SR-304-001-02 (3)
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COGDCll Mee~~ng:
1/24/84
Sa:1::a r'10Dlca,
Cal~=orn1a
--=0:
Mayor and Clty Cou~cll
FROI'~:
Clty Starf
SUEJEC~.
~unDlng ~ace Crlte~la ReV1ew
1I1troC;il:::tlOr.
~~lS ~eDo~t lS co~cer~ed ~l~n the prese~t runnl~g race crlter~a and ho~
l~ relates ~o the abljl~Y of appllcants to "compete" for r:-un:llng race approvals
Backgro"-lr:d
At t~e Clty CauDell ~ee~~ng or Nove~ber 8, 1983, tne Co~ncll ~ec~ested staf=
::8 pre;:.are a rev:..e,,' of crl-:::e~la fOT apcrOV~'"iq :"L:nnlng races ,'nth part~cular
exarr~~atlon of aClllty ::0 have :"aces compete w~tr. each other for approval
~~ere they ca~r:ot all be acco~odated ~l~~ln a certalD tl~e per~od under
the present gUldellres.
~he Ccu~cll pT2V:"OJSJy approved Resol~tloP 6688 (eCS) wh~ct establ~s~ed
procedures aI1d crlterla for copductlng runnlng races
Staff has reVle~eG
thlS C~l=erla ~~th ~2lat~cn ~o ~he Co~nclJ 's concern and also the prac~lcal
aspscts of t~e p~QcedJres folJowea 1D approvlEg rUDnlng ~aces
1. Fll1~g DeadJlnes
~resently the f~llng deadJ~~e fo~ ~~LP1~g races 15 1n tne c~eced~,g
cuarter
For examcJe, perml~S for races held In the ]s~ Quar~e~
{':;a~..
must be subru ~tec b." October l ";1 t'-l app!"ovaJ /dlsapproval
l~ar
schedcled oy ~\o"e:nbe!" ] 5_
='a1s does :lot al 10'" sL:fflC~e:1t 1 ead t1me
for p~OTot~O:1 of a large race
Face proro~ers pJannl:1g large events
"'01..:1d ore=er more t~me 1:-1 o~der to secure tr:elr sponsors a~d 0.0 the
i8ces3ary c~eparat~c~s~
~~ey ars Tel~cta!~ ~Q expend tl~e ard ~oney
for prepa:::-atlOT' un~ ess t'roey ::"}o~" ::he race date a""lCi course are flrn.
An eaTl~eT app~ova] da~e ~ouJd help correct thlS probleD.
C, -F
_ lot 1984
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COU~ClJ Mee~l~g:
J/24/84
Santa Hon1::a, CaJ lfor:lla
-2-
2. SeJec~lon Process
Fesolut10r. 6688 es~abllshes t~at ~~e al~ual Dunner of races shaJl be
l~~lted ~o a ~cC~ or SlX (6) JCK ald/o~ Mara~ho~ races, unless wa1ved
oy rrO~lOP of t~e C1~Y Counell
Based O~ ~ne lu~ber of an~ual races
preV10US]Y approved by Cou~c1l (Depar~Foent 5 & 18K and ~aratho~ and
t~e CO~~Jnl~y SerV1ces JCK), th1s wo~Jd leave 3 races ava1lable each
year. Thls cO~lng year
two ccrillltmer.~S have already beer. wade for
=he LAI~ ~ara=hc~ lD FeDYUary and tje :ro'1man ~Y1atjJon Race 1~ 0une.
~~€ ~r2sent CYlteYla estabJlsned for deter~ln1~g tn2 ellglD1Jl~Y of
ap~J1cat~o~s 1S Su=f1cle~t =or t~e Event Tea~ ~o make a seJect10r of
~tlC~ appJ~ca~lor should oe glve~ p~e=e~eJce over ano~her_
For large
co~erc~a]~y sponsored races, the reso~u~lon establ1shes ~he m1n1ffium
-F~.n
"""r-.r
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rurr~rg races l~ Sa~~a MO~lca
5~a]1 be 518,000.
