SR-305-003-01
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ARTS:DL:PG:dvm
Counc1l Mtg. 4/24/84(artsper)
Santa Mon1ca, Cal1fornla
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TO:
Mayor and C1ty Counc1l
APR 2 4 198.4
FROM: C1ty Staff
SUBJECT: Recommendat10n to Adopt Resolut1on
Establlsh1ng Percent for Art Program
Introductlon
Th1S report recommends that the C1ty Counc1l adopt the attached
Resolut1on Wh1Ch would establlsh the Percent for Art program 1n
the Clty.
Background
At 1tS meet1ng on November 8,
1983, the C1ty Counc11 considered
the recommendation of the Arts Commisslon to establ1sh a Percent
for Art (PFA) program for capltal proJects. Because of quest10ns
that were ra1sed dur1ng the d1Scusslon, Counc1l consldered
add1tlonal
Arts Commlss1on recommendations at a subsequent
meet1ng on November 22, 1983.
On the 22nd, the Council d1rected the C1ty Attorney to prepare a
Resolut1on
Wh1Ch
establ1sh the PFA program.
Th1S
would
Resolution, Wh1Ch 1S attached, addresses the followlng p01nts:
1. the defln1tion of those cap1tal projects whlch w1ll be
subject to a 1% PFA allocat1on;
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APR 2 4 1984
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2. the procedures by WhlCh the City Manager w1Il administer the
program;
3. the manner ln WhlCh the program budget wlll be prepared and
presented to the City Councll;
4. the deflnltlon of two categor1es of projects with1n PFA
program;
5. the process by WhlCh Selection Commlttees wlll be created to
determ1ne, 1n conJunct1on wlth the Arts Comm1ss1on, the
nature and locat1on of art work;
6. the process by WhlCh the Arts Commisslon will coordinate the
preparat10n of an Annual Art Plan for subm1SS1on to the C1ty
Council;
7. the process by Wh1Ch the Arts Comm1ss1on wlll coordinate the
preparat10n of an Annual Schedule of Art Ma1ntenance.
Budget/F1nanclal Analys1s
One of the prOV1S1ons of thlS resolut1on lS that the PFA program
beg1n on a regular bas1s wlth the 1984-85 F1scal Year. As the
fundlng sources for the PFA program will vary w1th the type of
capital prOjects adopted ln the budget, it is not poss1ble to
determlne the exact f1nanc1al 1mpact of the proposed program at
th1S t1me. The PFA budget wlll be detalled 1n the Annual Art
Plan developed by the Commiss1on. Had the PFA program been 1n
effect durlng this and the prev10us flscal years as pro~osed by
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the attached Resolut1on. the f1nanclal 1mpact would have been as
follows:
FY 1982-83
Flr st T1er:
Second Tl.er:
$15.156
$31,184
$46. 340
FY 1983-84
Flrst T1er:
$36.322
Second T1er:
$24,409
$60.731
Recommendat1on
It lS respectfully recommended that the C1ty Counc1l adopt the
attached Resolution establishlng a Percent for Art program for
the C1ty.
Prepared By: Davld Lutz, Dlrector of Arts Commlssion
Peggy Gardels, Asslstant to the Clty Manager
Attachment: Resolutlon
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BEFORE DISTRIBUTION CHECK CONTENT OF ALL,FQR CITY C~ERK'S ACTION
DISTRI.BUTION OF RESOLUTION {I q~ /} ;j' -: i ORDINANCE #
Councll r-Ieetlng Date 4-2f/-{V Introduced:
Agenda Item !f {J- A "c?c~~"L r- (L/i. {("d' Adopted:
Was 1. t amended? rrU) 1< ALli4YS Pt13LISH PDOPTED ORDINANCES
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VOTE' Afflrmatlve,
Negatlve'
Abstain'
Absent:
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DISTRI3UTIO\ -
ORIGI~AL to be slgned, sealed and flled in Vault.
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NEWSPAPER PUBLICATIO~ (Date:
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Department oTlglnatlng staff report (
Managenent ServIces Lynne Barrette -vrdinances only
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Agency mentioned ln document or staff report
(certifled?)
Subject flle (agenda packet) 1
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Airport
Parklng Auth.
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AuditoIum
Personnel
BUlldlng Dept.
