SR-400-000 (2)
COUNCIL MEETING: August 8, 2000 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Authorize the City Manager to Negotiate and Execute a
Contract Amendment with Willdan Associates in an Amount Not to Exceed
$83,129.00 for Additional Planning Services Required by the City Planning
Division.
Introduction
This staff report recommends that the City Council authorize the City Manager to negotiate
and execute a contract amendment with Willdan Associates in an amount not to exceed
$83,129 to provide additional interim planning services for the City Planning Division.
Background
Willdan Associates has provided interim Planning services since November 1998 to cover
other staff while on parental leave and to fill vacancies. These services were intended to
end by late spring 2000. Exacerbating current workload demands, the City Planning
Division has a key staff member scheduled to begin parental leave in September.
Accordingly, the Division anticipates a continued need for contract services through April
2001.
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Discussion
In order to manage the current workload, maintain service continuity, and provide good
customer service while filling temporary and full-time staff vacancies, it is necessary to
continue contract-planning services provided by Willdan Associates. In the fall of 1998,
staff interviewed representatives from two firms (Hogle-Ireland, Inc. and Willdan
Associates) and selected Willdan Associates as best qualified to provide the interim
planning services. This contract planner has provided excellent interim services since
November 1998. The staff member on parental leave is expected to return in April 2001.
Budget/Financial Impact
Funds for the interim planning services are available in Account #01266.511690 in Fiscal
Year 2000-2001.
Recommendation
It is respectfully recommended that the City Council authorize the City Manager to
negotiate and execute a contract amendment with Willdan Associates in an amount not to
exceed $83,129.
Prepared by: Suzanne Frick, Director of PCD
Jay M. Trevino, AICP, Planning Manager
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