SR-304-001 (4)
CCS:EVFAC:CC:GS:F:\CIVIC\SHARE\evord01.sr.doc
City Council Meeting: April 24, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT Recommendation to Introduce for First Reading an Ordinance that Adds
:
Chapter 4.68, the Community Events Code, to the Santa Monica
Municipal Code; Amends and Repeals Santa Monica Municipal Code
Sections Relating to Special Events, Street Banners, Parades, and Fire
Hazards; Adopt a Resolution Establishing Application Fees and Neighbor
Notification Fees; and Approve Changes to the Community Events Policy.
INTRODUCTION
At its June 27, 2000, meeting, the City Council approved the Community Events Policy
and directed staff to return with a Community Events Ordinance, and necessary
Municipal Code revisions and fee resolutions. This report recommends that the City
Council introduce for first reading an Ordinance that adds Chapter 4.68, the Community
Events Code, to the Santa Monica Municipal Code; amends Santa Monica Municipal
Code Sections 4.08.480, 4.08.490, 4.08.500, 4.08.510, 4.55.100, 6.08.200, 6.12.010;
and repeals Municipal Code Sections 4.08.520, 4.08.530, 4.08.540, 4.08.580, 4.08.590,
4.08.600, 4.08.610 and 6.14.070; and adopt a resolution establishing application fees
and neighbor notification fees.
BACKGROUND
Recognizing the substantial community benefits that may result from community events,
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the City Council directed staff to develop a comprehensive, coordinated process for
managing events on public property. This planning effort resulted in the Community
Events Policy that was approved by City Council on June 27, 2000.
The Community Events Policy (CEP) establishes the City’s policy framework regarding
the management of events that occur on land owned, operated, maintained, licensed or
leased to a private party by the City of Santa Monica; creates a streamlined event
permit approval process based on clear standards and consistent rules; focuses on
managing event impacts on the community and mandates cost recovery and use
charge mechanisms.
The CEP is informed and shaped by the careful application of laws, including First
Amendment requirements, regarding the regulation of events on public property. Public
places that have historically been associated with the free exercise of expressive
activities are considered to be public forums. Such places include public streets,
sidewalks, and parks. The government can enforce reasonable time, place, and
manner regulations so long as the restrictions are content-neutral, are narrowly tailored
to serve a significant governmental interest, and leave open ample alternative channels
of communication. The policies constitute reasonable time, place and manner
regulations designed to protect the health, safety, and public welfare by regulating
traffic, noise, aesthetics, and other impacts generated by community events.
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The CEP divides events into three (3) categories. Category 1 events include spectator
sports, races, fairs, festivals, competitions and contests, sales, trade shows, private and
public ticketed events, beach and park clean-ups, training and recreation activities.
Category 2 events are those not defined in Category 1, which require a building or fire
permit. Events not defined in Category 1 or 2 fall into Category 3.
In approving the CEP, the City Council directed staff to prepare an ordinance which
would establish the legal framework for permitting community events, amending and
repealing Municipal Code sections as necessary to be consistent with the proposed
Community Events Code and the Community Events Policy and preparing new fee
Resolutions.
In response to Council direction, City staff has prepared an event ordinance, including
municipal code revisions (attachment A), and fee resolutions (attachment B) for review
and approval. In addition, City staff has revised the CEP per Council direction and
prepared a summary of these changes (attachment C). Administrative Instruction 11-4-
4 (Events), has also been revised and will undergo departmental review.
DISCUSSION
Community Events Code
The attached proposed ordinance adds Chapter 4.68 to the Santa Monica Municipal
Code, creating a Community Events Code.
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The purpose of this Chapter is to provide a coordinated process for managing
community events to ensure the health and safety of event patrons, residents, workers
and other visitors, to prohibit illegal activities from occurring at community events and to
protect the rights of community event permit holders. This Chapter reaffirms the
Council’s intent to protect the right of people to engage in expressive activities in the
City’s public places and establishes the least restrictive and reasonable time, place and
manner regulation of these activities. The ordinance also creates mechanisms for cost
recovery and use charges to the extent authorized by law.
Key elements of the proposed Community Events Code are: establishment of a
Community Events Committee; delineation of the Committee’s powers; establishment of
threshold requirements for an event permit; establishment of application requirements;
establishment of criteria for review of applications; establishment of procedures and
standards for the revocation or denial of a permit; establishment of an appeal process;
establishment of a misdemeanor for any person who intentionally violates any of the
provisions of Chapter 4.68; creation of standards and requirements for event signage;
establishment of parade route locations; modification of City race routes; and
authorization to establish application fees and neighbor notification fees by resolution.
As detailed below, staff also proposes that existing provisions of the Municipal Code be
repealed/amended as necessary to be consistent with the CEP and the proposed
Community Events Code as follows:
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Parade Routes. The proposed ordinance repeals Municipal Code Section 4.08.580
relating to parades. The parade routes will be established in Section 4.68.150 of the
proposed Community Events Code, which extends the existing Ocean Avenue parade
route to Pico Boulevard; and adds two new parade routes (Ocean Avenue to Colorado
to Main and Main to Marine to Barnard Way).
Race Routes. The proposed ordinance repeals Santa Monica Resolution 7011 (CCS)
in its entirety. Municipal Code Section 4.68.160 will establish two 10 kilometer and two
five kilometer race routes; establish frequency and time criteria; prohibit vehicular races;
and permit races with multiple modes of travel (e.g., walking, running, and bicycling) as
long as the start times for different modes of travel are staggered.
Business License Tax. The proposed ordinance amends Municipal Code Section
6.08.200 by clarifying that only event planner/promoters for hire are required to obtain a
business license ($150.00 per day); and exempting retail vendors and exhibitors at
permitted community events from having to obtain a business license. Service
providers and/or sub or specialty contractors will still need to obtain a business license
pursuant to Municipal Code Section 6.12.010.
Banners. The proposed ordinance amends Municipal Code Section 4.08.500 and
4.08.510 by establishing standards for over-the-street banners; defining the application
process; and requiring nonrefundable fees.
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Police Permits. The proposed ordinance repeals Municipal Code Section 6.14.070
eliminating the need for police permits for defined special event business activities.
Fire Hazards. The proposed ordinance amends Municipal Code 4.55.100 by allowing
City-produced events that receive a Community Event Permit to use fire, barbecues,
portable stoves or burning charcoal at events.
Handbills, Signs, etc. The proposed ordinance amends Municipal Code 4.08.480 and
4.08.490 by authorizing event organizers with a Community Event Permit to hang or
fasten temporary event signs under specified conditions.