Planning
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Treasurer
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SE-'lD FOOP COPIES OF ALL ORDINAl\CES TO:
COD~D SYSTEJ'.IS, Attn Peter ,\laclearie
120 f1ain C::tr':et
, AV0~1 ~~w Jersey_07717
SE'\D FOUR COPIES OF AU. \lRnPJ,','JrFsio:
PRESIDI:\G JUDGE
SANTA t-IONIC.i\ MU}:;ICIPAL COURT
~72S MAI~ STREET
SA~TA MO~ICA, CA 90401
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CA:RMM:rmpfal
City Council Meeting 4-24-84
Santa Monica, California
RESOLUTION NUMBER 6854 (CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SANTA MONICA ADOPTING
PERCENT FOR ART PROGRAM
WHEREAS, the City Council of the C~ty of Santa Monica has
established an Arts Commission to carry out certain specified
purposes; and
WHEREAS, the Arts Commissions has recommended that the City
Council of the C~ty of Santa Monica adopt a Percent for the Art
Program; and
WHEREAS, a Percent for the Art Program will enrich the
lives of all res~dents of and vistors to the City of Santa Monica
by prov~d~ng funding for var~ous forms of public art,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION 1.
The Percent for Art Program attached hereto is
hereby adopted.
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SECTION 2. The City Clerk shall certify to the adoption of
th1s Resolution, and thenceforth and thereafter the same shall be
1n full force and effect.
APPROVED AS TO FORM:
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Robert M. Myers
C1ty Attorney
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ADOPTED AND APPROVED THIS
. 24th
DAY
OF
Aprll
. 1984.
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MAYOR
I HEREBY CERTIFY THAT THE FOREGOING RESOLUTION
NO. 6854(CCS).WAS DULY ADOPTED BY THE CITY COUNCIL OF THE
CITY OF SANTA MONICA AT A MEETING THEREOF HELD ON
~~prll 24th
. 1984 BY THE FOLLOWING COUNCIL VOTE:
AYES:
COUNCILMEMBERS: Conn, Jennlngs, Press, Zane and
Mayor Edwards
NOES:
COUNCIlMEMBERS: Epsteln and Reed
ABSENT:
COUNCIlHEHBERS: None
ABSTAIN:
COUNCILMEMBERS: None
ATTEST:
UL-v1 /)~~
CITY CLERK
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CITY OF SANTA MONICA
PERCENT FOR ART PROGRAM
Adopted by Resolution Number 6854
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1. Establishment. The Percent for Art Program is hereby
established in the City of Santa Monica. The Percent for Art
Program shall be incorporated into each Budget of the ci ty of
Santa Monica commencing with fiscal year 1984-85.
2. Definitions. For purposes of the Percent for Art
Program, the following words and phrases shall have the following
meanings:
(a) Art. Art including but not limited to sculpture,
paint1ng, graphic arts, mosaics, photography, crafts, mixed
media, and environmental works.
(b) Arts Commission. The Santa Monica Arts Commission
estab11shed pursuant to Municipal Code Section 2931.
(c) Ca~ital ProJect. Any capital proJect as defined in
the Capital Improvement Program Budgeting Administrative
Instruction inVOlving the construction. remodeling or renovation
of property undertaken by the City of Santa Monica or one of its
agencies, which property is owned by the City or one of its
agenc1es or is subject to the Beach Operating Agreement with tfle
State of California, including any building I park, sidewalk or
street, parking facility, utility, decorat1ve structure and
including portions thereof. The fOllowing shall be excluded
from the def1nition of capital proJect:
(1) Des1gn and research studies.
(2) Purchase and renovat1on of rolling stock.
(3) Urban design or art projects.
(4) Grants to private agencies.
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(5) Purchase of equ~pment not related to capital
construction or renovation.
(6) Operating costs (e.g., tree tr1mming).
(7) Acquisition of land (whether 1mproved or
unJ.mproved) .
(B) Any cap1tal proJect for wh1ch legal restrlctions
preclude applicat~on of this program.
(9) Community Development Block Grants other than
for the construction or renovation of publ1c facilities.
(d) elP Cornm1ttee. The Committee established by the
Capital Improvement Program Budgeting Administrative Instruction.
(e) PFA. The Percent for Art Program.
3. Administration. PFA shall be administered by the City
Manager. The Arts Commission shall provide guidance to the city
Manager and assist in the selection of art as provided fo r in
~hese Guidellnes.
