SR-303-016
EPWM:CP:AA:LF:LB s:\sp1782\cc1782-2WPD.doc
Council Meeting: November 23, 1999 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award of Construction Contract for Three Playgrounds at Clover, Marine and
Ozone Parks to Pima Corporation; Recommendation to Authorize the City
Manager to Negotiate and Execute a Construction Management Contract
with Black and Veatch
Introduction
This report recommends that the City Council award a construction contract to Pima
Corporation, the lowest responsible bidder, in the amount of $622,450 for construction of
three playgrounds at Clover, Marine and Ozone Parks and approve $93,370 in
contingency funds for this contract. This report also recommends that the City Council
authorize the City Manager to negotiate and execute a contract with Black and Veatch
Construction, Inc. in an amount not to exceed $100,000 for construction management and
approve $15,000 in contingency funds for this contract.
Background
On January 14, 1997, City Council awarded a contract to Rios Associates for preparation
of design drawings and construction documents for the renovation of Douglas Park and
children's play areas in four City parks. Council reviewed and approved the Schematic
Design on March 3, 1998. The three playgrounds at Clover, Marine and Ozone Parks are
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being replaced with new accessible play equipment, features and paths. Clover Park will
also have an artist-designed custom climbing structure and painted runways. Douglas
Park and Joslyn Park playgrounds are being renovated under separate contracts.
Discussion
A Notice Inviting Bids for the construction contract was published on September 30 and
October 7, 1999 in the The Argonaut and The Green Sheet. Bid documents were sent to
twelve women/minority business enterprise associations (WMBE). Bidding packages
were requested by 15 contractors. The City Clerk's office received 11 sealed bids which
were publicly opened and read aloud on October 18, 1999 by the Deputy City Clerk. The
results were:
Pima Corporation $ 622,450
Emma Corporation $ 696,000
Ryco Construction, Inc. $ 708,000
Thomsen Landscape $ 714,500
Ecology Construction, Inc. $ 718,300
Spilat Construction Corporation $ 718,700
Groundwater Remediation $ 736,727
4-Con Engineering $ 738,000
Tapuz Enterprises, Inc. $ 848,741
Valley Crest $ 897,000
Woodcliff Corporation $ 900,000
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City Engineer's Estimate $650,000 - $750,000
The lowest responsible bidder, Pima Corporation of Santa Monica, supplied the City with
the names of recent similar projects, including Kenneth Hahn State Park, Gunn Avenue
Park, and Thomas Burton Park for the County of Los Angeles Department of Public Works,
Dr. Richard Rioux Memorial Park for the County of Los Angeles Department of Parks and
Recreation, Rancho Madera Community Park for the Rancho Simi Recreation and Park
District, and gateway entry monument and bikeway construction for the City of San
Fernando. City staff contacted representatives of the agencies representing these projects
and all respondents reported that the Contractor's work was satisfactory. City staff also
contacted representatives from the cities of Manhattan Beach and Hermosa Beach to
follow-up on additional references not provided by the Contractor. Both additional
references reported that Pima Corporation's work was satisfactory.
The State Contractors' License Board verified that the Contractor's license is current,
active, and in good standing. City staff also verified the good standing of each major
subcontractor listed by the Contractor. Construction is scheduled to begin in January,
2000 and is estimated to be completed within nine months.
A Request for Qualifications for construction management services was distributed on
June 23, 1999 to seven firms. Three responses were received and reviewed by a
committee that included representatives from the Community and Cultural Services
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Department and the Public Facilities Maintenance and Engineering Divisions of the
Environmental and Public Works Management Department. The review committee
recommended Black & Veatch Construction, Inc. for the construction management services
for this project. Black & Veatch is currently providing similar services for the City of Santa
Monica's Beach Improvement Group (BIG) Project, Santa Monica Urban Runoff Recycling
Facility and Douglas Park Improvements. Their performance on all projects has been
excellent.
Budget/Financial Impact
FUNDS REQUIRED
Construction $622,450
Contingency $ 93,370
Total $715,820
Construction Management $100,000
Contingency $ 15,000
Total $115,000
PROJECT TOTAL $830,820
Funds are available in the following accounts:
C01042197.589000 $429,140
C01051695.589000 $ 30,805
C20051699.589000 $ 25,000
C20042198.589000 $345,875
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TOTAL $830,820
Recommendation
Staff recommends that the City Council:
1. Award a construction contract for the three playgrounds at Clover, Marine and
Ozone Parks to Pima Corporation , the lowest responsible bidder, in the amount of
$622,450 and approve $93,370 in contingency funds for this contract; and
2. Authorize the City manager to negotiate and execute a contract with Black and
Veatch Construction, Inc. in an amount not to exceed $100,000 for construction
management services for the three playgrounds at Clover, Marine and Ozone Parks
and approve $15,000 in contingency funds for this contract; and
3. Authorize the City Engineer to issue any necessary change orders to complete
additional work in conformance with the Administrative Instructions on change
orders and within budget authority.
Prepared by: Craig Perkins, Director of Environmental & Public Works Mgt.
Barbara Stinchfield, Community & Cultural Services Director
Anthony Antich, P.E., City Engineer
Lorrie Brown, Civil Engineering Associate
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