SR-308-001-04
Purch:DH:RAH:
F:\FINANCE\PURCH\STFRPTS\SRBD2841.DOC
Council Meeting: July 9, 2002 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award Bid to Furnish and Deliver Two Tractors, Bid #2841
Introduction
This report recommends award of bid to furnish and deliver two tractors for the Beach
Maintenance Division, Environmental & Public Works Management Department, in the
total amount of $161,801.28, including applicable sales tax.
Background
The diesel powered tractors will be used by Beach Maintenance personnel to pull beach
cleaning equipment. They will replace two 1995 Ford tractors which are no longer cost
effective to maintain and are part of the Vehicle Replacement Program.
Discussion
In response to published Notices Inviting Bids (published April 26 and 27, 2002) in
accordance with City specifications, bids were received and publicly opened and read
on May 15, 2002. Proposal forms were mailed to sixteen vendors and notices were
advertised in accordance with City Charter and Municipal Code provisions. Proposal
forms requested vendors to quote on six fuel sources, including (CNG). Three proposals
were received as follow:
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VENDOR AMOUNT
Scott Equipment, Inc. $139,642.50
Staben Equipment Co., Inc. $161,801.28
Pacific Coast Machinery, Inc.$223,147.81
Scott Equipment, Inc. did not include a bid bond as required in the bid specifications,
therefore, it does not meet City requirements. Staff has evaluated the bid submitted by
Staben Equipment Co., Inc. for two diesel-powered tractors and finds that they meet
City specifications.
The purchase of these diesel-powered tractors from Staben Equipment Co., Inc. is
consistent with the City’s reduced emissions fuel policy. There is no California Air
Resources Board (CARB) approved conversion kit available for the tractors at this time,
and there is no estimate of when a CARB approved conversion kit will be available to
convert the tractors to CNG.
Budget/Financial Impact
Budget authority for this purchase is in the Capital Improvement Budget account
number C54016702.589000, “Fleet Vehicles Replacement Program”.
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Recommendation
It is recommended that City Council reject the bid submitted by Scott Equipment, Inc.
and that the award of Bid #2841 be made to Staben Equipment Co., Inc. as the best
bidder, in the total amount of $161,801.28, including applicable sales tax.
Prepared By: Bogee Cline, Acting Fleet Maintenance Superintendent
Diane Howell, Purchasing Agent
Richard Chiu, Buyer
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