SR-400-005-23
PCD:SF:AS:PF:f/city planning/share/downtowndevelopment/CCcontractModROMA.doc
Council Meeting: February 22, 2005 Santa Monica, California
To: Mayor and City Council
From: City Staff
Subject: Contract Modification for Additional Professional Services Provided by
ROMA Design Group in an Amount Not to Exceed $45,382 to Prepare
Downtown Design Standards for Consideration by the Planning
Commission and City Council to Implement Downtown Development
Design Guidelines.
INTRODUCTION
This staff report recommends that the City Council authorize the City Manager to
negotiate and execute a contract modification to Contract #8207 (CCS) with ROMA
Design Group in an amount not to exceed $45,382 to reflect additional services
performed for the preparation of design standards for downtown development. The
draft Downtown development standards prepared by ROMA will be incorporated into
the interim ordinance to be considered by the Council in the spring.
DISCUSSION
On October 28, 2003 the City entered into a contract with ROMA Design Group in an
amount not to exceed $150,000 to assist the City with new Downtown design and
development standards. As the public process progressed, additional meetings with
staff, Boards, and Commissions were added including two hearings scheduled before
the Council on October 28, 2003 and April 13, 2004. In addition, multiple draft
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documents were prepared that were beyond the original scope of work and a solar
impact analysis that demonstrated the benefits of the proposed development standards
on solar access for upper floor residential units was prepared at the request of the
Planning Commission. A contract modification in the amount of $45,382 is necessary to
compensate ROMA for the additional services provided.
BUDGET/FINANCIAL IMPACT
Sufficient funds are currently budgeted in account number 01266.555060 to cover the
cost of the contract modification.
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to negotiate and
execute a contract modification with ROMA Design Group in an amount not to exceed
$45,382 for a total amount of $195, 382.
Reference Contract No. 8207 (CCS)
Prepared by: Suzanne Frick, Director of Planning and Community Development
Amanda Schachter, Planning Manager
Paul Foley, Senior Planner
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