Fees
The attached fee resolution provides for a Community Event Permit Application fee, a
neighborhood notification fee, and an Annual Community Event Permit fee for long-term
lessees of City owned, controlled or maintained property. These fees are applicable to
those events defined in Section 5.3 of the Community Events Policy.
Permit Application Fee. Section 7.2 of the approved Community Events Policy
proposed a modest application fee and suggested a progressively higher fee as the
application submittal approaches the event date. City staff researched the actual cost
of processing Community Event Applications and managing events of varying degrees
of complexity. Estimates of staff time (members of the Event Management Team and
support staff) are as follows:
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?
A typical simple event, such as Easter Sunrise Services or Peter Rabbit Day,
requires 10 hours of administrative staff time, totaling $370 (including 25%
overhead);
?
A typical intermediate event, such as the MS Walk, March of Dimes Walk or 16
de Septiembre, requires 29 hours of administrative staff time, totaling $927
(including 25% overhead); and
?
A typical complex event, such as the ESPN X-treme Games or In-Line Skate
Series, requires 79 hours of administrative staff time, totaling $3,000 (including
25% overhead).
Annual Permit Fee. The fee for processing an Annual Event Permit for privately
operated facilities on leased public land was determined after the June 27, 2000,
Council meeting and is listed on the proposed fee schedule. The estimated staff time
needed to process an Annual Event Permit is equivalent to that of a complex event.
Annual Event Permits will cover multiple events at a venue.
Proposed Application Fee Schedule. The following fee schedule is based on the
Council-approved decision not to fully recover administrative costs.
Application Submitted
Event Category Weeks in advance of event Fee
116+ weeks $50
12 – 15 weeks $100
8 – 11 weeks $200
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Application Submitted
Event Category Weeks in advance of event Fee
2$50
3 $50
Annual Permit Fee $200
Proposed Neighbor Notification Fees. The proposed Neighbor Notification fee of $150
applies to Category 1 events only. This fee is based on the actual staff, material and
printing costs associated with mailing approximately 500 notices to affected neighbors
for required events.
Departmental Service Charge. In addition to the payment of the non-refundable permit
application fee, a permittee shall pay the City for all City departmental service charges
incurred in connection with or due to the permittee’s activities under the permit to the
extent authorized by law unless the event is City-produced or City co-produced or the
permittee is determined to be indigent per Section 4.68.140 of the Community Events
Code.
Community Events Policy Revisions
The CEP has been revised to incorporate the revisions requested by City Council at its
June 27, 2000, meeting, in addition to clarifying revisions. Attachment C summarizes
the changes.
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BUDGET/FISCAL IMPACT
Annual revenue from Event Permit Application fees, based on an estimate of 96
applications filed 16 weeks in advance, is expected to be $4800. Annual Permit fees,
based on permits issued to two venues, are expected to generate $400. Neighborhood
notification fees, based on 50 events requiring notification, should generate $7500. If
approved by Council, this revenue will be included in the FY 2001-02 Budget. These
funds will be deposited in new General Fund revenue accounts. All necessary
expenditures associated with the Community Event process have been budgeted in the
Open Space Management Division in FY 2001-02.
RECOMMENDATION
It is recommended the City Council:
1. Introduce for first reading the attached ordinance regulating community events
and amending/repealing existing Municipal Code provisions so as to be consis-
tent with the proposed Community Events Policy and Community Events Code.
2. Adopt the attached resolution establishing fees for Community Event Permits and
neighbor notification fees.
3. Approve the changes to the Community Events Policy.
Prepared by: Marsha Jones Moutrie, City Attorney
Barry Rosenbaum, Senior Land Use Attorney
City Attorney’s Office
Barbara Stinchfield, Director
Carole A. Curtin, Event Facilities Manager
Trinie Garcia-Valdez, Community Events Liaison
Department of Community and Cultural Services
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Attachments: A) Proposed Event Ordinance
B) Fee Resolutions
C) Community Events Policy Revisions
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f:\atty\muni\laws\barry\specialevents2-1.wpd ATTACHMENT A
Council Meeting 4-24-01 Santa Monica, California
ORDINANCE NUMBER ____ (CCS)
(City Council Series)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA
MONICA ADDING CHAPTER 4.68 TO THE SANTA MONICA MUNICIPAL
CODE ESTABLISHING A COMMUNITY EVENTS CODE; AMENDING
SANTA MONICA MUNICIPAL CODE SECTIONS 4.08.480, 4.08.490
4.08.500, 4.08.510, 4.55.100, 6.08.200, 6.12.010, AND REPEALING
SANTA MONICA MUNICIPAL CODE SECTIONS 4.08.520, 4.08.530
4.08.540, 4.08.580, 4.08.590, 4.08.600, 4.08.610 AND 6.14.070
WHEREAS, Santa Monica is a coastal city in a prime location, bordered by the
City of Los Angeles to the north, east, and south; and
WHEREAS, the City’s land area is small, being just 8 square miles and the City’s
population is approximately 90,000; and
WHEREAS, the City’s population density of 11,200 persons per square mile is
the highest among coastal communities in Los Angeles County and among the highest
in the State; and
WHEREAS, in addition to its large residential population, the City is a very
desirable place to work or visit; and
WHEREAS, on weekdays, approximately 300,000 people are present within the
City and on weekends the number swells to as high as 500,000 people; and
WHEREAS, high population density minimizes the private open space available
for residents; and
WHEREAS, 75% of the City’s residents live in multifamily housing without private
backyards and gardens; and
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WHEREAS, the adverse effects of density and congestion in the City are
magnified by the lack of open space; and
WHEREAS, the City has only approximately 419 acres of public open space,
which occupies approximately eight percent of the total land within the City; and
WHEREAS, most of the City’s open space is concentrated at the Santa Monica
State Beach on 245 acres of land; and
WHEREAS, this open space is used by hundreds of thousands of persons living
throughout the Southern California region and beyond; and
WHEREAS, only 113 acres of land in the City is dedicated to parks; and
WHEREAS, the City’s park space per capita is significantly less than most cities
and well below the national guidelines set by the National Recreation and Parks
Association; and
WHEREAS, these parks are heavily used for a variety of purposes; and
WHEREAS, Santa Monicans are active and frequent users of the City’s parks
with an average of 3 out of 4 residents visiting the City’s parks almost twice a week; and
WHEREAS, 93% of the City’s households with children are park users; and
WHEREAS, City parks are also frequently used by non-residents of the City; and
WHEREAS, since the City’s limited public space is constantly used by large
numbers of people for a variety of activities, both organized and spontaneous,
community events in parks and on other public property must be carefully managed;
and
WHEREAS, the density of the City and the number of people working or visiting
the City on a daily basis significantly impacts the ability of traffic to circulate on the City’s
existing street network; and
WHEREAS, the City’s street network is a grid system bisected by the Santa
Monica Freeway; and
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WHEREAS, streets within this network are categorized into four functional
classification types, arterial streets, collector streets, feeder streets and local residential
streets; and
WHEREAS, arterial streets are generally the commercial arteries that keep traffic
