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SR-305-003-01 (8) . 30 ?-t/03-o/ . \\J, Ulj-A- November 12, 1985 \ f ~;/ DL:bh Council Meeting: 11/12/85 Santa Monica, California TO: Mayor and city Council FROM: City staff SUBJECT: Recommendation to Approve the 1985-86 Art Plan for the Percent for Art Program Introduction This report recommends that council approve the 1985-86 Art Plan for the Percent for Art Program and expenditures totalling $107,450 ($63,400 from FY 1984-85 and $44,050 from FY 1985-86) to implement it, as proposed by the Arts Commission. Background At its meeting on April 24, 1984, Council adopted Resolution Num- ber 6854, which established a Percent for Art Program. Subse- quently on May 22, 1984, the same resolution was adopted by the Redevelopment Agency and the Parking Authority. In general, this resolution mandated the Arts commission to coor- dinate the preparation of an Annual Art Plan for submission to Council. This Art Plan is to include the process by which Selec- tion Committees will determine the nature and location of artwork and a budget for the Percent for Art Program. 1)-,4 - 1 - November 12, 1985 . . Also, the Art Plan is to indicate the two categories into which Percent for Art projects have been placed. First Tier projects are capital projects of more than $100,000 suitable for on-site art. Second Tier projects are capital projects of less than $100,000 or capital projects of more than $100,000 for which on- site art is unsuitable. Uses for Second Tier funds include in- creased allocations for First Tier projects, on-site art proj- ects, and/or purchases of art for public display. In accordance with these guidelines, the Arts Commission has ex- amined the FY 1984-85 and FY 1985-86 elP Budgets for their ap- plication to the 1985-86 Percent for Art Program. At its meeting on October 21, 1985, the Arts Commission voted to recommend that the following Art Plan for the 1985-86 Percent for Art Program be adopted by Council: 1. parking Structure project Selection Committee The Selection Committee for this project consists of Glenna Boltuch, Arts Commissioner; Stan Scholl, Director of General Services; and Margaret Bach, member of the Board of Directors of the Third street Development Corporation. - 2 - . . Type of Artwork The Selection Committee recommends that a mural be installed on the interior entrance wall of Parking Structure #1, which is located on Fourth Street. The installation of a mural in this parking structure will complement the mural that was installed last year in Parking structure #2, which is located on Second street. Fundinq Funding for this project is $10,460, which includes $6,300 that was rolled-over from FY 1984-85 and $4,160 from FY 1985- 86 (Tier I) . Selection Process As specified in the Percent for Art Resolution, the City's "Standards and Procedures for PUblic Murals" must be used for this project. An open competition for mural proposals will be held. Also, the existing Arts commission Mural Jury will be used in this selection process. This Jury consists of Noa Bornstein, artist~ Faith Flam, art historian~ and John Given, urban planner. - 3 - . . Co~~unity Involvement In addition to the public announcement of the open competi- tion, there will be opportunities for public review and com- ment on the project as it is reviewed by the Third Street Development Corporation and the Arts Commission. 2. Ocean Park Beach project Selection Committee The Selection committee for this project includes Browne Goodwin, Arts Commissioner; Peggy Curran, Director of Com- munity and Economic Development; Jil Abramsky, Recreation and Parks Commissioner: and Ruth weisberg, artist. Type of Artwork The Selection Committee recommends that several outdoor sculptures be installed as part of the Ocean Park Beach Im- provement Plan. The locations for these sculptures would be proposed by artists for the open areas within the south Park, Linear Park, Central Park, and Crescent Bay Park. All sculp- tures would be required to be designed to be consistent with the design of these park areas, extremely durable and safe, and have law maintenance requirements. As the sculptures would be installed within the site af the Ocean Park Beach Improvement Plan, they would be subject to all the Standard - 4 - . . Conditions and special Conditions as established by the Cal- ifornia Coastal Commission permit. However, as the sculp- tures are not part of the existing approved plan, they must be submitted to the California Coastal commission for review and final approval. Fundinq Funding for this project is $52,600 which was rolled-over from FY 1984-85. A plan for expenditure of these funds was not proposed last year pending Coastal Commission approval of the Ocean Park Beach Redevelopment Plan. Now that such ap- proval has been secured, a Percent for Art project may proceed. selection Process An open competition for proposals from artists will be held for all sculptures for this project. Once these proposals are received, the Selection Committee will eliminate from further competition those that do not meet the established criteria and are conspicuously inappropriate for the project. (If a large number of proposals are received, the Selection Committee may appoint a Jury to assist it in this process.) Then, a public exhibition of the remaining proposals will be held. At this exhibition, the general public will have the opportunity to view the proposals and make comments on them - 5 - . . to the Selection Committee. Those proposals which remain under consideration by the Selection Committee will be re- viewed by appropriate city staff for maintenance, safety, and durability considerations. The Selection Committee will then make its decision. Once the City review and selection pro- cess are complete and sculptures have been chosen, they will be submitted to the Coastal Commission for review and final approval. Community Involvement In addition to the public announcement of the open competi- tion, there will be opportunities for public review and com- ment at the public exhibition of proposals and as the project is reviewed by the Architectural Review Board, the Recreation and Parks Commission, the Arts Commission, and the California Coastal Commission. 