SR-400-009 (19)
PCD:AA:AS:f:\city planning\share\council\strpt\2005\civic solutions
Council Mtg: September 13, 2005 Santa Monica, California
TO: Mayor and Councilmembers
FROM: City Staff
SUBJECT: Amendment to Contract #1130 with Civic Solutions, Inc. for a Total
Amount Not to Exceed $161,440 for Additional Planning Services
Required by the City Planning Division.
INTRODUCTION
This report recommends that the City Council authorize the City Manager to approve an
amendment to Contract 1130 with Civic Solutions, Inc. for an additional $106,440
resulting in a new total amount not to exceed $161,440 to provide interim planning
services for the City Planning Division.
BACKGROUND
Civic Solutions, Inc. has provided supplemental planning services since May 2005 due
to staff vacancies. It is not anticipated that new hires will commence employment with
the City Planning Division until October 2005. Therefore, the current contract requires
amendment to cover costs associated with an additional two months of Planning
services, for a total of six months of supplemental Planning services.
DISCUSSION
In order to manage the current workload, maintain service continuity, and provide good
customer service while authorized full-time staff positions are vacant, it was necessary
to hire contract-planning services. In the spring of 2005, staff interviewed independent
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planning contractors as well as the Civic Solutions firm. Civic Solutions was selected as
best qualified to provide interim planning services. The contract planners have provided
excellent interim services since May 2005.
BUDGET/FINANCIAL IMPACT
Funds for the interim planning services are available in account 01266.511690.
RECOMMENDATION
Staff recommends that the Council authorize the City Manager to approve an
amendment to contract 1130 with Civic Solutions, Inc. for an additional $106,440,
resulting in a new total amount not to exceed $161,440 to provide interim planning
services to the City.
Prepared by: Andy Agle, Interim Director
Amanda Schachter, Planning Manager
City Planning Division
Planning and Community Development Department
Reference Contract No. 8501 (CCS).
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