SR-304-002 (8)
!.-
W'
.
.
1o-1(
AUG 1 1 1987
California
:3P~- ocrz_
RP:DTA:DM
August 11, 1987
Santa Monica,
STAFF REPORT
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Approve Three Alternative Race
Routes and Waive Race Fees
INTRODUCTION
The City's Event Management Team has received three requests from
non-profit organizations for running race permits involving
alternative race routes and the waiving of the $10,000 fees
associated with those events. The organizations requesting
permits include Childhelp USA, St. Monica's Church, and Bruce
Mitchell representing the CLARE Foundation and the Vineyard
Fellowship. The following outlines those requests and recommends
approval of the race dates, alternative routes and waiving of the
race fees.
BACKGROUND
On May 10, 1983, the city council approved Resolution 6688(CCS)
establishing procedures and criteria for conducting running races
in Santa Monica. These guidelines were established to benefit
the City and lessen the impact such events have on certain areas
of the City.
/P-f:
AUG 1 1 1987
- 1 -
.
.
The resolution stipulates an annual limit of six 10K and/or
marathon races unless waived by a motion approved by the city
Council. Three races were listed as part of the annual six:
1. Santa Monica Recreation and Parks Department 10K;
2. Santa Monica Recreation and Parks Department Marathon;
3. Social Services 10K.
No race route can be used more frequently than four times per
year, so as not to unduly impose on residents living on that
particular route, nor can a route be used more frequently than
once every two months.
In addition, applying groups are given priority in the following
order if they meet other listed criteria:
1. city of Santa Monica sponsored races;
2. Santa Monica based non-profit groups;
3. Santa Monica based commercial interest with races of
national significance;
4. Non-Santa Monica based commercial interest with races of
national significance.
The resolution further designates approved City courses which
are: Route A - a lOK course on the south side of town, Route B -
a 10K course on the north side of town, and Route C - the City
Marathon course. The City Council by motion, however, may
approve other running race routes.
Finally, the resolution establishes a $10,000 race fee in
addition to all inherent costs including police, signage,
- 2 -
.
.
notification flyers mailed to affected residents, barricade
rental, etc.
DISCUSSION
The three requests are as follows:
Los Angeles based Childhelp USA will be donating 10 % of their
net race proceeds to connections for Children, a Santa Monica
based non-profit organization. Based on their level of
sponsorship for covering costs, the projected profit is estimated
to be $18,000. All proceeds will be given to charity. Their
race date request is November 14, 1987, which falls after the
60-day minimum wait after the Santa Monica Marathon scheduled
for August 30, 1987. Their requested race route is a follows:
start on Neilson Way at Hart running north on Neilson/Ocean
to San Vicente, east on San vicente to Fourth Street, south
on Fourth to Alta making a u-turn, north on Alta to San
Vicente, west on San Vicente to Ocean Avenue, south on Ocean
to Barnard Way, South on Barnard to the 2600 beach parking
lot entrance south of Ocean Park Boulevard for the finish.
The Police Department estimates their costs to be approximately
$4,600.
Based on their initial request, the organization was denied a
running race permit because they were not a Santa Monica based
non-profit social service agency. Upon being informed they did
not qualify, they subsequently submitted additional information
indicating a close association with the Santa Monica-based
- 3 -
.
e
Connections for Children which will benefit directly from this
event. This information qualified the group for approval.
st. Monica's Church has requested October II, 1987, for their
race date. While this date is within 30 days of the Chi1dhelp
USA request and within 45 days of the Santa Monica Marathon,
their route choice only duplicates an eleven block area of the
city. The area in question is San vicente Boulevard from Fourth
Street west to Ocean (4 blocks), and Ocean Avenue south from San
vicente to Washington Avenue (7 blocks). Their requested race
route is as follows:
Start on Lincoln Boulevard at California Avenue proceeding
north on Lincoln to Idaho, west on Idaho to Fourth street,
north on Fourth to Montana Avenue, east on Montana Avenue to
14th Street, north on 14th Street to Marguerita, east on
Marguerita to 17th street, north on 17th to San vicente,
west on San Vicente to Ocean, south on Ocean to Washington,
east on Washington to 7th street, and south on 7th street to
California for the finish.
