SR-304-002 (14)
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CRS:BFM:DTA:DM:JG:KS:tb
city council Meeting July 12, 1988
Santa Monica,
STAFF REPORT
TO:
Mayor and city council
FROM:
City staff
SUBJECT:
RECOMMENDATION TO APPROVE ALTERNATE PARADE ROUTE
INTRODUCTION
The city's Event Management Team has received a request from the
Main Street Constitution Day Parade committee to conduct a parade
on a route other than the City'S authorized parade route (SMMC
Section 4241). The following report outlines this event request
and recommends approval, with modifications, as established by
the city's Event Management Team, as well as approval of the
alternate parade route.
BACKGROUND
At its regularly scheduled meeting of April 26, 1988, the City'S
Event Management Team reviewed a request by the Main street
Constitution Day Parade Committee to conduct a parade on
Saturday, September 17, 1988, at 10:00 a.m. Their staging area
would be the Rand Corporation parking lot with the parade
starting at city Hall and proceeding south on Main street to the
southernmost City limits.
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JUL 1 2 19B8
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Based upon the information submitted, the Event Team felt more
information was needed before a final determination could be made
regarding their request. A letter was sent requesting that the
parade committee:
1. Consider a possible date change to Sunday to lessen the
impact on the City traffic and on the bus routes; and
2. Consider staging south of pico Boulevard due to traffic
congestion at pico and Main Street; and
3. Obtain official endorsement from Main street merchants
indicating their approval due to the disruption of Main
Street business which the parade is likely to cause.
The letter indicated that, upon receipt of this information,
further discussion would be held by the Event Team.
On July 5, 1988, the Event Team met with the applicant to discuss
the use of alternate routes, a shortened route or an alternate
date.
The applicant indicated during this discussion that
Saturday, September 17, 1988, was the only day possible for the
parade, that Main street was the only route the Parade Committee
would consider using, and that a shorter route less desirable.
DISCUSSION
Based upon the request and given the traffic and bus route
impacts which would result from the use of the Parade Committeefs
desired route, the Event Management Team recommends that the city
Council approve use of the alternate Main Street route but
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restrict the route to south of Ocean Park Boulevard based upon
the following:
1. OVer 20,000 vehicles per day use Pico Boulevard near Main
street: over 15,000 vehicles per day use Ocean Park Boulevard
near Main Street.
During the period when the parade is in
operation,
the
closure
of
pica
Boulevard
would
impact
approximately 700 vehicles: the closure of Ocean Park Boulevard
would also impact approximately 700 vehicles. It is anticipated
that traffic would divert and detour into the residential areas
east of Main street and thus create an adverse impact.
2. The civic Auditorium is having its Twenty-Third Annual Cat
Show on Saturday and Sunday, September 17 and 18 from 9:00 a.m.
to 9:00 p.m. The average traffic generated by the shows is about
1,400 cars for the weekend. Each day there are approximately
1,000 people in attendance. Given the large attendance which is
anticipated, staff does not believe it is advisable to block off
the Main street entrance to the civic Auditorium for up to thirty
minutes while the parade passes from its staging area at the Rand
Corporation.
3. Approximately 135 bus passengers on four bus lines would need
to be relocated to Neilson Way for their bus stops should the
city shut down Main street from Rand to Rose Avenue. By limiting
the Main street closure to south of Ocean Park Boulevard, far
fewer bus riders would be impacted and the Main Street route
south of Ocean Park Boulevard can be more easily rerouted to
Neilson way or Fourth street as long as Ocean Park Boulevard
remains open.
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4. At the meeting, the parade coordinator indicated there would
be 8-10 units in the parade. staff believes that staging for the
parade can be easily accommodated in Parking Authority Lot *9.
BUDGET/FINANCIAL IMPACT
There is no financial impact as the Main street Constitution Day
Parade committee will assume and pay for all costs associated
with this event.
RECOMMENDATION
staff recommends that the city council approve the following:
1. The parade date of saturday, September 17, 1988;
2. That the Main street Constitution Day Parade be conducted
south of Ocean Park Boulevard to the southernmost City
limits;
3. That the applicant pay all attendant costs on or before
Friday, September 9, 1988, at 5:00 p.m.
Prepared by: Barbara Franklin-Moran
Director, Cultural and Recreation Services
Donald T. Arnett
Director, Recreation and Parks
Dodie Mosby
Business Division Head
newroute
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BEFORE'D~STRIBU~N CHECK CONTENT OF ALL
DISTRIBUTION OF RESOLUTION H ;7c: S- 3
--;;y //1
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No
VOTE: Affirmative: 4-2-1
Negative: '?4-N€... ~("(1/"I
Abstain ~ . -, .
Absent: ~-
PROOF VOTE~ WIT~NOTHER P~RSON BEFORE A^WTHING
DISI~i~Uli0N; ORiGiNAL ~o he signed, sealed and ~iled in Vault.
NEWSPAPER PUBLICATION (Date: )
repartment originating staff report ( * )
*Ci ty Attorney does not want copl.es of his ordJ.:nailces or resOlutions.
fdanagement Sen~,:t.o;e~ Lynne Bar,rette urdinances only ;r
Agency mentIoned in document or staff report
Councll Meeting Date
Agenda Item It
Was it amended?