4. Proposed Bud~et. The proposed budget submitted to the
City Councll shall include an allocat1on of at least one percent
(1%) for each capital project developed in accordance with the
following procedures:
(a) The PFA allocations shall be determined by the ClP
Cornm1ttee and be contained in the capital improvement budget
submitted by the City Manager to the City Council. The CIP
Committee shall determine into which of two categories the PFA
allocation shall be placed:
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(1) First Tier. Capital projects of more than
$100,000 sU1table for on-site art. (Any proJect outside the City
of Santa Monica shall be deemed unsu1table for On-s1te art.) For
these proJects, 1% of the non-art related costs shall be budgeted
for on-s1te art.
(2) Second Tier. Capital proJects of less than
$100,000 or capital proJects of more than $100,000 for which
on-site art 1S unsuitable. For these projects, l% of the non-art
related costs shall be budgeted for (1) increased allocation for
f1rst t1er proJects, (ii) on-site art projects, (1ii) one or more
off-site projects, and/or (iv) purchases of art for pub11c
d1splay.
Notw1thstanding the above, no allocation from any cap1tal
proJect funded by any enterpr1se fund shall be allocated except
for an art proJect related to the enterprise.
(b) A PFA Account shall be establ1shed 1n the capital
budget. Appropriation authority shall be contained in the
cap1 tal budget for First Tier and Second Tier proJects. From
time to tl.me, the City Manager may recommend other budgetary
procedures to appropriate and expend PFA allocations, including
any necessary interfund transfers.
(c) A PFA Adminl.strative Account shall be established in
the capital budget for the administrative expenses of the Arts
Comm1SS1on in carrying out PFA. Fifteen percent (15%) of each
PFA allocat1on shall be placed 1n th1S account.
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5. Adopted Budget. The budget adopted by the City
Councl1 shall contain a PFA allocation for all First Tier
projects. The budget adopted by the City Council may contain a
PFA allocation for Second Tier projects.
6. Annual
CIP Art Plan.
The Arts Commission shall
coordlnate the preparatlon of an Annual Art Plan, which shall set
forth speclflC projects for the PFA allocations in accordance
wlth the following standards:
(a) Each Department shall form one or more Selection
Committees to determine the type of art for anyon-site art from
its capital proJects. The Selection Committee shall consist of
one member of the Arts Commission, One person appointed by the
Department Head (which may be the Department Head), and one
person mutually agreed to by the Arts Commission appointee and
the Department Head appointee. One of the members of the
Selectlon Committee shall be an artist.
(b) The Arts Commisslon shall form one or more Selection
Committees to determlne the type of art for any off-slte art.
(c) The Selection Committee shall have the following
responslbl1itles:
(1) To determine the type of artwork desired for the
site. The Selection Committee shall consider all pOSS1.ble
constralnts On the site and shall attempt to ensure that the
artwork selected is appropriate for the site's overall deslgn and
1.S pract1.cal in terms of maintenance and operation. Only low
ma1.ntenance artwork shall be considered for outdoor, non-secured
locations.
The maintenance implications of the artwork shall be
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explored with the approprlate department having maintenance
responsibillty for the site. If the Selection Committee
determines that the art should consist of a mural, the Standards
and Procedures for Public Murals shall govern the project.
(2) To work with appropriate review boards.
(3) To solicit advice from art professionals and
from businesses and residents that will be affected by the
proJect.
(4) To determine the method by which the artwork
w11l be selected: invitation, limited competition, open
competitlon, or direct purchase. All selection must be done in
accordance with applicable legal requirements.
(5) To empanel a jury, if its determines necessary,
to make the selection decision. The procedures for any jury
shall be approved by the Arts Commission.
(6) To recommend a maintenance schedule for the
artwork, including whether or not the contract with the artist
wlll lnclude any ongoing maintenance responsibilities.
(7) To prepare a report settlng forth the manner in
WhlCh it met its responsibillties under these Guidelines.
(d) The Arts Commisslon shall prepare the informatlon
contalned from the varlOUS selection committees into an Annual
Art Plan. The Annual Art Plan shall be submltted to the
Commission for its comments and to the Ci ty Counc1l for its
approval.
7. Implementation of Annual Art Plan. After the Annual
Art Plan has been approved by the City Council, the Selection
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