SR-308-006-01
EPWM:CP:AA:BZ:RS f:\data\spfiles\sp1466\cc1466roofs.doc
City Council Meeting: February 8, 2000 Santa Monica, California
To: Mayor and City Council
From: City Staff
Subject: Recommendation to Delete the Installation of the South Beach and
Palisades Park Restroom Roofs from Valley Crest’s Contract, Waive
Competitive Bidding and Authorize the City Manager to Negotiate and
Execute a Contract with Maher Development Inc. for the Installation of the
Restroom Roofs
Introduction
This report recommends that the City Council delete the installation of the South Beach
and Palisades Park restroom roofs from Valley Crest's Contract, waive competitive
bidding, and authorize the City Manager to negotiate and execute a contract with Maher
Development, Inc. in an amount not to exceed $56,625 for the installation of seven
restroom roofs and approve $10,000 in contingency funds for the contract.
Background
On June 9, 1998, the City Council awarded a contract to Valley Crest for the
construction of South Beach Improvements and Palisades Park Improvements (Phase
II) of the Beach Improvement Group (BIG) project, including the construction of seven
restrooms requiring specialized roof fabrication. Valley Crest has completed most of the
construction contract items; however, there are still some outstanding items to be
completed, including the restroom roofs. The City believes that Valley Crest has been
ineffective in supervising the fabrication of the roofs and in ensuring timely roof delivery
and installation. Therefore, staff recommends deleting this item from the Valley Crest
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contract and awarding it to a different contractor. The City will negotiate a credit with
Valley Crest for the deleted work item.
Section 2.24.071 (e)(3) of the Santa Monica Municipal Code provides that the public
bidding requirements may be waived if, by a 2/3 affirmative vote, the City Council finds
that there is an urgent necessity, and that the public health, welfare or safety would be
jeopardized by following the normal public bidding requirements. This exception applies
for the following reasons: At this time, none of the restrooms are in operation,
necessitating the continued use of portable toilets in a very intensively used regional
park. The staff’s intent is to complete the installation of the roofs and make the
restrooms available to the public before the summer months. Beach restrooms are
most heavily used in the summer months and operating the restrooms without roofs, or
using portable toilets would jeopardize public health and safety.
Maher Development Inc. was recently awarded a contract for the Youth Center Addition
at Christine Reed Park. Since they have completed the reference checks satisfactorily
and they are immediately available for work, the roof installations can be completed
before summer. The California Contractors State License Board verifies that the
Contractor’s license is current, active, and in good standing.
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Financial Impact
FUNDS REQUIRED
Contract $56,625
Contingencies $10,000
$66,625
Funds are available in the following account numbers:
Account Number Amount
C01008100.589000 $66,625
Recommendation
Staff recommends that the City Council:
1. Authorize the City Manager to delete the installation of the South Beach and
Palisades Park restroom roofs from Valley Crest Contract, waive competitive
bidding for the reasons set forth in the staff report, and negotiate and execute
an agreement with Maher Development Inc. in an amount not to exceed
$56,625 for the installation of the restroom roofs and approve $10,000 in
contingency funds for the contract; and
2. Authorize the City Engineer to issue any necessary change orders to
complete additional work in conformance with the administrative instruction
on change orders.
Prepared by: Craig Perkins, Director, Environmental & Public Works Management
Anthony Antich, City Engineer
Cara Silver, Deputy City Attorney
Barbara Stinchfield, Director of Community & Cultural Services
Elaine Mutchnik, Beach Manager
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