~
FO~CITY C~ERK'S
ORDINANCE 1/
ACTION
Introduced:
Adopted:
All-mYS PUBLISH AOOPl'ill ORD:rNANrF.S *
*CroS5 out Attorney' 5 approval
(certlfled?)
Subject file (agenda packet) 1
Counter flle 1
Others -= (Review for deparbnents who need to Jrncw)".
Airport
Parklng Auth.
"'d
~ Audltorum
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~ Building Dept.
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i-< Ccrtmmi. ty and Econc:mic [le:V.
(1)
u Finance
Personnel
Planning
Police (en-
forcement?)
Purchasing
Fire
Recr/Parks
tIl
General Servo
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Transportation
LIbrary
Manager
Treasurer
SEND FOUP. COPIES OF ALL ORDINANCES TO:
CODFD SYSTEMS, Attn Peter Maclearie
~~O ~pin-rtroet ~
A ,,~ . J ~! ~ W ,J e r s e y _ 0 1 7 1 7 _
SEND FOUR COPIES OF AT.T, -- ORnTNANr.PS.tO:
gKnf~ ~~t8k MUNIC;PAL COURT
" 725 MAIN STREE't Room 118
SA~ITA MONICA CA 90401
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*Check cede Secticns l::efor.:: s~n.<:.
TOTAL COPIES
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CRS:BFM:DTA:DM:tb
Council Meeting July 12, 1988
RESOLUTION NO. 7653(CCS)
(City council Series)
Santa Monica, California
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA
MONICA AUTHORIZING THE HOLDING OF A PARADE ON SEPTEMBER
17, 1988, ON A ROUTE OTHER THAN THE OFFICIAL CITY PARADE
ROUTE
WHEREAS, pursuant to section 4241 of the Santa Monica
Municipal Code, the City Council may authorize a parade route as
set forth therein,
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. That on September 17, 1988, between the hours of
9:30 a.m. and 12:00 noon, participants in the Main Street
Constitution Day Parade are authorized to conduct a parade along
the following route:
The parade will start in Santa Monica on Main street on the
south side of the Ocean Park Boulevard intersection and
proceed south on Main Street to the Santa Monica City limits.
SECTION 2. permission to conduct the parade is granted upon
the following conditions:
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a. Parade units will be brought to the staging area, the
parking lot at Neilson Way and Ocean Park Boulevard, prior to
9:30 a.m., Saturday, September 17, 1988;
b. The Main Street Constitution Day Parade Committee shall:
1. pay a clean up deposit of Five Hundred Dollars
($500) prior to obtaining a permit for street and parking lot
cleaning~
2. Provide insurance coverage in the amount of One
Million Dollars ($l,OOO,OOO) per individual occurrence naming the
city of Santa Monica as additional insured using the following
language:
" The city of Santa Monica , its City Council, boards and
commissions, officers, agents, and employees shall be named
as additional insured"~
3. Pay for the necessary number of police officers,
as recommended by the Santa Monica Police Department for crowd
and traffic control along the parade route, at a cost estimated
to be approximately Nine Hundred and Eighty Dollars ($980);
4. Pay first class postage for flyers mailed to all
residents and businesses on the parade route as well as two
blocks east and west of the parade route, informing them of the
event date and time, street closures and alternate traffic
routes. Flyers will be approved by City staff prior to mailing;
5. Pay for and post "TOW AWAY-TEMPORARY NO PARKING"
signs at a cost of One Dollar ($l.OO) per sign (one per meter) ;
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6. Pay for "NO PARlCING" meter bags on meters (where
required) at a cost of Four Dollars ($4 . 00) per meter bag and
Fifty Dollars ($50.00) service charge for bagging; and
7. Pay One Hundred Dollars ($100) deposit for
barricade usage. An additional Twenty Four Dollars ($24) fee
will be required if City staff is required to deliver and piCk-up
barricades.
SECTION 3. The City Clerk shall certify to the adoption of
this Resolution, and thenceforth and thereafter the same shall be
in full force and effect.
APPROVED AS TO FORM:
~~~
ROBERT H. r1YERS
CJ..ty Attorney
routreso
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1988.
Adopted and approved./ is
~
Mayor
regoing Resolution No. 7653 (CCS)
was duly adopted by the city council of the City of Santa Monica
at a meeting thereof held on July 12, 1988 by the following
Council vote:
Ayes: Councilmembers:
Finkel, A. Katz, H. Katz, Reed
Noes: Councilmembers:
Zane, Conn
Abstain: Councilmembers:
None
Absent: Councilmembers:
Jennings
ATTEST:
~LkL...:;-
~~ City Clerk
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CONSTITUTION DAY
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~~ STREET CONSTITUTION DAY~ADE
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PETITION OF SUPPORT
He, the undersigned business owners or representat~ves,
in the Main Street Spec~al Assessmen~ Jlstrlct in the City
Santa ~on~ca or on :fuln Street in the City of Los Angeles
south of the City of Sar.ta !.~on~ca to Rose. Avenue, endorse the
i:~a:..n Street Constl.tut ion Day ?arade be:.nE held. on Aaln StreeT.
from the Santa I':on~ca C:.tv Hall to Rose Avenue on the weekend
of Septemoer 17, 198~. .