-=-~e Event
Tea~,l~ ~akllg l~S Qe~eYm1~at1o~ of a~orov1~g ~nlS type of event, jas
as Ole of ltS CY1terla the f1nanclaJ re~~Yr a~d p~D]lCl~y that tile
Clt\' "'11] reC€lVe_
D"JY1'1g t:,e rE1.lle'-i :;e1'100, ::hose a_:Jp]lca::lors S:1Dautted
'v1tilr t~e aeadl1,-es can be co~pared a~d recoTh~e~datlons made ~or approval
based o~ ~~~s cons1deratlo~.
The resolut1o~ also estabJlshes aro appeal
process for the aCD:1cant ~~lC~ ~ould f1yst be heard bv ~he Recreatlon
ard Parks CO~qlSS10r
Scaff '~ou~j als8 sJggest tha:: o~ce approvaJs are granted that no otr:er apP]lcatlcn
be co,-sldered durllg tha~ perlod ~ha~ wo~JQ ]eOpard1ze ~ile success of a~
approved event.
;~y a?FJlcatlo~ ~aGe after the deadllre a~d sub~ltted ~o
CO~lc~J u~der appeaJ sho"JJc De consljered On 1ts o~~ 1nolv1dual meY1t and
~ot be 1~ co~pe~ltlo~ <<~~h other prevlocsJy aoproved evelts.
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COunell ~eetl~g:
]/24/83
Sa~ta ~o~lca, Ca]lfor~la
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3~dget/Fl~anclal Irpact
~~ere 15 no cudgetary or fl~a~Cla] lvpac~_
Recc~endatlo~
Staff recoffii-.ends that COuDCll amend the flll~g d~adll~es for r~nn1ng raC85
to SlX Fontns pY1Cr to the start of eacn quarter w1th apprcval/dlsapprovaJ
deadllnes estab~lshed 01 the 15th of each succeedlng mon~h and ~~a~ they
reSClna 2eso}~t~or. 6688 aId adopt ~he attacaed resolut1on.
Prepared by. Donald T. Arnet~, Dlrec~o~
?eereatlor a~d Parks
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:lATE.
Ja'11.;ary 2C:J 1984
':'0:
~ayor a~i Clty Counell
F?OY1:
Cl:'Y Staf:::
SUE':;ECT:
R~n~lng Race Crl~erla FeVle~
~he "a::tachea resoJu-:::10P" referred ~O lr:. thlS reDor~ '0'..11] be
forthco~lng. lS presently l~ the Clty Attcr~ey's of~lce
for nls ~eVLew and slg~ature
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ORDINANCE #
DISTRIBUTION pF RESOLUTIOW #
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Council Meetlng Date _ I ~ 7 If -f C(
fc - ~ - t? O<---c-e_-
Introduced:
Agenda Item It
Adopted:
1\ ALWAYS PPBLISH p.ooPTED ORDINANCES
Was It amended?
~'------V
VOTE- Affirmative:
~egative=
Abstain.
Absent:
?
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DISTRIBUTION=
ORIGINAL to be signed, sealed and filed in Vault.
NEWSPAPER PUBLICATION (Date=
)
)
(
1
Department orlglnating staff report (
Management Ser~~ce? Lynne Barr~tte'.urdih~nces only
..
Agency mentioned in document or staff report
(certified ?)
Subject flle (agenda packet) 1
Counter file 1
Other~'
Alrport Parking Auth.
Audltorum Personnel
BU11dlng Dept. Planning
EnVlron. Servo Police (en-
forcement?)
Flnance
Purchaslng .
Fire
Recr/Parks
General Serv,
Transportation
Library
Treasurer
Manager
SEND FOU~ COPIES OF ALL ORDINANCES' TO:
CODfD SYSTEMS, Attn Petet- Macl'earie
120 i-1aln' .C:::ty-=et
_ AV0TJ., N~w Jersey _ 01717 .
