SR-304-003-07
C&CS:CAD:MLdH:HS:F:\CAD\COUNCIL\REPORTS\smfestival2000
Council Meeting: November 23, 1999 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
Subject: Recommendation to Authorize City Manager to Negotiate and Execute an
Amendment to Contract 6822 (CCS) with Community Arts Resources for
Supplemental Funding for the City’s Millennium Celebration.
Introduction
This report recommends that the City Council authorize the City Manager to negotiate
and execute an amendment to Contract 6822 (CCS) with Community Arts Resources
(CARS) the producers of the Santa Monica Festival 2000 for added millennium
activities.
Discussion
On February 9, 1999, the City Council approved a series of activities to celebrate the
new millennium. The Santa Monica Festival in Clover Park, with the addition of
fireworks, was identified as the culminating event of the City-produced millennium
observations.
In 1998, CARS was selected as the producer of the annual Santa Monica Festival
through a competitive process and awarded a three-year contract. Expansion of the
festival in 2000 requires a contract revision broadening the scope of services and
increasing the festival budget. In previous years the festival has ended at dusk,
approximately 6:00 pm. The festival in 2000, due to the addition of fireworks, will not
end until approximately 9:00 pm, increasing programming by three hours. After-dark
programming will incur extra expenses for lighting, security, talent and other services.
Budget/Financial Impact
The current CARS contract allocates an amount not to exceed $90,000 as
compensation for the festival. The increased scope of services requires an increase of
$56,000 for a revised total not to exceed $146,000. The City's Adopted Budget already
includes appropriations for $114,000 of this amount. The remaining $32,000 is to be
financed by available and anticipated revenues from the California Arts Council and the
Santa Monica Arts Foundation. Funding from the CAC in the amount of $11,400 has
been awarded, and funding in the amount of $13,000 has been raised by the Santa
Monica Arts Foundation. It is projected that the Santa Monica Arts Foundation will
raise an additional $7,600 during the fiscal year; however, these funds are not yet
available. It is understood that, if the projected $7,600 is not raised, this amount will be
provided by the General Fund.
The charts below list the existing budgeted amounts and the requested budget
changes:
Already Budgeted:
01274.544390 City Millennium Funding $50,000
01560.566550 Community Festivals $32,000
31662.522540 Environmental Programs $32,000
Total Budgeted $114,000
Requested Budget Changes:
?
Increase revenue account 20560.403330 (CAC Organizational Support Grant
Program) by $11,400.
?
Increase revenue account 01560.404840 (Santa Monica Arts Foundation
Contributions) by $13,000.
?
Decrease interfund transfer account 20695.578360 by $3,700*.
?
Decrease interfund transfer account 01695.578360 by $(3,700)*.
*Interfund transfer amounts are currently budgeted at $15,100 and $(15,100),
respectively. They should be decreased to equal $11,400 and $(11,400).
Recommendation
City staff recommends that the City Council authorize the City Manager to negotiate
and execute an amendment to Contract 6822 (CCS) with Community Arts Resources to
produce the Santa Monica Festival 2000 with added millennium programming, and
authorize the budget changes listed in the Budget/Financial Impact section.
Prepared By:
Barbara Stinchfield, Director, Community and Cultural Services Department
María Luisa de Herrera, Cultural Affairs Manager
Hamp Simmons, Administrative Analyst