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~~J STREET CCNSTITUTIO~ DAY~RADE
PETITION OF SUPFORT
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we, the unders~gned buslness owners or representatlves,
In the j~in Street Special Assessment Distrlct ln che City
Santa ~cnlca or on rfuin Street i~ the City of Los An~eles
south of the C~ty of Santa ~~nica to Rose"Avenue) en30rse the
~,ain Street Constlcuticr. Jay Parane oe:.n~ helc. on :'la1.n Stree~
from the Santa ~onica C~ty Hall to Rose Avenue on the weekend
of Seotember 17, 198~.
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;~ STREET CONSTITUTION DAY 4IfADE
PETITION OF SUPPORT
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~e, the underslgned bus~ness owners or representatlves,
in 'the l;~ln Street Specla.l Assessment District in the Clty
Sa~ta ~onlca or on ~~ln Stree~ ~n the Cl~Y cf Los Angeles
50:.;:(.[: of the Clty of Santa :'.;onlca to Rose Avenue I endo.:"'se tl:e
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PETITION OF SUPPORT
~e, ~he ~~derslgned ousiness o~ners or representacives,
l~ the i'Ialn Stree~ Soecia~ ..~ssessment JJ.strlct ln ehe City
Santa ~onlca or on :~ln Street in tne Ci~v of Los Ange:es
sou~h of the Clty of Santa :'~onlca to Rose" Avenue, eniorse 'Che
:.a:..:: Street Constit'J.c:.on Jay rarade :Je:.n,f" helc on .,J.a::...n Street
from the Santa ~:or.lca Clty Ha:l to ~ose Avenue on tne weekend
of Se~temoer 17, 1981.
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ST~ET CCNS~ITUT:O~
PETITION OF SUPFORT
:~e, tne undersigned buslness owners or representat::i..ves,
In the ~~ln Stree~ Soeclal rlssessment Jistrlct In the City
Santa ~cnlca or on :~ln Street in t~e C~~V of Los Angeles
sout~ of t.ne C ::..ty of 5anta : Ionlca ~ v Res e" Avenue, endorse the
:,a::':l St.reet :::cnst.:..t.uticG Jay Farace oe:..ng hela on .'iain Street
from tne Santa :~onlca C::.ty Hall to 308e Avenue on the weekend
of Senterr.cer 17, 198~.
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July 12, 1988
&
Mr. Ronn Plckard
653~ Sunset Avenue
Venlce, CA 90291
Dear Ronn: ~
ThlS letter 15 to acknowledge ;'con~:~~~ upport of the
Maln.Street Constltutlon Day ~rade by ~h Main Street
Commlttee, of the Santa Monlca Chamber of Commerce.
If I can be of any further asslstance, please let me know.
Yours truly,
l~
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Phyllis Barnard
Chalr
pbjpme
2219 MaIO Street, Santa Monica. Caltfornla 90405 (213) 396-1440 Telex 4720858 BARNARD
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SA....TA MOWCA, CAllFORSIA 90405
(213) 392-4569
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.
.
Barnard Management SerVices
July 11, 1988
Mr. Ronn pickard
653~ Sunset Avenue
Ven1ce, CA 90291
Dear Ronn:
This letter lS to acknowledge conceptual support of the
Ma1n Street Const1tution Day Parade by the Ma1n Street
Property Owners Assoc1atlon.
If I can be of any further asslstance, please let me know.
Yours truly,
I
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Russell Barnard
Chairman
rb/pme
2219 Marn Street, Santa Monica, California 90405 (213) 396-1440 Telex 4720858 BARNARD
.$~~~~
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OFFICERS
DUANE NIGHTINGALE
Presidenl
MARVIN LEVIN
1 s; Vice President
JOHN DRESCHER
2nd Vice Preslden'
DAN KANAN
Secretary
LINDA WHEATMAN
Treasure<
BOARD OF
DIRECTORS
Victor Amstadte'
CurtiS Baer
Paul Catalano
R James Cayton
''''arren Clef'denlng
Alys Drobnlck
Doug las Kays
Rlcra'd Lawrence
Andy Layman
Russel LewIs
Roy l\iaylor
Lowell T Patton
Eric Schmnter. M D
Stanley Schal'
Robert Schwab
Robert Segal
A;bert Skaruoa
Tom Slurgeo,
Ian Sutherland
Adrienne Tullis
Terry Vaughn
Bob WallIn. 0 D 5
HONORARY
MEMBERS
Frank B'enkhorn
Maurrce Buerge
Deane Funk
CYril Gall DDS
Gerald Jen'llngs
Fredenck McNairy
ADVISORY BOARD
Paul Agnew
Charles Allen
Dear' Am!Jrose
Debra Ausllr'
A' Blatz
Ray Carriere
Craig Clifford
James D'Angelo
Car' Dav's
Spyros DellaoO'las
.