3. Art Bank Selection Committee The existing Art Bank Jury will function as the Selection Committee for this project. The Jury for 1985-86 is composed of Hal Glicksman, curator and a founding board member of the - 6 - . . Santa Monica Museum of Art; Gilah Hirsch, artist (whose art- work was among that purchased for the 1984-85 Art Bank pro- gram); and Noel Rorten, Director of the USC Atelier Gallery in Santa Monica Place. Type of ArblOrk The purpose of the Art Bank is to acquire artworks and to exhibit them in the interiors and grounds of pUblic spaces such as City Hall, libraries, and parks. Because of the wide variety of exhibition locations, artwork appropriate for a wide variety of settings would be considered for purchase. pieces of sculpture and crafts, as well as two-dimensional works, would be eligible for the Art Bank collection. One of these locations is Hotchkiss Park, for which $1,500 of Art Bank funds were rolled-over from FY 1984-85. Funding Funding for the Art Bank is $12,190 from FY 1985-86 (Tier II) . Selection Process In order to be familiar with artwork as it is created, the Art Bank Jury will go out into the community and into greater Los Angeles several times during 1985-86 to look at and se- lect artworks for purchase. During these times, the Jury - 7 - . . will see artworks listed in the Santa Monica Bay Art Registry (maintained at the Santa Monica Public Library): visit art- ist's studios and art galleries: and meet with artists, critics, collectors, and dealers. The Art Bank Jury may con- sider artwork of any media for purchase. The artworks recom- mended for purchase will then be presented to the Arts Com- mission for final approval. Community Involvement The Arts commission will announce to the community that pur- chases of artwork for the Art Bank are to be made. Artists interested in being considered for the program will be en- couraged to submit slides of their work for inclusion in the Santa Monica Bay Art Registry. Women and minorities will be especially encouraged to register their work. The public will have the opportunity to review and make comments on art- work selected for the Art Bank at meetings of the Arts Commission. 4. Third street Mall project Selection Committee The Selection Committee for this project consists of Jane Ullman, Arts Commissioner: Peggy Curran, Director of communi- ty and Economic Development: and Margaret Bach, member of the - 8 - . . Board of Directors of the Third street Development Corporation. Type of Art\vork During 1984-85, the Arts Commission began working to insure that the arts: design, visual, and performing; would be in- cluded in the scope of the planning process and, hopefully, in the final specific plan for the redevelopment of the Third street Mall. In order to accomplish this, the Arts Commis- sion, in cooperation with the Department of Community and Economic Development and the Third street Development Cor- poration, contracted with three artists: designer Suzanne Dvells, sculptor Mark Lere, and musician Larry Stein; to pro- vide consulting services to the planning process. The Arts Commission is pleased to note that some of their observations and recommendations have been included in the Third Street Mall Preliminary Plan. One important component of the preliminary plan is the cre- ation of a central plaza in the 1300 block of the Mall. This plaza, which would be located adjacent to the criterion The- atre, would also be the proposed focus of visual and perform- ing arts activities on the Mall. One very important feature in providing this focus to the plaza area is the proposed "sculpture landmark." - 9 - . . The Selection Committee recommends that a major piece of sculpture be commissioned for this plaza. As the annual com- bined Percent for Art allocations to date total only $8,000, the Selection Committee further recommends that these funds, along with those that would be allocated in future years, be accumulated toward the commissioning of such a major sculp- ture. In addition to City funding for such a project, addi- tional matching funds could be requested from the Art in Public Places Program of the National Endowment for the Arts. Until such time as this "sculpture landmark" could be commis- sioned for the central plaza, the Selection Committee recom- mends the adoption of an additional visual arts proposal, as recommended in both the artists' report and the preliminary plan. This plan delineates several locations along the mall, particularly at the exist~ng street and proposed parking structure entries to the Mall, where sculptural pieces would be desirable. These artworks need not be permanent installa- tions, as pointed out in the artists' report. Therefore, the Selection Committee recommends that it begin to solicit do- nated artworks for temporary installation on the Mall. Such installations would be for one or two years in length and all associated costs would be the responsibility of the donor. The locations and schedules for such installations would be - 10 - . . arranged so as not to interfere with construction plans for the Mall. In addition to these visual arts programs, the Selection Com- mittee recommends that the Arts Commission and the Third street Development Corporation continue to work together to produce performing arts events. One such project that is currently being planned for next Spring is a street Artists Festival. The Selection Committee believes_that such proj- ects will fulfill the artists' report mandate, .. the Third street Mall must be an activity Center for the City; a place filled with vitality and life," and will implement the pre- liminary plan's first objective, "Improve the physical character and image of the Third street Mall to attract in- creased pedestrian use and community activity." Funding Funding for this project (sculpture landmark only) is $8,000, including $3,000 that was rolled-over from FY 1984-85 and $5,000 from FY 1985-86 (Tier I). - 11 - . . Selection Process and Community Involvement As the major piece of sculpture would not be installed for several years, the Selection Committee is making no recommen- dations regarding a selection process or community involve- ment at this time. As the necessary funding for this project becomes available, the Selection Committee will make recom- mendations in these areas. 