SR-308-006-01 (3)
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Santa MonicaF California
CARS: BFM:JVD: jvdpod
City Council Meeting: March 13J 1990
STAFF REPORT
TO:
Mayor and City council
FROM:
City staff
SUBJECT:
RECOMMENDATION TO AUTHORIZE THE CITY MANAGER TO
NEGOTIATE AND EXECUTE A CONTRACT WITH POD/SASAKI
FOR PREPARATION OF THE SANTA MONICA STATE
BEACH FRONT IMPROVEMENT PLAN
INTRODUCTION
This report recommends that the city Council authorize the City
Manager to negotiate and execute a contract with the firm. of
POD/Sasaki for preparation of an improvement plan for Santa
Monica state Beachfront from the Santa Monica Pier south to Bay
street.
BACKGROUND
Beginning in the Fall of 1984, after an extensive pUblic process,
the City began the renovation of the south beach parking lot
area. This area begins at Bay street and goes south to the city
limits.
Included in this redesign package were the two beach
parking lots located at 2030 Promenade and 2600 promenade, the
beach concession stand and restroom structureS located at the
base of Ocean Park Boulevard, the beach park located next to the
structures, the Promenade walkway and bikepath,
and the
landscape/grass areas that front Barnard Way from Bay street
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south. In addition, Barnard Way was redesigned to limit traffic
to single lanes in each direction, with 115 parking meter spaces
installed on the street for short term parking. This proj ect
took two years to complete, with the park area being completed in
February, 1987. During the same time, Ocean view Park, across
the street on Barnard Way south of Ocean Park Boulevard, was also
completed. This development included park open space, outdoor
basketball courts, paddle tennis courts, tennis courts and park
amenities such as benches and drinking fountains. This park was
completed in December, 1986.
Now that extensive south beach renovations have been completed,
it is appropriate to focus on the beachfront area beginning
directly south of the Santa Monica pier and extending south to
Bay Street. This area contains the beach bike path, pedestrian
promenade, outdoor volleyball courts, Lifeguard headquarters,
outdoor chess tables, the original Muscle Beach gymnastics
equipment area, children's playground area, and two public
restroom buildings.
DISCUSSION
Request for Proposals and Review Process
An R.F.P. for the project was issued on September 18, 1989.
Proposal s were received from three firms: POD/Sasaki, Kammeyer
and Associates, and the Keith Companies. An inter-departmental
team composed of the Assistant ci ty Manager, the Director of
Cultural and Recreation services, the Director of community and
Economic Development, the Director of General Services, and the
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Park Superintendent was formed to review and evaluate the
proposals.
The criteria used in evaluating the firms included planning
experience, including the quality of the firm's previous projects
comparable in nature, management experience with similar planning
projects, and overall strength of the project team from planning
and engineering standpoints.
Recommended Firm
Based on a follow-up interview and application of the above
criteria, the selection committee recommends that POD/Sasaki be
selected to prepare the improvement plan for Santa Monica state
Beachfront. Factors in the selection of this firm were the
following:
1. The design and creative capabilities of the principalS
of the project were documented by previous projects and
very favorable references. Examples of work undertaken
by POD/sasaki include the Laguna Niguel Coastal Park
Master Plan, strand Park in Oceanside, Veteran's Park in
Redondo Beach, Charles Wilson Park in Torrance, Serrano
Park Historic Complex in El Toro, Glorietta Bay
Recreation Planning and Design Project, and Surfers
Point Park and ventura pier in Ventura;
2. References confirmed a high degree of proficiency in the
public process. All who were interviewed recommended
the firm highly and were pleased with the end result.
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All references indicated that they would use POD/sasaki
again;
3. The POD/Sasaki team exhibit expertise in art and
engineering, two aspects of the proj ect which are of
particular importance.
Scope of Services and Fee
The Beachfront Improvement Plan will evaluate the adequacy of
existing beachfront recreational facilities and amenities,
identify needed recreational facilities and amenities, and
develop a timely and cost effective phased implementation program
for the construction and/or acquisition of new facilities and
amenities. Broad based community input will be utilized to
identify preference for beach facilities, including a
statistically reliable random sample of beach users and public
hearings and workshops with community groups and special interest
groups.
The proj ect team will review existing conditions of the Beach
including background research, adjacent commercial and
residential properties, special interest group use, and proposed
development. The team will conduct five public
meetings/workshops to solicit input for the planning process and
prepare and conduct a survey of beach users. The team will then
prepare a summary report of the public input process using the
above information and develop and prepare alternative design
concepts and a final concept and plan.
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The proposed fee for the improvement plan is $84,000 and is
compensation for all costs and expenses including reimbursable
costs.
Project Schedule
Upon approval of the recommendations herein, staff will proceed
to negotiate and execute a contract.
The completion of the
Beachfront Improvement Plan is scheduled for the end of
September, 1990.
Financial/Budgetary Impact
This project was originally budgeted in General Fund account
number 01-740-261-25188-8923-99070. However, due to General Fund
revenue constraints, it is recommended that the project be funded
instead from the Parks and Recreation Fund balance. A budget of
$100,000
needs
to
be
established
at
account
number
53-740-522-25188-8923-99070 for this project.
Recommendation
staff recommends that the City Council authorize the city Manager
to negotiate and execute a contract with POD/Sasaki for
preparation of a Beach Improvement Plan for Santa Monica state
Beach from the pier south to Bay Street and make the budget
adjustments outlined above.
prepared by: Barbara Franklin-Moran
Director, cultural and Recreation Services
Janis Van Dyck
Assistant Director,
Services
Cultural
and
Recreation
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