8 “opted-out” tenants and the Housing Authority continues to operate the program. Take all necessary steps to increase the FMR so that Section 8 can offer market-based rents. The City received approval for a third increased voucher payment standard ranging from 163% to 203% of the LA FMR. The Housing Element also requires that the City develop a package of programs to encourage landlords to participate in the Section 8 program, including loans and/or grants for rehabilitation and improved tenant screening and support services. In addition, it continues to focus its social service efforts on community-based referrals for needed support services and has also enhanced its ability to screen new applicants for criminal activity. 1. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) The Consolidated Plan The two top ranked Priority Needs in the Consolidated Plan are Housing Needs and Homeless Needs. The plan identifies the Section 8 program and Shelter Plus Care program as integral to meeting the affordable housing needs of low-income households and the City’s homeless population. The Consolidated Plan supports the Housing Authority’s strategy of adapting the Section 8 program to the Costa-Hawkins market place. The two top ranked Priority Needs in the Consolidated Plan are Housing Needs and Homeless Needs. The plan identifies the Section 8 program and Shelter Plus Care program as integral to meeting the affordable housing needs of low-income households and the City’s homeless population. FY 2002-03 Annual Plan Page50 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 The City’s efforts to secure and implement an enhanced voucher payment standard from HUD and subsequent renewal applications for the Shelter Plus Care program are current and on-going strategies targeted to the City’s Housing and Homeless needs. The former strategy has allowed the Section 8 program to become competitive in the rental marker place after 3 years of declining owner participation. The approval of higher Voucher Payment standards was essential and has allowed the Section 8 program to regain its foothold as a cornerstone program in the City’s efforts to provide affordable housing to very low-income tenants. The Shelter Plus Care program has received HUD approval from for 2 annual renewals which will provide funding thru July 2003. A new renewal application has recently been submitted to provide funding thru July 2004. SPC program participants have been able to retain their existing apartments. This has allowed the SPC program to retain its position as a cornerstone program in the City’s efforts to provide affordable housing to homeless residents who are also disabled. 4. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) D. Other Information Required by HUD Use this section to provide any additional information requested by HUD. FY 2002-03 Annual Plan Page51 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Attachments Use this section to provide any additional attachments referenced in the Plans. FY 2002-03 Annual Plan Page52 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 PHA Plan Table Library Component 7 Capital Fund Program Annual Statement Parts I, II, and II Annual Statement Capital Fund Program (CFP) Part I: Summary Capital Fund Grant Number FFY of Grant Approval: (MM/YYYY) Original Annual Statement Line No. Summary by Development Account Total Estimated Cost 1 Total Non-CGP Funds 2 1406 Operations 3 1408 Management Improvements 4 1410 Administration 5 1411 Audit 6 1415 Liquidated Damages 7 1430 Fees and Costs 8 1440 Site Acquisition 9 1450 Site Improvement 10 1460 Dwelling Structures 11 1465.1 Dwelling Equipment-Nonexpendable 12 1470 Nondwelling Structures 13 1475 Nondwelling Equipment 14 1485 Demolition 15 1490 Replacement Reserve 16 1492 Moving to Work Demonstration 17 1495.1 Relocation Costs 18 1498 Mod Used for Development 19 1502 Contingency Amount of Annual Grant (Sum of lines 2-19) 20 21 Amount of line 20 Related to LBP Activities 22 Amount of line 20 Related to Section 504 Compliance 23 Amount of line 20 Related to Security 24 Amount of line 20 Related to Energy Conservation Measures Table Library Annual Statement Capital Fund Program (CFP) Part II: Supporting Table Development General Description of Major Work Development Total Number/Name Categories Account Estimated HA-Wide Activities Number Cost Table Library Annual Statement Capital Fund Program (CFP) Part III: Implementation Schedule Development All Funds Obligated All Funds Expended Number/Name (Quarter Ending Date) (Quarter Ending Date) HA-Wide Activities Table Library RM:Housing:PM:BM:F:\RESOURCE\SHARE\Staff Reports\PHAPLAN2002.doc Council Meeting: August 13, 2002 Santa Monica, California Optional Table for 5-Year Action Plan for Capital Fund (Component 7) Complete one table for each development in which work is planned in the next 5 PHA fiscal years. Complete a table for any PHA-wide physical or management improvements planned in the next 5 PHA fiscal year. Copy this table as many times as necessary. Note: PHAs need not include information from Year One of the 5-Year cycle, because this information is included in the Capital Fund Program Annual Statement. Optional 5-Year Action Plan Tables Development Development Name Number % Vacancies Number (or indicate PHA wide) Vacant in Development Units Description of Needed Physical Improvements or EstimatePlanned Start Management Improvements d Cost Date (HA Fiscal Year) Total estimated cost over next 5 years 56 Name, Location andNumber, Optional Public Housing Asset Management Table See Technical Guidance for instructions on the use of this table, including information to be provided. Public Housing Asset Management Development Activity Description Identification Number and Capital Fund Program Development Demolition / Designated Conversion Home- Other Type of units Parts II and III Activities disposition housing ownership (describe) Component 7aComponent 7bComponent 8Component Component ComponeComponent 910nt 11a17 57 58