SEND FOUR COPIES OF ALT. ORnTNAN~F.~_...tO:
PRESIDING .nfDGE- .- . -
SA)1TA MONICA MUNICIPAL COURT
l725 MAIN STREET
SA~1TA MONICA, CA 90401
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COiJnCl1 tt,eet'n~:
1/24/81
Santa Mon1ca. Cal1fornla
RESOLUTION NO. 6809 CLL~)
{Clty Council Senes)
A K~SOLUTION OF ~r.~ CI~Y COUNCIL OF THE
CITv OF SANTA MQ~iCA ESTABLISHl~G PROC~nJR~S
A~D CKI~ERIA FOR CCNDUCTING RUNNI~G RACES.
WHEREhS. It lS proposed ~hat the Clty of Santa Monica es~abl1sh
certaln procedures and crlterla for conduct1ng running races; and
WHEREAS, the conduc:ing of such running races 1S 1n the public
lnterest. and for the benefit of the Clty of Santa Monlca,
NO~, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DO~S RESOLVE AS FOLLO~S:
SEC7IOA 1. Tn.e Recreat10n and Perks GeDartment shall be the
lead ce~a~t~ent In :he reV1ew anc apDrova~ of app:lcat~on for runnlng races.
SECTION 2 ' The follow1ng schedule lS establ1shed for Tl11ng
a~d prQ:ess1~g a?pl~catlor,s for runnlng races.
F,llnc Deadl1ne
>i
Approval/D1sapprovc
Deadline
Jan
Aug 1 ~
1::1
Nov 15
Feb. 1 :;
~ilay , l::;
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1st Quarter (Jan.-Mar. )
2nd QUc.r:er (Apn I-June)
3rd Quarter (July-Sep: )
.:l :'1 OJ2. rte r (Oct. - Dee. ,
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S~CiICN ?
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July
Oct
Apr
~he annual number of races snail be llmlted to a
t::cl of S7y lOK and/or mcrathor races, un:ess \'ic.lved by motlon approved
Jj :~e C1:Y CCUnei!
The s~nglE eycept~cn shali be In 1984 when ~he Olymplc
~2ra:1a~ race Will star: In Santa Mon1ca
St:CTIG~{ 4
The follo~~ng races s~a11 oe lncluded 1n the total
'1:;('"':e'" sf annual races:
Ser:a ~~;j'11Ca RecreatlO'l erc Fiirr<s De~G.'"t;:Jent i.JK
Santa Mon~ca Recreat10n & Parks Department Marathon
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RP:OTA:db
Page.2
San:a Monica, California
Social SerVices lOK
SECTIO~ 5. The following crl:eria snall be used in determining
the eligibility of applications:
A ^ . h b 1 b t+' +h +h d dl
a 'pplica-::1on as een proDer y su m1 ..eo Wi.. jin .. e ea lnes
~1:h necessary information
b. Fund raiSing events wlth an agency sponsoring the races
shall be llmlted to the City In its offlCiai capacity and San:a Mon1ca based
non-profit social serVice agenc1es 1ncluding the Community SerVice Council.
c. No route can be used more frequently than four times per
year so as not to impose upon the people who l1ve on that particular
route
d. Established events shall have priorlty over other events
.
unless the event was not held the preceedlng year or In the Judgement
o~ com~lttee the event should not be repeated,
e. Groups or indiViduals applying wlll be glven prlority in
the follow1ng order If they meet other criteria items:
Races sponsored by the Clty of Santa Mon1ca.
2 Santa Monlca based non-prof1t groups.
3. Santa Monlca basec commerc1al interest wlth races of
natlonal Sign1ficance.
4 Non-Santa Monica based commerclal interest. wlth races
of n a t 1 0 n a 1 s 1 9 n 1 f 1 can c e .
f Consideratlon Will be given to :he lmpact the event will
1ave en the co~~unlty wlth relatlon to tlme of day, traffic, parking and
le~g~h sf ~he even:.
9
1 r.. +J.-.