moving throughout the City and have as their primary function the movement of vehicles
into and through the City and the service of adjacent commercial land uses; and
WHEREAS, the locations of the freeway interchanges and over crossings, as
well as the inter-relationships of City streets with those of the surrounding network in
Los Angeles, causes traffic to be concentrated on the City’s arterial streets; and
WHEREAS, local residential streets are designed to serve adjacent residential
uses only; and
WHEREAS, arterial streets are expected to handle traffic volumes ranging from
34,000 to 61,000 average vehicle trips per day while local streets are designed to carry
2,500 average trips per day; and
WHEREAS, due to the nature of the grid system, if an arterial street is blocked or
heavily congested, traffic will be diverted onto the nearest street which is typically a
local residential street; and
WHEREAS, residential streets are overwhelmed when traffic is diverted from
arterial streets and residents’ peace and quiet enjoyment are significantly impacted; and
WHEREAS, based on traffic counts taken in April/May 1999, and analysis of
traffic generated by approved or pending development projects, fifteen intersections
along arterial streets are projected to operate at unacceptable levels of service during
the morning peak period and twenty eight intersections are projected to operate at
unacceptable levels of service during the evening peak period; and
WHEREAS, consequently, diverting traffic onto adjacent arterial streets is not
feasible; and
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WHEREAS, since the arterial network already carries a significant volume of
traffic, diverting or stopping the traffic will further deteriorate the levels of service for
these intersections and result in increased traffic into residential neighborhoods and
degradation of the vitality of commercial districts; and
WHEREAS, the City’s downtown business district is particularly impacted by
traffic; and
WHEREAS, the level of service in many of the downtown intersections is
currently operating at levels of service “E” (poor level of service) or “F” (failure); and
WHEREAS, the number of downtown intersections that have unacceptable levels
of service may triple in the near future based on traffic generated by approved but not
yet constructed projects and by projects currently under consideration; and
WHEREAS, community events are, by definition, atypical and not necessarily
anticipated by or appropriately regulated by existing citywide ordinances; and
WHEREAS, the City regulates community events for the same reasons it
regulates land uses: to protect the health, safety and public welfare by regulating traffic,
noise, aesthetics, and other impacts; and
WHEREAS, community events often require the provision of public services,
including police, fire, transportation, and public works and additional maintenance of the
facilities they use; and
WHEREAS, community events often use facilities that would otherwise be
available to the public or generate revenue to the City; and
WHEREAS, managing community events requires ensuring that these events are
compatible in size and type of use with their sites, adequate services are provided for
the events, adequate cost recovery for these services is achieved, the events do not
interfere with the City’s ability to provide services to the entire community, and the
impacts on neighbors and others are minimized; and
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WHEREAS, the City acknowledges that individuals and groups have the right to
engage in expressive activities in the City’s public places; and
WHEREAS, these regulations are designed to establish the least restrictive and
reasonable time, place, and manner restrictions of these activities,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES ORDAIN AS FOLLOWS:
SECTION 1. Chapter 4.68 is hereby added to the Santa Monica Municipal Code
to read as follows:
CHAPTER 4.68
COMMUNITY EVENTS
4.68.010 Purpose.
It is the purpose of this Chapter to establish a process for permitting
community events to use City streets, parks, open space, facilities or
services in accordance with the Community Event Policy established by
the City Council on June 27, 2000. The City recognizes the substantial
community benefits that may result from community events. They can
provide cultural enrichment, promote economic vitality and enhance
community identity. They may also provide funding opportunities for
service organizations. The purpose of this Chapter is to provide a
coordinated process for managing community events to ensure the health
and safety of event patrons, residents, workers, and other visitors, to
prohibit illegal activities from occurring at the community events, and to
protect the rights of community event permit holders. It is also the intent
of the Council to protect the rights of people to engage in expressive
activities in the City’s public places and to establish the least restrictive
and reasonable time, place and manner regulation of these activities. It is
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further intended to create mechanisms for cost recovery and use charges,
to the extent authorized by law, while not unduly impacting the viability of
events.
Section 4.68.020 Community Events Committee –
Membership.
There is hereby created a Community Events Committee to carry
out the provisions of this Chapter. This committee is comprised of
representatives of City departments, including, but not limited to the
following departments: Big Blue Bus, City Manager’s Office, Community
and Cultural Services, Environmental and Public Works Management,
Finance, Fire, Planning and Community Development, Police, and
Resource Management. The Committee may also include representatives
from City-funded entities whose contractual obligations with the City
includes operation or oversight of public venues used for community
events. The Chairperson of the Committee shall be designated by the
Community and Cultural Services Director. The Executive Committee
shall be comprised of Community Events Committee members
designated by the City Manager’s Office and the Chairperson of the
Events Committee.
Section 4.68.030 Powers of the Community Events
Committee.
The Community Events Committee shall have the power to:
(a) Administer and apply this Chapter
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(b) Represent the City, under the authority of the City Manager, in
discussions and in establishing agreements with the person(s) who
represent the event
(c) Coordinate with City departments and with other governmental
agencies for the provision of governmental services for such community
events
(d) Establish the terms and conditions, appropriate fees, and the
time(s), place and manner of the event consistent with this Chapter, any
implementing regulations/guidelines, and other provisions of the Municipal
Code applicable to the event.
4.68.040 Permit Required.
Except as otherwise provided by this Chapter or other applicable
law, rule or regulation or any permit or license issued hereunder or
pursuant to the terms of a permit, lease, or contract which has been
specifically authorized by the City Council, a Community Event Permit
shall be required to be obtained from the Community Event Committee for
the following activities:
(a) A parade, procession, march or assembly consisting of persons,
animals, vehicles, or any other combination thereof, which is to assemble
or travel in unison on any public street, highway, alley, sidewalk or other
public way and which either (1) may impede, obstruct, impair or interfere
with free use of such public street, highway, alley, sidewalk, or other public
way owned, controlled, or maintained by the City or (2) does not comply
with normal or usual traffic regulations or controls.
(b) Any activity of a group of 150 or more persons on City owned,
controlled, or maintained property.
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(c) Any activity on public property which requires the provision of
City services or the placement of a tent, canopy, or other temporary
structure if that placement requires a permit from the City’s Fire
Department or Building and Safety Division.