The Police Department estimates their costs to be approximately
$5,200.
Bruce Mitchell's 10 miler, scheduled for February 6, 1988, falls
more than 60 days from the date of the Childhelp USA IOK. This
event will benefit two local non-profit groups, the westside
Christian Fellowship community Outreach Committee, who feed the
homeless, and the CLARE Foundation Homeless Program, with all of
- 4 -
.
.
the profits divided between the two organizations. The profit
margin will depend on the level of sponsorship obtained to defray
costs. The race director is currently working on obtaining
sponsors. Their requested race route is as follows:
start will be on Neilson Way at Hart and proceed north on
Neilson/Ocean to San Vicente, east on San vicente to 23rd
Street making a u-turn, west on San vicente to Ocean, south
on Ocean to Barnard Way, south on Barnard to the 2600 beach
parking lot entrance south of Ocean Park Boulevard for the
finish.
The Police Department estimates their costs to be approximately
$6,000.
All three sponsoring organizations are non-profit and are
requesting that City Council waive the $10,000 race fee as well
as approval of their requested race routes.
BUDGETARY/FINANCIAL IMPACT
There is no budget or fiscal impact resulting from the proposed
events.
RECOMMENDATION
ctiy staff recommends that:
1. The requested race dates be approved as submitted;
2. The proposed race routes for each group be approved;
3. The race fee of $10,000 be waived for each organization;
- 5 -
.
.
4. All inherent city costs, including Police, be paid for by
each organization.
Prepared by:
Donald T. Arnett, Director
Recreation and Parks
Dodie Mosby
Business Division Head
rpdtadm
- 6 -
t"')
00
-
o
N
-
0'1
UI
Q)
u
t::
~ .,."
'M
"d
I-<
o
Q)
>
'M
Q)
U
Q)
,.,.
+oJ
o
c::
>-..
4J
~
s..
o
..
..
<
..
t1l
.c
+->
"'Cl
Q)
4-l
UI
V
~
tf'
Q.l
I-<
Q.l
U
"M
4-t
4-t
O.
.! i.l~;r~
'- .. ,-' .
BEFORE DISTRIBUTION CHECK CONTENT OF ALL
DISTRIBUTION OF RESOLUTION 1/ ?YcY .:~- -
Council Meeting Date JY Jr 117
Agenda Item * ~,- ~
Was it amended? ~~
.
FOR CITYCkERK'S ACTION
ORDINANCE if
Introduced:
Adopted:
AIJ'lAYS PUBLISH AOOP'l'tJ) ORD~*
*Cross out Attorney I s approval
/--0
r
VOTE: Affirmative:
Negative:
Abstain~
Absent:
PROO~ VOTE~ WITH ANOTHER PERSON BEFORE ANYTHING
uISTK!ouIIuN: uRIGINAL ~o De signeci, sea~eu ana ~iled in Vault.
NEWSPAPER PUBLICATION (Date:
)
Departm~nt orig1nating sta.ff repo.rt ( _,. *)
*City Attorney does not want cop~es of his ~s or reSOlutions.
!danagement Serw~se~ Lynne Bar,r~tte -urd~nances only
Agency mentioned in document or staff report
.~
(certified?)
Subject file (agenda packet) 1
Counter file 1
Others -: (RevifM for departments who need to kncM).
.
Airport
Auditorum
-
Parking Auth.
Personnel
Planning
Police (en-
forcement?)
Purchasing .
Recr/Parks (
Transportation
Treasurer
Building Dept.
CUiilamity and Econcmic oev.
Finance
Fire
rJl
General Servo
>-
(l)
~
lo-<
o
4-l
....
<C
>-
.j..J
OM
U
4-4
o
(\l
.j..J
lo-<
(l)
.&:J
o
0:::
Library
Manager
*Check coo.e Sections before sendi.r!'
