SR-303-011-01 (4)
EPWM:CP:AA:BS:LB: F:\DATA\SPFILES\SP1683\CC1683kea-1.doc
Council Meeting:July 24, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Architectural and Engineering Professional Services Contract for the
Virginia Avenue Park Expansion Project
Introduction
This report recommends that the City Council authorize the City Manager to Negotiate and
Execute a Professional Services Contract with Koning Eizenberg Architecture for
architectural and engineering services for the Virginia Avenue Park expansion project. The
negotiated fee for this contract shall not exceed $1,265,000 including contingency.
Background
The Virginia Avenue Park expansion project encompasses the existing 5.82-acre park site,
the 2.9-acre parcel at thenorthwest corner of Pico and Cloverfield Boulevards and the 0.8-
acre parcel adjacent to the western edge of the existing park. In November 1997, the City
Council awarded a contract to a team of design professionals headed by Takata
Formatted
Associates for the project, which at the time included the existing park site and the 2.9-acre
expansion site. Subsequent to finalizing an initial concept plan, the City Council approved
the purchase of the additional 0.8-acre site. The Recreation and Parks Commission
established the Virginia Avenue Park Expansion Working Group to lead an extensive
community participation process for incorporating the 0.8-acre site into the project and
worked with the design team to develop a final recommended concept plan. On January
1
Formatted
26, 2000, the City Council approved the recommended concept design for the Virginia
Avenue Park Expansion Project and authorized preparation of an Environmental Impact
Report and a Supplemental Environmental Assessment. Council also authorized staff to
work with the design consultant team and the community to develop more detailed plans,
cost estimates and construction documents based on the approved concept plan. On
Deleted:
the negotiation of a
September 12, 2000 Council authorized a modification to the professional services
Deleted:
and the modification of the
existing agreement with Takata
contract with Takata Associates to include the additional scope of work.
Associates
On April 5, 2001, Takata Associates notified the City that due to internal staffing problems,
they would be unable to fulfill their commitment to the City beyond the partial completion of
schematic design to date. The City terminated its agreement with Takata Associates
effective April 5, 2001.
Discussion
With the addition of the 0.8-acre parcel and the incorporation of its two buildings into the
concept plan, the balance of the design work shifted from landscape architecture to
architecture. The necessity of hiring a new lead consultant presented an opportunity to
redress this shift and to install an architect in the lead position. Staff issued a limited
Request for Qualifications for the lead design consultant to Koning Eizenberg Architecture,
STV Architects, and Gensler Associates. Koning Eizenberg Architecture was selected by
a staff committee because of the quality of their design work, familiarity with the project,
and the relationship they had established and the project support they had built with the
2
Formatted
community as the architectural sub-consultant to Takata Associates throughout the public
process, concept design, pre-design and partial completion of the schematic design
phases of the project.
The new professional services contract will be for full design and engineering services
through completion of the project and will build upon the work completed under Takata
Associates’ direction. Takata Associates received a total of $402,860 of the $1,357,268
design contract, including contingencies, for work completed to the date of their
withdrawal. The remaining balance of $954,408 has been unencumbered and will be
used as partial funding for the Koning Eizenberg contract.
Despite the hiatus of four months, the Takata withdrawal caused an accelerated phased
construction schedule, which anticipates project completion in the fall of 2004.
Budget/Financial Impact
Deleted:
¶
FUNDS REQUIRED
Design Services $ 1,100,000.00
Contingency $ 165,000.00
$ 1,265,000.00
TOTAL
Funds are available in the following accounts:
3
Formatted
C19018800.589000 $ 606,516.27
C19018801.589000 $ 278,202.00
C17018896.589000 $ 101,911.00
C53018892.589000 $ 106,629.00
C01018896.589000 $ 20,370.50
C01018801.589000 $ 151,371.23
$1,265,000.00
Deleted:
¶
¶
Recommendations
¶
¶
¶
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and enter into a professional services
contract with Koning Eizenberg Architecture for an amount not to exceed
$1,265,000, including contingencies, for the Virginia Avenue Park Expansion
project.
2. Authorize the City Engineer to issue any necessary change orders to complete
additional work in conformance with the Administrative Instructions on change
orders.
Prepared by: Craig Perkins, Director, Environmental & Public Works Management
Tony Antich, P.E., City Engineer
Karen Ginsberg, Assistant Director, Community & Cultural Service
Lorrie Brown, Civil Engineering Associate
4
Formatted
Formatted: Bullets and Numbering