(d) Notwithstanding the above, events at facilities located on City
property that are designed and approved as assembly spaces do not
require a Community Event Permit so long as such events do not require
a street closure or traffic diversion or require the use of other public
property that does not constitute an assembly space. For purposes of this
subsection, assembly spaces include, but are not limited to, the Civic
Auditorium, including the adjacent parking lot, the Pier Carousel, City park
buildings, Miles Memorial Playhouse and park grounds within 30 feet of
the Playhouse.
(e) School grounds and other property owned by the Santa Monica
Unified School District and the Santa Monica College are exempt from the
requirements of this Chapter.
(f) Long-term lessees of City owned, controlled, or maintained
property may receive an Annual Community Event Permit which
authorizes a specified number of community events at that property for the
term of the permit so long as each community event otherwise complies
with the requirements of this Chapter.
4.68.050 Application.
(a) To receive a community event permit, a person must complete
and file a community event application with the Community Event
Committee, or a designated representative, on a form approved by the
City. The applicant must provide the following information:
(1) A description of the proposed use, event, or activity.
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(2) The street or other public property and the specific area or
areas thereof which will be utilized in connection with the proposed use,
event, or activity.
(3) The manner in which the public property will be utilized.
(4) The date or dates and the specific times thereof, including set-
up and tear-down, that the public property is to be utilized for the
described use, event, or activity.
(5) The name, address and telephone number of the person, entity
or organization sponsoring or conducting the proposed event.
(6) The name, address and telephone number of the person, or
persons to be contacted regarding the application or permit.
(b) The Community Event Committee may refer the application to
such City departments or personnel as the Committee deems necessary
from the nature of the application for review, evaluation, investigation and
recommendations regarding approval or disapproval of the application.
(c) An application must be submitted and reviewed in accordance
with the time limits established in administrative regulations and guidelines
established pursuant to Section 4.68.190.
4.68.060 Review Process.
Subject also to Section 4.68.070, the Community Events
Committee shall issue a Community Events Permit, if it is determined that
all of the following criteria have been met:
(a) The proposed use of the property is not governed by or subject
to any other permit procedures provided elsewhere in this Code or other
applicable laws, rules, or regulations.
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(b) The preparation for or the conduct of the proposed use, event or
activity will not unreasonably or unfeasibly burden City resources
necessary to preserve the public’s use of the street in the area contiguous
to the street or other public property.
(c) The preparation for or the conduct of the proposed use, event or
activity will not unduly impede, obstruct, or interfere with the operation of
emergency vehicles or equipment in or through the particular permit area
or adversely affect the City’s ability to perform municipal functions or
furnish city services in the vicinity of the permit area.
(d) The proposed use, event, or activity does not otherwise present
a substantial or unwarranted safety, noise, or traffic hazard.
(e) The proposed event will be of a nature and size appropriate to
the proposed venue, location, or site, will occur during a time period
approved for that venue, location, or site, and will fall within the frequency
limitations established by administrative guidelines adopted pursuant to
this Chapter.
(f) The proposed event will not include live animals in parks, except
participants with dogs on leashes per City regulations.
(g) A Transportation Management/Parking Plan has been approved
for the event by the Transportation Management Department to the extent
such a plan is required by implementing regulations.
(h) The proposed event will not cause other adverse impacts on
health or safety to surrounding residential or commercial uses, which
cannot be effectively mitigated.
In deciding whether to approve an application, no consideration
may be given to the message of the event, the content of speech, the
identity or associational relationships of the applicant, or to any
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assumptions or predictions as to the amount of hostility which may be
aroused in the public by the content of speech or message conveyed by
the event.
4.68.070 Denial/Revocation of Permit.
The Community Events Committee shall deny an application for a
Community Events Permit or revoke a permit if the Committee finds any of
the following:
(a) One or more of the approval criteria specified in Section
4.68.060 is not met.
(b) The applicant has knowingly made a false, misleading or
fraudulent statement of fact to the City in the application process.
(c) The application does not contain the information required by this
Chapter.
(d) The application does not satisfy the requirements of this
Chapter or the administrative regulations adopted thereto.
(e) The applicant fails to comply with any conditions of approval
including, but not limited to:
(1) Remittance of fees, charges or deposits
(2) Submittal of an indemnification agreement and/or proof of
insurance to the extent required.
(3) Timely receipt of all required approvals
(fi) The applicant fails to agree as a condition of permit issuance
that if City property is destroyed or damaged by reason of permittee’s use,
event or activity and the damage or destruction is directly attributable to
the permittee, the permittee shall reimburse the City for the actual
replacement or repair cost of the destroyed or damaged property.
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4.68.080 Permit Fees.
A. Except as otherwise provided by this Code or any other
applicable law, rule or regulation, or by the terms of a permit, license,
lease or contract which has been specifically authorized by the City
Council, the permit application fees and other additional fees, including
neighborhood notification fees, for the use of city streets or other city-
owned or controlled property pursuant to this Chapter shall be established
by the City Council by resolution.
B. Except as otherwise provided by administrative regulations or
guidelines adopted pursuant to this Chapter, any indigent natural person
who cannot apply for a permit because of an inability to pay the
application fee due to such indigence shall not be required to pay the fee.
Application for indigent status shall be made at the time of permit
application and shall be accompanied by such relevant information and
documentation as may, in the opinion of the City Manager or his/her
designee, be reasonably necessary to verify such status. For purposes of
this Section 4.68.070, “indigent natural person” means:
(1) a person who is receiving benefits pursuant to the Supplemental
Security Income (SSI) and State Supplemental Payments (SSP) programs
(Sections 12200 to 12205, inclusive, of the California Welfare and
Institutions Code), the California Work Opportunity and Responsibility to
Kids Act (CalWORKs) program (Chapter 2 (commending with Section
11200 of Part 3 of Division 9 of the California Welfare and Institutions
Code), the Food Stamp program (7 U.S.C. Sec. 2011 et seq.) or Section
17000 of the Welfare and Institutions Code.
(2) a person whose monthly income is 125 percent or less of the
current monthly poverty line annually established by the Secretary of
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Health and Human Services pursuant to the Omnibus Budget
Reconciliation Act of 1981, as amended.
4.68.090 Appeals.
Any applicant aggrieved by an adverse decision under Sections
4.68.060 or 4.68.070 may appeal such decision to the Chairperson of the
Community Events Committee by filing a written notice of such appeal
with the Committee within five business days of the decision. The
Chairperson shall decide the appeal within one working day. The
Chairperson’s decision shall be final except for judicial review.