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races of national
lrjJo;tc..nce,
the flnanclal return
~nd publlClty to the Clty wl11 be consldered
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RP:DTA:dD
Page 3
Santa Mon1ca, Ca~lforn1a
h Experience leve1 of the promoter or race dlrector w111 be
CQnSiae~eC along With the,r abllity to prepay fOi all City services 1n
advance
~
S~C-:-I Or, 6-
The ~ollO~lns materials vnll be recUlred to be submitted
by :~e applicant With the application:
a. ~aD of race route desired.
b. S1gned contract With sponsor,
c. Signed contract or verlflcat10n of commitment for te1eV1s1on
or ot,er medla cDverage.
d Verlf1cat1on of commltment fro~ national or 1nternatlonally
known runners.
e. Ver1f1catlon of ~he race being ~art of a qua11fYln; system
for national or lnternatlonal races.
f. Sample of flyers to be d1stributed to homes and buslnesses
along route lnrormlns the occupants of the pendlng race.
g A non-refundable app11catlon fee of $100 paid by certified
cash1er's check.
h ~vidence of promoter experlence in th's type of activity.
i. Statement as to reason for race, who beneflts, tyee o~
sponscrship
,; .
l~gress & EgrESS: Tre oromotor shal1 make oopropriate
aCCG~~~dati~ns to ,nsure 1ngress and egress of residents along the race
rou~e. ThiS pla~ shall be subm1tted to t1e D1rector of Rec~eation and
Parks Tor ap~roval thlrty (30) days prier :0 :1e race date.
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SECTION 7 Race slgns: Promotional signs wlll not be permitted
in residential areas. They will be limited to the start/finish area and
ether approved locations withi~ City. Directional Signs may be used alDng
:he race routes All Sign designs and loca:io~s are tj be ~~Dmitted to the Director
Oi Recreation and Pa~ks for approva1 ~~irty (30) Q?Ys prior to the race date.
SECT!D~ a Route Frequency: No approved race route can be
used more frequently than once every tWD montr.s nDr more than fDur times
per year.
SECTION 9. The follDwing procedure shall be used in the selection
of the races to be run:
a. ~ selection committee composed of one staff representative
from the Recreation and Parks Department, Community and EconomiC Development
and the Police DepartQent will rev;ew all applications properly submitted
within :he deadlines for 'each quarter. The selection co~m'ttee will determine
which races will be permitted within that quarter.
b. Any ,nterested person may appeal a deCision of the selection
committee to the Recreat,on and Parks Commiss1on with 10 days of the deCiSion
of the selection committee.
c. Any interested person may appeal a dec1s1on of the Recreation
and Parks Commiss,on to the City Counc,l with,n 10 days of the decl~ion
of the Recreation and Parks Commission.
SECiION 10 The mlni~U7L fee for running races in Santa v'on,ca
shall be $10,000 (except for those races mentioned 1n Sectlon 4).
SECTION 11. The approval of an applicat,on shall be condlt,oned
upon execution of a contract 1n a fcr~ sat1sfactory to :he C,ty. In addltlon
to :~e Race ~ee, contract shall ~rovide the: ~r.e esti~ated costs incurred
.
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RP:DTA:db
Page 5
Santa Monlca, Callfornla
by the Clty of Sarta Manlca ,n cor.neC:lon wlth the race shall be pald by
the appllcant by cert1fled cash~e~ls c~eck 30 days prier to the race date
anc :hat costs exceedlnc t~lS es:~mate wl11 be payable on demand.
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S:CiIO~ 12. The ten kilometer (route A) race route shall begln
at Santa Mon1ca College and con:;nue on an easterly dlrection along Pearl
Street to the 1ntersectlon of 3Lth Street. turning southerly along 34th
Street to the lntersection of Ocean Park Boulevard. continu1ng ln a westerly
d1rection on Ocean Park Boulevard to 14th Street, turnlng northerly onto
14th Street and cont1nuing to the 1ntersect1on of P1CO Boulevard. turning
easterly on P1CO Boulevard and continulng to 30th Street, turn1ng southerly
on 30th Street to Pearl Street and contlnu1ng 1n a westerly dlrect10n to
16th Street. turn1ng northerly on 16th Street to the Santa Mon1ca College
stad1um.