.
July 7, 1988
Mr. Ronn F. Plckard
Commlttee V1Ce Chalrman
637 Flower Ave. #1
Venlce, Callf. 90201
Dear Mr. Plckard,
We are pleased to hear, through Llnda Wheatman, of
your plans for a Constltutlon Day parade on September 17,
1988.
Our Youth N Government teen group and other youth
representatlves of the YMCA would be happy to march
ln the parade. Please send addltlonal infor.matlon
as It becomes avallable.
We are enthuslastlc about the opportunlty to J010 such
a patrlotlc event.
Slnce;rely,
Ii"
~~ --f
Dd: iG~(~~ee
Gen~al Drlector
,
GSL{sr
;/
AlVin D'cksa tvf 0
Kay Drake
Stan Dyer
John EO Fmegan
Ian Grant
Er'les' Guisrud
Dyanne Habegger
Rev Tex Hakansso"1
Dale Humphrev
Raben Johf'sor
Max La"sor-
S,mo, LeDuff
Paul Leoni
Steve !...Itvac~
Waller McHencry
Joh'l ~.'c'nt're
Dorot,y He"1ZieS
Kennet" Miller
~.~Ichael Miller
Robert Uoore M D
D" Arch'e Morr's()~
JaMes r-.,J1ount
HIC".<,81 0 '-ia'a
Ed';jar Ch
\^iIPlam Os.erholt
G""e'1 De"1tecost
T'""o!"'l""las Pvne
E-;a"'old QUigiey
Frede"lc" Re'sn
Ka'l Scr.ober
Beck'i 5"el-o,
jack Siegal
BI!I Sl'!II'.'a'l
T.....o.......as To'ma'1
DICK Vasai<.
L,rCOi-'1 'v'a_"gh....
Ye'1rv \'Valr~er
Stept"len V..'eiset
Ja"'es \'\'\'o;!"
"au: Zar.le'
1332 SIXTH STREET, POBOX 1160, SANTA MONICA. CALlFORNIA 90406 (213) 393.2721
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ComptJSSIQfI, UUVIfJ 4"" 4SSlSttJnU to tlws~ UI MU
July 11, 1988
To Whom It May Con cern:
St. Matthew's Thrift Shop, which has been in business 31 years on Main
street in Santa Monica, will be participating in the Constitution Para"'e
on September 17, 1988 with a float.
Mary Muller
Chairman, St. Matthew IS Thrift Shop
.
.
MAGICAL BAR & GRILL
2702 Mam Street
Santa MOnica, CA 90405
392-8468
Parade OUtline
Theme
Simple
Appealing
Variable
Variations upon one simple theme applicable to
various groups considering age, affiliation and
level of participation
Participation
Schools
Musical Groups
Community Organizations
Businesses
Political Participants
School participation
Teacher involvment
coordination
organization
production
Pupil invol vment
educational and productive summer 1ovolvment
costume production
participation in parade route activities and
actual event
Parent involvrnent
costume production
monetary contributions
volunteer services
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July 10
Board of CommlSSloners
Santa Mon1ca Constltutlon Day Parade
I am look1ng forward to partic1pat1ng in the parade.
Though I feel that my "Job" as co-announcer of the parade
wlth DaV1d Teck lS the most excltlng of all, I would be
happy to offer my time and serVlces ln other areas as well.
Please feel free to call on me.
~'
Lesh.e wilshlre
Santa Monlca,C.A.
.
.
S.M. TOlKIN
AlA
7/11/88
crc......-.ec. JrE--
plo~".r.9
ur::xr ags.~n
1505 fO..rh ~"ee
Ronn Pickard and
Board of Directors of the Constitutton Day Parade
so!""'~a 1'0..... c..:J
co forno ::>C'LJ'
'2/3) 45' .5LG'
Dear Ronn and Board Memebers,
I would very much enjoy helping with architectural services for the
design and fabrication of a float for your parade in September. I hope
you are successful in soliciting aid from other segments of the community.
Sincerely yours,
.~
COUNTY OF LOS ANGELES
BOARD OF SUPER VISORS
Pete Schabanlm
First Dlstnct
Kenneth Hahn
Second DIstnct
Edmund Edelman
TJllrd DIstnct
Deane Dana
Fourth District
M,ke A n tonovzch
Fifth Dlstnct
PARK AND RECREATION
COMMISSION
James BIShop
Arturo Chayra
Glorza Heer
George Ray
Douglas Washmgton
FISH AND GAME
COM.M.ISSION
J Bradford Crow
Charles G Johnston
RIchard Knerr
George KobayashI
D(1J)ld Llppey
.
COUNTY OF It/lANGElES
DEPARTMENT OF PARKS AND RECREATION
433 South Vermont Avenue - Los Angeles, Callfomw 90020 - (213) 738-2961
Ralph S Cryder.. _ Director
Ap r i 1 29. 1988
Ronn Pickard
637 Flower Ave.
VenIce, CA. 90291
Dear Mr. Pickard:
Per my telephone conversatIon WIth you, enclosed is
thIS Department's permIt farm for rental of the
Bandwagon. We must have all three forms fIlled out
and returned to the address indIcated on the form.