4.68.100 Interference with a Community Event Prohibited.
It shall be unlawful for any person to interfere with a community
event permitted under this Chapter by engaging in the following acts when
done with the intent to cause interference:
(1) Blocking, obstructing, or impeding the passage of participants,
vehicles, or animals in the community event along the community event
route.
(2) Walking or running; driving a vehicle, riding a bicycle or
skateboard through, between, with, or among participates, vehicles, or
animals in the community event.
(3) Dropping, throwing, rolling, or flying any object toward, among,
or between participants, vehicles, or animals in a community event.
(4) Grabbing at, taking hold of, hitting, pulling, or pushing any
participant, vehicle, or animal in the community event or anything in the
possession of any participant in the community event.
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(5) Throwing, squirting, dumping, or dropping any liquid or gaseous
substance on, toward, among, or between participants, vehicles, or
animals in the community event.
(6) Vending or offering for sale any food or merchandise from the
roadway, curb to curb, of a community event route during the hours the
community event route is closed to normal motor vehicle traffic without
first having obtained the written permission of the person holding the
permit for the community event, in addition to any permits and/or licenses
required for such activity by the City or any other governmental entity.
4.68.110 Hold Harmless.
Each permit shall expressly provide that the permittee agrees to
defend, protect, indemnify and hold the City, its officers, employees,
agents, and volunteers free and harmless from and against any and all
claims, damages, expenses, loss of liability of any kind or nature
whatsoever arising out of, or resulting from, the alleged acts or omissions
of permittee, its officers, agents, or employees in connection with the
permitted event or activity; and the permit shall expressly provide that the
permittee shall, at permittee’s own cost, risk and expense, defend any and
all claims and all legal actions that may be commenced or filed against the
City, its officers, agents, employees, or volunteers, and that the permittee
shall pay any settlement entered into and shall satisfy any judgment that
may be rendered against the City, its officers, agents, employees, or
volunteers as a result of the alleged acts or omissions of permittee or
permittee’s officers, agents, or employees in connection with the uses,
events, or activities under the permit.
4.68.120 Insurance Requirements.
24
(a) Except as otherwise prohibited by law or an exemption is
obtained as provided by this Chapter and the implementing regulations,
the permittee shall procure and maintain in full force and effect during the
term of the permit a policy of insurance from a reliable insurance company
authorized to do business in the state, which policy includes the City, its
boards, officers, agents, employees, and volunteers as named insureds or
additional named insureds and which provides the coverage that the Risk
Manager determines to be necessary and adequate under the
circumstances. Proof of insurance shall be submitted to the City prior to
issuance of the permit and maintenance of this insurance shall be a
condition of the permit.
(b) If the Risk Manager determines that a particular use, event, or
activity which is for a permit period of no more than one day does not
present a substantial or significant public liability or property damage
exposure for the City or its officers, agents, employees, or volunteers, the
Risk Manager may give a written waiver of the insurance requirements of
this Section.
4.68.130 Community Event Temporary Signage.
Temporary or non-permanent sign(s) advertising or pertaining to
the community event may be installed by the permit holder, or his/her
designee, within the event site as defined in the Community Event Permit
provided said sign(s) are internally oriented. The logo of a commercial
sponsor may be included on a small area of the temporary sign, not to
exceed one square foot or five percent of the banner area whichever is
smaller. However, the logo of tobacco sponsors shall be prohibited.
25
Directional signs for walks and races may be installed by the permit
holder, or his/her designee, provided that each sign is less than two
square feet in size, attached to a street light or other utility pole at a height
of between five and six feet without damaging the finish of the pole, and
installed less than two hours prior to the start of the event and removed
within one hour of the completion of the event. A plan showing the type
and location of the proposed directional signs must be submitted as part
of the Community Event Permit application and be approved by the City.
The City may remove signs that do not meet the installation and removal
requirements of this Section and shall charge the permittee for the cost of
this removal.
4.68.140 Departmental service charge.
(a) In addition to the payment of the non-refundable permit
application fee, a permittee shall pay the City for all City departmental
service charges incurred in connection with or due to the permittee’s
activities under the permit unless the event was City-produced or City co-
produced.
(b) City departments shall submit the final invoices and billings for
department charges to the permittee no later than ten working days after
the expiration date of the permit.
(c) Except as otherwise provided by administrative regulations or
guidelines adopted pursuant to this Chapter, any indigent natural person
who cannot apply for a permit because of an inability arising from such
indigence to pay departmental service charges shall not be required to
pay the fee. Application for indigent status shall be made at the time of
permit application and shall be accompanied by such relevant information
26
and documentation as may, in the opinion of the City Manager or his/her
designee, be reasonably necessary to verify such status. For purposes of
this Section 4.68.140, “indigent natural person” means:
(1) a person who is receiving benefits pursuant to the Supplemental
Security Income (SSI) and State Supplemental Payments (SSP) programs
(Sections 12200 to 12205, inclusive, of the California Welfare and
Institutions Code), the California Work Opportunity and Responsibility to
Kids Act (CalWORKs) program (Chapter 2 (commending with Section
11200 of Part 3 of Division 9 of the California Welfare and Institutions
Code), the Food Stamp program (7 U.S.C. Sec. 2011 et seq.) or Section
17000 of the Welfare and Institutions Code.
(2) a person whose monthly income is 125 percent or less of the
current monthly poverty line annually established by the Secretary of
Health and Human Services pursuant to the Omnibus Budget
Reconciliation Act of 1981, as amended.
(d) No permittee shall be required to provide for or pay for the cost
of public safety personnel to provide for the protection of a community
event and its attendees from hostile members of the public or counter-
demonstrations or for general law enforcement in the vicinity of the event.
4.68.150. Parade Routes
.
(a) Subject to the requirements of this Chapter, permittees may
march or parade in either direction on the following streets:
(1) Ocean Avenue, between Adelaide Drive (northwest City limits)
and Pico Boulevard.
(2) Commencing on Ocean Avenue at the intersection of Adelaide
Avenue (northwest City limits) and continue south on Ocean Avenue to
the intersection of Colorado Avenue, turning easterly on Colorado Avenue
27
to the intersection of Main Street, turning southerly on Main Street, ending
at the intersection of Main Street and Pico Boulevard.
(3) Commencing on Main Street, north of the entrance to the Civic
Auditorium parking lot and continue south on Main Street to the
intersection of Marine Street, turning westerly on Marine Street to the
intersection of Barnard Way, turning northerly on Barnard Way to the
South Beach parking lot where the parade will disband.
