SR-402-007
PCD:SF:JT:SHK:BM:f/ppd/share/ccreport/EIP Contract1Santa Monica,
California
Council Meeting: July 11, 2000
To: Mayor and City Council
From: City Staff
Subject: Recommendation to Authorize the City Manager to Negotiate and Execute
a Contract with EIP Associates in an Amount Not to Exceed $97,750 to
Prepare an Environmental Impact Report for the Development of Two-
Mixed Use Buildings
INTRODUCTION
This staff report recommends that the City Council authorize the City Manager to
negotiate and execute a contract with EIP Associates in an amount not to exceed
$97,750 including a 15% contingency ($12,750), to prepare an Environmental Impact
Report (EIR) for the proposed construction of two mixed-use buildings, one to be
located at 2012-24 Main Street and the other to be located at 2021-29 Main Street.
DISCUSSION
The environmental assessment process is being initiated in conjunction with an
application for two Development Review Permits which have been submitted to the City
by the project applicant for the proposed construction of two mixed-use buildings, one
to be located at 2012-24 Main Street and the other to be located at 2021-29 Main
Street. The Planning and Community Development Department has determined that an
Environmental Impact Report (EIR) will be required to evaluate the combined projects.
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Once an EIR is prepared, there will be a public comment period during which interested
persons can review and comment on the environmental analysis prior to public
hearings on the projects.
Pursuant to the City’s professional services bid procedures, the Planning and
Community Development Department issued a Request for Proposals to prepare the
EIR for this project. Two firms responded with proposals. Staff recommends that EIP
Associates be selected to prepare the EIR due to its proposed scope of work,
competitive cost and experience in preparing similar environmental studies. The
contractor is well qualified to perform the work and has prepared similar studies for
other projects in the City.
BUDGET/FINANCIAL IMPACT
Since the California Environmental Quality Act (CEQA) work is being performed for the
benefit of the private development applicant, the project applicant will deposit funds to
cover the estimated $85,000 cost with the City. Funds from the applicant will be
deposited into Account Number 80.201172. Additional contingency funds (up to a
maximum of 15% or $12,750 of the original contract amount) will be deposited by the
project applicant to this same account if it is determined by the Director of Planning &
Community Development that the original scope of services needs to be amended to
provide additional environmental analysis. Expenditures to cover the cost of this
additional analysis will be charged to this account without any financial impact to the
City.
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RECOMMENDATION
It is recommended that the City Council authorize the City Manager to negotiate and
execute a contract with EIP Associates in an amount not to exceed $97,750 to prepare
an Environmental Impact Report for the proposed construction of two mixed-use
buildings, one to be located at 2012-24 Main Street and the other to be located at
2021-29 Main Street.
Prepared by: Suzanne Frick, Director of Planning and Community Development
Jay M. Trevino, AICP, Planning Manager
Bradley J. Misner, Associate Planner
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