SR-303-017 (2)
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City Council Meeting: May 13,2003 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT:Construction Contracts for Park Building Replacements, Phase I Los
Amigos Park and Memorial Park
Introduction
This report recommends that the City Council award a construction contract to Cohen
Construction, Inc., the best bidder, in the amount of $1,421,750 plus a contingency amount
of $142,175 for construction of park building replacements at Los Amigos and Memorial
Parks.
Background
On September 12, 2000, the City Council awarded a contract to Daly Genik Architects for
architecture and engineering services for the Park Buildings Replacement Project,
consistent with the implementation priorities of the City’s Parks and Recreation Master
Plan. The goal of the Park Buildings Replacement Project is to improve safety,
maintenance, aesthetics, sustainability and ease of use for park buildings consisting of
restrooms, concessions, and storage facilities, in eight different City parks. Because funds
for the full implementation of the project are allocated over Fiscal Years 2000 through
2004, the design and construction of the project has been divided into phases. Phase 1
includes Los Amigos, Memorial, Joslyn and Reed parks and is scheduled for completion by
November 2003. The construction contract for Joslyn and Reed Parks was awarded in
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November 2002. Phase 2, scheduled for construction in fiscal year 2004-2005, includes
Clover, Hotchkiss, Marine and Stewart Parks.
Improvements at Los Amigos and Memorial parks include:
Los Amigos Park
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New restroom building;
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New concession stand; and
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New storage building.
Memorial Park
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New restroom building;
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New concession stand;
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Announcer’s booth; and
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Storage building.
Public meetings were held in February and April 2001 to give the community an
opportunity to provide input and comment on the new designs. The designs were
presented to the Sports Advisory Council on February 7, 2001 and the Recreation and
Parks Commission on November 15, 2001. Additional meetings were held with individual
sports groups that use the parks, and with the Santa Monica Malibu Unified School District
regarding the Los Amigos site. In October 2001, the Ocean Park Community Organization
reviewed the Los Amigos and Joslyn Park plans and in November 2001, the Architectural
Review Board approved the design plans for Memorial and Los Amigos Parks.
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Discussion
On February 20 and February 22, 2003, Notices Inviting Bids for the construction contracts
were published in the California Section of The Los Angeles Times. Bid packages were
requested by 29 contractors for Los Amigos and Memorial Parks. The City Clerk’s office
received sealed bids that were publicly opened and read aloud on March 20, 2003 by the
Deputy City Clerk.
The results for Los Amigos and Memorial Parks were:
Trimax Construction Corporation $1,390,000
Cohen Construction, Inc. $1,421,750
Tricon, Inc. $1,474,660
MJ Contractor $1,519,000
Ford E.C., Inc. $1,619,200
Gledson/Cashman Const., Inc. $1,705,967
Abeam Construction, Inc. $1,723,184.30
New Creation Builders $2,366,680
City Engineer’s Estimate $1,115,000
Trimax Construction Corporation failed to submit a complete bid and is therefore non-
responsive. Trimax proposed a substitution for the fabricator of the precast concrete
panels which comprise the bulk of the project. According to the General Conditions in the
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specifications, Trimax had ten days after submission of the bid to submit data
substantiating the substitution, which it failed to do.
Cohen Construction, Inc. supplied the City with the names of recent similar projects with
the County of Orange and Los Angeles Unified School District. All contacts reported that
the firm’s work was satisfactory. The State Contractors’ License Board verified that the
Contractor’s license is current, active, and in good standing. City staff also verified the
good standing of each major subcontractor listed by the Contractor.
Budget/Financial Impact
FUNDS REQUIRED:
Contract $1,421,750
Contingency $142,175
Total Required $1,563,925
Since the work in this project is new construction and the plans are complete, staff
recommends a 10% contingency.
Funds are available in the following accounts:
C01065901.589000 PMP-Restroom/Concession $267,916
Replacement Program
C01065902.589000 Park Buildings Replacement $707,000
C01065903.589000 Park Buildings Replacement $19,335
C20065902.589000 Park Buildings Replacement $569,674
Total Available: $1,563,925
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These improvements, when realized will not result in the need for additional staff or
services. City staff will provide construction management services.
Recommendation
Staff recommends that the City Council:
1. Award a construction contract for the Park Buildings Replacement Project, Phase I,
Los Amigos Park and Memorial Park, with Cohen Construction, Inc., the best
bidder, in the amount of $1,421,750 and approve $142,175 in contingency funds for
this contract; and
2. Authorize the City Engineer to issue any necessary change orders to complete
additional work within budget authority.
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Barbara Stinchfield, Director of Community and Cultural Services
Brett Horner, Senior Administrative Analyst
Lauren Friedman, Senior Architect
Miriam Mulder, Architect
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