SR-303-014 (2)
C/ED:EDD:JPM:DJG:CSR:pw
Council Meeting: April 28, 1987
· t!t!/KA"~
303~~/~ ~R28~~
santa Monica, California ~~..I
.~ ~
"; · e
TO:
The Mayor and city council/Redevelopment Agency
MAV 5 1981
FROM:
city staff
SUBJECT: Request to Appropriate Additional Funds Necessary to
Complete the Ocean Park Beach Improvement Project and to
Construct Accessibility Improvements in Ocean View Park.
..
INTRODUCTION
This report recommends that the City Council and the
Redevelopment Agency increase the appropriation authority for the
Ocean Park Beach Improvement proj act and appropriate funds to
construct accessibility improvements in Ocean View Park. These
appropriations are necessary to complete the beach improvement
project and to ensure that Ocean View Park complies with Title 24
accessibility standards.
BACKGROUND
On January 24, 1984, the city council and the Redevelopment
Agency approved the Ocean View Park project and directed staff to
proceed with its implementation. The park consists of six tennis
courts, two paddle tennis courts, a basketball court, a viewing
mound, pedestrian paths, and landscaping.
On August 14, 1984, the city Council and the Redevelopment Agency
approved the Ocean Park Beach Improvement proj ect and directed
staff to proceed with implementation.
The Beach Improvements
consist of a 3.5 acre linear park, a 4.0 acre central park, a new
food concession, a 1.5 acre park located at the
- 1 -
settE) ib:l-~
~R 2 8 19Q7,
MAY
. .
tit
e
the beach area, two children's play areas, a redesigned
pedestrian and bike/skateway promenade, landscaped parking lot
islands, and asphalt resurfacing of the existing parking lot.
Construction of a set of pergolas and shade structures located at
the central park and a 1200' long precast concrete fence along
the eastern edge of the parking lot extending from Bay street to
Hollister Avenue was deferred due to funding constraints.
~
DISCUSSION
The Ocean Park Beach Improvement Proj ect is approximately 95%
complete and is anticipated to 'be finished by May 1987. Over the
course of the project's construction, numerous change orders have
been issued due to unanticipated and changing physical
conditions, unforeseen architectural omissions, and user
department requests. These change orders have depleted the
original contingency fund. Additional contingency funds are
needed for future change orders that will occur prior to
completing the project. These future change orders include
general items such as installing bicycle racks, modifying the
design of a toll booth, providing parking stall bumpers, and
providing for other unforeseen costs; disposing of dirt that was
removed from the beach area and stockpiled at the Airport;
designing and installing informational and directional signs in
the beach project area; and designing and installing a black
vinyl chain link fence along the edge of the parking lots south
of Hollister Avenue to prevent vehicles from driving over the
curb and across the linear park to illegally enter the parking
lots. The fence will not be installed along the connecting road
- 2 -
e
e
between the two parking lots to minimize the blockage of views to
the new central park area and beach.
Future change orders to be funded out of the contingency fund
should not exceed $410,000 for the following items:
120,000
80,000
Dispose of dirt that was stockpiled to construct
the beach project.
General contingency and change orders.
Development and implementation of a required'
s ignage and graphics program for - the beach area
which was not included in the original design of
the project.
Fence along edge 9f parking lots south of Hollister
$ 160,000
50,000
$ 410,000
TOTAL
In addition, funds are needed to construct improvements in Ocean
View Park to ensure that all facilities are accessible to the
disabled. These facilities include a ramp adjacent to tennis
courts to permit direct access to all courts. Costs for this and
other improvements should not exceed $12,000.
Over the course of the beach improvement project, the city
Council has requested the inclusion of items in the beach
project.
On June 16, 1986, City Council directed staff to
include as a priority budget objective of the Redevelopment
Agency the construction of pergolas and shade structures in
conformance with the Beach Improvement Plan, subject to the
availability of funds and the approval of the Agency. On October
14, 1986, the city Council also requested that shaded seating
areas be constructed along the pedestrian promenade in response
to a citizen request.
- 3 -
e
e
staff has completed an analysis of the Agency's available fund
balance and future cash flow and determined that there are
currently insufficient remaining funds available to construct the
pergolas and shade structures at this time. staff is continuing
to explore funding options to construct these deferred design
features of the project.
Furthermore, the shaded seating areas along the pedestrian
promenade requested by the city Council on October 14, 1986,
cannot be funded at this time. staff has provided temporary
umbrellas and benches at the, small plazas located along the
promenade as a temporary solution until funding is available for
more permanent shade pavilions or some other shade feature along
the promenade.
BUD~~T/~~~CAL IMPACT
The original budget for the Ocean Park Beach Improvement Project
was $5,566,417. However, an additional appropriation of $410,000
must be made to complete construction of the beach project. A
new appropriation of $12,000 is required to construct
accessibility improvements in Ocean View Park. Funds are
available from unappropriated interest income on proceeds from
the Ocean Park Tax Allocation Bonds sold in 1984.
The beach project is financed by the General Fund which will be
reimbursed by Redevelopment Agency funds from the Ocean Park
Redevelopment Project. This financial arrangement is currently
in place because General Fund staff are overseeing the two
- 4 -
.~.
e
e
projects. The accessibility project will be financed directly by
the Ocean Park Redevelopment fund.
The following chart summarizes the necessary appropriation
changes that must be made to complete the current and new work on
the beach and accessibility projects:
NECESSARY APPROPRIATION INCREASES
..
Project
Account
General Fund
Redevel.
Interfund
Expendit. Transfer
Expendit.
Beach
Improvements
01-720-263-000-906
01-720-695-000-906
18-720-263-535-906
$410,000
($410,000)
$410,000
$4:10,000
TOTAL
$410,000 ($410,000)
NECESSARY NEW APPROPRIATIONS
Accessibility
Improvements 18-720-263-535-925 $ 12,000
TOTAL $ 12,000
RECOMMENDATION
It is recommended that the City Council:
1) Increase the General Fund appropriation authority for the
existing Ocean Park Beach Improvement Project accounts in the
manner indicated above.
It is recommended that the Redevelopment Agency:
- 5 -
~
.
e
e
!
1) Increase the Redevelopment Fund appropriation authority for
the Ocean Park Beach Improvement Proj ect accounts in the
manner indicated above.
2) Appropriate the Redevelopment Funds for the Ocean View park
Accessibility Improvement capital project in the manner
indicated above.
'"
Prepared by: Jeffrey P. Mathieu, Economic Development Manager
Darrell J. George, Sr. Administrative Analyst
Christopher S. Rudd, Sr. Administrative Analyst
Economic Development Division
Community and Economic Development Department
opbeach
- 6 -
. -