The Bandwagon has been reserved for your use on
September 17th, 1988 at 8:00 AM for
ConstItutIonal Parade.
the
If you have any questIons please call me at (818)
369-8649.
(
Sincerely yours, .
~~
Noreen Brlngier
Bandwagon Coor "nator
.....
Jitt~ (hoteJ ~
(2e '7) 73'S -J-1' j
11-D
City Counc~l MJlting July 12, 1988
.
Santa Monica, California
RESPONSE TO STAFF REPORT
TO:
Mayor and C~ty Council
FROB.:
Main Street Consitution Day Parade, Board of Directors
SUBJECT:
RECOM1-1ENDATION TO APPROVE ALTERNATE PARADE ROUTE
INTRODUCTION
The Main Street Constitution Day Parade Board of Directors
requests that the City Council of Santa Monica carefully
rev~ews the appropriateness of the or~ginal parade route and
time proposed by the Parade Committee. That route calls for
staging at the Rand Corporation Parking Lot and a beginning
ceremony at City Hall with city officials and other d1gnitaries.
The Parade would then proceed south along Main Street to the
southern most city limits and then into the City of Los Angeles
for dispersal around Rose Ave.
BACKGROUND
During the 1987 Bi-Centennial of the U.S. Constitution in
September, over forty Main Steet Businesses participated in
either window displays, supplying of prizes, a commemorative
add, or support1ng the public reception at the Heritage Museum.
In late August, a request was made to the C1ty of Santa Monica
Special Events Team for a parade permit. The Special Events
Team response was that there was insufficient time for the
needed vote of approval by the City Council for an alternate
to the regulare parade route.
In October, a meeting was held at Grand American Fare with
several persons from the Main Street Business District and
Don Arnett from the City of Santa Monica. At the time Mr.
Arnett requested a petition of support for the parade from
at least fort Ma1n Street Merchants if plans for the parade
were to be approved.
In April of 1988, a meeting was held at the Chinois Restaurant
with members of the business community. The proposed parade
route was identified. That week a parade application was
filed with the City of Santa Monica.
Dodie Mosby of the City of Santa Monica Special Events team
attended the next two meetings of the Parade Committee. At the
second meet~ng it was unanimously approved to c1rculate a
petition amongst the Main Street businesses. Over 70 signatures-
were eventually turned into the Special Events Team from the
representatives of businesses in the Main Street Special
Assessment District. All but two of the signators expressed
individual preference for Saturday, September 17, from 10-11 a.m.
.
.
DISCUSSION
Several discussions have been held with the staff of the Special
Events Team to identify problems and to provide solutions.
THE SPECIAL EVENTS TE~ APPROVED THE ENTIRE ROl~E FROM CITY
HALL ALONG MAIN STREET TO THE SOUTHERN MOST CITY Llr1ITS FOR
SUNDAY AFTERNOON, SEPTEMBER 18.
EXCEPT FOR THREE INDIVIDUAL ADDITIONAL BUSES, EVERY PROBLEM
THE STAFF RAISES REGARDING SATURDAY MORNING EXISTS TO A GREATER
EXTENT SUNDAY AFTERNOON.
The staff has acknowledged the inadvisability of a Sunday morning
parade because of conflicts with most church services especially
on the very day that religious education classes f0r the Fall
are commonly being organized.
It is the problem of disrupting traffic and business in the
afternoon which has caused the businesses to overwhelmingly
approve Saturday morning and not afternoon.
The staff has been mislead by the city traff~c counts which
are taken mid-week and not on the weekend and reveal morning
rush hour traffic not weekend configurations. That Sunday afternoon
traffic on pico Blvd. at Main Street is 3-4 times greater than
Saturday 10-10:30 a.m. when it will be ~mpacted by the Parade.
THE PARADE PROPOSAL DOES NOT CALL FOR CLOSING EITHER PICO BLVD.
OR OCEAN PARK BLVD. THE PARADE BOARD RECO~YrnNDS APPROVAL OF THE
PARADE FORMATION WHEREBY REGULAR BREAKS ARE RUN IN THE PARADE
TO ALLOW ROSS TRAFFIC THROUGH AT PICO BLVD. AND OCEAN PARK BLVD.
AND PERHAPS HILL ST. IT IS ASSUMED THAT TF~ STAFF APPROVED
THIS FORMATION FOR THE SUNDAY PARADE.
THE PARADE PROPOSAL DOES NOT CALL FOR BLOCKING THE MAIN STREET
ENTRANCE TO THE CONVENTION CENTER. WITH PROPER SIGNAGE THERE
IS NO PROBLEM IN ALLOWING WEST BOUND TRAFFIC ON PICO TO TURN
RIGHT ON MAIN STREET TO THE CONVENTION CENTER.
Main Street in that section is sufficiently wide to allow the
parade and such a convention center access. The problem and
the solution would also equally apply to Sunday, which again
was approved by staff. The proposed access would provide for
the same number of vehicles to pass by the ticket booths as
with unrestricted access. The problem at the convention center
is also predictably greater for a Sunday afternoon.