(b) Subject to all other applicable requirements of this Chapter, this
Section does not prohibit permittees from conducting marches or
processions on other streets so long as those walking line up no more
than four (4) abreast, with two (2) individuals located on the sidewalk and
two (2) individuals located in or near the adjacent parking lane, in units of
one hundred (100) or less, with an interval of fifteen (15) feet being
maintained between units so as to preserve the flow of cross-traffic.
(c) Marches and processions may not be conducted on streets
classified by the City as arterial streets between the hours of 7:00 a.m. to
9:00 a.m. and 4:00 p.m. to 6:00 p.m. on business days.
4.68.160 Races.
The procedures and criteria for conducting running races shall be
as follows:
(a) There shall be two ten kilometer race routes and two five
kilometer race routes:
(1) The first ten kilometer (route A) race route begins at Santa
Monica College and continue on an easterly direction along Pearl Street to
thth
the intersection of 34 Street, turning southerly along 34 Street to the
intersection of Ocean Park Boulevard, continuing in a westerly direction on
28
thth
Ocean Park Boulevard to 14 Street, turning northerly onto 14 Street and
continuing to the intersection of Pico Boulevard, turning easterly on Pico
thth
Boulevard and continuing to 30 Street, turning southerly on 30 Street to
th
Pearl Street and continuing in a westerly direction to 16 Street to the
Santa Monica College stadium.
(2) The second ten kilometer (route B) race begins at Seventh
Street and California Avenue, west on California Ave to Ocean Avenue,
north on Ocean Avenue to San Vicente Boulevard, east on San Vicente
Boulevard to Twenty-fifth Street, south on Twenty-fifth Street to Marguerita
Avenue, west on Marguerita Avenue to Fourteenth Street, south on
Fourteenth Street to Alta Avenue, west on Alta Avenue to Fourth Street,
south on Fourth Street to California Avenue, east on California Avenue to
Seventh Street.
(3) The first five kilometer (route C) race begins at Seventh Street
and California Avenue, west on California Ave to Ocean Avenue, north on
Ocean Avenue to San Vicente Boulevard, east on San Vicente Boulevard
to Seventh Street, south on Seventh Street to Georgina Avenue, west on
Georgina Avenue to Fourth Street, south on Fourth Street to California
Avenue, east on California Avenue to Seventh Street.
(4) The second five kilometer (route D) race begins at Pearl Street
thth
and 16 Street, east on Pearl Street, south on 34 Street, west on Ocean
th
Park Boulevard, north on 16 Street to Pearl Street.
(b) Four races per race route shall be allowed each year with no
more than one per quarter on any one route.
(c) Route A and Route D races may occur on Sunday mornings
from 8 a.m. until 2 p.m. Route B and Route C races may occur on
Saturday mornings from 8 a.m. until 2 p.m.
29
(d) No vehicular races shall be permitted.
(e) Races which include multiple modes of travel (e.g., walking,
running, and bicycling) shall be permitted so long as the start times for
different modes of travel are staggered.
4.68.170 Display of Community Event Permit.
A copy of the Community Event Permit shall be displayed at the
Community Event site and shall be exhibited upon demand of any City
official.
4.68.180 Use of City Name Or Logo Without Authorization.
It shall be unlawful for the permittee conducting a community event
to use the words “The City of Santa Monica” or “City of Santa Monica,” or
a facsimile of the seal or logo of the City of Santa Monica in the
promotional materials or advertising for the event without the City’s
authorization.
4.68.190 Block Parties.
Requests for a permit to utilize a street classified by the City as a
local street for a block party or other similar neighborhood event shall be
made by filing an application with the Transportation Management Division
or the Community Events Committee, if the event is otherwise subject to
review by the Committee. The applicant must include a petition in favor of
the event signed by two-thirds (2/3) of residents and businesses on both
sides of the street to be closed. The application will be subject to such
additional rules and regulations adopted by City staff to ensure that the
street closure will not be detrimental to the public health, safety, or
welfare.
30
4.68.200 Administrative Regulations.
The City Manager, or her/his designee, shall adopt administrative
regulations that are consistent with and that further the terms and
requirements set forth within this Chapter. All such administrative
regulations must be in writing.
4.68.210 Other Permits and Licenses.
The issuance of a Community Events Permit does not relieve any
person from the obligation to obtain any other permit or license required
pursuant to this Code.
4.68.220 Penalties.
Any person who intentionally violates any of the provisions of this
Chapter shall be guilty of a misdemeanor.
SECTION 2. Santa Monica Municipal Code Section 6.08.200 is hereby amended
to read as follows:
Section 6.08.200 Event Planners and Promoters for
Special or Community Event (Tax Rate Group VI).
(a) This business classification is in Tax Rate Group VI and applies
to event planners and promoters of any recreation, entertainment, cultural
and educational events and exhibitions which are conducted from a non-
permanent location and for limited periods of time. Included in such
classification without limitation are sporting events/competitions, circuses,
carnivals, trade shows, and special sales of goods or services.
(b) For purposes of this classification, event planner or promoter
shall mean any person or entity who for hire organizes, sponsors or
31
administers any activity classified in the category of special or community
event. In addition, any persons or entities which are participants in a
special event (except employees of the promoter of the special event)
shall obtain a separate business license appropriate to the category of
business in which the participant engages at the special event.
(c) All event planners or promoters and participants in a special or
community event shall be subject to the business license requirements
described in this Chapter regardless of whether the special or community
event is carried on for profit or for charitable purposes.
(d) Notwithstanding the above, all events held at the Civic
Auditorium, including its adjacent parking lot sporting events/competitions,
circuses, carnivals and trade shows, shall not be subject to business
license fees but shall be required to obtain any other permits required by
this Code.
SECTION 3. Santa Monica Municipal Code Section 6.12.010 is hereby amended
to read as follows:
Section 6.12.010 Schedule of license fees.
The business license fees for business classifications hereinafter
described shall be calculated in accordance with the tax rate group in
which such business classification is listed below:
Tax Rate Group I.
(a) Each person or entity in this group shall pay
the sum of seventy-five dollars on the first sixty thousand dollars of gross
receipts, plus the sum of one dollar and twenty-five cents for each one
thousand dollars or fraction thereof of gross receipts in excess of sixty
thousand dollars.
Included in this tax rate group are all businesses included within any of the
following business classifications:
32
(1) Corporate or administrative headquarters.
(2) Manufacturers.
(3) Recreation and entertainment.
(4) Rental of non-residential property.
(5) Rental of residential property.
(6) Retail (including itinerant peddler as defined in Section 6.08.140,
excluding retail venders at community events permitted pursuant to
Municipal Code Chapter 4.68).
(7) Utilities.
(8) Wholesalers.
Tax Rate Group II.