SE~D FOU~ COPIES OF ALL ORDINANCES TO:
CODfD SYSTEMS, Attn Peter Maclearie
1:'_0 ~ffiin-:"tr~et ...
AvH', ~ew Jersey_02717
I. I
SEND FOUR COPIES OF Al.l. O'RDTNANC.FS .To:
Debr~ ~yr~ck ·
SANTA MONICA MUNIC~PAL COURT
,'.725 MAIN STREE'l; Room 118
SANTA MONfCA, CA 90401
TOTAL COPIES
-3
.
.
RP:DTA:DM
Council Meeting: August 11, 1987
Santa Mon1ca, Californ1a
RESOLUTION NO. 7482(CCS)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA MONICA AUTHORIZING THE HOLDING OF A
RUNNING RACE ON NOVEMBER 14, 1987 ON
A ROUTE OTHER THAN THE OFFICIAL CITY ROUTES
AND WAIVING THE $10,000 RACE FEE
WHEREAS, pursuant to Section 15 of Resolutlon 6688 (CC5), the City
Council may authorize a race route different from the off1c;al City race
routes set forth there1n,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES
RESOLVE AS FOLLOWS:
SECTION 1. That on November 14, 1987, between the hours of 6:00 am
and 12:00 noon, partic1pants in the Chlldhelp USA SII0K Run may and are hereby
authorized to conduct a runnlng race along the following route:
The race w1ll start 1n Santa Monica on Neilson Way at Hart
and proceed north on Ne1lson/Ocean to San V1cente, east on
San V1cente to Fourth Street, south on Fourth to Alta mak1ng a
u-turn, north on Alta to San V1cente, west on San Vicente
to Ocean, south on Ocean to Barnard Way to the 2600 beach parklng
lot entrance south of Ocean Park Boulevard for the flnish.
SECTION 2. Permlssion to conduct the running race is granted upon
the following condltions:
A. Childhelp USA w1ll pay for and post all slgnage along race route
after approval by the City.
- 1 -
.
.
B. Chlldhelp USA will notlfy all residents one block east and west
or north and south, as well as along the race route, of the event
and of alternative traffic routes, by first class mailing, after
approval of letter by City.
C. The Santa Monica Pollce Department will provlde the necessary
number of pollce offlcers for crowd and traffic control along the
race route and the approximate $4,600 cost will be pald for by
Childhelp USA.
D. All barrlcade and cone rental for marklng the course will be
pald for by Chlldhelp USA.
E. Chlldhelp USA shall provlde a certlflcate of lnsurance for
$1,000,000 per lndivldual incident, naming the Clty of Santa Monlca
as additlonal lnsured.
F. Childhelp USA will clean up and remove all slgnage along route
after the race.
G. Childhelp USA lS exempted from paying the $10,000 race fee.
SECTION 3. The City Clerk shall certlfy to the adoptlon of this
Resolutlon, and thenceforth and thereafter the same shall be ln full force and
effect.
APPROVED AS TO FORM:
~~~
Robert M. Myers (J
City Attorney
resol187
- 2 -
.
.
Adopted and approved this 11th day of August, 1987.
/s/ James P. Conn
Mayor
I hereby certify that the foregoing Resolution No. 7482 (CCS)
was duly adopted by the City Council of the City of Santa Monica
at a meeting thereof held on August 11, 1987 by the following
council vote:
Ayes: Councilmembers: Finkel, Jennings, A. Katz, H.
Katz, Reed, Zane, Mayor Conn
Noes: Councilmembers: None
Abstain: Councilmernbers: None
Absent: Councilmembers: None
ATTEST:
/s/ Ann M. Shore
City Clerk
VOTE: Affirmative:
~ Negatlve:
~ Abstain~
~ Absent:
~ ~ PROOF VOTE~ WITH ANOTHER PERSON BEFORE A~~THING
~ Di5IKI~UTipN; 0KiG!N~L ~o'be signed, sealed and
~
o
...