ALLOWING CROSS TRAFFIC AT PICO BLVD., OCEAN PARK BLVD, AND HILL
WOULD RESULT IN ONLY ONE ADDITIONAL #1 BUS AND TWO ADDITIONAL
#8 BUSES BEING AFFECTED ON A SATURDAY RATHER THAN A SUNDAY.
.
.
RECOMMENDATION
The Ma1n Street Constitution Day Parade Board of D1rectors
recommends that the City Council approve the following:
1. The parade date of Saturday, September 17, 1988.
2. That the Main Street Constitution Day Parade be conducted
from the Santa Monica City Hall south along Main Street
to the southernmost City limitsi
3. That the appl1cant pay all attendant costs on or before
Friday, September 9, 1988, at 5:00p.m.
Prepared by: Ronn S. Pickard
David S. Teck
Members of the Board of Directors
Main Street Constitut1on Day Parade
.
.
I>.1.AIN STP_ELI CONSTITUTION [lA-of PARADE
1988 BUDG IT
~NCOHE
P"B:rf1l:1I.)~t10n fees ('iZy/unrr ~60)
Contfl tutlOn21 syonsor .:;hlpS (@ $500-1,000)
TotE.} Income
Expnl~ES
Perml t:.:o
S8.tl1tet1on
PolKe
T :"811 1'~
A "'v'Brds
11'cf,hlo?S (f.(l ~'1.7
?"lH>011.::lt,uttotl2' 1.000 @ 70)
InrwcL.:e
f'1":JIDC(lOnl A1'irerttstng
Street tanne1"=
1-::' ,/;~. Un~t tanners
E1 yer=
F'c,::::ters
01).11001: i,p8ra'~e program)
LA '(?est (112 P Aug/Sept ad)
Argonat;t!mlsc f remot1On
StatlOnery and suppl1e~
Po.;tage
Ml;::..:,e118neClus
$420
700
$ 800
750
800
300
2,000
1.165
tOaD
Tote! Expenses
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""3-;D
550
$ LyOO
13. 3~~~
$14.825
-------
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450
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300
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6,81:,
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500
65Q
t 1 "t.825
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MAIN STRJiliT CONSTITVIION DAY PARADE ORGANIZATION CONSTIIDfION
.
PREAMBLE
We, the unders~gned organ~zat~on delegates, In order to burrld
publ1c awareness and support for the prIncIples of the u.s. ConstItutIon
and to bring together the busIness COmmun1ty and the people as a whole
~n a patrlotlc celebration do hereby establish th1s constltution for the
Maln Street ConstitutIon Day Parade.
ARTICT ,R I
Section 1. All legislatIve powers herein granted shall be vested 1n a
MaIn Street ConstItution Day Parade Board of DIrectors.
Section 2. The members of the Board of DIrectors shall be the
follow1ng delegates who shall have subscribed to this const1tutlon:
-One delegate from each of the folloWlng organizatIons:
Girls Club of Santa Monica
Heritage Museum
Malibu I Santa Monica PIA Council
Ocean Park Masonic Lodge
Santa Monica Kiwarus Club
Triangle Masomc Lodge
Venice I Santa MonIca NAACP
-One delegate from each addItional organazatIon approved by a two-
thIrds vote of the Board of DIrectors.
-Three delegates from the Main Street COrnmlttee of the Santa Monlca
Chamber of Commerce.
-Three delegates at large chosen by a majOrIty vote at a regular
meeting of the board.
SECTION 3. Meetlngs of the Board of Dlrectors shall be open to the
pub11c except for executlve seSSIons concerned with legal matters,
employees, or disciplInary cases. If It has not already been
determaned, It shall be a Spec~al Order of the Day of each regular
meetlDg to establish the time and place of the next meeting of the
Board ten minutes before the stated tlffie to adjourn.
Me.et1ngs of the Board may also be called by the Board Chauman or
the President upon forty-eIght hours notice wIth the approval of seven
members of the Board.
The term "Regular meeting" shall be defined as any meeting called
~n e~ther of the above two w~ys,
There shall be a perIod of tlffie durlng each regular meetIng for
publlC comments.
Section 4. Robert I s Rules Order Newly Rev1sed shall be the
parllamentary authorIty of the Board of DIrectors and its committees,
except the ConstItution of thIS orgaruzatlon shall prevail where
there is a contradIction with those rules of order.
A quorum shall cons~st of a slIDple maJorIty of the Board.
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.
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Section 5. The Board of Dlrectors shall be the Judge of the
qualiflcatlons of its own members and keep a Journal of its mlnutes
approved by the body and slgned by the Chairman. The nunutes of all
meetings except for execut1ve sessions shall be made avallable to the
public.
Section 6. Except for the Vice-President, no member of the Board of
Dlrectors shall concurrently hold an executive office ln the Parade
Organizat1.on but on the day of the parade ltself.
No member of the Judlcial Panel shall concurrently hold an
executlve position or be a member of the Board of Directors.