(b) Each person or entity in this group shall pay
the sum of seventy-five dollars on the first sixty thousand dollars of gross
receipts, plus the sum of one dollar and twenty-five cents for each one
thousand dollars or fraction thereof of gross receipts in excess of sixty
thousand dollars, subject to the maximum caps hereinafter described. This
Tax Rate Group applies only to persons or entities within the following
business classification:
(1) Auto Dealer. The business license fee for each business within
Tax Rate Group II shall be subject to the following maximum caps:
(i) For fiscal year 1990-1991, the business license fee shall be
capped at twenty thousand dollars.
(ii) For fiscal year 1991-1992, the business license fee shall be
capped at twenty-two thousand five hundred dollars.
33
(iii) For the fiscal year 1992-1993, and each year thereafter, the
business license fee shall be capped at twenty-five thousand dollars.
Tax Rate Group III.
(c) Each person or entity in this group shall pay
the sum of seventy-five dollars on the first sixty thousand dollars of gross
receipts, plus the sum of three dollars for each one thousand dollars or
fraction thereof of gross receipts in excess of sixty thousand dollars.
Included in this tax rate group are all businesses included within any of the
following business classifications:
(1) Agent/broker.
(2) Contractors (general building and engineering).
(3) Services.
(4) Sub or specialty contractors.
Tax Rate Group IV.
(d) Each person or entity in this group shall
pay the sum of seventy-five dollars on the first sixty thousand dollars of
gross receipts, plus the sum of five dollars for each one thousand dollars
or fraction thereof of gross receipts in excess of sixty thousand dollars.
Included in this tax rate group are all businesses included within any of the
following business classifications:
(1) Professions.
Tax Rate Group V.
(e) Each person or entity in this group shall pay
the sum of fifty dollars per vehicle per year for each vehicle which is
included within the following business classification:
(1) Delivery--Pickup.
34
Tax Rate Group VI.
(f) Each person or entity in this group shall pay
the sum of one hundred fifty dollars for each day or fraction of any day in
which such licensee conducts business in the City. Included in this tax rate
group are all business categories included within the following business
classification:
(1) Event Planners/Promoters for special or community event.
Tax Rate Group VII.
(g) Each person or entity in this group shall
pay the sum of two hundred and fifty dollars per vehicle per year for each
vehicle
which is included within the following business classification:
(1) Taxicabs.
SECTION 4. Santa Monica Municipal Code Section 4.08.490 is hereby amended
to read as follows:
No person, except a public officer or employee in the performance
of a public duty, shall hang, suspend, string any card, banner, handbill,
sign, poster, picture, notice, or political streamer of any kind over, on, or in
any public street, or in, over, or on any public property within the City,
except as may be authorized or required by this Code or required by the
laws of the State, or of the United States.
SECTION 5. Santa Monica Municipal Code Section 4.08.500 is hereby amended
to read as follows:
Notwithstanding anything contained in Section 4.08.490 hereof,
banners, pennants and lights may be suspended across that portion of
35
The Promenade lying between the southeasterly line of the now existing
municipal pier structure and the southeasterly property line of Seaside
Terrace and banners or posters of a noncommercial nature calling
attention to, announcing, advertising, commemorating, or welcoming a
community activity, civic affair or conventions being held within the City
may be placed on or over a public street or other public property when
such banners or posters are authorized by the City Council. banners
traversing public rights of way that are used for promoting cultural or civic
events or activities of general public interest are permitted in accordance
with the following regulations:
(a) The banners are permitted only at locations with mounting
hardware that have been approved by the City.
(b) The banners shall not be used to publicize events promoting
commercial sales or activities, religious services or instructions, or events
relating to political events or ballot measures.
(c) The banners shall be installed no more than three weeks prior to
the event and shall be removed the first working day after the event.
(d) The banners shall meet the uniform design standards
established by the City.
(e) The banners shall only be installed by City-approved installers
who will hang and remove the banners in accordance with City
specifications.
(f) The event organizer shall bear the full cost of fabrication,
installation, and removal of the banner.
36
(g) An event shall only be authorized to install two over-the-street
banners per event.
(h) The banners have received all necessary permits to locate in
the public right of way.
SECTION 6. Santa Monica Municipal Code Section 4.08.510 is hereby amended
to read as follows:
Before any banners, pennants or lights are suspended over said portion of
The Promenade, an application containing detailed plans of installation,
purpose of installation, and by whom said banners, pennants or lights will
be installed, shall be filed with the Director of Public Works.
Before any banners or posters are placed on or over any public street or
other public property an application containing detailed plans of
installation, purpose of installation and by whom said banners or posters
will be installed, shall be filed with the City Council.
Applications to install banners authorized pursuant to Section
4.08.500 shall be processed as follows:
(a) An application for banner placement shall be filed with the
Environmental and Public Works Management Department at least six (6)
weeks prior to the date that the banners will be installed and all such fully
completed applications shall be approved on a first come, first served
basis.
The Department shall take applications for banners up to one (1) year in
advance of the event.
37
(b) A banner permit shall be approved, subject to subsection (c) of
this Section, within five (5) business days of the filing of a fully completed
application unless one of the following findings is made:
(1) The applicant has knowingly made a false, misleading, or
fraudulent statement of fact to the City in the application process.
(2) The application does not comply with the requirements of this
Section 4.08.510 and Section 4.08.500.
(c) Payment of a nonrefundable fee in an amount set by resolution
adopted by the City Council must be paid to the Department within two
business days after the applicant is notified that the banner permit has
been approved subject to timely payment of the fee. If timely payment is
not received, a new application will need to be filed.
SECTION 7. Santa Monica Municipal Code Section 4.55.100 is hereby amended
to read as follows:
Section 4.55.100 Fire hazards.
The following activities shall be deemed to be fire hazards and are
prohibited in all parks:
(1) Making, kindling or using a fire, barbecue or portable stove, or
burning charcoal, except upon a masonry or concrete hearth or fire circle
provided by the City for such purpose. The prohibition contained in this
subsection shall not apply to City-produced events that receive a
Community Event Permit pursuant to Chapter 4.68 authorizing a fire,
barbecue or portable stove or burning charcoal.
38
(2) Storing flammable materials or combustible waste matter, as
those terms are defined in the Uniform Fire Code, within ten feet of a
building or structure, or beneath a building or structure.
(3) Discarding any lighted match, cigarette, cigar, or other burning
object in a manner that could cause ignition of flammable materials or
combustible waste matter.
(4) Undertaking any activity in a park which constitutes a violation
of the Uniform Fire Code as adopted at Section 8.04.060, or which
constitutes an imminent and immediate danger to persons or property in
the judgment of authorized Fire Department personnel.