SECTION 13. The second ten kl1o~eter (route B) race route shall
beg1n at the lntersect10n of Alta Avenue and Ocean Avenue, continu1ng 1n
a southerly direct10n to Washington Avenue, turning 1n an easterly dlrection
to 4th Street. continu1ng 1n a northerly direct10n to the lntersection of
Aita ~venue. turn1ng 10 an easterly direct1on. cont1nuing to 9th Street,
turning northerly and contlnu1ng to Ccrlyle Avenue, turn1ng easterly on
Carlyle Avenue to 12th Street, turning sQut~erly ane cortlou1ng en 12th
Street :2 Alta ~venue. turnirg eas:er:y on Alta and cortlnu1ng to 15th Street,
turn1n9 northerly on 15th Street :0 MargJer1ta Avenue, ~urnlng easterly
on Marguerlta Avenue and contlnu1ng to 25th Street, ~urnlng northerly on
23:h Street and cont1nu1ng to San Vlcente Boulevard. turnlng westerly on
Sar. V'cen~e Boulevard and cont1nu1ng :J Ocean Avenue, turnlng southerly
on Ocean Avenue and f1n1s~lns at the ~ntersectlon of ~ontana and Ccean Avenue.
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RP.DTA: db
Page 6. San~a MO~lca, Callfornla
SECTION 14. The marat~on (route C) race route shall begln at
:~e lr-tersectlon of 17th Street and Pearl S~reet head1ng easterly on Peari
Street and continulnc to the lntersectlon of 28tn Street, turnlng northerly
~
cn 28tr S:ree:, cross'ng Pleo Boulevard and contl~ulng on Stewart Street
to EXPcs"tlon BOUlevard, turr.lng eas:er1y on EXposltlon Boulevard to Centinela,
northerly on Ce~tlnela to OlymplC Bou:evard. westerly on OiymOlc to 14th
Street, northerly on 14th Street to Carlyle Avenue, easterly on Carlyle
AVenue to 25th Street, northerly on 25th Street to San V1cente Boulevard,
westerly on San Vlcente Boulevard to Ocean Avenue. southerly on Ocean Avenue
to ~ashlngton Avenue, easterly on ~ashlngton Avenue to 4th Street, northerly
on 4th Street to Marguerlta Avenue, easterly on Marguerlta Avenue to 11th
Street. southerly on 11th Street to Pearl Street. easterly on Pearl Street
to 14th Street, northerly on 14th Street to Grant, easterly on Grant to
the Santa Monlca College Stadlum and complete two (2) loops.
SECTION 15. The City Counc11 by motlon may approve other routes
for running races.
SECTION 16. Resolutlon No. 6688 (CeS) lS hereby repealed.
SECTION 17. The City Clerk shall certlfy to the adoption of
thlS Resoiutlon, anc thenceforth and thereafte~ the same shall be 10 full
force and effect.
APPRO~ED AS TO FORM:
RObe~t ~ Myers
Clty A:tcrney
<0
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ADOPTED AND APPROVED THIS
24-:::11
DAY
.J ~ .Ja""':.uJr-"~T
, 1 9 84 .
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MAYOR
I HEREBY CERTIFY THAT THE FOREGOING RESOLUTION
NO. 680grCCSi WAS DULY ADOPTED BY THE CITY COUNCIL OF THE
., r I -
CITY OF SANTA MONICA ~T A MEETING THEREOF HELD ON
.T anua Y'- ::: 1
, 1984 BY THE FOLLOWING COUNCIL VOTE:
.
.
AYES:
',COUNCIlHEMBERS: Cor..n, Epsteln, Jemnngs, Press,
Reed, =ane aad nayor Ed~\-anls
NOES:
C OUNG I lMEMB ERS: :\one
ABSENT:
COUNCILMEMBERS: None
ABSTAIN:
COUNCILMEMBERS: ~on0
ATTEST:
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CITY CLERK
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