Section 7. The resolutJ.ons of the Board of Dlrectors shall govern the
Parade Organlzatlon upon the s1gnature of the President unless within
five days he shall veto it and return lt with an explanat10n for d01ng
so to an offlcer of the Board. The Board may override that veto wlth
a two-thirds vote at the first or second regular meeting folloW1.ng the
veto.
If the Presldent does not Slgn the resolution nor veto it wlthin
f1ve days of receiving it, l.t shall be the same as 1f he had slgned
it.
Section 8. The Board of Directors shall have the power to establ1sh the
dues and fees for the Parade Organazation;
To determlTIe the budget;
To establish the policles determilllng the order of march of the
Parade;
To elect the Presldent by a majority vote;
To advise and consent to the appolntment of the Jud1c1al Panel and
inferior tribunals;
To award titles of honor;
To make all acts necessary and proper for carrylng into executlon
the powers vested 1n the Main Street Constltutlon Day Parade;
To adopt logos, theme songs, mascots, and program covers.
Section 9. The ~.ain Street Constitut1on Day Parade shall not endorse
any political candidate or ballot measure nor shall it involve ltself
in any other cause besides that approprlate to organlZlng an annual
~min Street Constitution Day Parade.
Section 10. The Board of Directors shall elect from 1 ts membershlp by
a maJorlty vote a Chairman and a Secretary.
The Cha:lDnan shall have as his principal duty to provide for the
proper operatlon of the Board in accordance with Robert's Rules of
Order Newly Revised.
The Chairman shall also be the Vice-President of the organization.
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.
The Secretary shall keep the m1nutes and aSS.1st 1n the preparatlon
of agendas.
_ All expenditures shall be approved in advance by the Board.
Checks shall be slgned by two of the folloWlng three parade
ofIiclals: Presldent, Treasurer, Secretary.
ARTICLE II
Section 1. The executlve power shall be vested ln the Parade President.
There shall be electlons for two regular terms durlng the year for
all parade elected offIces. The flrst term shall begln with an
electlon on the flrst Wednesday 1n July at a regular meetlng of the
Board of D1rectors. The flrst term shall end wlth the electlon for
the second term to be held on the flrst Wednesday 1n October a t a
regular meetlng of the Board of Dlrectors, and so forth.
These meetlng dates may be changed by a two-thlrds vote at a
regular meet.rng of the Board,
Section 2. Candldates for President shall be quallfied by subm1ttlng a
petltion slgned by fifteen representatives of businesses ~thln the
Main Street Speclal Assessment District to the Secretary of the Board
for lnclus10n in the minutes.
The Vice-Presldent shall assume the offlce of the Pres.1dent durlng
that perlod of time ~lch the Board by a 2/3 vote shall determane the
Presldent 1S not able to perform the duties of his office.
No person shall hold an executlve offlce for more than two
consecutive parades,
Section 3. The President shall be Commander ln Chlef of the parade.
The President shall have power, by and ldth the Advlce and Consent
of the Board, to make contracts, provlded two thirds of the Board
present concur; and he shall nominate, and by and w1th the consent of
the Board, shall appoint parade representatlves, members of the
Judicial Panel, the Treasurer, and other executive off1cers, but the
Board may, by resolution, vest the appointment of such inferlor
officers, as they thlnk proper, ~n the Presldent alone, or ln the
Jumclal Panel.
The tenn of all executive offlcers shall automat1cally expire wlth
the tenns of elected offlclals of the organlzatlon. However,
any appolnted execut~ve offlcer may be rel1eved of his office by hlS
ow~ reslgnatlon or by the same procedures by whlCh he was placed in
that offlce.
The President shall have the power to flll all vacanCles in
executlve off1c.es that may Oc.cur between the regular meetlngs of the
Board by grantlng COmnuSS10ns which shall expire at the end of the
next regular meetlng of the Board.
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Section 4. The PresJ.dent shall from tlll1e to tl.Ille glve to the Board
informatJ.on of the state of the organlzatlon and recommend for thelr
cons1derat1on such measures as he shall Judge necessary and expechent;
he shall be the chlef representat1ve of the organ1zatlon; and he shall
take care that the laws be faithfully followed and the resolutions of
the Board fa1thfully executed.
Section 5. The President and other elected officers may be removed from
office by the Board in accordance wlth the d1sclpllllary procedures of
Robert's Rules of Order Newly Rev1sed.
ARTICLE III
Section 1. The judicial power of the Parade Organlzation shall be
vested in a three member Judlclal Panel and in such 1nferlor tr1bunals
as the Board may from time to t1ffie establish.
Section 2. The JudJ.cial Panel shall have the authorlty to adJudlcate
cases arislng under this constitution and shall make the flnal
judgment upon appeal by a parade applicant or two members of the
Board on the qualJ.fication of the appllcant to participate in the
parade,
Board members must give notice of their appeal to a member of the
Judicial Panel within seven (7) days of the Board beJ.ng notJ.fied at a
regular meetlng by the President that the Executlve Branch has
approved or dlsapproved an applicatlon.