SECTION 8. Santa Monica Municipal Code Section 4.08.480 is hereby amended
to read as follows:
Section 4.08.480 Handbills, signs, etc.
No person, except a public officer or employee in the performance
and furtherance of a public duty, shall paste, paint, print, nail, tack, or
otherwise fasten any card, banner, handbill, sign, poster, advertisement,
or notice of any kind, on any curbstone, lamp post, pole, hitching pot,
watering trough, hydrant, bridge, or tree, upon a public street, or public
property,
within the City, except as may be required or authorized by this Code, or
required by the laws of the State, or of the United States.
SECTION 9. Santa Monica Municipal Code Sections 4.08.520, 4.08.530,
4.08.540, 4.08.580, 4.08.590, 4.08.600, 4.08.610 and 6.14.070 are repealed in their
entirety.
39
SECTION 10. Santa Monica Resolution 7011 is hereby repealed in its entirety.
SECTION 11. Any provision of the Santa Monica Municipal Code or appendices
thereto inconsistent with the provisions of this Ordinance, to the extent of such
inconsistencies and no further, is hereby repealed or modified to that extent necessary
to affect the provisions of this Ordinance.
SECTION 12. If any section, subsection, sentence, clause, or phrase of this
Ordinance is for any reason held to be invalid or unconstitutional by a decision of any
court of competent jurisdiction, such decision shall not affect the validity of the
remaining portions of this Ordinance. The City Council hereby declares that it would
have passed this Ordinance and each and every section, subsection, sentence, clause,
or phrase not declared invalid or unconstitutional without regard to whether any portion
of the ordinance would be subsequently declared invalid or unconstitutional.
SECTION 13. The Mayor shall sign and the City Clerk shall attest to the passage
of this Ordinance. The City Clerk shall cause the same to be published once in the
official
newspaper within 15 days after its adoption. This Ordinance shall become effective
thirty days after its adoption.
APPROVED AS TO FORM:
40
____________________________
MARSHA JONES MOUTRIE
City Attorney
F:\ATTY\MUNI\LAWS\BARRY\SPECIALEVENTS2-1.WPD
41
f:\atty\muni\law\barry\specialevents2-2.wpd ATTACHMENT B
City Council Meeting 4-24-01 Santa Monica, California
RESOLUTION NUMBER ____ (CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA ESTABLISHING APPLICATION
FEES AND NEIGHBORHOOD NOTIFICATION FEES
FOR COMMUNITY EVENTS
WHEREAS, Santa Monica Municipal Code Section 4.68.080 authorizes the City
Council to establish filing fees and neighborhood notification fees for community events;
and
WHEREAS, the City’s Community Events Policy establishes three categories of
events which are subject to different processing times; and
WHEREAS, the fees established by this Resolution are no more than necessary
to recover the costs of the service provided,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. The following fees for community events are hereby established:
Category Of Event Filing Fee Neighborhood Notification Fee
A. Category 1 Events $150.00
16+ weeks in advance $ 50.00
12-15 weeks in advance $100.00
8-11 weeks in advance $200.00
B. Category 2 Events $ 50.00
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C. Category 3 Events $ 50.00
D. Annual Event Permit $200.00
SECTION 2. The City Clerk shall certify to the adoption of this Resolution, and
the same shall be in full force and effect on the same date that Ordinance Number ___
(CCS) is effective adding Chapter 4.68 to the Santa Monica Municipal Code
APPROVED AS TO FORM:
_________________________
MARSHA JONES MOUTRIE
City Attorney
43
Attachment C
COMMUNITY EVENTS POLICY REVISIONS
Section 3 (p. 4) Definition of and Criteria for Approving Events.
Revised language to require that a parade, procession, march or assembly consisting of
persons, animals, vehicles, or any other combination thereof, which is to assemble or
travel in unison on any public street, highway, alley, sidewalk or other public way and
which either (1) may impede, obstruct, impair or interfere with free use of such public
street, highway, alley, sidewalk, or other public way or (2) does not comply with normal
or usual traffic regulations or controls be subject to review through the Community
Event Permit process.
Revised language to define the park grounds adjacent to Miles Memorial Playhouse as
that being within 30 feet of building.
Section 5.4 (p. 15) Annual Community Events Permits for Sites Leased on
CityOwned Land.
Annual Community Events Permit Fee to be $200.00.
Section 6.3 (p. 19) Coordination of Police and Private Security.
nd
Revision to 2 bullet: (Delete the word “just” per Council direction):
?
“Achieve a balance between Police and private security through a coordinated
determination of staffing levels by site manager, Police Department, and
Community Events Liaison. For more complex events, conduct a pre-meeting
just before the event to discuss responsibilities and conditions.”
Section 6.4 (p. 19) ADA Compliance
“It is the event organizers’ responsibility to comply with all City, County, State and
Federal accessibility requirements, including the Americans with Disabilities Act (ADA).
The ADA mandates equal access to facilities, services and programs for persons with a
disability as well as ensuring them comprehensive civil rights protection.
All indoor and outdoor event sites, temporary event venues and structures used for
Community Events in Santa Monica must be accessible to people with disabilities, or
reasonable accommodations made. It a portion of the event area cannot be made
accessible, an alternate area must be provided with the same activities.
44
Each event organizer must submit an accessibility plan with the Community Events
application. Accessibility may include parking, clear path of travel, restrooms,
transportation, signage, telephones, accessible vendors and booths, visual, print media
and communication access.
An Event Accessibility checklist is provided with the Event application. Information on
accessibility requirements and accommodations can be found at www.access-
board.gov.”
Section 6.5 (p. 20) Sale and Consumption of Alcohol
Alcohol shall be dispensed in clear plastic cups or in an environmentally friendly
alternative when feasible. No cans or bottles may be dispensed.
Section 7.2 (p. 24) Administrative Costs
Annual Community Events Permit fee of $200.00. The estimated staff time needed to
process an Annual Event Permit is equivalent to that of a complex event. Annual Event
Permits will cover multiple events at a venue.
Section 7.4 Business Licenses
“Strategies:
?
Continue to require subcontracting supply and service companies, e.g., catering,
valet and security services, to obtain individual business licenses.
?
Require hired event promoters to pay a $150.00 fee per event day (excluding set
up and tear down) if vending will occur at the event.
Vendors and exhibitors at the event will not be required to obtain a business
license. Promoters will not be required to pay the $150 per event day business
license tax for events permitted through the Community Events Permit process.
The $150 per event day vending fee will be charged for all events at which
vending occurs, regardless of whether the event is for profit or charitable
purposes or whether the sponsor is a for profit or not-for-profit entity.”
45