5. Ocean Park Library Project Selection Committee The Selection Committee for this project consists of Judy Neveau, Arts Commissioner: Carol Aronoff, city Librariani and Alice Aspen March, artist. Type of Artwork The Selection Committee recommends that a work of fiber art be commissioned for installation on the elevator shaft wall which faces the new main entrance of the Ocean Park Library. The absorptive quality of the fabric would soften the hard surfaces in this area of the library. The artwork would have low maintenance (cleaning) and fade-proof requirements, and would be installed high enough so that it would be out of the - 12 - . . reach of children and potential vandals. The Selection Com- mittee believes that the 90 degree angle of the wall will pose an interesting design challenge for artists. Funding Funding for this project is $5,000, although it is not funded from the Percent for Art Program. Council approved an addi- tional appropriation for this project as part of the FY 1985- 86 budget. However for the purposes of selection process and community involvement, the project is being administered as though it were funded through the Percent for Art Program. Selection Process The Selection committee recommends that an open competition be held among artists for this project. Community Involvement In addition to the public announcement of the open competi- tion, there will be opportunities for public review and com- ment on the project as it is reviewed by the Library Board and the Arts Commission. 6. Main Library Project Although funding in the amount of $13,000 (Tier Il has been allocated for this project, the overall plans concerning the - 13 - . . future of the Main Library are uncertain at this time. Therefore, this project is temporarily suspended until such time as Council decides on the future of the Main Library. 7. Clover Park Project Although $2,000 (Tier I) has been allocated for this project, the Arts co~~ission and the Director of Recreation and Parks recommend that these funds be rolled-over to 1986-87. At that time, the full costs for the expansion of Clover Park will be known. As an additional Percent for Art allocation may be made at that time, the relatively low amount of 1985- 86 funds could be used to augment 1986-87 funds. In this way, more significant artwork(s) could be acquired for the project. 8. Pier Project Although $2,700 (Tier I) has been allocated for this project, the Arts Commission, the Director of General Services, and the Executive Director of the pier Restoration corporation recommend that these funds be rolled-over to 1986-87. As an additional Percent for Art allocation will most likely be made at that time, the relatively low amount of 1985-86 funds could be used to augment 1986-87 funds. In this waYr more significant artwork(s) could be acquired for this project. - 14 - . . BUdget/Financial Impact The following tables indicate the expenditures that would be necessary to fund the 1985-86 Percent for Art program, as pro- posed. All these amounts have already been set-aside for Percent for Art projects (and the Ocean Park Library Project) in the FY 1984-85 and FY 1985-86 adopted budgets. 1984-85 Percent for Art Budget summary (Projects Rolled-Over to 1985-86) Expenditures: (by project) l. Ocean Park Beach Project (Tier I) 2. Art Bank - Hotchkiss Park (Tier II) 3. Third street Mall Project (Tier I) 4. parking Structure Project (Tier I TOTAL $52,600 1,500 3,000 6,300 $63,400 Sources: (by fund) 1. General (01-740-560-000-902) 2. Redevelopment - Ocean Park (18-740-560-000-902) 3. Redevelopment - Downtown (16-740-560-000-902) 4. Parking (77-740-560-000-902) TOTAL (as above) $11,500 42,600 3,000 6,300 $63,400 - 15 - . . 1985-86 Percent for Art Budget Summary Expenditures: (by proj ect) 1- Parking structure Project (Tier I) 2. Third street Mall Project (Tier I) 3. Art Bank (Tier II) 4. Ocean Park Library Project (not in elP Budget) 5. Main Library Project (Tier I) 6. Clover Park Project (Tier I) 7. Pier project (Tier I) TOTAL Sources: (by fund) 1. General (01-740-560-000-903) 2. Pier (30-740-560-000-903) 3. Parking (77-740-560-000-903) 4. General (01-430-560-000-850) TOTAL $ 4,160 5,000 12,190 5,000 13,000 2,000 2,700 $44,050 32,190 2,700 4,160 5,000 $44,050 Not all funds that have been set-aside, however, are being recom- mended for programmatic use in the Percent for Art program. This is due to the fact that two ClP projects were determined to be inappropriate for application to any of the proposed Percent for Art projects. All elP funds not used for Percent for Art proj- ects will be returned to their original elP project accounts. - 15 - . . The following two transfers between ClP program categories are needed: 1. Wastewater Fund - $500 From: 31-740-560-000-903 (Percent for Art) To: 31-770-661-000-922 (street Repair) 2. Water Fund - $1,000 From: 25-740-560-000-903 (Percent for Art) To: 25-770-671-000-930 (street Repair) Recommendation The Arts commission respectfully recommends that council: 1. Approve expenditures totalling $107,450 for implementation of the 1985-86 Art Plan for the Percent for Art Program as pro- posed, and 2. Authorize the transfer of funds between capital budget pro- gram categories as detailed above to return funds not appro- priate for the proposed Percent for Art projects to the specific capital projects originally budgeted. Prepared by: David Lutz, Cultural Arts Administrator - 17 -