SR-400-000
PCD:SF:JT:f:/ppd/share/ccreport/willdan.amend1.doc Santa Monica, California
COUNCIL MEETING: December 14, 1999
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Authorize the City Manager to Negotiate and Execute a
Contract Amendment with Willdan Associates in an Amount Not to Exceed
$69,680 for Additional Planning Services Required by the City Planning
Division.
Introduction
This staff report recommends that the City Council authorize the City Manager to negotiate
and execute a contract amendment with Willdan Associates in an amount not to exceed
$69,680 to provide additional interim planning services for the City Planning Division.
Background
In order to manage the current workload and maintain service levels to the public it is
necessary to continue contract-planning services provided by Willdan Associates.
Exacerbating current workload demands, the City Planning Division lost two planners
through attrition. While the FY 99/00 budget includes two additional planning staff
positions to address the workload and service level issues, recruitment for the Division’s
vacancies is still in process. Accordingly, the Division anticipates a continued need for
contract services through April, 2000.
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Willdan Associates has provided interim Planning services since November 1998 to cover
other staff while on parental leave. These services were programmed to end by late spring
1999. In order to provide appropriate staffing for the Division and provide good customer
service, it is necessary to extend the services provided by Willdan Associates until
permanent replacements are hired.
Consultant Selection
In the fall of 1998, staff interviewed representatives from two firms (Hogle-Ireland, Inc. and
Willdan Associates) and selected Willdan Associates as best qualified to provide the
interim planning services. This contract planner has provided excellent interim services
since November 1998. The Department expects to have the related vacancies filled by
April of 2000.
Budget/Financial Impact
Funds for the interim planning services are available in Account #01266.511690 in Fiscal
Year 1999-2000.
Recommendation
It is respectfully recommended that the City Council authorize the City Manager to
negotiate and execute a contract amendment with Willdan Associates in an amount not to
exceed $69,680.
Prepared by: Suzanne Frick, Director of PCD
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Jay M. Trevino, AICP, Planning Manager
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