In other cases, any person who is participatlng l.n or who is
effected by this organJ.zation or ltS actJ.vJ.tJ.es may brlng hJ.s or her
case, arisJ.ng under this constltutlon or the resolutlOns of the Board,
before the Judic1.al Panel provJ.dlng one member of the Board of
Dlrectors so approves.
Section 3. The Jumclal Panel and lnferior tribunals shall follow the
prlnclples of due process.
Section 4. The Jud1cial Panel shall hear and determine cases wlthln ten
working days of thelr being filed wlth a member of the panel.
Section 5. If a member of the Judicial Panel 1S unable to partJ.cJ.pate
In the hearing of and passlng Judgment of a case, an alternate may be
appointed by the Chairman of the Board for the duratlon of that case,
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ARTICLE IV
Section 1. Membership on the Board of Directors WlIl automatlcally be
termlnated If a member lS absent for three consecutlve meetlngs of the
Board or for a total of flve meetlogs durlng the course of anyone term
as des1gnated in Article II, Section 1, or upon the Board of Dlrectors'
acceptance of a notlce of reslgnation s1gned by the member.
The replacement of a termlnated member of the Board of Directors
durlng a term shall be by approval of a sImple majority vote of the
Board.
Section 2. No person shall have their rlghts or pnvlleges preJudlced
ln thlS organrrzation or 10 the parade by thelr race, creed, color, or
lawful participation in any other organizatlon, but parade
partlClpants shall subscrlbe to and ablde with the Constitutlon of
thlS organazatlon, specifically lncludlng the organizatlon purposes
deslgnated ln the Preamble.
ARTICLE V
Section 1. TIus const1tutlon shall be amended by the proposed amendment
belng presented at a regular meeting of the Board of Directors; a
petltlon then belng clrculated to and recelvlng the endorsement of at
least a simple majority of the full membership of the Board; and that
petition belng presented Wlthin thlrty (30) days to a regular meet1ng
of the Board, or at the next regular meeting thereafter.
Section 2. This constltutlon shall be adopted by receiv1ng a 3/4 vote
at a regularly scheduled meetlng of the Ma1n Street Constitutlon Day
Parade Organrrzlng Committee and subsequently the articles of
lncorporatlon being slgned by at least nine delegates as ldentlfied in
Artlcle I, Sectlon 2.
ARTIr.r.R VI
The non-proflt corporation, the Maln Street Constltutlon Day Parade,
shall be dissolved within three months of its failure to put on an
annual parade in celebrat10n of the Unlted States Constitution 1n the
month of September. It shall be the duty of the Cbalrman of the Board
or the next ranking active offlcer of the Board to notify the Secretary
of State of the dlsSolutlon of the corporation.
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P/\nft.DE SEQUErJC[
rlU VALl CE li;O T S
:J Classic j'lotoreycles
iUG Glcjcllsts
VAI(G.LARO
40 Lt:n and Wonien Dodyuullders
Oivisl0n 1
Color Guard (Sea Cadets)
Santa lionlca High School Band
Public Gfflcials and other Dlgnitarls
(~-lO) Open Top Model A's
[J1V1Slon 2 Youtil Lroups
Girls CluL
DOYs Cl UU
~U~~>~7~r~ ~>~la~ C~9'~'~,_'-)
Broad~ay Gymnastlcs
Urll1 and Drum Tea@
John ~ulr llcMentary Seoool Float
V.;nice Tet::n Post Theatre of PE::rforming Arts
(Beau oridges-aceompaning)
Youtl1 Atlli-etlc Teams (open Hlvltatlon)
Scout~ (opE::n lnvltation)
Lasonic ,;fillatlor, Youth Lroups
ulV1Sioll 3 ltJlnlc
(1.e., Anll;:rlcall Indlan, Scottisi, I;ag Pipe, Scandanavian Dancers)
D1V1Slon 4 Public [n~loyees
(l.e., Llfe Guards, Lnions, etc.)
Ulvision!.l Commulllty Servlce Orgaflizatlons
Kl~..anls
Ro ta ry
H e rl tag e I.; use u m
haln St. lOHmlttee-Chamber of COTilmerCe
St. j.attjje~vs Tilrlft Shop
Otller& (open invitatlon)
U1V1Sioll b Fraternal OrganlLatlons
r:asons
Eagles
eH.s
rio 0 s e
t ... .,
.
.
Dlvislon 7 General
Cau~e or1~nted organlzatiolls
BU51ness Unlts
Dlvlslon:3 "ieterans and t1111tary
D1V1Slon 9 Lqu~strlan Lnits
Torrance Lounted Possee
Al Lalalka ilounted Patrol
Clean-up Lr1gade
HeTl; THlSE COiHIHGEiiTS,lJ,ILCSS OTHERWISE IIlDICATEO,ARE IHCllJDEC
Bi:.CAUSf. T1il:;Y HAVE EXPRESSED, IiI REPETED COIHACTS, A STf,ONG [;[SIRE
TOP ART I C I PAT Eli l T II E ~, A I , S T R E E T cor l S TIT \.. T IOU DAY PAR AD E H H E lJ
FtPPROVED BY THE CITY OF ::>A:nA iiOiIICA.