SR-307-002-04 (3)
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Council Meeting: August 14, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Contract for the Civic Auditorium Boiler Replacement Project
Introduction
This report recommends that the City Council authorize the City Manager to execute a
contract with Bon Air, Inc., the best bidder, for the Civic Auditorium boiler replacement
project in the amount of $126,000 and approve $20,000 in contingency funds for this
contract.
Background
The existing boilers at the Civic Auditorium were installed when the building was
constructed in 1958. They are rusted beyond economic repair, are not efficient and
require frequent maintenance.
During the Fiscal Year 2000/2001 Budget process, City Council approved funding in the
Capital Improvement Program to replace the Civic Auditorium boilers. This project
includes replacement with new energy efficient boilers that function properly and require
less maintenance, and construction of a separation wall between the boiler room and the
compressor room required by current building code.
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Discussion
A Notice Inviting Bids was published on June 8 and 10, 2001 in the Los Angeles Times
Westside Weekly, F. W. Dodge newsletter, and the Daily Construction Service. Twelve
contractors attended the pre-bid job walk and eleven contractors requested bid packages.
The City Clerks office received five sealed bids, which were publicly opened and read out
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loud on June 25, 2001 by the Deputy City Clerk.
The bid results were as follows:
Bon Air Inc. $126,000
L.E.C. Service Inc. $143,431
Dalaj Int’l Corp. $149,000
Alfa 26 Construction Company $151,400
Graycon, Inc. $156,825
City Engineers Estimate $130,000
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Bon Air Inc. furnished a list of references, all of which reported that the contractors work
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was satisfactory and that work was completed in a timely and cost efficient manner. Bon
Air Inc. recently replaced similar boilers at Hart High School in the City of Santa Clarita
and is currently working on modernizing the mechanical system for the Placerita Junior
High School also located in the City of Santa Clarita. The California Contractors State
License Board verified that the contractors license is current, active and in good standing.
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Financial/Budget Impact
FUNDS REQUIRED
Contract $126,000
Contingency $ 20,000
$146,000
Funds in the amount of $146,000 are available in account C32056801.589000, “Civic
Auditorium Boiler Replacement.”
Recommendation
Staff recommends that the City Council:
1. Award a contract for the replacement of the Civic Auditorium boilers in the
amount of $126,000 to Bon Air, Inc. and approve contingency funds in the
amount of $20,000 for this contract;
2. Authorize the City Engineer to issue any necessary change orders to complete
additional work in accordance with the Administrative Instructions on change
orders.
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Barbara Stinchfield, Director of Community and Cultural Services
Carole Curtin, Events Facilities Manager
Lauren Friedman, Senior Architect
Sam Aslanian A.I.A., Civil Engineer Associate
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