IX)
.........
o
N
.........
0'1
w
>
oM
~
U
4)
l-o
oI-l
ro
.t::
~
~
~
~
tIl
~
='
c:r'
Q)
~
Q)
U
-.-1
41
~
o
.
.
I ~. -.;;, j"~
t_ (.., ..r_
.
~EFORE DISTRIBUTION CHECK CONTENT OF ALL
DISTRIBUTION OF RESOLUTION If "7V !-~
Council Meeting Date d/11./J"7
G~~
,10/0
7-0
Agenda Item it
Was it amended?
.
FOR CITY CkERK'S ACTION
ORDINANCE If
Introduced:
Adopted:
All~S PUBLISH AOOP'rw ORD~*
*Cross out Attorney I s approval
NEWSPAPER PUBLICATION (Date:
'filed in Vault.
)
Department originating staff report ( *' )
*City Attorney does not want copies of his ordihances' or reSOlutiOns.
Management SerVi.ise~,.Lynne Ba~re_tte . Ordinances only
Agency mentioned ,in document or staff report
+-1
o
c::
>...
(1)
c
~
o
oI-l
oI-l
<::C
Subject file (agenda packet)
Counter file
Others -= (Review for depcu:Lments who need to knc.w) .
.
Airport
Auditorum
~
Parking Auth.
Personnel
Building Dept.
Planning
Police (en-
forcement?)
c.:...1&luni ty and. Econcmi.c Dev I
Finance
Purchasing
Recr/PaTks
Fire
tIl
G,eneral Serv.
-
>-
Q)
c::
$-0
o
+.l
+.l
<
>-
+.l
....
U
Transportation
Library
Treasurer
Manager
SEND FOUP. COPIES OF ALL ORDINANCES TO:
CODpD SYSTEMS, Attn Peter MaclearLe
i~9 ~?in-~~r~et ~
AV~'t ~~w ~ersey_01717. _
SEND FOUR COPIES OF A.p. ORDTNANf'Ps' ~to:
TIebr~ ~yrick ·
SANTA MONICA MUNIC~PAL COURT
~ 725 MAIN STREE't Room 118
SANTA MON!CA, CA 90401
~
o
~
+oJ
$-0
Q)
..0
o
tx:
~
(certifi~d?)
1
1
.
(
*Check COde Sections before sendir!'
TOTAL COPIES
3
,
.
.
RP:DTA:DM
Councll Meeting: August 11, 1987
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
OF SANTA MONICA AUTHORIZING THE HOLDING OF A
RUNNING RACE ON OCTOBER 11, 1987 ON A ROUTE
OTHER THAN THE OFFICIAL CITY ROUTES AND
WAIVING THE $10,000 RACE FEE
Santa Monlca, Cal1fornia
7483(CCS)
WHEREAS, pursuant to Section 15 of Resolutlon 6688 (CCS), the C1ty
Counc1l may authorize a race route different from the official City racj)/)~ '~
routes set forth therein, ~ (~r ~i
\\ .~t ~. L
NOW, THEREFORE. THE CITY COUNCIL OF THE CITY OF SANk~IC~.~~~~' ,0\ ,,/
RESOL VE AS FOLLOWS: \. ~\\ \ ~}.: .\\.'~/X
I' ~ \.. .<'
SECTION 1. That on October 11, 1987, between the hou~s ~\:p:~~~arn
. /
and 9:00 am, participants 1n the St. Monica/s Oktoberfest 10 K RUiZn~y~nd .a~eit
hereby authorized to conduct a running race along the following rou e: \ . fJv
\ ! I
~. -,,---'
- -".~
The race will start in Santa Monica on Llncoln Boulevard at ~
" r"'-.
