SR-307-002-01 (4)
City Council Meeting: August 9, 2005 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Waiver of Rental and Parking Fees for the Use of the Santa Monica
Civic Auditorium on October 18, 2005 and October 3, 2006 for the
Santa Monica High School Parent Teacher Student Association
College Fair
Introduction
This report recommends that City Council waive rental and parking fees for the Santa
Monica High School Parent Teacher Student Association (PTSA) College Fair
scheduled to be held at the Santa Monica Civic Auditorium on October 18, 2005 and
October 3, 2006.
Discussions
The Santa Monica High School Parent Teacher Student Association has requested use
of the Santa Monica Civic Auditorium to hold its College Fair on October 18, 2005 and
October 3, 2006. The College Fair provides an opportunity for approximately 1,300
students and their families to meet with representatives of over 150 colleges and trade
schools.
For the past 18 years, the College Fair has been held in the Santa Monica High School
gymnasium. The size of this location has limited the number of colleges that could
participate and necessitated scheduled entry times for students and families. This
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resulted in long waits and long lines at the event. The proposed move to the Santa
Monica Civic Auditorium will allow the Fair to expand, better serving the students who
attend Santa Monica, Malibu, and Olympic High Schools.
The expanded College Fair will offer educational workshops on the college process,
providing a general “how to” guide for post secondary education including college or
trade school selection, and financial aid and scholarship options. Bilingual translation
and mentoring services to assist Spanish-speaking families through the College Fair will
also be offered. Prior to the College Fair, the PTSA will conduct bilingual informational
workshops to prepare students and families to get the most out of the event.
The PTSA’s expanded outreach program and increased workshop and mentoring
opportunities are consistent with the City’s efforts to provide positive and preventative
support services to Santa Monica youth, including at-risk older youth.
Civic staff has confirmed the availability of the Santa Monica Civic Auditorium for the
College Fair in 2005 and 2006.
Budget/Financial Impact
The value of the waived rental of the Civic Auditorium is $4,000 per year. The
estimated value of waived parking fees is $4,800 per year. As the waived rental and
fees were not included in the FY2005-05 Budget, no budget adjustments are required.
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Recommendation
It is recommended that the City Council waive the rental and parking fees associated
with the use of the Santa Monica Civic Auditorium for the Santa Monica High School
PTSA College Fair on October 18, 2005 and October 3, 2006.
Prepared by: Barbara Stinchfield, Director, Community and Cultural Services
Carole A. Curtin, Santa Monica Civic Auditorium Manager
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