SR-303-011-01 (7)
EPWM: CP: AA: LF: LB:H:\Staff Reports In Process\4_26\cc1683.DOC
City Council Meeting: April 26, 2005 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT:Modifications to Agreement 7982 (CCS) with Koning Eizenberg Architecture
and Agreement 8267 (CCS) with Black and Veatch for the Virginia Avenue
Park Project
Introduction
This report recommends that the City Council authorize the City Manager to negotiate and
execute a modification to agreement 7982 (CCS) with Koning Eizenberg Architecture in an
amount not to exceed $87,500 for additional design services and a modification to
agreement 8267 (CCS) with Black and Veatch in an amount not to exceed $168,300 for
additional construction management services for the Virginia Avenue Park project.
Background
On August 26, 2003, the City Council awarded contract 8266 (CCS) to Ford E.C., the best
bidder, for construction of the Virginia Avenue Park expansion project and the adjacent
street signal and crosswalk improvements on Pico Boulevard and Cloverfield Boulevard.
The park project includes the existing 5.8 acre park site, a 2.9 acre vacant parking lot to
the east of the existing park and a 0.8 acre parcel adjacent to the western edge of the
existing park.
The project includes the addition of new outdoor amenities and a park building as well as
renovation of the existing buildings on the site. The outdoor amenities include an
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approximately 2.9 acre open lawn area with a meandering path, two full size basketball
courts, two playgrounds, an interactive water play feature, and additional parking to
accommodate the Saturday farmers market and the expanded programs of the park. The
building portion of the project includes renovation of 2101 and 2115 Pico Boulevard to
accommodate community workshops, an older youth center, the Police Activities League
fitness gym, park administration offices and the Police Substation; cosmetic renovation of
Thelma Terry Center; and a new 1,300 square foot building that will house park restrooms,
park program space and mechanical equipment for the water feature. Construction began
in the fall of 2003 and is approximately 75 percent complete as of March 1, 2005.
Substantial completion is anticipated in July of 2005, followed by a 90 day maintenance
period. During construction, unforeseen conditions were encountered which delayed the
completion of the project and resulted in a ten month delay beyond the original completion
date of December 7, 2004.
Discussion
Design Construction Administration
On July 24, 2001, the City Council awarded agreement 7982 (CCS) to Koning Eizenberg
Architecture for architecture and engineering services for the Virginia Avenue Park
expansion project in the amount of $1,265,000, including contingency. As a result of the
extended construction period and greater than anticipated architectural administrative
services in construction, staff recommends that City Council approve an increase to
agreement 7982 (CCS) in an amount not to exceed $87,500 to secure the participation of
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Koning Eizenberg through the completion of this project. With this modification, the new
contract amount will be $1,352,500.
Construction Management
On August 26, 2003, the City Council awarded agreement 8267 (CCS) to Black & Veatch
in the amount of $1,016,000, including contingency, for construction management services
for the Virginia Avenue Park project. As a result of the extended construction period, it is
necessary to increase the length of its contract. Staff recommends that the City Council
approve an increase to agreement 8267 (CCS) in an amount not to exceed $168,300 for
additional construction management services for the Virginia Avenue Park project. With
this modification, the total amount of the agreement with Black and Veatch will be
$1,184,300.
Budget/Financial Impacts
FUNDS REQUIRED:
Architectural support: $ 87,500
Construction Management: $168,300
Total Required $255,800
Funds are available in the following accounts:
C010188.589000 “PMP-Virginia Avenue Park Supplemental.” $155,800
C200188.589000 “PMP-Virginia Avenue Park Supplemental.” $100,000
Total Available: $255,800
Recommendation
Staff recommends that the City Council:
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1. Authorize the City Manager to negotiate and execute a modification to agreement
7982 (CCS) with Koning Eizenberg Architects in an amount not to exceed $87,500;
and
2. Authorize the City Manager to negotiate and execute a modification to agreement
8267 (CCS) with Black & Veatch in an amount not to exceed $168,300.
Prepared by: Craig Perkins, Director, Environmental and Public Works Management
Andy Agle, Acting Director, Planning and Community Development
Barbara Stinchfield, Director, Community and Cultural Services
Karen Ginsberg, Assistant Director, Community and Cultural Services
Anthony Antich, P.E., City Engineer
Lauren Friedman, Senior Architect
Greg de Vinck, Civil Engineer
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