\J 'J
j-'" '- ~ or
Californla Avenue and proceed north to Idaho, west on Idaho to \~Ju ~
\ Ii
. d
_ WV
W /
V /
J /
/
. ,
Fourth Street, north on Fourth to Montana Avenue, east on
Montana Avenue to 14th Street, north on 14th Street to
f~'
. I
'11-
If
Marguer1ta, east on Marguer1ta to 17th Street, north on 17th
to San Vicente, west on San V1cente to Ocean, south on Ocean
to Washington, east on Washington to 7th Street, and south on 7th
Street to Californ1a for the fin1sh.
SECTION 2. Perm1ss1on to conduct the runnlng race 1S granted upon
the following cond1tions:
- 1 -
.
.
B. St. Monlca's wlll notify all resldents one block east and west
or north and south) as well as along the race route) of the event
and of alternative traffic routes) by flrst class mailing) after
approval of letter by City.
C. The Santa Monica Pollce Department will provide the necessary
number of police officers for crowd and trafflc control along the
race route and the approxlmate $5)200 cost wlll be paid for by
st. Mon i ca' s.
D. All barrlcade and cone rental for marking the course will be
paid for by St. Monlca's.
E. St. Monlca's shall provlde a certlficate of insurance for
$1,000)000 per individual incident) namlng the City of Santa Monica
as additional insured.
F. St. Monlca's will clean up and remove all slgnage along route
after the race.
G. St. Monlca's is exempted from paying the 510,000 race fee.
SECTION 3. The City Clerk shall certify to the adoptlon of thlS
Resolutl0n) and thenceforth and thereafter the same shall be 1n full force and
effect.
APPROVED AS TO FORM
~~~
Robert M. Myers (J
C1ty Attorney
qresl087
- 2 -
.
.
Adopted and approved this 11th day of August, 1987.
/s/ James P. Conn
Mayor
I hereby certify that the foregoing Resolution No. 7483 (CCS)
was duly adopted by the City Council of the City of Santa Monica
at a meeting thereof held on August 11, 1987 by the following
Council vote:
Ayes: Councilmembers: Finkel, Jennings, A. Katz, H.
Katz, Reed, Zane, Mayor Conn
Noes: Councilmembers: None
Abstain: Councilmemhers: None
Absent: Councilmembers: None
ATTEST:
/s/ Ann M. Shore
City Clerk
VOTE: Affirmative:
~ Negative:
~ Abstain:
~ Absent:
~ ..::; PROOF VOTE~ WITH' ANOTHER PERSON BE:F'dRE ANYTHING
~ uiSlKi:OulI0~; UK.1GINAi. 'to oe signed.. 'sealed and
J.o
o
l")
co
-
o
N
-
0'1
.j.J
o
c
>..
<tl
!::
~
o
....,
....,
<(
....,
Cl:I
.c:
..,
"U
Q)
,j..J
Ul
Q.)
::l
0-
IV
~
IV
U
~
........
........
0,
.' '~/-' .
L "-
BEFORE DISTRIBUTION CHECK CONTENT OF ALL
" ,
DISTRIBUTION OF RESOLUTION t :7~~ ~
~/~7
&--~
lYe;
7' -:-0
.
FOR CITY C~ERK'S ACTION
ORDINANCE ,
Introduced:
Council Meeting Date
Was it amended?
Adopted:
AIl'lAYS PUBLISH AOOP'l1:V ORDINAN:ES*
*Cross out Attorney' 5 approval
Agenda Item It
"filed in Vault.
NEWSPAPER PUBLICATION (Daie:
)
IV
>
l1J
U
l1J
J.o
Department origlnating staff report ( * )
*City Attorney does not want c::xJPies of his ordiI)ances Or resOlUtions.
ldanagement Ser~~se~Lynne Ba~T~tte -urdlnances only
Agency mentioned in document or staff report
~
(~ertified?)
Subject file (agenda packet) 1
Counter file 1
Others~ (Review for departments \Owb:) need to know).
Airp~rt
Auditorum
---
Parking Auth.
Personnel
Planning
Police (en-
forcement 1)
Purchasing .
Recr/Parks I
Transportation
Treasurer
Building Dept.
o:rmuni ty and Econani.c LeV'.
