SR-303-012 (4)
EPWM: H:\Staff Reports In Process\8_09\Airport Park Soil.doc
Council: August 9, 2005 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Soil Remediation Contract for the Santa Monica Airport Park Project
Introduction
This report recommends that the City Council award a contract to Waste Management,
Inc., in the amount of $220,536 plus contingency in the amount of $22,054 (10%) for
contaminated soils remediation for the Santa Monica Airport Park project.
Background
The Airport Park project encompasses approximately eight acres of non-aviation
designated land at the southeast corner the Santa Monica Municipal Airport. On May 10,
2005, the City Council awarded a construction contract to Los Angeles Engineering, Inc.,
for construction and a professional service contract to Black & Veatch for construction
management services of Airport Park and the associated improvements along Airport
Avenue.
During the period of April 2000 through June 17, 2002 Komex Environment and Water
Resources completed a site investigation, including soil analysis, and preparation of a site
assessment report. Komex determined that prior uses on the site necessitated soils
remediation prior to construction of the park. Impacted soils are to be excavated, removed
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form the site, and disposed of at an appropriate disposal facility.
Discussion
A Notice Inviting Bids for the soils remediation of the site was published in the Los Angeles
Times on May 3 and 7, 2005. The bid package was sent to eleven public plan rooms.
Fourteen contractors requested bid packages and the City Clerk’s office received four
sealed bids, which were publicly opened and read aloud on June 14, 2005, by the Deputy
City Clerk. The bid result was as follows:
CONTRACTOR AMOUNT
Waste Management, Inc. $220,536
Miller Environmental Inc. $246,000
Accord Engineering, Inc. $326,630
Los Angeles Engineering, Inc. $413,480
The City’s estimate for the project was $280,000.
The best bidder, Waste Management, Inc., supplied the City with information on similar
projects they completed. These projects included environmental remediation services for
the City of Anaheim, Port of Los Angeles, U.S. Army Corp of Engineers, Tutor-Saliba
contractor for the Alameda Corridor Transportation Authority, TRC Solutions environmental
consultant for Voit Development, Southern California Edison, UMETCO a subsidiary of
Union Carbide, and Boeing Corporation. City staff contacted the agencies and companies
representing these projects and all respondents reported that the contractor's work quality
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was satisfactory and that work was completed in a timely and cost-efficient manner. Staff
also contacted the Center for Contract Compliance and found Waste Management, Inc., in
good standing and capable of handling labor compliance issues. The California
Contractors State License Board verified that the contractor's license is active and in good
standing. Staff from the City’s Civil Engineering & Architecture and Environmental
Programs Divisions met with Waste Management’s project manager and found his
understanding and approach to the project to be consistent with the City’s expectations.
Miller Environmental, Inc., the second low bidder, submitted a bid protest letter dated June
20, 2005, in which they requested that the City deem the bid from Waste Management,
Inc., the lowest monetary bidder, to be non-responsive based on the insertion of a
handwritten note on the bid form and the use of a bid bond form other than the bid bond
form provided in the bid package. The City Attorney’s Office reviewed Miller
Environmental’s letter along with Waste Management’s bid and found Waste
Management’s bid to be valid and acceptable.
Budget/Financial Impact
Funding Required:
Remediation of Contaminated Soil $220,536
Contingency (10%) $22,054
Total Required $242,590
Funds in the amount of $242,590 are available in account C010666.589000, “Airport Park.”
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Recommendation
Staff recommends that City Council:
1. Award a soil remediation contract with Waste Management, Inc., in the amount of
$220,536 plus a contingency of $22,054 (10%) for remediation of contaminated
soils for the Airport Park project; and
2. Authorize the City Engineer to issue any necessary change orders to complete
additional work within budget authority.
Prepared by: Craig Perkins, Director, Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Lauren Friedman, City Architect
Voneelya Simmons, Associate Project Manager
Karen Ginsberg, Assistant Director, Community and Cultural Services
Reference Contract No.8499 (CCS).
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