Fin.ance
Fire
~
General Servo
~
>-
IV
I::
'"'
o
~
+-l
<
>-
+-l
.~
U
4-l
o
m
+-l
I-<
l1J
..c
o
~
Library
Manager
SEND FOU~'COPIES OF-ALL ORDINANCES- TO:
CQDFD SYSTEMS, Attn Peter Maciearie
1:.Q ~fp.in-~tr~et
Airi~~ ~~w Jersey_01717. ,
SEND FOUR COPIES OF AT.T!u ORflTNANCF!3 vTO:
Debza ~yr~ck '
SAN'!'A MONICA MUNIC-fPAL COURT
,"' 725 MAIN STREE'I; Room 118
SANTA MONICA, CA 9040~
*Check COde Sections before sendir:.
3
TOTAL COPIES
. ,
.
.
RP:DTA:DM
Council Meeting: August 11, 1987
Santa Monica, California
RESOLUTION NO. 7484 (CCS)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA MONICA AUTHORIZING THE HOLDING OF A
RUNNING RACE OF FEBRUARY 6, 1988 ON
A ROUTE OTHER THAN THE OFFICIAL CITY ROUTES
AND WAIVE 510,000 RACE FEE
WHEREAS, pursuant to Section 15 of Resolutlon 6688 (CCS), the City
Council may authorize a race route different from the officlal Clty race
routes set forth therein,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES
RESOLVE AS FOLLOWS:
SECTION 1. That on February 6, 1988, between the hours of 8:00 am
and 11:00 am, participants in the Bruce Mltchell 10 Mller Run may and are
hereby authorlzed to conduct a running race along the follow1ng route:
The race w1ll start in Santa Monica on Neilson Way at Hart
and proceed north on NellsonjOcean to San Vicente, east on
San Vicente to 23rd Street making a u-turn, west on San Vlcente
to Ocean, south on Ocean to Barnard Way, south on Barnard to the
2600 beach park1ng lot entrance south of Ocean Park Boulevard for
the f1n1sh.
SECTION 2. Perm1ssion to conduct the runnlng race 15 granted upon
the follow1ng cand1t1ons:
A. Bruce M1tchell 10 M1ler w1ll pay for and post all signage along
race route after approval by the C1ty.
.
.
B. Bruce Mitchell 10 Mller will notlfy all residents one block east
and west or north and south, as well as along the race route, of the
event and of alternatlve traffic routes, by first class mailing,
after approval of letter by City.
C. The Santa Monlca Pollce Department will provlde the necessary
number of police officers for crowd and traffic control along the
race route and the approximate $6,000 cost will be pald for by the
Bruce Mltchell 10 Mller.
D. All barrlcade and cone rental for marklng the course wlll be
paid for by the Bruce Mitchell 10 Mller.
E. The Bruce Mitchell 10 Mller shall provlde a certlflcate
of insurance for SI,OOO,OOO per lndlvldual lncldent, namlng
the Clty of Santa Monlca as additional insured.
F. The Bruce Mitchell 10 Mller wlll clean up and remove
all slgnage along route after the race.
G. The Bruce Mitchell 10 Mller lS exempted from paYlng the $10,000
race fee.
SECTION 3. The City Clerk shall certlfy to the adoptlon of thlS
Resolution, and thenceforth and thereafter the same shall be 1n full force and
effect.
APPROVED AS TO FORM
~~
~
Robert M. Myers
City Attorney
- 2 -
.
.
Adopted and approved this 11th day of August, 1987.
/5/ James P. Conn
Mayor
I hereby certify that the foregoing Resolution No. 7484 (CCS)
was duly adopted by the City Council of the city of Santa Monica
at a meeting thereof held on August 11, 1987 by the following
council vote:
Ayes:
Councilmernbers:
Finkel, Jennings, A. Katz, H.
Katz, Reed, Zane, Mayor Conn
Noes: Councilmembers:
None
Abstain: councilmembers:
None
Absent: Councilmembers:
None
ATTEST:
/5/ Ann M. Shore
City Clerk